Moving Services ITB Final.pdf

An equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice telephone numbers on this document may be reached by persons using TTY/TDD equipment via the Florida Relay Service at 711.

Rev. 05/05/2021 DBPR Solicitation No.: ITB-DBPR-02-23/24, Page 1 of 48

DEPARTMENT OF BUSINESS and PROFESSIONAL REGULATION

INVITATION TO BID

Solicitation Acknowledgement Form

Page 1 of 48 pages SUBMIT RESPONSE TO:

Department of Business and Professional Regulation (DBPR) Bureau of Agency Services 2601 Blair Stone Road, Building A, Contract/Procurement Administration Office Tallahassee, Florida 32399-1040 Telephone Number: 850-717-1419, Fax: 850-921-9019

AGENCY RELEASE DATE:

December 1, 2023

SOLICITATION TITLE: SOLICITATION NO:

Professional Moving Services for Doral Office Relocation ITB-DBPR-02-23/24 BIDS WILL BE OPENED: December 29, 2023 at 3:00 PM and may not be withdrawn within 180 days after such date and time.

I certify that this Response is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a response for the same materials, supplies or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this response and certify that I am authorized to sign this response for the Respondent and that the Respondent is in compliance with all requirements of the Invitation to Bid, including but not limited to, certification requirements. In submitting a response to an agency for the State of Florida, the Respondent offers and agrees that if the response is accepted, the Respondent will convey, sell, assign or transfer to the State of Florida all rights, title and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of Florida for price fixing relating to the particular commodities or services purchased or acquired by the State of Florida. At the State’s discretion, such assignment shall be made and become effective at the time the purchasing agency tenders final payment to the Respondent.

RESPONDENT NAME:

RESPONDENT MAILING ADDRESS:

CITY – STATE – ZIP:

* Authorized Representative’s Signature

PHONE NUMBER:

TOLL FREE

NUMBER:

FAX NUMBER: * Typed Name and Title of Authorized Representative

EMAIL ADDRESS:

FEID NO.: *This individual must have the authority to bind the Respondent.

TYPE OF BUSINESS ENTITY (Corporation, LLC, partnership, etc.):

RESPONDENT CONTACTS: Please provide the name, title, address, telephone number and e-mail address of the official contact and an alternate, if available. These individuals shall be available to be contacted by telephone or attend meetings as may be appropriate regarding the solicitation schedule.

PRIMARY CONTACT: SECONDARY CONTACT:

NAME, TITLE: NAME, TITLE:

ADDRESS: ADDRESS:

PHONE NUMBER: PHONE NUMBER:

FAX NUMBER: FAX NUMBER:

EMAIL ADDRESS: EMAIL ADDRESS:

An equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice telephone numbers on this document

Rev. 05/05/2021 DBPR Solicitation No.: ITB-DBPR-02-23/24, Page 2 of 48

TABLE OF CONTENTS

SECTION PAGE

Section A: Special Instruction for Preparation & Submission of Responses 3 Section B: Scope of Work/Bid Specifications & Contract Conditions 13 Section C: Department Core Contract Template 18

ATTACHMENTS

Attachment A: Reference Form 30 Attachment B: Bid Cost Sheet 31 Attachment C: Drug Free Workplace Certification 32 Attachment D: Disclosure Statement Conflict of Interest Disclosure Form 33 Attachment E: Evaluation of Past Performance Form 34 Attachment F: Certifications and Assurances 35 Attachment G: Solicitation Response Checklist 37

APPENDICES

Appendix A: PUR 1001 General Instructions to Respondents 38 Appendix B: PUR 1000 General Contract Conditions 41

An equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice telephone numbers on this document

Rev. 05/05/2021 DBPR Solicitation No.: ITB-DBPR-02-23/24, Page 3 of 48

SECTION A

SPECIAL INSTRUCTIONS FOR THE PREPARATION AND SUBMISSION OF RESPONSES

The instructions for this ITB have been designed to help ensure that all replies are reviewed and evaluated in a consistent manner, as well as to minimize costs and response time. INFORMATION SUBMITTED IN VARIANCE WITH THESE INSTRUCTIONS MAY NOT

BE REVIEWED OR EVALUATED.

A.1 Solicitation Number ITB-DBPR-02-23/24

A.2 Solicitation Type Invitation to Bid (ITB)

A.3 Program Office Division of Administration, Bureau of Agency Services

A.4 Issuing Office Beverlyn L. Elliott – Procurement Administrator Bureau of Agency Services

Capital Commerce Center, 2601 Blair Stone Road, Bldg. A, Contract/Procurement Administration Office

Tallahassee, Florida 32399-1040

(850) 717-1419(Office Number)

(850) 921-9019 (Fax Number) Email: Procurement@myfloridalicense.com

A.5 Restrictions on Communication with Department Staff

Respondents to this solicitation or persons acting on their behalf may not contact, between the release of this solicitation and the end of the seventy-two (72) hour period following the Department posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement office named above. Violation of this provision may be grounds for rejecting a response.

