MORA_Portable_Toilet_PWS.pdf

FY24 Portable toilet lease Mount Rainier National Park

Portable Toilet Delivery and Cleaning Service

Performance Work Statement

1. GENERAL

1.1. General: This is a non-personnel services contract to provide “Portable Toilet Delivery and

Cleaning Services”. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.2. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform “Portable Toilet Delivery and Cleaning Services” as defined in this PWS. The contractor shall perform to the standards in this contract.

1.3. Background: The amount of portable toilet usage varies with routine locations and unexpected emergency needs on a monthly use basis. The park has three (3) locations that will be set in number of units and delivery and pickup dates. The other areas will be any of the thirteen (13) locations listed on an as needed basis to the limit identified.

1.4. Objectives: The main objectives of this contract are as follows:

1.4.1. Deliver portable toilets to the prescribed location within 72 hrs. after call or email.

1.4.2. Perform cleaning services on portable toilets as specified in the call or email.

1.4.3. Provide emergency deliveries to the various locations and/or cleaning 48 hrs. after call or email.

1.5. Scope: Services under this contract include delivery and pick-up of portable, and the pumping/cleaning of portable toilets in support of Mount Rainier National Park (MORA).

1.5.1. Provide rental, delivery/pickup weekly and on-call servicing to include pumping and refill of toilet paper/hand sanitizer of porta potty unit(s) at the following location(s) and estimated quantities within Mount Rainier National Park:

1.5.1.1. Kautz Creek Helipad May 1- Oct 31 (6 monthly charges for 1 standard unit)

1.5.1.2. Crystal Creek Parking area, located a half mile north of Mather Y, July 1-Sept 30

(3 monthly charges for 1 accessible unit and 1 regular unit)

1.5.1.3. Carbon River Ranger Station May 1-Oct 31 (6 monthly charges for 2 standard units)

1.5.1.4. As needed throughout park at Box Canyon, Sunrise, White River Entrance, White River C.G., and Tipsoo Lake June 1- Oct 31 and at Longmire, Nisqually

Entrance, Tahoma Woods, Narada Falls, Paradise, Cougar Rock, Ohanapecosh, or

Carbon River Forest Road April 1- Oct 31 by the month (for a total of 12 monthly charges for accessible units and 12 monthly charges for regular units)

1.6. Period of Performance: The period of performance shall be for 1 Base Period of 6 months and four 12-month option periods. The Period of Performance reads as follows:

Base Year: ..................... May 1st, 2024 to October 31st, 2024

Option Year I ................ November 1st, 2024 to October 31st, 2025

Option Year II ............... November 1st, 2025 to October 31st, 2026

Option Year III .............. November 1st, 2026 to October 31st, 2027

Option Year IV: ............ November 1st, 2027 to October 31st, 2028

NOTE: The clause FAR 52.217-8 “Option to Extend Services” is included in the contract and as such the government has the unilateral to extend the period of performance currently in effect by up to 6 months. The contractor will receive a notification letter in accordance with the timeline prescribed in clause FAR 52.217-8 “Option to Extend Services”.

1.7. Contracting Officer’s Representative: The Contracting Officer Representative (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirement; monitor Contractor's performance and notify both the Contracting Officer and contractor of any deficiencies; coordinate site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

2. GOVERNMENT PROVIDED ITEMS AND UTILITIES:

2.1. Spill reporting: All spills shall be reported to the COR immediately. The contractor shall be responsible for the reporting and appropriate clean-up and associated costs, to include applicable laboratory testing as required by the government. The contractor is responsible for all associated costs of clean-up.

3. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

3.1. General: The contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

3.2. Portable Toilet Specifications: Portable toilets shall be made with a HIGH-DENSITY

POLYETHYLENE construction which are impervious to moisture, have urinals securely fastened to the tank or structure, have adequate drain flow, be of the non-flush type, skid mounted, and shall have a toilet seat, a toilet paper holder designed for that purpose, screened ventilation, an outside door handle, and an inside locking door latch. Toilets provided under this contract need not be new, but are to be in serviceable condition, without holes or chemical leaks, of a material having a nonabsorbent finish, and the doors, hinges, and latches shall operate as intended. COLLAPSIBLE WOOD, FIBERGLASS AND TOILETS WITH OPEN GRID

FLOORING ARE NOT ACCEPTABLE. Contractor shall ensure that all portable toilet stations are STAKED OR TIED DOWN to prevent spillage or being tipped over during high windstorms. Placement of sandbags, to include inside or on top of, to secure the toilets is NOT

ACCEPTABLE. Contractor shall ensure portable toilets are not placed within 20 feet of any storm channel or natural wash. Material safety data sheets shall be delivered for all equipment and chemicals as required by local, state, and federal laws.

4. SPECIFIC TASK:

4.1. Basic Services. The contractor shall provide delivery/ pick-up services and cleaning services as outlined under each call or email.

4.2. Portable Toilet Delivery/ Pick-up: The government will require the contractor to deliver, locate, and service portable toilets. Delivery to and servicing at these areas might require the contractor to use 4WD vehicles and in the winter season, November 1st through April 30th, all vehicles entering the park are required to carry snow chains. Delivery and pick-up charges shall be a combined fee to include one servicing at the time of pick-up and shall include all costs associated with delivery and pickup. Delivery charges shall be billed at the time delivery is made, regardless of when pickup will occur.

