morris park Exempt Services.pdf

REQUEST FOR BID

CONTRACT #4-26

FLOORING CONTRACTOR

FOR VARIOUS PARK COMMISSION FACILITIES

By

Morris County Park Commission 300 Mendham Road

Morristown, New Jersey 07960

Mark Gara Manager of Building and Construction

October 9, 2026

CONTRACT # 4-26

FLOORING CONTRATOR

TABLE OF CONTENTS

I. INSTRUCTIONS FOR BIDS

A. Notice to Bidders……………………………………………………………….3

B. Submittal Requirements ……………………………………………………….4

C. General Instructions…………………………………………………………....5 to 14

D. General Requirements...……………………………………………………...15 to 17

E. General Specifications...………………………………………………….….18 to 20

II. FORMS REQUIRED FOR BIDDING

F. Bid Form…………………………………….…………………………..........21 to 25

G. Documents……………...…………………………….…………………….…26 to 38

• Bid Document Checklist Form………………………………………

• Stockholder Disclosure Statement………………………………

• Non-Collusion Affidavit…………………………………………

• Equal Employment Opportunities……………………………………

• Affirmative Action Assurance Form…………………………………….30

• Exhibit A Mandatory Equal Employment Opportunity Language.……...31-32

• Americans with Disabilities Act of 1990………………………………...33

• Business Registration Certificate………………………………………...34-35

• Disclosure of Investment Activities in Iran, Russia or Belarus ………....36-39

• Acknowledgement of Receipt of Addenda…………………………..…..40

III. ATTACHMENTS

New Jersey Department of Labor and Workforce Development Prevailing Wage Rate Determinations Print date 10/1/2026

NOTICE TO BIDDERS

The Morris County Park Commission is soliciting bids through a Fair and Open process in accordance with N.J.S.A. 19:44A-20.4 et seq.

Sealed bids will be received by the Purchasing Department for the Morris County Park Commission on Friday, November 6, 2026 at 10:00 a.m. prevailing time at the Morris County Park Commission Administration Building, 300 Mendham Road, Morristown, New Jersey 07960 at which time and place bids will be opened and read in public for:

Said Request for Bid may be downloaded FREE from on the MCPC website at www.morrisparks.net under the “Public Bids” link on or after Friday, October 9, 2026. The MCPC shall not be responsible for full or partial sets of Bid Documents, including addenda, obtained from any other source.

Bids must be made on the bid forms within this document, be enclosed in a sealed package bearing the name and address of the bidder and “REQUEST FOR BID CONTRACT #4-26 FLOORING CONTRACTOR FOR VARIOUS PARK COMMISSION FACILITIES.” on the outside, and addressed to Mark Demareski, Q.P.A., C.C.P.O., C.P.W.M., Qualified Purchasing Agent, at the address above.

The Park Commission is observing social distancing practices. Accordingly, bidders are strongly encouraged to mail responses via USPS, UPS and FedEx, etc. Potential bidders wishing to hand deliver their qualifications may only do so in person at the time of the bid opening. No bids shall be accepted after the designated time, and the Park Commission will not assume responsibility for bids forwarded by mail or delivery service, nor any other conveyance.

Prospective bidders are not required to attend the bid opening, but those choosing to attend are required to observe social distancing practices and to wear masks. Bid review and providing unit prices will not take place at the bid opening. Instead, this information will be posted online once available.

Bidders shall comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27et seq.

Mark Demareski, Q.P.A., C.C.P.O., C.P.W.M.

Qualified Purchasing Agent

CONTRACT #04-26

FLORING CONTRATOR

The Morris County Park Commission (MCPC) requests bids from contractors PRIMARILY SPECIALIZING IN FLOORING REMOVAL AND INSTALLATION SERVICES for the removal, repair, alteration, restoration and new installation of various types of carpet and flooring materials throughout the Park Commission’s facilities. At the direction of the Owner, the contractor shall abide by any and all architectural documents, historical requirements, specification sheets and construction documents provided by MCPC and its design professionals. The Owner reserves the right to add future or delete facilities during the contract period. NO MINIMUM PURCHASE IS IMPLIED

OR GUARANTEED

SUBMISSION REQUIREMENTS: As specified herein, all responses shall be mailed to:

Mark Demareski, Q.P.A, C.P.W.M.

Qualified Purchasing Agent Morris County Park Commission 300 Mendham Road P.O. Box 1295

Morristown, NJ 07962

FORMS ALL FORMS HEREIN SHALL BE COMPLETED

AND SUBMITTED WITH RESPONSES

ACTIVITIES: DATE:

Release of RFB: Friday, October 9, 2026

Requests for Information: Friday October 23, 2026 @ 4:00 PM Emailed to mdemareski@morrisparks.net

Bid Opening Date: Friday, November 6, 2026 at 10:00 a.m.

Number of original bids to be submitted: One (1) original (marked as “Original”), one (1) copy (marked “COPY”) AND One (1) copy on flash drive or CD.pdf format of the RFB Response.

Bids must be enclosed in a sealed envelope, bearing the title of this RFB and the name and address of the responding firm on the outside, addressed to the Purchasing Agent.