A.6 Calendar of Events

Listed below is the calendar of important actions and dates/times by which the actions must be taken or completed. If the Department finds it necessary to change any of these dates/times, it will be accomplished by addendum. All listed times are local in Tallahassee, Florida.

Estimated Calendar of Events Date and Time

1.

Date of Issuance and published on the Florida Vendor Bid System website at: MyFloridaMarket Place Vendor Information Portal 12/1/2023

2. Mandatory Site-Visit 12/14/2023

9:30AM

Refer to Section B.4 for the location

3. Technical Questions due from prospective Respondents 12/15/2023 @ 5:00 PM

4.

Questions and Answers Posted to the Florida Vendor Bid System website (via addendum) at: MyFloridaMarket Place Vendor Information Portal

12/20/2023

5.

Responses Due and Opened

12/29/2023 @ 3:00 PM

6. Anticipated Posting of Intended Award 01/02/2024 mailto:Procurement@myfloridalicense.com https://vendor.myfloridamarketplace.com/

An equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice telephone numbers on this document

Rev. 05/05/2021 DBPR Solicitation No.: ITB-DBPR-02-23/24, Page 4 of 48

Addenda or clarifications to this ITB will be posted on the Florida Vendor Bid System (VBS) along with an Addendum Acknowledgement Form.

The Addendum Acknowledgement Form that is issued with each posting shall be signed by an individual authorized to bind the respondent, dated, and submitted with the solicitation response. It is the Respondent’s responsibility to monitor the Florida Vendor Bid System for any solicitation updates.

A.7 Notice of Potential Federal Funding

All or some portion of this procurement may be funded with federal funds. The exact amount of federal funding used will be based on the Department’s federally approved cost allocation plan.

A.8 Questions (This section supersedes Appendix A, PUR 1001, Instruction #5, Questions)

Any questions from Respondents concerning this ITB shall be submitted in writing, identifying the submitter, to Beverlyn L. Elliott at the address specified in Section A.4, Issuing Office, or by email to procurement@myfloridalicense.com by the date and time specified in Section A.6, Calendar of Events. E-mail inquiries are preferred; however, a hard copy or facsimile is acceptable. All questions and/or changes to the solicitation will be posted on the Department of Management Services (DMS) Florida Vendor Information Portal (VIP) as an addendum. It is the prospective Respondent’s responsibility to periodically check the VBS for any solicitation updates. The Department bears no responsibility for any delays, or resulting impacts, associated with a prospective Respondent’s failure to obtain the information made available through the Florida Vendor Information Portal.

Each Respondent shall be responsible for any and all services required under this solicitation. The Respondent is required to carefully examine the specifications set forth and to be knowledgeable of any and all conditions and requirements that may in any manner affect the work to be performed as described in this solicitation. No allowances will be made to the selected Respondent because of lack of knowledge of conditions or requirements, and the selected Respondent will not be relieved of any liabilities or obligations.

INFORMATION WILL NOT BE PROVIDED BY THE TELEPHONE. Any information received through oral communication shall not be binding on the Department and shall not be relied upon by any Respondent.

Information on Federal Procurement Regulations, State Statutes or Rules, referred to in this solicitation may be obtained by contacting the Procurement Administrator listed in Section A.4.

A.9 Submission of Responses (This section supersedes Appendix A, PUR 1001, Instruction #3, Electronic Submission of Responses)

Responses are to be submitted in a sealed envelope with the response number and opening date and time identified on the outside. Electronic submission of responses is not allowable and will not be accepted for this solicitation. Responses may be sent by U.S. Mail, Courier, or Hand- Delivered. RESPONSES SUBMITTED ELECTRONICALLY OR BY FACSIMILE WILL NOT BE CONSIDERED.

Each response shall be prepared simply and economically, following the instructions contained herein.

It is recommended that all responses be hand-delivered or sent via certified mail or overnight courier to ensure timely delivery. Since the Capital Commerce Center is a secured building, if you are hand-delivering your response, please allow for sufficient time to gain access into the building. RESPONSES RECEIVED AFTER THE EXACT TIME SPECIFIED WILL NOT BE CONSIDERED AND WILL BE RETURNED

TO THE RESPONDENT UNOPENED.

A.10 Withdrawal of Response

A submitted response may be withdrawn if, within seventy-two (72) hours after the response due date and time indicated in the Calendar of Events, the Respondent submits a signed, written request for its withdrawal to the Department.

A.11 Response Opening (This section supersedes Appendix A, PUR 1001, Instruction #12, Public Opening)

The response opening will be held at the time and date specified in Section A.6, “Calendar of Events” in the DBPR Procurement Office, Capital Commerce Center, 2601 Blair Stone Road, Bldg. A, First Floor, Tallahassee, Florida.

mailto:procurement@myfloridalicense.com

An equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice telephone numbers on this document

Rev. 05/05/2021 DBPR Solicitation No.: ITB-DBPR-02-23/24, Page 5 of 48

The name of all Respondents submitting responses shall be made available to interested parties upon written request to the contact person listed in Section A.4. Any person with a qualified disability shall not be denied equal access and effective communication regarding any solicitation documents or the attendance to any related meeting or response opening.

