Monroe Street-Specifications-3-5-25.pdf

CITY OF HILLSDALE, MICHIGAN

ADVERTISMENT FOR BIDS

The City of Hillsdale and the Board of Public Utilities (BPU) is requesting proposals for the following project(s):

Monroe Street Reconstruction

All work shall be in accordance with the project drawings, project specifications and any applicable sections of the 2020 MDOT Standard Specifications for Construction.

RFP due date/ Public Opening:

Sealed proposals are due by 2:00 pm (local time) on March 27, 2025 at the following location:

Hillsdale City Hall Office of the City Clerk 97 N. Broad Street Hillsdale, MI 49242

Project Locations:

Monroe Street between Hillsdale Street and N. West Street

Scope of Work:

Monroe Street Project - 0.22 miles of road reconstruction, concrete curb and gutter, sidewalk replacement, ADA ramp replacement, construction of concrete drive approaches, site restoration and 800 linear feet of storm sewer construction.

Proposed Project Schedule:

City Council Anticipated Award of Contract: April 7, 2025 Construction Start Date: after award of contract Construction “Open to Traffic”: August 1, 2025

Instructions to proposers:

Proposals must be typewritten or clearly printed in ink and signed by a duly authorized representative of the firm submitting the proposal.

Proposals must be submitted in sealed envelopes, clearly marked on the outside, “Monroe Street Project – City of Hillsdale”

Proposals will be received by the City Clerk, City Hall, 97 N. Broad Street, Hillsdale, Michigan 49242, at the above required time. All proposals will be date stamped and time marked upon receipt. Proposals may not be faxed or e-mailed.

No proposal will be accepted after the time designated for the receipt of proposals set forth above. Each bidder shall and will be fully and solely responsibility for delivery of the proposal prior to the appointed date and hour designated for the receipt of all proposals, and shall assume the risk of late delivery or non-delivery regardless of the manner the bidder employs for the proposal's delivery or the reason for such late delivery or non-delivery.

The City of Hillsdale reserves the right to reject any and all proposals and to waive any defects or informalities in proposals, to accept the bid that it determines to be the lowest competitive bid from a competent bidder meeting specifications and to negotiate with the bidder or bidders who, in the judgment of the Hillsdale City Manager, are deemed the most advantageous for the public and the City.

The City of Hillsdale reserves the right to take other action before a contract is signed or a purchase order is approved; even after City Council accepts or approves the proposal.

Proposals submitted in response to this invitation shall become the property of the City of Hillsdale and be a matter of public record and available for review.

Contractors shall submit an anticipated schedule with their bid.

Communications regarding this proposal may be directed to:

Kristin Bauer City Engineer City of Hillsdale Hillsdale, MI 49242 517-437-6479 kbauer@cityofhillsdale.org

Conditions applicable to proposal:

Applicable Laws: The Ordinances and Charter of the City of Hillsdale and laws of the State of Michigan concerning competitive bidding, contracts and purchases will be employed.

The City of Hillsdale hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids to this invitation and will not be discriminated against on grounds of sex, race, color, age, weight, height, marital status, religion or national origin in the consideration for an award.

This request for proposal does not commit the City of Hillsdale to award a contract, to pay any costs incurred in the preparation of a response to this request, or to procure or contract for services.

The City is exempt from the payment of any federal excise or any Michigan sales tax

(State of Michigan Sales Tax Exemption number: 38-6004621). The price must be net, exclusive of taxes.

mailto:kbauer@cityofhillsdale.org

Indemnification:

The Contractor shall indemnify and hold harmless the City of Hillsdale, its council members, city manager, directors, employees and agents from and against all liabilities, claims, demands, causes of action of every kind and descriptions, damages, Losses and Litigation Expenses, including but not limited to attorney’s fees through appeals, arising out of or resulting from the performance of work in this contract, providing that any such claim, demand, cause of action, damage, Loss or expense (1) is attributable to bodily injury, disease or death, or to injury to or destruction of property including the loss of use resulting therefrom, and (2) is caused in whole or in part by any negligent act or omission of the Contractor, anyone directly or indirectly employed by the Contractor, or anyone for whose acts for any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder. This indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the contractor under workers’ or workmen’s compensation acts, disability benefit acts or other employee benefit acts.

Insurance:

The Contractor shall, at its own expense, provide for the payment of Worker’s

Compensation benefits to its employees employed on or in connection with the work covered by this RFP, in accordance with applicable laws and statutorily required.

The Contractor shall, at its own expense, carry and maintain Comprehensive General Public Liability Insurance with minimum limits of Bodily Injury of $500,000 per person, $1,000,000 per accident, $250,000 per occurrence of property damage and $2,000,000 Excess Liability.