CONTRACT TERM

The term of the contract shall be two years beginning December 1, 2026 through and including November 30, 2028. In the event of unavailability of such funds, the Park Commission reserves the right to cancel this contract.

MORRIS COUNTY PARK COMMISSION

GENERAL INSTRUCTIONS

1. SUBMISSION OF BIDS

A. Sealed bids shall be received in accordance with public advertisement as required by law, a copy of said notice being attached hereto and made a part of these specifications.

B. Each bid shall be submitted on the proposal form attached, in a sealed envelope

(1) addressed to the Purchasing Agent

(2) bearing the name and address of the bidder on the outside

(3) clearly marked "SEALED BID” with the bid number and title noted.

C. It is the bidder's responsibility to see that bids are presented to the Purchasing Agent on the hour and at the place designated. BIDS MAY BE MAILED; however, the Morris County Park Commission (Park Commission) disclaims any responsibility for bids forwarded by regular or express mail. If the bid is sent by express mail, the designation in B. above must also appear on the outside of the express company envelope. Bids received after the designated time and date will be returned unopened.

D. The Park Commission reserves the right to postpone the date for presentation and opening of bids and will give written notice of any such postponement to each prospective bidder as required by law.

E. Multiple Bids Not Accepted

More than one bid from an individual, a firm or partnership, a corporation or association under the same or different names shall not be considered.

F. The Park Commission is to be considered an agency of the County entitled to participate in the contract(s) resulting from this bid.

2. BID SECURITY

The following provisions, if indicated by an (x), shall be applicable to this bid and be made a part of the bidding documents:

A. BID GUARANTEE

Bidder shall submit with the bid a certified check, cashier’s check or bid bond in the amount of ten percent (10%) of the total price bid, but not in excess of $20,000, payable unconditionally to the Morris County Park Commission.

When submitting a Bid Bond, it shall contain Power of Attorney for full amount of Bid Bond from a surety company authorized to do business in the State of New Jersey and acceptable to the Morris County Park Commission.

The check or bond of the unsuccessful bidder(s) shall be returned as prescribed by law. The check or bond of the bidder to whom the contract is awarded shall be retained until a contract is executed and the required performance bond or other security is submitted.

The check or bond of the successful bidder shall be forfeited if the bidder fails to enter into a contract pursuant to statute. Failure to submit required guarantee shall be cause for rejection of the bid.

B. CONSENT OF SURETY

Bidder shall submit with the bid a Certificate (Consent of Surety) with Power of Attorney for full amount of bid price from a Surety Company authorized to do business in the State of New Jersey and acceptable to the Morris County Park Commission stating that it will provide said bidder with a Performance Bond in the full amount of the bid. This certificate shall be obtained in order to

GENERAL INSTRUCTIONS (Continued) confirm that the bidder to whom the contract is awarded will furnish Performance and Payment bonds from an acceptable surety company on behalf of said bidder, any or all subcontractors or by each respective subcontractor or by any combination thereof which results in performance security equal to the total amount of the contract, pursuant to statute.

Failure to submit this shall be cause for rejection of the bid.

C. PERFORMANCE BOND

Successful bidder shall simultaneously with the delivery of the executed contract, submit an executed bond in the amount of one hundred percent (100%) of the acceptable bid as security for the faithful performance of this contract.

3. QUOTATIONS, BIDS AND FORMS

A. The Morris County Park Commission is exempt from any local, state or federal sales, use or excise tax. The Park Commission will not pay service charges such as interest and late fees. The Park Commission or any of its offices and divisions will not complete credit applications as a result of contract(s) resulting from award based on these specifications.

B. Bids must be signed in ink by the bidder; all quotations shall be made with a typewriter/computer or pen and ink. Any quotation showing any erasure alteration must be initialed by the bidder in ink. Unit prices and totals are to be inserted in spaces provided.

C. Failure to sign and give all information in the bid may result in the bid being rejected.

D. Estimated Quantities: (Open-Ended Contracts, Purchase as Needed) The Park Commission has attempted to identify the item(s) and the estimated amounts of each item bid to cover its requirements;

however, past experience shows that the amount ordered may be different than that submitted for bidding. The right is reserved to decrease or increase the quantities specified in the specifications pursuant to Statute. NO MINIMUM PURCHASE IS IMPLIED OR GUARANTEED.

E. Insert prices for furnishing all of the material described. Prices shall be met including all transportation charges fully prepaid by the contract F.O.B. destination and placement as designed by the Park Commission. No additional charges will be allowed for any transportation costs resulting from partial shipments made at vendors’ convenience when a single shipment is ordered.

F. Any bidder may withdraw his bid at any time before the time set for receipt of bids. No bid may be withdrawn in the 60 day period after the bids are received.

G. All forms shall be completed and attached to the bid proposal. BIDDER IS ALERTED TO THE BID

DOCUMENT CHECK LIST PAGE.

4. INTERPRETATIONS AND ADDENDA

A. The bidder understands and agrees that its bid is submitted on the basis of the specifications prepared by the Park Commission. The bidder accepts the obligation to become familiar with these specifications.

