Monthly Averages for Each Bundle - Summary

This document is a supporting exhibit for the County of Orange, Sheriff-Coroner's Invitation for Bid for packaging and bundling services of food and personal care items designated for resale through commissary operations. The file provides monthly average demand forecasting data for approximately 20 line items that bidders must package, including coffee products, cocoa, sugar, condiments, sauces, envelopes, postcards, and various welfare kits (regular, medical, restricted, and disciplinary). Contractors must pick up bulk stock and return packaged items within 10 working days, Monday through Friday between 7:00 a.m. and 3:00 p.m. at a location in Anaheim, California. The bid submission deadline is April 17, 2026 at 4:00 p.m., with all questions and requests for clarification due by April 9, 2026 before 5:00 p.m. The contract award is effective May 21, 2026, with an initial three-year term and two optional renewal years based on firm fixed-fee pricing with no price increases permitted during the initial term.

The pricing structure requires firm fixed-fee bids with no minimum order quantities or cost requirements imposed on the County, and pricing must be equal to or less than what the contractor quotes to other local, state, or federal government entities. The solicitation includes preferential treatment for certified Orange County Local Small Business (OCLSB) or Disabled Veteran Business Enterprise (DVBE) bidders, with a five percent preference deduction for single certification and eight percent for dual certification applied during evaluation. Contractors must maintain comprehensive insurance, obtain Performance and Labor and Material Payment Bonds, and ensure all personnel pass security clearances and background checks. Payment is made in arrears within 30 days of invoice receipt following County verification and approval, with Electronic Fund Transfer options available. The monthly averages document serves as baseline demand forecasting data to enable bidders to develop accurate cost estimates for proposal submission.