Sealed responses received by the Department in response to this solicitation are subject to production, disclosure, inspection and copying, in accordance with Chapter 119, Florida Statutes, once the Department posts its decision or intended decision pursuant to

s. 120.57(3)(a), F.S., or 30 days after the response opening, whichever is earlier.

A.12 Cost of Preparing Respondent’s Reply

The Department is not liable for any costs incurred by a Respondent in responding to this ITB, or for any cost incurred for any oral presentations.

A.13 Disclosure and Ownership of Responses by the Department

A Respondent’s response shall be a public record and subject to production, disclosure, inspection and copying consistent with the requirements of Chapter 119, Florida Statutes. All information in a Respondent’s response (including, without limitation, technical and price information), and any resulting contract which incorporates the successful response, will be a matter of public record, subject to the provisions of Florida’s Public Records Act, Chapter 119, Florida Statutes, regardless of copyright status. A Respondent’s submission of a response shall constitute a waiver of any copyright protection which might otherwise apply to the Department’s production, disclosure, inspection and copying of such response and contract, or any part thereof, except those parts which the Respondent identifies as exempt under Chapter 119, Florida Statutes, as described in Section A.15 below. All non-exempt portions of a Respondent’s response, upon submission, and any resulting contract shall be the property of the Department. The Department, in its sole discretion, shall have the right to use, reproduce, and disseminate the non-exempt portions of the response and the contract. The Department reserves the right to use any and all information contained in a Respondent’s response.

The Department and the State of Florida shall have the right to use such ideas or adaptations of those ideas contained in any response provided by a Respondent without cost or charge. Selection or rejection of the response will not affect this right.

A.14 Confidential, Proprietary or Trade Secret Information and Material

Any response content submitted to the Department which is asserted to be exempt under Chapter 119, Florida Statutes, shall be set forth on a page or pages separate from the rest of the response, and clearly marked “exempt,” “confidential,” or “trade secret” (as applicable), with the statutory basis for such claim of exemption, confidentiality, or trade secret specifically identified in writing on each and every such page. Failure to segregate and so identify any such content shall constitute a waiver of any claimed exemption, confidentiality, or trade secret as applied to the portion of the response or other document in which the content is set forth.

Any claim of confidentiality is waived upon submission, unless addressed as set forth above. The Department will attempt to afford protection from disclosure of any trade secret as defined in section 812.081(1)(c), Florida Statutes, where identified as such in the reply, to the extent permitted under section 815.045, Florida Statutes, and chapter 119, Florida Statutes. Each Respondent acknowledges that the protection afforded by section 815.045, Florida Statutes, is incomplete, and hereby agrees that no remedy for damages may arise from any disclosure by the Department.

The Department takes its public records responsibilities under chapter 119, Florida Statutes, and Article I, Section 24 of the Florida Constitution, very seriously. If a Respondent considers any portion of the documents, data or record submitted in response to this solicitation to be confidential, trade secret or otherwise not subject to disclosure pursuant to chapter 119, Florida Statutes, the Florida Constitution, or other authority, the Respondent must also provide the Department with a separate Redacted Copy of its response, in hard copy and on a CD ROM, at the time of response submission.

This Redacted Copy shall contain the Department’s solicitation name, number, and the name of the Respondent on the cover, and shall be clearly titled “Redacted Copy.” The Redacted Copy shall be provided to the Department at the same time the Respondent submits its response to the solicitation and must only exclude or obliterate those exact portions which are claimed confidential, proprietary, or trade secret.

Respondent shall protect, defend, and indemnify, save and hold harmless, the Department from any and all claims, demands, liabilities and suits of any nature arising out, of because of, or due to failure of the Department to release information redacted by the Respondent, and to further indemnify the Department for any other loss the Department incurs due to any claim being made against the Department regarding portions of its Redacted Copy being confidential, proprietary, trade secret or otherwise not subject to disclosure.

An equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice telephone numbers on this document

Rev. 05/05/2021 DBPR Solicitation No.: ITB-DBPR-02-23/24, Page 6 of 48

Notwithstanding compliance with the first paragraph of Section A.14, if Respondent fails to submit a Redacted Copy with its response, the Department is authorized to produce the entire document(s), data or records submitted by respondent in answer to a public records request.

A.15 Posting of Recommended Award (This section supersedes Appendix A, PUR 1001, Instruction #13, Electronic Posting of Notice of Intended Award).

The Response Tabulation, with recommended award, will be posted for review by interested parties at the location identified in Section A.6, “Calendar of Events” above and on the Florida Vendor Bid System for a period of seventy-two (72) hours, excluding weekends and State observed holidays. Any Respondent who desires to protest the recommended award must file a protest with the Procurement Office, Department of Business and Professional Regulation, 2601 Blair Stone Road, Bldg. B, Fourth Floor, Tallahassee, Florida 32399, within the time prescribed in section 120.57(3), Florida Statutes, and Chapter 28-110, Florida Administrative Code.