B. Bidders are expected to examine the specifications and related documents with care and observe all their requirements. Ambiguities, errors or omissions noted by bidders should be promptly reported in writing to the Purchasing Agent. In the event the bidder fails to notify the County of such ambiguities, errors or omissions, the bidder shall be bound by the bid.

C. No oral interpretation of the meaning of the specifications will be made to any bidder. Every request for an interpretation shall be in writing, addressed to the Purchasing Agent. In order to be given consideration, written requests for interpretation must be received as least ten (10) days prior to the date fixed for the opening of the bids. Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the specifications, and will be distributed to all prospective bidders of written addenda to the specifications, and will be distributed to all prospective bidders, in accordance with Statute. All addenda so issued shall become part of the contract documents, and shall be acknowledged by the bidder in the bid. The Park Commission’s interpretations or corrections thereof shall be final.

D. If the amount shown in words and its equivalent figures do not agree, the written words shall be binding. Ditto marks are not considered writing or printing and shall not be used.

In the event that there is a discrepancy between the unit prices and the extended totals, the unit prices shall prevail. In the event there is an error of the summation of the extended totals, the computation by the Park Commission of the extended totals shall govern.

5. BRAND NAMES, STANDARDS OF QUALITY, PATENTS

A. Only manufactured and farm products of the United States, wherever available, shall be used on this contract in accordance with prevailing statutes.

B. Brand names and or descriptions used in this bid are to acquaint bidders with the type of commodity desired and will be used as a standard by which alternate or competitive materials offered will be judged. Competitive items must be equal to the standard described and be of the same quality of work.

Variations between materials described and the materials offered are to be fully explained by the bidder on a separate sheet and submitted with the proposal form. Vendor's literature will not suffice in explaining exceptions to these specifications. In the absence of any changes by the bidder, it will be presumed and required that materials as described in the proposal be delivered.

C. It is the responsibility of the bidder to demonstrate the equivalency of item(s) offered. The Morris

County Park Commission reserves the right to evaluate the equivalency of a product which, in its deliberations, meets its requirements.

D. The contractor shall hold and save harmless the Park Commission, its officers, agents, servants, and employees, from any liability of any nature and kind for or on account of the use of any copyrighted or un-copyrighted composition, secret process, patented or unpatented invention or article furnished or used in the performance of this contract.

E. Wherever practical and economical to the Park Commission, it is desired that recycled or recyclable products be provided. Please indicate when recycled products are being offered.

6. AWARD OF BID

A. The Morris County Park Commission reserves the right to accept or reject any or all bids, to waive identified irregularities and technicalities, and to award in whole or in part to the lowest responsible bidder, if it is in the best interest of the Park Commission to do so. Without limiting the generality of the foregoing, any bid which is incomplete, obscure, or irregular may be rejected, any bid having erasures or corrections in the price sheet may be rejected; any bid in which unit prices are omitted, or in which unit/total prices are unbalanced, may be rejected; any bid accompanied by any insufficient or irregular certified check, cashier's check or bid bond may be rejected.

B. The Park Commission further reserves the right to award each item separately to the lowest responsible bidder meeting specifications or to make an award based on the total bid to the bidder whose total sum is the low bid meeting the specifications, whichever in the awarding authorities' opinion is in the best interest of the Park Commission. Without limiting the generality of the foregoing, the Park Commission reserves the right to award a contract based on either option that may be described in the bid proposal or based on any combination thereof.

C. The Park Commission reserves the right to award equal or tie bids at their discretion to any one of the tie bidders.

D. Should the bidder, to whom the contract is awarded, fail to enter into a contract, the Park Commission may then, at its option, accept the bid of the next lowest responsible bidder.

E. Term of this contract will an initial two (2) year term commencing on December 1, 2026 through and including November 30, 2028. In the event of unavailability of such funds, the Park Commission reserves the right to cancel this contract.

F. Government entities are not private business/consumer clients; therefore, separate company agreements are not honored. Terms of the specifications/bid package prevail unless otherwise noted by the vendor as exceptions.

7. NEW JERSEY PREVAILING WAGE ACT (When Applicable)

Pursuant to N.J.S.A. 34:11-56.25 et seq., contractors on projects for public work shall adhere to all requirements of the New Jersey Prevailing Wage Act. The contractor shall be required to submit a certified payroll record to the owner within ten (10) days of the payment of the wages. The contractor is also responsible for obtaining and submitting all subcontractors’ certified payroll records within the aforementioned time period. The contractor shall submit said certified payrolls in the form set forth in N.J.A.C. 12:60-6.1(c). It is the contractor’s responsibility to obtain any additional copies of the certified payroll form to be submitted by contacting the New Jersey Department of Labor and Workforce Development, Division of Workplace Standards. Additional information is available at www.state.nj.us/labor/lsse/lspubcon.html.

8. THE PUBLIC WORKS CONTRACTOR REGISTRATION ACT

N.J.S.A. 34:11-56.48 et seq. requires that a general or prime contractor and any listed subcontractors named in the contractor’s bid proposal shall possess a certificate at the time the bid proposal is submitted.

After bid proposals are received and prior to award of contract, the successful contractor shall submit a copy of the contractor’s certification along with those of all listed subcontractors. All non-listed subcontractors and lower tier sub-subcontractors shall be registered prior to starting work on the project.