NOTE: Historically, contractors have communicated with government personnel in and around the park and, in certain such instances, government employees have been known to request services from the contractor without contacting the Contracting Officer (CO). The contractor is advised that no government personnel, except for the Contracting Officer, have authority to request/change performance of the services in this contract. Therefore, any services rendered without the explicit direction of the CO (whether verbally or in writing) will be considered an unauthorized commitment and will not be paid by the government.

The following Park employees are the authorized employees to place calls/emails for toilet units:

Micah Henderson (360) 569-6716

Dale Harvard (360) 569-6728

Mitch Anderson (360) 569-6726

4.2.1. The contractor shall deliver the portable toilets to the provided locations as outlined in the call/email. Toilets that are misplaced as a result of the contractor’s fault shall be relocated at no additional cost to the government.

4.2.2. The contractor shall deliver clean and serviceable toilets to each location at the beginning of each call/email.

4.2.3. The contractor may delay delivery/pick-up the unit(s) in question if delivery/pick-up of the unit may be harmful to the operators (i.e. live fire in the area, etc.). The COR shall be notified immediately of such situations, and the contractor shall follow the COR’s instructions.

4.2.4. The contractor shall remove all portable toilets from the park within three (3) working days of completion of the order or notification of any early termination of services.

4.3. Portable Toilet Cleaning Services:

4.3.1. The contractor shall restock supplies, when toilets are serviced, with adequate items to maintain the inventory of supplies between servicing. A minimum of two (2) rolls of toilet paper shall be placed in toilets, provide an odorless disinfectant and maintain fluid.

4.3.2. The contractor may reserve their obligation to clean the unit(s) in question if the cleaning of the unit may be harmful to the operators. The COR shall be notified immediately of such situations, and the contractor shall follow the COR’s instructions.

4.3.3. The contractor shall utilize chemicals that have been approved for use in accordance with all applicable local, state, and federal laws and regulations. The contractor shall comply with sustainable acquisition policies, which apply to both contracts for supplies and services that require the delivery, use, or furnishing of products. Sustainable acquisition includes products that are energy-efficient and water-efficient, bio based, environmentally preferable, non-ozone depleting, are made with recovered materials, or use renewable energy technologies. See FAR Part 23. The contractor shall comply with all changes to sustainable acquisition policies (e.g., addition of USDA-designated items), and such compliance will not be grounds for contract modification or equitable adjustment.

4.3.4. The contractor shall maintain and repair toilets as necessary to keep them in good working order and with a good appearance. All dirt, mud, dust, markings, and graffiti shall be removed from the interior and exterior of the toilets. When it appears to the contractor that damages to a unit are due to deliberate and extensive abuse by government personnel, the contractor shall contact the COR to arrange a joint inspection prior to commencing repairs.

The determination concerning government responsibility will be made by the CO and is final. Claims for excessive damages or total losses as a result of government action or inaction shall be treated as a contract claim and handled under the disputes clause.

Contractor shall document each case.

4.3.4.1. Any required repairs or replacement of equipment, including but not limited to urinals, latches, hinges, toilet paper dispensers, and toilet seats shall be made within 24 hours after notice by the COR or CO. In the event the toilet is leaking, the toilet shall be removed from service immediately.

4.3.5. The contractor shall provide emergency deliveries within 48 hrs. after call/email.

8. DELIVERY TIMES

8.1. All or a portion of the effort under this contract will be performed on a government installation.

For purposes of scheduling personnel, the contractor is hereby advised that the government installation will observe the following holidays. The contractor is further advised that access to the government installation may be restricted on these holidays:

8.1.1. HOLIDAY OBSERVANCE

8.1.2. New Year’s Day 1 January

8.1.3. Martin Luther King Jr. Birthday 3rd Monday in January

8.1.4. President's Day 3rd Monday in February

8.1.5. Memorial Day Last Monday in May

8.1.6. Independence Day 4 July

8.1.7. Labor Day 1st Monday in September

8.1.8. Columbus Day 2nd Monday in October

8.1.9. Veteran's Day 11 November

8.1.10. Thanksgiving Day 4th Thursday in November

8.1.11. Christmas Day 25 December

8.2. In the event any of the above holidays occur on a Saturday or a Sunday, then the holiday shall be observed in accordance with the practices of the Government installation.

8.3. The Government may require nonscheduled and scheduled work to include weekends and holidays. Although the Contractor may provide employees on a government recognized holiday, the government will make payment at regular or overtime rates only.

9. PORTABLE CHEMICAL TOILETS

9.1. The contractor shall deliver clean and serviceable toilets to each location at the beginning of each order.

9.2. The contractor shall ensure portable toilets are not placed within 20 feet of any storm channel or natural wash.

9.3. Material safety data sheets shall be delivered for all equipment and chemicals as required by local, state, and federal laws.

9.4. No government personnel, except for the Contracting Officer, have authority to request/change performance of the services in this contract. Therefore, any services rendered without the explicit direction of the Contracting Officer (whether verbally or in writing) will be considered an unauthorized commitment and will not be paid by the government.

10. Invoicing/Payment

Invoices shall be provided in a PDF format, to be attached/submitted at least monthly through the

Internet Payment Platform (https://www.ipp.gov) It is the contractor’s responsibility to maintain an active profile with complete certifications/representations and an updated bank information registration to avoid billing/payment errors.

https://www.ipp.gov/