A.16 Description of Work Being Procured

The Department is requesting bids from qualified contractors for relocation services. This Invitation to Bid (ITB) and all activities leading toward the anticipated issuance of the Purchase Order are conducted pursuant and subject to Chapter 287 Florida Statutes (F.S.) and Rule 60A-1 Florida Administrative Code (F.A.C.). All work shall be performed in accordance with the Bid Specifications contained in Section B.

A.17 Number of Awards

The Department anticipates the issuance of one (1) contract/ purchase order for services under this solicitation. The Department reserves the right to issue multiple contracts if doing so is believed to be advantageous to the Department and the State of Florida. The Department, at its sole discretion, shall determine whether multiple contracts will be issued.

A.18 Response Acceptance Period

The Department intends to execute the contract(s) as soon as possible after the posting of the Department’s decision. The Department, at its discretion, may terminate discussions with the first ranked Respondent if an agreement is not executed within thirty (30) days after the announcement of an award and may proceed to award the contract to the second ranked Respondent.

A.19 Firm Response (This section supersedes Appendix A, PUR 1001, Instruction #14, Firm Response).

Any submitted response shall remain firm and valid for one hundred eighty (180) days after the response submission due date, or until a contract is fully executed, whichever occurs first. The Respondent shall not withdraw any response within this time period except as described in Section A.10. Any response that expresses a shorter duration of validity may, in the Department’s sole discretion, be accepted or rejected.

A.20 Disclosure

Information will be disclosed to Respondents in accordance with State statutes and rules applicable to this solicitation.

A.21 Laws and Permits

Contractor(s) must comply with all local, state and federal laws, rules, regulations and codes whenever work is being performed under this contract. All permits and licenses required for this contract must be obtained by the contractor and maintained for the duration of the contract.

A.22 Insurance (This section supersedes Appendix B, PUR 1000, Instruction #35, Insurance Requirements.)

The Contractor selected under this ITB shall maintain, during the life of the contract, Workers’ Compensation Insurance for all of its employees connected with this contract. Such insurance shall comply fully with the Florida Workers’ Compensation Law. In case any class of employee engaged in hazardous work under the contract is not protected under the Workers’ Compensation statute, the Contractor shall provide adequate insurance, satisfactory to the Department, for the protection of its employees not otherwise protected.

The Contractor selected under this ITB shall maintain, during the life of the contract, comprehensive general liability coverage with limits of not less than $100,000 per occurrence and $500,000 general aggregate for bodily injury and property damage; and comprehensive automobile liability coverage with limits of $100,000 combined single limit.

An equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice telephone numbers on this document

Rev. 05/05/2021 DBPR Solicitation No.: ITB-DBPR-02-23/24, Page 7 of 48

The selected Contractor’s current certificate of insurance shall contain a provision that the insurance will not be canceled or modified for any reason except after thirty (30) days written notice to the Department Contract Manager, with the exception of ten (10) days notice for non-payment of premium by the insured.

The selected Contractor shall be required to submit insurance certificates, evidencing such insurance coverage, prior to the execution of a contract/ issuance of purchase order with the Department. The insurance certificate must name the Department and identify the Department Contract Number. Copies of new insurance certificates must be provided to the Department Contract Manager with each insurance renewal.

A.23 Vendor Registration

Prior to entering into a contract with the Department, the selected contractor must be registered with the Florida Department of Management Services (DMS) MyFloridaMarketPlace (MFMP) Vendor Registration System. Information about the registration process is available, and registration may be completed, at the MFMP website (link available under “Business” at (VIP) at MyFloridaMarket Place Vendor Information Portal. . Respondents who do not have Internet access may request assistance from MFMP Customer Services at (866) 352-3776.

The following DMS Class/Group code is provided to assist you in the registration process:

78101804: Relocation Services

A list of Commodity Codes can be found here: http://www.dms.myflorida.com/business_operations/state_purchasing/vendor_resources However, if you need assistance, the DBPR Purchasing Office can help.

A.24 Florida Department of State Registration Requirements

All entities identified under chapters 607, 608, 617, 620, 621 or 865, Florida Statutes, seeking to do business with the Department of Business and Professional Regulation shall, prior to award of a contract, be appropriately registered with the Florida Department of State.

A.25 Staffing Changes

The successful Contractor shall staff the project with key personnel identified in the Contractors’ response, which are considered by the Department to be essential to this project. Prior to substituting any key personnel, the Contractor shall notify and obtain written approval from the Department. Written justification must include documentation of the circumstances requiring the changes and a list of the proposed substitutions in sufficient detail to permit evaluation of the impact on the project. The Department, at its discretion, may agree to accept personnel of equal or superior qualifications in the event that circumstances necessitate the replacement of previously assigned personnel.