It is the general contractor’s responsibility that all non-listed sub-contractors at any tier have their certificate prior to starting work on the job.

Under the law a “contractor” is “a person, partnership, association, joint stock company, trust, corporation or other legal business entity or successor thereof who enters into a contract” which is subject to the provisions of the New Jersey Prevailing Wage Act (N.J.S.A. 34 :11-56.25, et seq.) It applies to contractors based in New Jersey or in another state.

The law defines “public works projects” as contracts for “public work” as defined in the Prevailing Wage statute (N.J.S.A. 34:11-56.25(5) ). The term means:

• “Construction, reconstruction, demolition, alteration, or repair work, or maintenance work, including painting and decorating, done under contract and paid for in whole or in part out of the funds of a public body, except work performed under a rehabilitation program.

• “Public work” shall also mean construction, reconstruction, demolition, alteration, or repair work, done on any property or premises, whether or not the work is paid for from public funds… “

• “Maintenance work” means the repair of existing facilities when the size, type or extent of such facilities is not thereby changed or increased. While “maintenance” includes painting and decorating and is covered under the law, it does not include work such as routine landscape maintenance or janitorial services.

To register, a contractor must provide the State Department of Labor with a full and accurately completed application form. The form is available online at www.state.nj.us/labor/Isse/Ispubcon.html. N.J.S.A.

34:11-56.55 specifically prohibits accepting applications for registration as a substitute for a certificate or registration.

9. NON-COLLUSION AFFIDAVIT

The Non-Collusion Affidavit, which is part of these specifications, shall be properly executed and submitted intact with the proposal.

10. NON-DISCRIMINATION

There shall be no discrimination against any employee engaged in the work required to produce the commodities covered by any contract resulting from this bid, or against any applicant to such employment because of race, religion, sex, national origin, creed, color, ancestry, age, marital status, affectional or sexual orientation, familial status, liability for service in the Armed Forces of the United States, or nationality. This provision shall include, but not be limited to the following: employment upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The contractor shall insert a similar provision in all subcontracts for services to be covered by any contract resulting from this bid.

11. MANDATORY EEO/AFFIRMATIVE ACTION EVIDENCE

NO FIRM MAY BE ISSUED A CONTRACT UNLESS THEY COMPLY WITH THE

EEO/AFFIRMATIVE ACTION REGULATIONS OF P.L. 1975, c. 127, AS AMENDED FROM TIME

TO TIME, AND THE AMERICANS WITH DISABILITIES ACT.

A. Procurement, Professional and Service Contracts All successful vendors must submit prior to an award of the contract one of the following:

(1) A photocopy of their Federal Letter of Affirmative Action Plan Approval, or

(2) A photocopy of their State Certificate of Employee Information Report, or

(3) A photocopy of completed Affirmative Action Employee Information Report:

AA302- Available on-line at www.state.nj.us/treasury/contract_compliance

B. Construction Contracts All successful contractors must submit to the Park Commission and the Division no later than three (3) days after signing a construction contract, an Initial Project Workforce Report (Form AA-201) consisting of forms downloaded electronically at the following website address:

http://www.state.nj.us/treasury/contract_compliance/forms.shtml and completed by the Contractor in accordance with N.J.A.C. 17:27-7. The contractor also agrees to submit a copy of the Monthly Project Workforce Report (Form AA-202) once a month thereafter for the duration of this contract to the Division and to the public agency compliance officer.

12. WORKER AND COMMUNITY RIGHT TO KNOW ACT

The manufacturer or supplier of chemical substances or mixtures shall label them in accordance with the N.J. Worker and Community Right to Know Law (N.J.S.A. 34: 51 et seq., and N.J.A.C 5:89-5 et seq.).

All direct use containers shall bear a label indicating the chemical name(s) and Chemical Abstracts Service number(s) of all hazardous substances in the container, and all other substances which are among the five most predominant substances in the container, or their trade secret registry number(s). (N.J.A.C.

8:59-5) or adhere to the requirements of The Globally Harmonized System of Classification and Labeling of Chemicals (GHS) and the U.S. Occupational Safety and Health Administration (OSHA) Hazard Communication Standard (HCS) as outlined in the Federal Register / Vol. 77, No. 58 / Monday, March 26, 2012 / Rules and Regulations as adopted in final rule by DEPARTMENT OF LABOR, Occupational Safety and Health Administration, 29 CFR Parts 1910, 1915, and 1926, [Docket No. OSHA–H022K– 2006–0062, (formerly Docket No. H022K)], RIN 1218–AC20, Hazard Communication. Further, all applicable documentation must be furnished.

