MOVEit Instructions for Vendor.pdf
PDF 636 KB Posted
- Solicitation number
- RFP 785 2100000267 1
- Issued by
- Madison County, Kentucky
About this file
This is a technical instruction document from the Commonwealth of Kentucky providing guidance for vendors submitting bids and proposals through the MOVEit Transfer secure file transfer system accessed at https://ftp.ky.gov. The document outlines the step-by-step process for vendor registration and file submission, requiring vendors to combine all bid documents, equipment lists, bid bonds, and supporting materials into a single PDF file before upload. Vendors must include their company name and RFB number in the file name and should add their company name to the front of all individual file names prior to submission. The system accommodates unlimited file upload sizes and requires vendors to navigate to the appropriate RFB/RFP folder, utilize the upload function rather than drag-and-drop functionality, and include contact information or relevant comments in the Notes section during submission.
Upon successful file upload, vendors will receive visual confirmation through a check mark appearing next to their files, and Kentucky recommends printing the upload screen as verification of submission since no other formal receipt confirmation is provided. Files retained in the MOVEit system are subject to a 90-day retention period unless otherwise requested. Vendors requiring technical assistance should contact the Commonwealth Service Desk at CommonwealthServiceDesk@ky.gov or by phone at 502-564-7576, providing their username, telephone number, RFP number, file list, and a detailed description of any errors encountered. The Commonwealth of Kentucky procurement staff will automatically receive transferred files upon completion of the upload process.
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Text version
IMPORTANT:
Please include company name and RFB# in the file name. ALL FILES (bid documents, equipment lists, bid bond, etc.) should be COMBINED into one PDF document before submission.
MOVEit TRANSFER https://ftp.ky.gov
This application is used for
Secure File Transfer: upload/download files with the FTP application and share the secure location with other registered MOVEit users with no size limit. NOTE: the retention of files on all MOVEit applications is 90 days unless otherwise requested.
Login.
Username: _____________________
Password: _____________________
Forgot Password - YOU CANNOT CHANGE THE PASSWORD
ON THIS ACCOUNT.
Unable to login –
Contact the CommonwealthServiceDesk@ky.gov and they will notify the MOVEit team to assist you. You can also call 502-564-7576.
NOTE: You should not be prompted to change the password, if this occurs contact the Commonwealth buyer on the project.
DO NOT ATTEMPT TO CHANGE IT.
The log in is case sensitive.
https://ftp.ky.gov/ mailto:CommonwealthServiceDesk@ky.gov susan.ward Typewritten Text susan.ward Typewritten Text susan.ward Typewritten Text susan.ward Typewritten Text susan.ward Typewritten Text susan.ward Typewritten Text kyrfb susan.ward Typewritten Text Submitter2020
MOVEit TRANSFER
Rev. 5/29/2020 Page 2 of 4
After you login to the system, you will see this screen.
Notice the instructions on the screen for submission.
Scroll down to find the RFB/RFP you are submitting on. Open the folder by clicking on the folder with the correct RFB/RFP. Do NOT check the box. Click upload on the right side of the screen. Upload your proposal to the correct RFB/RFP.
MOVEit TRANSFER
Rev. 5/29/2020 Page 3 of 4
** Highly Recommended **
Before uploading your files, add your Company name to the front of all file names.
Example: AcmeCoyote_Filename.pdf
NOTES Section – Use this section to input your contact information or make comments about the files being uploaded.
Browse to your files and select the files to upload - Do NOT use drag and drop.
Make sure to click Upload.
There is not a size limit for file uploads.
mailto:COTMOVEitFTP@ky.gov
Rev. 5/29/2020 Page 4 of 4
The Tech Support Link will provide links to the User Guide under MOVEit Transfer Help, and Information on how to Contact the COT MOVEit Team.
FOR TECHNICAL ASSISTANCE WITH MOVEit/FTP
Non-Commonwealth third parties should contact the Commonwealth Service Desk.
Commonwealthservicedesk@ky.gov and cc: COTMOVEITFTP@ky.gov. Or call 502-564-7576.
o In the request for assistance please include the following -- username, telephone number, RFP number, list of any files you are uploading, and a detailed description of any errors or messages received.
The Sign Out Link will exit you from the application.
Click Close at the bottom of the window.
Sign out.
Your files will automatically be transferred to our procurement staff
MOVEit TRANSFER
When the upload is complete a check mark will appear to the left of your files and the bottom of the window will show the close button.
** We highly recommend that you print the screen as verification for your records that the file(s) were submitted.
There is no other verification of receipt of files. If you feel that you need further verification, you can email COTMOVEitFTP@ky.gov or the buyer on the project.
Verify that the file was uploaded to the correct folder by reviewing the file path (see below). The last part of the path will show the folder it was uploaded to.
Untitled
File details come from the government source that posted it. Updated .