morris county park Holiday Decorations Quote.pdf

CITY OF ATLANTIC CITY

REQUEST FOR QUOTATIONS

2026 Holiday Parade Decorations – Rental, Installation, Maintenance, Removal and Storage

City of Atlantic City 1301 Bacharach Boulevard Atlantic City, New Jersey 08401

QUOTATIONS DUE: MONDAY, OCTOBER 26, 2026, NO LATER THAN 2:00 PM (EDT)

EMAIL QUOTATIONS TO: scanning@thecanninggroup.org

Procurement Type: Request for Quotations

1. PURPOSE AND SCOPE OF SERVICES

The City of Atlantic City is soliciting quotations from qualified contractors for the furnishing, rental, installation, maintenance, removal and off-season storage of commercial-grade holiday decorations to be installed along Atlantic Avenue in connection with the City's 2026 Holiday Parade and holiday season.

The successful contractor shall provide all labor, materials, equipment, decorations, transportation, installation hardware, lifts, supervision, maintenance, removal and storage necessary to complete the project.

The City intends to obtain a complete, turnkey service. The decorations shall remain the property of the contractor and shall be provided on a rental basis for the 2026 holiday season.

2. REQUIRED HOLIDAY DECORATIONS

Contractors shall provide the following commercial-grade, pole-mounted decorations, or approved equivalents:

Item No. 1 – Wrapped Candy with Garland

• Quantity: 36 units

• Reference Design: P-477 or equivalent

• Approximate Dimensions: 2.5 feet wide × 4 feet high

• Decorative wrapped candy design with garland

• Suitable for installation on existing streetlight or utility poles

• Commercial-grade construction suitable for outdoor seasonal use

Item No. 2 – Fantasy Tree with Garland

• Quantity: 36 units

• Reference Design: P-482 or equivalent

• Approximate Dimensions: 3 feet wide × 4 feet high

• Decorative fantasy Christmas tree design with garland

• Suitable for installation on existing streetlight or utility poles

• Commercial-grade construction suitable for outdoor seasonal use

Item No. 3 – Candle with Garland

• Quantity: 36 units

• Reference Design: P-480 or equivalent

• Approximate Dimensions: 3 feet wide × 4 feet high

• Decorative holiday candle design with garland

• No illumination or electrical lighting is required for the 2026 season

• Suitable for installation on existing streetlight or utility poles

• Commercial-grade construction suitable for outdoor seasonal use

Item No. 4 – Rising Star with Garland

• Quantity: 36 units

• Reference Design: P-717 or equivalent

• Approximate Dimensions: 2 feet wide × 3 feet high

• Decorative rising star design with garland

• Suitable for installation on existing streetlight or utility poles

• Commercial-grade construction suitable for outdoor seasonal use

Total Quantity: 144 Pole-Mounted Holiday Decorations

References to particular designs or model numbers are intended to establish the general appearance, dimensions and quality of the decorations desired. Equivalent products shall be considered, provided they meet the City's functional and aesthetic requirements.

3. MATERIALS AND CONSTRUCTION REQUIREMENTS

All decorations shall:

1. Be commercial-grade and designed for outdoor municipal holiday displays.

2. Be weather-resistant and capable of withstanding normal seasonal exposure to rain, wind, snow and freezing temperatures.

3. Incorporate appropriate corrosion-resistant framing, mounting brackets and hardware.

4. Include decorative garland consistent with the proposed holiday design.

5. Be securely mounted to existing poles using appropriate hardware and installation techniques.

6. Be furnished in good condition, free of visible damage, broken components or substantial deterioration.

7. Be installed in accordance with applicable safety requirements and utility-owner restrictions.

Any illuminated decorations shall utilize suitable outdoor-rated electrical components and connections. The City shall identify available electrical service locations, subject to field verification.

4. INSTALLATION REQUIREMENTS

The contractor shall be responsible for the complete installation of all 144 decorations along Atlantic Avenue at locations designated or approved by the City.

The contractor shall:

• Coordinate installation dates and locations with the City's designated representative.

• Provide all necessary labor, vehicles, lifts, ladders, equipment and mounting hardware.

• Obtain required permissions for attachment to poles, where applicable.

• Coordinate with the City regarding pedestrian access, traffic control and street safety.

• Protect existing municipal infrastructure and surrounding property.

• Ensure decorations are securely installed and properly aligned.

• Remove installation debris and restore affected areas to their original condition.

Installation Schedule: All decorations shall be installed and ready for use before the City's 2026 Holiday Parade, on a date to be coordinated with the City.