13. STATEMENT OF CORPORATE OWNERSHIP

In accordance with N.J.S.A. 52:25-24.2, no corporation, partnership, limited partnership, limited liability corporation, limited liability partnership, Subchapter S corporation or sole proprietorship, shall be awarded a contract, unless prior to the receipt of the bid or accompanying the bid of the corporation, partnership, limited partnership, limited liability corporation, limited liability partnership, subchapter S corporation or sole proprietorship, there is submitted to the Morris County Park Commission a statement setting forth the names and addresses of all stockholders who own 10% or more of the stock, of any class or of all individual partners who own a 10% or greater interest in the corporation, partnership, limited partnership, limited liability corporation, limited liability partnership, Subchapter S corporation or sole proprietorship. If one or more such stockholder or partner is itself a corporation or partnership, the stockholders holding 10% or more of that corporation’s stock, or the individual partners owning 10% or greater interest in that partnership, as the case may be, shall also be listed. The disclosure shall be continued until names and addresses of every noncorporate stockholder and individual partner, exceeding the 10% ownership criteria established in this act has been listed. This form shall be signed and submitted with the bid/proposal whether or not a stockholder or partner owns less than 10% of the business submitting the bid. Failure to comply requires mandatory rejection of the bid/proposal.

14. ACQUISITION, MERGE, SALE AND/OR TRANSFER OF BUSINESS, ETC.

It is understood by all parties that if, during the life of the contract, the contractor disposes of his/her business concern by acquisition, merger, sale and/or transfer or by any means convey his/her interest(s) to another party, all obligations are transferred to that new party. In this event, the new owner(s) will be required to submit, when required, a performance bond in the amount of the open balance of the contract.

15. PROTECTION OF PERSONS AND PROPERTY

The Contractor shall protect all materials and equipment for which he is responsible, which is stored at the project site for incorporation in the work, or which has been incorporated into the work. He shall replace all materials and equipment which may be lost, stolen or damaged at his expense, whether or not such materials or equipment have entirely or partially been paid for by the Morris County Park Commission.

16. INSURANCE REQUIREMENTS

The Contractor, prior to commencing work, shall provide at his own cost and expense, the following insurance to the Morris County Park Commission with insurance companies licensed to provide insurance in the State of New Jersey. The Contractor will ensure that policies are underwritten by companies with a current A.M. Best rating of A- with a Financial Size Category of VII or better. Insurance shall be evidenced by Certificates and/or Policies as determined and approved by the County of Morris, Division of Risk Management. Each Certificate or Policy shall require that thirty (30) days prior to cancellation or material change in the policies, notice thereof shall be given to the Purchasing Agent, Morris County Park Commission, by registered mail, return receipt requested and for all of the following stated insurance policies. All such notices shall name the Contractor and identify the contract number.

The Contractor shall submit an updated Certificate of Insurance to demonstrate continued renewal of insurance. During any period when the required insurance is not in effect, the Morris County Park Commission may suspend the work. The Park Commission may refuse to make payments due under this contract or any other contracts with the Park Commission until the required insurance coverage is in effect. The Park Commission may use monies withheld to renew the insurance for the periods and amounts referred to above.

A. Worker’s Compensation and Employer’s Liability Insurance This insurance shall be maintained in full force during the life of this contract by the bidder covering all employees engaged in performance of this contract pursuant to N.J.S.A. 34:15-12(a) and N.J.A.C.

12:235-1.6. Minimum Employer’s Liability $500,000.00.

B. General Liability Insurance

The Contractor shall provide Comprehensive General Liability insurance with a combined single limit of $1,000,000/$2,000,000 aggregate for bodily injury and property damage. A “claims made” policy is not acceptable.

The Contractor shall provide Comprehensive General Liability insurance with a combined single limit of $1,000,000/$3,000,000 aggregate for bodily injury and property damage. A “claims made” policy is not acceptable.

C. Professional Liability The Contractor shall provide a copy of a certificate verifying coverage of professional liability insurance applicable to services to be rendered under this agreement with limits of $1,000,000/$3,000,000.

D. Owners Contractor Protective Liability The Contractor shall provide Owners Contractor Protective Liability Insurance with a limit of $1,000,000 for bodily injury, property damage. This insurance shall include bodily injury and property damage with the following coverage, for owned automobiles, hired automobiles and non-owned automobiles.

E. Automobile Liability Insurance Automobile liability insurance, with a combined single limit of liability per occurrence of $1,000,000 for bodily injury, property damage. This insurance shall include bodily injury and property damage with the following coverage, for owned automobiles, hired automobiles and non-owned automobiles.

E. “ADDITIONAL INSURED”

All Certificates of Insurance shall state that the Morris County Park Commission and the County of Morris are carried as “an additional insured” for the purposes of the contract, and shall include Form CG 20100704 & CG20370704 attached, or their equivalent, as determined solely by the Morris County Risk Manager.

Self-insured contractors shall submit an affidavit attesting to their self-insured coverage and shall name the OWNER as an additional insured.

17. INDEMNIFICATION:

The Contractor shall defend, indemnify and hold harmless the Morris County Park Commission, the County of Morris, the Board of Chosen Freeholders, their Employees, Agents, Representatives and Servants (collectively the “County”) from and against any and all losses, penalties, claims, damages, settlements, judgments, verdicts, costs, charges, professional fees (including attorneys’ fees and other expenses or liabilities including, but not limited to, the investigation and defense of any claims, arising out of or resulting from the performance of the Contractor’s work or the completed operations provided that any such claim, damage, loss, or expense (a) is attributable to bodily injury, sickness, disease or death, or to injury or to destruction of tangible property including the loss of the use resulting therefrom, and (b) is caused in whole or in part by any negligent act or omission of the Contractor, or anyone directly or indirectly employed by them or anyone for whose acts they may be liable (including a claim by an employee of the Contractor) regardless of whether it is caused in part by a party indemnified hereunder, and (c) is caused in whole or in part by the Contractor’s breach of any term evidencing an agreement between the Contractor and the Morris County Park Commission or anyone directly or indirectly employed by the Contractor for whose acts the Contractor may be liable.

