MOP.pdf
PDF 270 KB Posted
- Solicitation number
- QQ-2026-111
- Issued by
- Collier County, Florida
About this file
This is a Method of Procurement Decision Form from Collier County, Florida, documenting a Quick Quote procurement for awning replacement services at the Vanderbilt Beach Parking Garage to address Hurricane Ian damage. The project requires fabrication and installation of canvas awnings on the west elevation (approximately 68 feet wide) and south elevation (approximately 29 feet wide) of the parking garage structure, with all canvas measuring 153 inches to the wall plus 4 inches up the wall into the retainer strip. The contractor must also tighten, secure, and adjust existing frames on both sides. Questions must be submitted by April 7, 2026 at 12:00 PM, with quote responses due on April 14, 2026 at 3:00 PM via the Collier County Procurement Services Division Online Bidding System. Award will be made to the responsive vendor submitting the lowest quote, with firm pricing through September 30th.
The estimated contract value is $13,500, comprised of $7,000 for the west awning installation, $4,000 for the south awning installation, and $2,500 for framework repairs. The procurement is classified as a Small Purchase procedure under the federal $50,000 threshold and is funded through federal and state grant programs, including FEMA Public Assistance funding for disaster relief. Qualified contractors must be licensed as General Contractors or awning fabrication and installation specialists and must possess all necessary business tax receipts and professional licenses. Contractors must maintain comprehensive insurance coverage including workers' compensation, employer's liability of $500,000, commercial general liability of $1,000,000 single limit with $2,000,000 aggregate, and automobile liability of $500,000 per occurrence. All submissions must include proof of business status, valid E-Verify enrollment documentation, a W-9 Form, and required licenses. No set-asides or restrictions specific to disadvantaged enterprises are indicated, and no exceptions to Collier County's Purchase Order Terms and Conditions or surcharges are permitted.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Awning_replacement_at_the_Vanderbilt_Beach_Parking_Garage_–_Hurricane_Ian.pdf | ||
| Scope_-_Awning_replacement_at_the_Vanderbilt_Beach_Parking_Garage.docx | DOCX document | |
| ICE.pdf | ||
| FPP_FEMA_97.036_12.25.pdf | ||
| Insurance_Requirements_Template.docx | DOCX document | |
| MOP.pdf | ||
| PO_Terms_and_Conditions.pdf | ||
| Quick_Quotes_Instructions_Version_1_.pdf |
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Text version
COLLIER COUNTY
For the Acquisition of Goods and Services Funded By Federal/State Grant Programs
Method of Procurement Decision Form PURPOSE: To best determine and document the method of procurement suitable and comply with federal rule §200.318(i) to maintain records sufficient to detail the history of procurement.
CHECK ONE:
Small Purchase ($3,000 - $50,000) Request For Quote (RFQ) §200.320(b)
• Federal threshold is <$150,000 – County policy is more restrictive. Follow Local Policy unless otherwise determined.
• Grantor agencies require price or rate quotations be obtained from an adequate number of qualified sources for competition under $150,000 - Local Policy defines the number of adequate sources unless a grantor agency has specific guidance. (IE - FEMA requires (3) responsive quotes.)
Competitive Procurement (In Excess of $50,000) Amount >$50,000 (Federal threshold is <$150,000 – County policy more restrictive. Follow Local Policy. A BCC approved waiver would be required for an informal procurement above the local policy threshold.
Sealed Bid (IFB) §200.320(c)(1)
• A complete, adequate, and realistic specification or purchase description is available;
• Two or more responsible bidders are willing and able to compete effectively for the business; and
• The procurement lends itself to a firm fixed price contract and the selection of the successful bidder can be made principally on the basis of price.
Competitive Proposals (RFP) §200.320(d)
• Requests for proposals must be publicized and identify all evaluation factors and their relative importance.
Any response to publicized requests for proposals must be considered to the maximum extent practical;
• Proposals must be solicited from an adequate number of qualified sources;
• must have a written method for conducting technical evaluations of the proposals received and for selecting recipients;
• Contracts must be awarded to the responsible firm whose proposal is most advantageous to the program, with price and other factors considered; and
• may use competitive proposal procedures for qualifications-based procurement of A/E professional services whereby competitors' qualifications are evaluated and the most qualified competitor is selected, subject to negotiation of fair and reasonable compensation. The method, where price is not used as a selection factor, can only be used in procurement of A/E professional services. It cannot be used to purchase other types of services though A/E firms are a potential source to perform the proposed effort.
Sole Source/Noncompetitive (complete a local Exemptions from the Competitive Process request AND a grants Sole Source Form)
REQUSITIONED BY:
Name Michael Levy Date 3/24/2026 est. FY14 v. 4
X
| CHECK ONE: |
| Competitive Procurement (In Excess of $50,000) |
| REQUSITIONED BY: |
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