MONUMENT_SIGN_RETROFIT.pdf

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Walton County

REQUEST FOR QUOTATION

12-26

MONUMENT SIGN RETROFIT

RELEASE DATE: June 25, 2026

RESPONSE DEADLINE: July 8, 2026, 12:00 pm

Please refer to the project timeline in this document for all important deadlines.

Request For Quotation #12-26 Title: MONUMENT SIGN RETROFIT

Table of Contents

1. Introduction

2. Project Details

3. Vendor Questionnaire

4. Attachments

Attachments:

A - IMG_2898

B - IMG_2900

C - WC complex sign 1

D - WC complex sign 2

1. Introduction

1.1 Summary

Walton County is soliciting quotes for the retrofit of an existing brick/stucco monument sign at the Walton

County Operational Complex in DeFuniak Springs, Florida. The existing structure will remain in place; the

County is responsible for any necessary surface repair and repainting of the monument prior to vendor installation.

1.2 Timeline

Quote Release Date: June 25, 2026

Quote Requested Due Date: July 8, 2026, 12:00pm

1.3 Project Contact

Jason Cutshaw

Purchasing Director

176 Montgomery Circle

DeFuniak Springs, FL 32435

Email: cutjason@co.walton.fl.us

Phone: (850) 892-8176

1.4 Procurement Contact

Jason Cutshaw

Purchasing Director

176 Montgomery Circle

DeFuniak Springs, FL 32435

Email: cutjason@co.walton.fl.us

Phone: (850) 892-8176

2. Project Details

Walton County Purchase Order Terms and Conditions Link:

https://www.co.walton.fl.us/DocumentCenter/View/41270/Purchase-Order-Terms-and- Conditions?bidId=

2.1 Important Instructions for Electronic Submittals

The Walton County is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov

Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

2.2 Quote Request Details (Scope of work):

Walton County Board of County Commissioners – Operational Complex Entrance

DeFuniak Springs, Florida

Project Overview

Walton County is soliciting quotes for the retrofit of an existing brick/stucco monument sign at the Walton

County Operational Complex in DeFuniak Springs, Florida. The existing structure will remain in place; the

County is responsible for any necessary surface repair and repainting of the monument prior to vendor installation.

Scope of Work

The vendor shall design, fabricate, and install the following on the existing double-sided monument:

A. Seal/Logo Panel – Reproduction of the Walton County official seal, mounted to both faces of the monument. Material shall be aluminum or PVC composite, full-color, UV-resistant, and suitable for exterior Florida climate conditions.

B. Text Panel – Fabrication and installation of facility name text ("WALTON COUNTY OPERATIONAL

COMPLEX" or as directed) on both faces. Text shall be dimensional (minimum ¾" depth) or flat panel with applied graphics, at vendor's proposed specification. Vendors shall clearly identify the material and method proposed.

C. Background Panel – ACM (Aluminum Composite Material) or equivalent panel to serve as the mounting surface for text and logo elements. Color to be determined by County upon award. Panel must be suitable for direct masonry mounting with a finished appearance (fastener concealment required or clearly noted if not achievable).

D. Finish/Durability – All materials must be rated for exterior use, UV-stable, and capable of withstanding coastal Florida weather conditions. Vendor shall specify expected material lifespan.

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E. Installation – Vendor is responsible for all labor, hardware, and mounting required to install components onto the existing monument in DeFuniak Springs, FL.

Items Not in Scope

• Monument structural repair or repainting (County responsibility)

• Electrical/illumination (optional add-alternate — vendors may provide pricing separately)

• Permitting, unless required and noted by vendor

Quote Requirements

Vendors shall provide:

• Itemized pricing (fabrication separate from installation)

• Material specifications (type, thickness, finish)

• Proposed timeline from award to installation

• Optional add-alternate pricing for illumination (back lighting)

• Concept rendering or mockup (if available)

Notes

• Double-sided; both faces identical unless otherwise directed

• County seal artwork will be provided in vector format upon award

2.3 Additional Details

Photos of the existing monument are provided in the ITQ document library within OpenGov

2.4 Contractor required documentation: (upon award)

• Liability Insurance naming Walton County

• Proof of Workman’s Compensation Coverage

3. Vendor Questionnaire

3.1 Respondent Submittals (without Cost)

Please Upload your response, including any and all required forms listed in the solicitation and the corresponding attachments.

3.2 Separate Cost Proposal*

Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

*Response required

3.3 I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.*

☐ Please confirm

*Response required

3.4 Lead Time *

*Response required

3.5 Quote Validity*

*Response required

3.6 Has your company done business with Walton County before?*

If no, upon award we would need a copy of your company’s W-9 and ask you too complete an ACH form.

☐ Yes

☐ No

*Response required

3.7 Please provide two references with contact information from customers you’ve done similar scope of work for:*

*Response required