In any and all claims against the Morris County Park Commission, the County of Morris, the Board of Chosen Freeholders, their Employees, Agents and Servants, by any employees of the Contractor, anyone directly or indirectly employed by them or anyone for whose acts they may be liable, the indemnification obligation under this agreement shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor under workers compensation acts, disability benefit acts or other employee benefit acts.

18. PAYMENT

Payment will be made after a properly executed Morris County Park Commission voucher has been received and formally approved on the voucher list by the Commissioners of the Morris County Park Commission at its subsequent regular meeting. The voucher will be certified correct by the department/division head who received the goods or services.

19. TERMINATION

If, through any cause, the successful Bidder shall fail to fulfill in a timely and proper manner any of the obligations under this contract or if the Contractor shall violate any of the requirements of this contract, the Park Commission shall thereupon have the right to terminate this contract by giving sixty (60) days written notice to the Contractor of such termination and specifying the effective date of termination. Such termination shall relieve the Park Commission of any obligation for balances to the Contractor of any sum or sums set forth in the contract.

Notwithstanding the above, the Contractor shall not be relieved of liability to the Park Commission for damages sustained by the Park Commission by virtue of any breach of the contract by the Contractor and the Park Commission may withhold any payments to the Contractor for the purpose of compensation until such time as the exact amount of the damage due the Park Commission from the Contractor is determined.

The Contractor agrees to indemnify and hold the Park Commission harmless from any liability to subcontractors/suppliers concerning payment for work performed or goods supplied arising out of the lawful termination of the contract by the Park Commission under this provision.

Each fiscal year payment obligation of the Park Commission is conditioned upon the availability of funds appropriated or allocated for the payment of such an obligation. If funds are not allocated and available for the continuance of any services performed by the Park Commission hereunder, whether in whole or in part, the Park Commission at the end of any particular fiscal year may terminate such services. The Park Commission will notify the Contractor in writing immediately of any services that will be affected by a shortage of appropriated funds. This provision shall not be construed so as to permit the Park Commission to terminate this Agreement during the term, or any service hereunder, merely in order to acquire identical services from a third party contractor.

20. Vendor’s literature and/or pricing sheets will not be accepted in lieu of completing the proposal blank(s) set forth in these specifications.

21. Bidders shall not write in margins or alter the official content or requirements of the Park Commission bid documents.

22. SPECIFICATIONS

Any prospective bidder who wishes to challenge a bid specification shall file such challenges in writing with the contracting agent no less than three (3) business days prior to the opening of the bids. Challenges filed after that time shall be considered void and having no impact on the contracting unit or the award of contract.

23. OWNERSHIP OF MATERIAL

The owner shall retain all of its rights and interest in any and all documents and property both hard copy and digital furnished by the owner to the contractor for the purpose of assisting the contractor in the performance of this contract. All such items shall be returned immediately to the owner at the expiration or termination of the contract or completion of any related services, pursuant thereto, whichever comes first. None of the documents and/or property shall, without the written consent of the owner, be disclosed to others or used by the contractor or permitted by the contractor to be used by their parties at any time except in the performance of the resulting contract.

Ownership of all data, materials and documentation originated and prepared for the owner pursuant to this contract shall belong exclusively to the owner. All data, reports, computerized information, programs and materials related to this project shall be delivered to and become the property of the owner upon completion of the project. The contractor shall not have the right to use, sell, or disclose the total of the interim or final work products, or make available to third parties, without the prior written consent of the owner. All information supplied to the owner may be required to be supplied on CD-ROM media compatible with the owner’s computer operating system, windows based, Microsoft Office Suite 2000.

24. AMENDMENTS TO N.J.S.A. 2C: 21-33 et. seq. “TRUTH IN CONTRACTING”

New provisions of law govern false claims and representation. It is a serious crime for the vendor to knowingly submit a false claim and/or knowingly make material misrepresentation. There are enhanced penalties for areas of false claims, bid rigging and bribery, gratuities and gifts; and conflict of interest.

Please consult the statute for further information.

25. N.J. BUSINESS REGISTRATION PROGRAM

Certificate required pursuant to C57, PL2004; failure to be registered by time of contract award may be cause for rejection. Entities or individuals that need to file for a certificate may do so on-line through the NJ Division of Local Government Services at the following link:

http://www.state.nj.us/treasury/revenue/busregcert.shtml.

26. “PAY TO PLAY” – NOTICE OF DISCLOSURE REQUIREMENT – P.L. 2005, Chapter 271, Section 3 Reporting (N.J.S.A. 19:44A – 20.27)

(1) Any business entity that has received $50,000 or more in contracts from government entities in a calendar year is required to file an annual disclosure report with ELEC. The instructions and form are available on the ELEC website.

(2) Annual Disclosures require submission by March 30th of each year covering contracts and contributions for the prior calendar year.