A.25 Diversity

The State of Florida is committed to supporting its diverse business industry and population through ensuring participation by minority-, women- , and service-disabled veteran business enterprises in the economic life of the state. The State of Florida Mentor Protégé Program connects minority-, women-, and service-disabled veteran business enterprises with private corporations for business development mentoring. We strongly encourage firms doing business with the State of Florida to consider this initiative. For more information on the Mentor Protégé Program, please contact the Office of Supplier Diversity at (850) 487-0915.

The state is dedicated to fostering the continued development and economic growth of small, minority-, women-, and service-disabled veteran business enterprises. Participation by a diverse group of Vendors doing business with the state is central to this effort. To this end, it is vital that small, minority-, women-, and service-disabled veteran business enterprises participate in the state’s procurement process as both Contractors and subcontractors in this solicitation. Small, minority-, women-, and service-disabled veteran business enterprises are strongly encouraged to contribute to this solicitation.

The Contractor shall submit documentation addressing diversity and describing the efforts being made to encourage the participation of small, minority-, women-, and service-disabled veteran business enterprises.

Information on Certified Minority Business Enterprises (CMBE) and Certified Service-Disabled Veteran Business Enterprises (CSDVBE) is available from the Office of Supplier Diversity at:

https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd.

https://vendor.myfloridamarketplace.com/ http://www.dms.myflorida.com/business_operations/state_purchasing/vendor_resources https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd

An equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice telephone numbers on this document

Rev. 05/05/2021 DBPR Solicitation No.: ITB-DBPR-02-23/24, Page 8 of 48

Quarterly Reports of revenue paid to CMBE and CSDVBE contractors (agents or subcontractors) as a result of any award shall be provided to the Department Purchasing Office by the Prime Contractor on a Department (or other eligible user) level.

A.27 Contractors and Subcontractors

The prospective Contractor shall not subcontract, assign, or transfer any of the work identified under this solicitation.

A.28 Conflict of Interest

The Respondent covenants that it presently has no interest in and shall not acquire any interest, direct or indirect, which would conflict in any manner of degree with the performance of the services/items required to be performed under the contract resulting from this solicitation. The selected contractor shall be required to provide written notification to the Department within (5) working days of the discovery of a potential conflict of interest. The Department shall have the authority to determine whether or not a conflict of interest exists.

A.29 Number of Copies to be Submitted

One (1) signed original response must be submitted for review by the Department.

If Respondent considers any portion of its response to be confidential, the Respondent shall submit one (1) electronic, signed, redacted copy of the response titled “Redacted Copy” (on compact disc).

A.30 Elaborate Responses

It is not necessary to prepare your response using elaborate brochures and artwork, expensive paper and bindings, or other expensive visual presentation aids. Your response should be prepared simply and in accordance with the instructions herein.

A.31 DBPR Solicitation Acknowledgement Form

The Department’s Solicitation Acknowledgement Form shall be completed as instructed. Respondents are required to complete, sign and return the DBPR “Solicitation Acknowledgment Form” with their response submittal. This form must be completed and signed by a representative who is authorized to contractually bind the Respondent.

If a Respondent fails to submit a signed DBPR Solicitation Acknowledgment Form with their response, the Department reserves the right to contact the vendor by telephone for submission of this document via fax with follow up via mail. This right may be exercised when the response has met all other requirements of the solicitation.

In the event that respondents submit a response as part of a joint venture, each member of the joint venture must complete and sign a separate Solicitation Acknowledgement Form.

A.32 Bid Cost Sheet

On the spaces provided in Attachment B, “Bid Cost Sheet,” the Respondent shall provide pricing for services/items being procured under this solicitation. The prices quoted shall include the Respondent’s furnishing the necessary personnel, labor, supplies, equipment, services, insurance, MyFloridaMarketPlace transaction fees, packaging, handling, delivery charges, shipping F.O.B. Destination and Freight Prepaid, and otherwise doing all things necessary for, or incidental to, the performance of work as defined in this solicitation. No other charges may be added to the response prices submitted to the Department. If mathematical errors are discovered on the Solicitation Cost Sheet, the Department may recalculate the figure using the UNIT COST as the basis for the recalculation, if applicable.

All prices provided in Attachment B shall be current and effective during the term of the contract. At the sole discretion of the Department, the term agreement(s) awarded as a result of this ITB may be renewed for three (3), one-year renewals. The contractor may request an increase in prices, up to 5%, for each year after the initial year of the contract, including the possible renewal periods. The request to increase/decrease the rates must be made in writing to the Department and must be supported by a detailed justification (i.e., the Consumer Price Index) which warrants the requested increase. The request must be submitted at least sixty (60) calendar days prior to the anniversary date of the contract in order for the request to be considered by the Department. The Department shall review the Contractor’s written request and supporting documentation to determine whether an increase is warranted and, if so, what percentage increase (not to exceed 5% in any one year) shall be authorized by formal amendment to the contract.

An equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice telephone numbers on this document

Rev. 05/05/2021 DBPR Solicitation No.: ITB-DBPR-02-23/24, Page 9 of 48

Failure to complete and submit Attachment B, “Bid Cost Sheet”, will result in the response being deemed non-responsive and therefore, rejected.