Contractors shall identify their anticipated installation schedule and the number of working days required.

5. MAINTENANCE AND SERVICE

The contractor shall provide maintenance and service throughout the designated 2026 holiday display period.

Services shall include:

• Inspection and adjustment of mounting hardware.

• Repair or replacement of decorations that become loose, damaged or nonfunctional.

• Correction of workmanship-related deficiencies.

• Maintenance of lighting components where applicable.

• Reasonable emergency response to decorations presenting a public safety concern.

All routine maintenance and repairs attributable to normal seasonal use, defective materials or improper installation shall be included in the quoted price.

The contractor shall identify its normal response time for maintenance requests and emergency service.

6. REMOVAL AND STORAGE

Following the conclusion of the holiday display period, the contractor shall:

1. Coordinate removal dates with the City's designated representative.

2. Remove all decorations and associated temporary mounting equipment.

3. Avoid damage to existing poles, fixtures and municipal property.

4. Transport decorations to the contractor's storage facility.

5. Provide secure off-season storage of all rented decorations.

All removal, transportation and storage expenses shall be included in the total quoted price.

7. CONTRACTOR QUALIFICATIONS

Contractors shall possess the experience, personnel and equipment necessary to perform commercial or municipal holiday decoration installations.

Each contractor shall provide:

• Company name, address, telephone number and email address.

• Brief description of experience performing comparable work.

• At least two references for similar municipal or commercial projects, if available.

• Confirmation of the ability to complete installation before the required holiday parade date.

• Confirmation of the availability of equipment and personnel necessary to perform the work.

• Photographs or manufacturer literature depicting the decorations proposed.

8. QUOTATION FORM

Contractors shall submit firm, all-inclusive pricing for the 2026 holiday season.

Item Description Quantity Unit Price Extended Price

1 Wrapped Candy with Garland – 2.5' × 4' 36 $________ $________

2 Fantasy Tree with Garland – 3' × 4' 36 $________ $________

3 Candle with Garland – 3' × 4' (No Lights) 36 $________ $________

4 Rising Star with Garland – 2' × 3' 36 $________ $________

TOTAL QUOTATION 144 $________

The total quotation shall include all costs associated with rental, delivery, installation, maintenance, removal and storage. No additional fees shall be permitted unless expressly authorized in writing by the City.

Proposed Installation Completion Date: __________________

Estimated Installation Duration: __________________

Proposed Removal Schedule: __________________

Maintenance Response Time: __________________

Exceptions or Proposed Equivalents: __________________

9. GENERAL CONDITIONS

1. Award: The City reserves the right to award a contract to the lowest responsible vendor submitting a responsive quotation that meets the City's requirements, subject to applicable procurement law.

2. Equivalent Products: Equivalent products may be proposed. Contractors shall provide sufficient descriptive literature or photographs for evaluation.

3. Insurance: The successful contractor shall provide evidence of appropriate commercial general liability, workers' compensation and automobile liability insurance as required by the City.

4. Statutory Compliance: The successful contractor shall provide all applicable New Jersey statutory procurement documents, including a Business Registration Certificate, ownership disclosure, non-collusion certification, and other documents required by the City.

5. Payment: Payment shall be made in accordance with applicable New Jersey public contracting requirements and the City's standard payment procedures.

Any proposed deposit or advance payment must be separately identified and shall be subject to City approval and applicable law.

6. Contract Authorization: No work shall commence until the City has issued the appropriate written authorization or purchase order.

7. Reservation of Rights: The City reserves the right to reject any or all quotations, waive nonmaterial informalities where legally permissible, request clarification and determine whether proposed equivalent products satisfy its requirements.

10. SUBMISSION INSTRUCTIONS

All quotations must be received no later than:

MONDAY, OCTOBER 26, 2026, AT 2:00 PM (EDT)

Quotations shall be submitted electronically to:

scanning@thecanninggroup.org

Email Subject: City of Atlantic City – 2026 Holiday Decorations Quotation

Quotations should be submitted in PDF format and include the completed pricing schedule, company contact information, proposed installation schedule and product descriptions or photographs.

Quotations received after the stated deadline may not be considered.

SUBMITTED BY:

Company Name: __________________________________

Authorized Representative: ________________________

Title: ___________________________________________

Address: ________________________________________

Telephone: ______________________________________

Email: __________________________________________

Total Quotation: $_______________________________

Signature: ______________________________________

Date: ___________________________________________