(3) At a minimum, a list of all business entities that file an annual disclosure report will be listed on ELEC’s website at www.elec.state.nj.us.

(4) If you have any questions please contact ELEC at:1-888-313-ELEC (3532) or 609-292-8700

27. NON-PAYMENT OF PENALTIES AND INTEREST ON OVERDUE BILLS

Public funds may be used to pay only for goods delivered or services rendered. Morris County Park Commission will not pay penalties and/or interest on overdue bills. No employee is authorized to sign a letter of credit or any other document that represents a legal commitment on the part of the Park Commission to pay additional fees.

28. FIRM FIXED CONTRACT

This is a firm fixed contract, prices firm, FOB Park Commission locations. No price escalation. The vendor shall void the contract and permit the Park Commission to solicit open market pricing should any price increase or surcharge be imposed.

29. W-9

Successful bidder/respondent shall complete W-9 Form and submit to Purchasing prior to contract award. The form is available at the following link: www.irs.gov/pub/irs-pdf/fw9.pdf

30. PUBLIC EMERGENCY

In the event of a Public Emergency declared at the Local, State or Federal Level, if the Morris County Park Commission opts to extend terms and conditions of this bid, the contractor agrees to extend the terms and conditions of this bid, whether existing, expiring or expired no longer than six months, for goods and/or services for the duration of the emergency. In the event the original contractor cannot meet this requirement, the Park Commission may solicit the goods and/or services from any bidder on this contract.

31. SOURCE OF SPECIFICATIONS/BID PACKAGES

Official Morris County Park Commission bid packages for routine goods and services are available from www.morrisparks.net at no cost to the vendor. Potential bidders are cautioned that they are bidding at their own risk if a third party supplied the specifications that may or may not be complete. The Morris County Park Commission is not responsible for third party supplied specifications

32. DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN

P.L. 2012, c.25 prohibits State and local public contracts with persons or entities engaging in certain investment activities in energy or finance sectors of Iran.

33. CERTIFICATION OF NON-INVOLVEMENT IN PROHIBITING ACTIVES IN RUSSIA

OR BELARUS

P.L. 2022, c.3 prohibits State and local public contracts with persons or entities engaging in certain activities in Russia or Belarus.

34. Bidder/Respondent understands that the specifications herein are incorporated into and are fully part of any contract as may be awarded as result of this proposal submittal.

GENERAL REQUIREMENTS

The Morris County Park Commission (MCPC) requests bids from contractors PRIMARILY SPECIALIZING IN FLOORING REMOVAL AND INSTALLATION SERVICES for the removal, repair, alteration, restoration and new installation of various types of carpet and flooring materials throughout the Park Commission’s facilities. At the direction of the Owner, the contractor shall abide by any and all architectural documents, historical requirements, specification sheets and construction documents provided by MCPC and its design professionals. The Owner reserves the right to add future or delete facilities during the contract period. The Flooring Contractor shall be referred to herein as “contractor” and the Morris County Park Commission referred herein as “MCPC”

It is the intent of these specifications to establish the minimum requirements for an “On-Call” contractor whose PRIMARY line of work is that of Flooring Contractor (without the use of subcontractors), to perform such needed services for the Morris County Park Commission.

The Contractor shall not subcontract any services under this agreement that are considered customary to the trade. In the event of “specialty items” ancillary to the trade requiring a specialized service. The contractor may subcontract that portion of work only with previous approval from MCPC’s designee, the Manager of Building and Construction

This contract will be based on a “Per Square Foot” firm, fixed price basis for installation and renovation services outlined on the bid form. Other flooring repairs or specialty services are based on a Time and Material basis at all locations throughout the Park Commission for the initial term of the contract. For additional renewals, the cost will be based on the annual percentage increase in accordance with the “All Items” Index for NY Northeastern-NJ area of the Consumer Index for all Urban Consumers as of December of the preceding year

Should any additional work, materials, or products be required for proper installation which are not specified herein, the contractor shall meet with the Manager of Buildings and Construction for prior approval. If the contractor proceeds prior to approval, no additional compensation will be made to the contractor.

All bidders must possess a State of New Jersey license for the trade disciplines for which they are submitting a bid and must provide proof of licensure with the bid response where applicable.

Each bidder must submit with their bid an experience statement naming facilities in which similar work was contracted along with the names and phone numbers of references at each facility. The MCPC has the right to contact each reference listed by the bidder with phone calls and/or site visits to validate.

All prices must be all inclusive, including but not limited to labor hours, materials, tools, equipment, machinery and overhead used to accomplish the services outline in these specification and requirements.

No refuse is to be disposed in any MCPC dumpsters. No exceptions

All products intended for use affecting the overall appearance of the facility shall be selected by the MCPC and or it’s design professionals. Where the contractor furnishes products, samples and specifications will be provided by the contractor to MCPC for approval. Use of contractor provided product may not be used without MCPC approval

GENERAL REQUIREMENTS (Continued)

All work will be done during regular work days Monday through Friday, between the hours of 8:00 am and 4:30 pm unless otherwise approved by the MCPC Manager of Building and Construction. No work shall take place on park Commission Holidays.