A.33 Qualifications

The Respondent must prove to the satisfaction of the Department that it has actively and normally been engaged in business for the services/items being procured under this solicitation for at least three (3) years of continuous operation. The Respondent shall have available under its direct supervision, the necessary organization, experience, equipment and staff to properly fulfill all the conditions, requirements, and specifications required under this solicitation. The Respondent shall submit the following with its response:

1. On Attachment A, the Respondent shall provide the required information to include the Respondent’s name, the signature of an authorized representative, and the title of the authorized representative. This individual must have the authority to bind the Respondent.

2. Provide a minimum of three (3) separate and verifiable clients, other than the Department, for which work similar to that specified in this solicitation has been performed. The references provided must cumulatively document at least three (3) years of similar service. These references should be available to be contacted during normal working hours. References shall be listed on Attachment A.

3. The Department will review its records to identify any contracts the Respondent has undertaken during the previous five (5) years from issuance of this solicitation with the Department where the Respondent was the primary contractor. The Department may contact the Department Contract Manager, if applicable, for two (2) contacts in order to complete the evaluation questionnaire provided in Attachment G.

Failure to provide any of the qualification/reference information, as required under this section and in the instructions on Attachment A, will result in the response being deemed non-responsive and therefore, rejected.

A.34 Basis of Award

1. Price. The lowest price shall be determined by comparing each Respondent’s Grand Total Bid Cost quoted in Attachment B for the services/items requested in this solicitation. The Respondent submitting a responsive response with the lowest price shall be awarded the contract, provided the following criteria are met:

a. Qualifications. Based on the information provided as required by Section A.37 - Qualifications; if the Respondent fails to meet the qualification requirements as outlined, the Department shall disqualify the Respondent from further consideration, and the next lowest response shall be considered in accordance with the provisions of this section.

b. Client References/Department Past Performance. The Department may contact a minimum of two (2) client references and, if applicable, the Department Contract Manager for past performance to determine the Respondent’s ability to perform the requested services. The reference/Department Contract Manager will be asked the questions shown in Attachment E.

The scores for all individual references (Department and non-Department) will be totaled and averaged. Failure to receive an above satisfactory or excellent performance evaluation (a score of 2.75 or above) for this average shall result in the Respondents’ response being rejected, and the next lowest response shall be considered in accordance with the provisions of this section.

2. In determining vendor responsibility, the Department may consider any information or evidence which comes to its attention and which reflects upon a vendor’s capability to fully perform the contract requirements and/or the vendor’s demonstration of the level of integrity and reliability which the Department determines to be required to assure performance of the contract.

3. In the event that FDACS receives less than two (2) Responsive Replies, the Department reserves the right to negotiate the best terms and conditions with the single Responsive Vendor pursuant to 287.057 (6) F.S.

A.35 Identical Tie Responses

When evaluating Bidder responses to solicitations where there is identical pricing or scoring from two or more Bidders, the Department shall determine the order of award in accordance with Sections 287.057 (12), 287.082, 287.087, 287.092 and

An equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice telephone numbers on this document

Rev. 05/05/2021 DBPR Solicitation No.: ITB-DBPR-02-23/24, Page 10 of 48

295.187(4), Florida Statutes.

1. CERTIFIED MINORITY BUSINESS ENTERPRISE

Pursuant to Section 287.057(12), Florida Statutes, if two equal bids are received and one bid is from a certified minority Business Enterprise, the Department must contract with the Certified Minority Business Enterprise. Bidders must provide a copy of this certification in their bid response to receive this preference.

2. COMMODITIES MANUFACTURED, GROWN OR PRODUCED IN STATE GIVEN PREFERENCE

Pursuant to Section 287.082, Florida Statutes, whenever two or more competitive sealed bids are received, one or more of which relates to commodities manufactured, grown or produced within this state, and whenever all things stated in such received bids are equal with respect to price, quality and service, the commodities manufactured, grown or produced within this state shall be given preference. Bidders must provide proof in their bid response to receive this preference.

3. CERTIFICATION OF DRUG-FREE WORKPLACE PROGRAM

Pursuant to Section 287.087, Florida Statutes, whenever two or more bids, proposals or replies that are equal with respect to price, quality and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid, proposal or reply received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. To be considered for the drug-free workplace program preference, bidders must provide Attachment C, Drug-Free Workplace Certification that it has implemented a drug-free workplace program.

4. PREFERENCE TO CERTAIN FOREIGN MANUFACTURERS

Pursuant to Section 287.092, Florida Statutes, any foreign manufacturing company with a factory in the state and employing over 200 employees working in the state shall have preference over any other foreign company when price, quality and service are the same, regardless of where the product is manufactured. Bidders must provide proof in their bid response to receive this preference.