On-call Response The Contractor shall be responsible to respond to a request for service within 24 hours of time contacted by MCPC personnel. There shall be no charge for project estimation. The contractor shall provide accurate estimation for the entire project and provide time table for start and completion

Estimate of Hours and Locations The MCPC does not and will not warrant or guarantee the amount of work hours to be supplied/required in any given day, week, month or year, or in the aggregate, pursuant any contractual agreement awarded under these bid specifications. Nothing contained in any of the bid documents shall be construed to guarantee or warrant any amount of work hours.

Nothing herein shall entitle the Contractor to any claim to an hourly price increase for lost profits or for any other compensation whatsoever in the event that the actual work hours supplied/required under this agreement are more or less than estimated work hours.

Note: A map and list of addresses of the Morris County Park Commission’s facilities are appended to this document for your reference.

Equipment The Contractor shall provide all tools, machinery, apparatus, and equipment customarily required to accomplish all work required by the Owner. The cost of all such tools, machinery, apparatus and equipment shall be included in the hourly base bid for labor. Should specialized equipment be required which is not considered to be customary to the trade, the cost and use of such equipment must have prior approval by the Manager of Building and Construction. Bidders must attach to their bid, a listing of all major pieces of tools/equipment that will be used in the performance of the requirements of these specifications.

Contract Term The term of the contract shall be two years, beginning December 1, 2026 through and including November 30, 2028. In the event of unavailability of such funds, the Park Commission reserves the right to cancel this contract.

Contract Price and Payment Procedures Payment shall be made in accordance with the rate bid on the proposal sheet. The hourly rate bid should include all costs of labor, equipment, overhead and transportation. The hours for which payment shall be made will be for the time on the job site only. There will be no allowance for travel time, mileage or meal breaks. All Invoices received by MCPC shall include all labor and copies of receipts generated by the specific project. Note: Contractor shall be allowed a 10% mark up on materials ONLY. The Contractor shall record all service on a service order report (invoice) that shall include the nature of the request for service, a description of the work performed, a listing of materials used, and the time arrived on site and the time departed.

No Contractor's payments will be made until certified payroll records have been received showing wages and benefits paid in accordance with current Prevailing Wage Rates Determination

GENERAL REQUIREMENTS (Continued)

Special Conditions Neither this contract nor any interest therein nor claim thereunder shall be assigned or transferred by the Contractor except as expressly authorized in writing by the Owner. The Contractor shall make no contract with any other party for furnishing any of the work or services herein without the written approval of the Owner.

Owner’s Right to Inspect and Required Work The Owner reserves the right to make such inspections and tests as may be necessary to ascertain that the requirements of this agreement are being fulfilled. Deficiencies noted shall be corrected by the Contractor within 24 hours.

Permitting and Inspections The contractor shall apply for all required permits to be in full compliance with local, state and international standards. No work may begin until applicable permits have been obtained. The contractor will schedule and be on site for all inspections and report progress to the Manager of Building and Construction. At completion the contractor will supply the appropriate CA and or CO to the Manager of Building and Construction.

GENERAL SPECIFICATIONS

MCPC reserves the right to award separate contracts, in accordance with the Local Public Contracts Law, for any painting service determined by the Manager of Buildings and Construction to be of substantial impact and, if deemed to be in the best interests of the MCPC.

The Flooring Contractor shall be capable of providing the following services (without subcontracting) listed but not limited to:

• Removal and disposal of various types of flooring

• Installation of underlayment and surface preparation for various types of flooring

• Installation of Carpet and padding, both stretched with tackless and glue down

• Installation of various types of snap lock and T&G laminate flooring

• Installation of both Natural Hardwood and Engineered Hardwood Flooring

• Installation of Vinyl Type sheet Flooring

• Installation of Resilient Type Flooring

• Installation of Rubber Cove Base, Wood and Composite Trim

• Application of various Floor Sealers and Finishes

The contractor also agrees to abide by product manufacturers specifications and all provisions of the NJ Uniform Construction Code and its adoption of the following model codes:

• 2024 IRC New Jersey Edition

• 2024 IBC New Jersey Edition

• ICC/ANSI A117.1-2017

The contractor shall provide at least one experienced installer for any and all work and be in conformity with all federal, state or local laws, regulations or orders, and;

1. The contractor shall provide all labor, materials, tools, machinery, equipment, rigging and any other services necessary to accomplish the scope of work for any and all flooring projects. Should any additional work, materials, or products be required for proper installation, the contractor shall meet with the Manager of Building and Construction to acquire approval prior to proceeding. If the contractor proceeds prior to approval, no additional compensation will be made to the contractor

2. The contractor shall use materials and or products selected and approved by the MCPC, its design professionals and applicable codes. If the contractor chooses to install an equivalent, the specifications shall be forwarded to the Manager of Buildings and Construction for approval before any work commences. The contractor shall submit copies of the materials data sheet (MSDS) including the Flame Spread and Smoke Development Index for any product to be used.

Any products or materials used that require special provisions, products or installation techniques according to Manufacturers specifications to prevent voiding of warranty or product failure must be followed. The contractor is responsible to evaluate products and understand the Manufacturers specific requirements

3. The contractor is responsible to evaluate field…