5. FLORIDA VETERAN BUSINESS ENTERPRISE OPPORTUNITY ACT PREFERENCE

Pursuant to Section 295.187(4), Florida Statutes, a state agency, when considering two or more bids, proposals or replies for the procurement of commodities or contractual services, at least one of which is from a certified veteran business enterprise, which are equal with respect to all relevant considerations, including price, quality and service, shall award such procurement or contract to the certified veteran business enterprise. Proof of certification pursuant to Section 295.187(5), Florida Statutes, shall accompany the bid. Failure to submit proof of certification will result in non-application of the preference.

In the event that all tied vendors submitted the Drug-Free Workplace Certification, award shall be determined by using rule 60A-1.011, F.A.C., Identical Evaluations of Responses.

A.36 Terms and Conditions (This section supersedes Appendix A, PUR 1001, Instruction #4, Terms and Condition).

All responses are subject to the terms of the following sections of this solicitation, which, in case of conflict, shall have the order of precedence listed:

1. Scope of Work / Bid Specifications (Section B),

2. Special Instructions for the Preparation and Submission of Responses (Section A),

3. General Instructions to Respondents (PUR 1001 – Appendix A),

4. General Conditions (PUR 1000 – Appendix B).

The Department objects to and shall not consider any additional terms and conditions submitted by a Respondent, including and appearing in documents attached as part of the Respondent’s response. In submitting its response, a Respondent agrees that any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect. Failure to comply with terms and conditions found in this solicitation, including those specifying information that must be submitted with a response, shall be grounds for rejecting a response.

An equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice telephone numbers on this document

Rev. 05/05/2021 DBPR Solicitation No.: ITB-DBPR-02-23/24, Page 11 of 48

A.37 Visitor Pass to the Capital Commerce Center

Each visitor to the Capital Commerce Center, DBPR offices, is required to sign in at the security desk and obtain a visitor’s pass. DBPR’s main entrance is located in Building B, Ground Floor Lobby. Please allow enough time to obtain a visitor’s pass if hand delivering your reply to the Bureau of Agency Services. The official date and time of receipt is the date and time the reply is stamped as received by the Bureau of Agency Services within the Capital Commerce Center located at 2601 Blair Stone Road, Tallahassee, Florida.

A.38 Employment of DBPR Personnel

The Respondent shall not knowingly engage, on a full or part-time basis, any personnel who are in the employment of the Department, without prior written approval of the Department.

Further, the Respondent shall not knowingly engage any former employee of the Department where such employment conflicts with the requirements of section 112.3185, Florida Statutes.

A.39 Respondent’s Responsibility

It is understood and the Respondent hereby agrees to be solely responsible for obtaining all materials and determining the best methods that will be utilized to meet the intent of the specifications of this solicitation.

A.40 Accessible Electronic Information Technology

Respondents submitting responses to this solicitation must provide electronic and information technology resources in complete compliance with the accessibility standards provided in Rule 60-8.002, Florida Administrative Code. These standards establish a minimum level of accessibility.

A.41 Definitions

• Department: The Department of Business and Professional Regulation (DBPR).

• Department Business Hours: Typically 8:00 A.M. through 5:00 P.M., Monday through Friday, during which time the Department conducts routine business.

• Department Non-Business Hours: Typically Department-observed holidays, weekends, and night time frames in which the Department is closed to conducting routine business.

• Department-Observed Holidays: The following holidays are currently observed by the Department. If any of these holidays fall on a Saturday, the preceding Friday is observed. If any fall on a Sunday, the following Monday is observed.

New Year’s Day Martin Luther King Day Memorial Day Independence Day Labor Day Veteran’s Day Thanksgiving Day and the following day Christmas Day

• Bid: The offer extended to the Department in response to an Invitation to Bid.

• Contract: A written agreement between the Department and the Contractor, including all documents, exhibits and attachments specifying services to be performed or provided by the Contractor, billing rates for these services and the manner in which the Contractor shall be compensated for these services, which shall be executed by both the Contractor and the Department.

An equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice telephone numbers on this document

Rev. 05/05/2021 DBPR Solicitation No.: ITB-DBPR-02-23/24, Page 12 of 48

• Contract Manager: A person who is charged with monitoring a contract through the term of the agreement and who is specifically responsible for enforcing performance of the contract terms and conditions, and maintaining all financial information, i.e., payment history, payment method, payment tracking, etc. The Department and Contractor will each appoint a Contract Manager. The Contract Manager serves as the liaison between the Department and the Contractor regarding performance issues contained in the contract.

• Contractor: The person or entity that enters into a contract to sell commodities or contractual services to the Department.

• Invoice: Vendor’s itemized document stating prices and quantities of goods and/or services delivered, and sent to the

Department for verification and payment.

• Premise(s): The entire Department of Business and Professional Regulation real property identified by the Department’s Project Manager (or his/her designee) and any other real property that may be added to or deemed part of the contract agreement.

• Project Manager: The Department’s staff member(s), manager(s), contractor(s) or consultant(s) with overall responsibility and authority to oversee the contractual services being performed or provided by the Contractor for the Department as described in the contract agreement.

• Purchase Order: Legal document that indicates the details of the items to be purchased from a supplier or vendor.

• Respondent: The person or entity submitting a bid in response to an Invitation to Bid.

• Responsible Vendor: A vendor who has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance.

• Responsive Bid: A response submitted by a responsive and responsible vendor that conforms in all material respects to the solicitation.

• Responsive Vendor: A vendor that has submitted a response, proposal, or reply that conforms in all material respects to the solicitation.

• Subcontractor: A person or entity contracting to perform part or another’s entire contract, upon Department approval.

• Vendor: A person or entity that sells or offers to sell commodities or contractual services.

• Vendor Bid System (VBS): The system which allows all state agencies to advertise bids and exceptional purchases on

MyFlorida.com. It also permits registered vendors to receive automatic email notification of bid advertisements, addendums to bids, and exceptional purchases.

• Written Notice: Written notice is notice provided in writing and signed by an authorized representative of the Contractor. Written notice may be provided by electronic means such as email or facsimile.

A.42 Strict Enforcement

DBPR reserves the right to enforce strict compliance with any requirement of this solicitation.

- Remainder of Page Intentionally Left Blank -

An equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice telephone numbers on this document

Rev. 05/05/2021 DBPR Solicitation No.: ITB-DBPR-02-23/24, Page 13 of 48

SECTION B

SCOPE OF WORK / BID SPECIFICATIONS and CONTRACT CONDITIONS

B.1 Purpose, Introduction and Background

The Department of Business Professional Regulation, hereinafter called the DBPR, Department, Agency, State, Customer or Purchaser, issues this invitation to receive competitive sealed bids for professional moving services from a licensed firm with its own fully equipped and operational facility, to move property to/from the Department’s office locations in Doral (Miami Dade County). This Invitation to Bid (ITB) and all activities leading toward the anticipated issuance of a Purchase Order, are conducted pursuant to Chapters 287 Florida Statutes, and Rule 60A-1 Florida Administrative Code.

B.2 Scope of Work

The awarded vendor will provide relocation services to the Department’s Doral Regional Office which will be moving from:

Dawson Building, 8240 Northwest 52nd Terrace, Suites: 102 and 303, Doral, Florida 33166 to the new building located at Doral Office Plaza, 8550 NW 33rd Street, Suites 300 & 470 – all of 3rd floor and partial 4th floor Doral, FL 33122. The anticipated move date is January 16- 19, 2023 and work hours for the relocation projects will be Monday through Friday, 7:00 a.m. to 6:00 p.m. The move must be performed in consecutive days. Moving date is subject to change.

B.3 Bid Specifications

The awarded vendor shall perform the following relocation project phase tasks:

Equipment, Materials, and Supplies. The awarded vendor shall furnish all moving trucks, furniture dollies, pads, straps, containers, and all other equipment, materials, and supplies (moving blankets/ plastic wrapping) necessary for the relocation project. All of the awarded vendor's supplies and equipment shall be secured at the end of each day’s work hours. The Department will not be held responsible for any damage, vandalism, loss, or theft of the awarded vendor’s supplies and equipment.

B.4 Mandatory Pre-Bid Conference

A mandatory pre bid conference for any prospective respondents will be held at 9:30am (ET), on December 14, 2023, at the Dawson Building, 8240 Northwest 52nd Terrace, Suites: 102 and 303, Doral, Florida 33166. Prospective vendors are required to visit both office locations and are limited to two (2) representatives each. Any bid received from a prospective respondent who did not attend the mandatory pre-bid conference will not be considered. The purpose of this conference will be to clarify the contents of this bid in order to prevent misunderstanding of the Department’s terms, conditions and specifications for this project. The conference will consist of a session wherein each page of the bid (including technical specifications) will be discussed. General questions related to the specifications and services for this project will be answered. Any material changes to the bid terms, conditions, plans or specifications must be stated in writing in the form of an addenda issued through the Department’s purchasing office (see section titled “ADDENDA”).

B.5 Licensure and Certification

The awarded vendor shall maintain valid certifications, licenses, and permits required for the services prescribed above.

B.6 Staffing

a) The awarded vendor shall provide qualified employees able to perform the services of the purchase order.

b) The awarded vendor’s employees shall work under the awarded vendor’s direct supervision at all times. The awarded vendor’s supervisor shall have a thorough knowledge of the relocation project and shall properly direct awarded vendor’s employees in their assigned tasks to ensure the relocation project is accomplished in an efficient and effective manner.

c) The awarded vendor’s employees shall observe the Department’s rules and regulations as made known to the awarded vendor by the Department. The awarded vendor’s employees shall conduct themselves in a professional, courteous, and appropriate manner at all times. Awarded vendor’s employees shall wear moving attire representative of the company and easily identifiable at all times during the move.

B.7 Protection of Relocation Sites

An equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice telephone numbers on this document

Rev. 05/05/2021 DBPR Solicitation No.: ITB-DBPR-02-23/24, Page 14 of 48

Prior to relocation, the awarded vendor shall ensure that proper quantities of building protection materials are ordered, delivered, and installed at each site to protect against site damage.