Blanket contractor and completed operations coverage shall be included with the same minimums.

The Contractor shall, at its own expense, carry and maintain Comprehensive Auto

Liability with the same limits as for General Public Liability. Liability coverage shall name

City of Hillsdale as an additional insured.

The Contractor shall likewise require its subcontractors, if any, to provide for such benefits and carry and maintain such insurance at no expense to the City.

Before commencement on the project contemplated herein, and at any time thereafter upon written request by the City, the Contractor shall furnish the City with a copy of certificates of insurance as evidence that policies providing the required coverage’s and limits of insurance are in full force and effect.

All insurance coverage furnished under this Contract, with the exception of Worker's

Compensation and Employer’s Liability, shall include the City, and employees as additional insured with respect to the activities of the Contractor and its subcontractors. Any certificate or certificates presented as evidence of insurance shall specify the date when such benefits and insurance expire. The Contractor agrees that said benefits and insurance shall be provided and maintained until after the entire work under the Contract has been performed and accepted. The Contractor shall provide the City at least thirty (30) days advance written notice prior to cancellation, termination, or material alteration of said policies of insurance.

MDOT Railroad Insurance Requirements are provided in Appendix A.

Changes and addenda to proposal documents:

Information of change or addendum issued in relation to this document will be on file and available in the Office of the City Clerk, as well as published on MITN. In addition, to the extent possible, copies will be emailed to each vendor registered as having received a set of documents. It shall be the proposer's responsibility to make inquiry as to the changes or addenda issued. All such changes or addenda shall become part of the contract and all proposers shall be bound by such addenda.

Proposal results:

All proposals submitted in response to this invitation shall become the property of the City of Hillsdale and be a matter of public record available for review. A proposal tabulation will be available for review after the proposal opening.

Anti-Collusion:

Any evidence of agreement or collusion among bidders and/or prospective bidders acting to illegally restrain freedom of competition by agreement to bid fixed prices, or otherwise, will render their offers void.

Bid Bond/ Performance Bond:

Bids must contain the names of every person or company interested therein and shall be accompanied by a Bid Bond in the amount of 5% of the amount bid with satisfactory corporate surety, subject to conditions provided in the Instructions to Bidders. The successful bidder will be required to furnish satisfactory Performance Bond and Maintenance and Guarantee Bond (1 year) in the amount of 100% of the Bid, and Labor and Material Bond in the amount of 50% of the Bid.

Qualifications of Bidders:

Bidders shall be experienced in the kind of Work to be performed, shall have the necessary equipment therefor, and shall possess sufficient capital to properly execute the Work within the time allowed. Bids received from Bidders who have previously failed to complete work within the time required, or who have previously performed similar work in an unsatisfactory manner, may be rejected. A Bid may be rejected if Bidder cannot show that Bidder has the necessary ability, facilities, equipment, and resources to commence the Work at the time prescribed and thereafter to prosecute and complete the Work at the rate or within the times specified. A Bid may be rejected if Bidder is already obligated for the performance of other work which would delay the commencement, prosecution or completion of the Work.

To demonstrate qualifications to perform the Work, Bidder shall complete and submit with its Bid the Qualifications Statement which is included in this Project Document. Bidders may be asked to and shall furnish additional data to demonstrate Bidder's qualifications.

Bidder is required to complete and submit with its Bid the Certification Regarding Debarment, Suspension, and other Responsibility Matters form which is included in the Project Documents.

A bidder’s failure to submit required qualification information within the time indicated may disqualify Bidder from receiving an award of the Contract.

No requirement in this Section to submit information will prejudice the right of the Owner to seek additional pertinent information regarding Bidder’s qualifications.

Bidder is advised to carefully review those portions of the Bid Form Requiring Bidder’s representations and certifications.

Bidders shall be qualified to do business in the jurisdiction where the Project is located or covenant to obtain such qualification prior to signing the Agreement.

BIDDER’S QUALIFICATIONS STATEMENT

The following information shall be submitted with the completed bid proposal.

1. SUBMITTED BY:

Official Name of Firm:

Address:

2. SUBMITTED TO:

3. SUBMITTED FOR:

Owner:

Project Name:

4. CONTRACTOR’S CONTACT INFORMATION:

Company Contact:

Title:

Phone:

Email:

THE INFORMATION SUPPLIED IN THIS DOCUMENT IS CONFIDENTIAL TO THE

EXTENT PERMITTED BY LAWS AND REGULATIONS

5. ORGANIZATION INFORMATION:

Type of Organization:

Name of Owner/Partners/Executive Officers:

State of Organization:

Date of Organization:

6. Licensing:

License Type/Number:

Jurisdiction of License:

License Type/Number:

Jurisdiction of License:

7. OTHER INFORMATION:

Disadvantage Business Enterprise: Y N

Minority Business Enterprise: Y N

Women Owned Enterprise: Y N

Small Business Enterprise: Y N

Other:

8. BONDING INFORMATION:

Bonding Company:

Bonding Agent:

Contact Name:

Phone:

Aggregate Bonding Capacity:

Available Bonding Capacity (as of date of this submittal):

9. CONSTRUCTION EXPERIENCE:

Provide the following information:

1. Current Experience: List all uncompleted projects currently under contract with estimated completion dates.

2. Previous Experience: List all project completed within the last 5 years.

3. Provide detailed information, including owner’s contact information, for any projects that the listed firm has failed to complete. Include projects not completed by any owner, officer, partner, joint venture participant or proprietor of the listed firm.

4. Are there any judgements, claims, disputed or litigation pending or outstanding involving the listed firm or any owner, officer, partner, joint venture participant or proprietor.

10. SUBCONTRACTOR INFORMATION:

Provide a list of all subcontractors anticipated to be working on this project:

COMPANY

NAME

COMPANY

CONTACT

PHONE NUMBER

& EMAIL

ITEMS OF WORK

PROPOSAL:

All bids will be paid utilizing Unit Prices in accordance with the submitted proposal for each part of the bid.

The City of Hillsdale reserves the right to reject any bids or not award any part of this bid for any reason.

MONROE ST RECONSTRUCTION and STORM SEWER

PAY ITEM ITEM DESCRIPTION QUANT UNIT

UNIT

COST

TOTAL COST

1100001 Mobilization, Max, 10% Max 1 LS $ $

1027051 Above Ground Video Survey 1 LS $ $

2030011 Dr Structure, Rem 4 EA $ $

2030015 Sewer, Rem, Less than 24 Inch 250 FT $ $

2040020 Curb and Gutter, Rem 2200 FT $ $

2040050 Pavt, Rem 2750 SY $ $

5010005 HMA Surface, Rem 2250 SY $ $

2040055 Sidewalk, Rem 525 SY $ $

2047051 Clearing, Special 1 LS $ $

2050041 Subgrade Undercutting, Type II 150 CY $ $

2057002 Roadway Grading 12 STA $ $

2080020 Erosion Control, Inlet Protection, Fabric Drop

8 EA $ $

2080036 Erosion Control, Silt Fence 25 FT $ $

3010002 Subbase, CIP 1450 CY $ $

UNIT

COST

TOTAL COST

3020020 Aggregate Base, 8 Inch 4250 SY $ $

4010048 Culv End Sect, Conc, 15 Inch 1 EA $ $

4010166 Culv, Cl A, Conc (Non-Reinf), 15 Inch, Tr Det B

80 FT $ $

4017050 Culv End Sect, 15 Inch, Grate 1 EA $ $

4020031 Sewer, Cl A, 8 Inch, Tr Det B 45 FT $ $

4020033 Sewer, Cl A, 12 Inch, Tr Det B 440 FT $ $

4020034 Sewer, Cl A, 15 Inch, Tr Det B 230 FT $ $

4030005 Dr Structure, Cover, Adj, Case 1 3 EA $ $

4030050 Dr Structure Cover, Type K 8 EA $ $

4030200 Dr Structure, 24 Inch Dia 5 EA $ $

4030210 Dr Structure, 48 Inch Dia 1 EA $ $

4030220 Dr Structure, 60 Inch Dia 2 EA $ $

4037050 #1045 EJ Casting w/ #1040 EJ “Storm” Lid

3 EA $ $

5012024 HMA, 4EL 900 TON $ $

5012036 HMA, 5EL 385 TON $ $

8010005 Driveway, Nonreinf, Conc, 6 Inch 600 SY $ $

8020038 Curb and Gutter, Conc, Det F4 2400 FT $ $

8020050 Driveway Opening, Conc, Det M 200 FT $ $

UNIT

COST

TOTAL COST

8030010 Detectable Warning Surface 50 FT $ $

8030030 Curb Ramp Opening, Conc 60 FT $ $

8030044 Sidewalk, Conc, 4 inch 4250 SF $ $

8030046 Sidewalk, Conc, 6 Inch 600 SF $ $

8032002 Curb Ramp, Conc, 6 Inch 850 SF $ $

8110024 Pavt Mrkg, Ovly Cold Plastic, 6 inch, Crosswalk

150 LF $ $

8110045 Pavt Mrkg, Ovly Cold Plastic, 24 inch, Stop Bar

25 LF $ $

8120026 Pedestrian Type II Barricade, Temp

5 EA $ $

8127051 Traffic Control 1 LS $ $

8130010 Riprap, Plain 5 SY $ $

8167011 Turf Establishment 1800 SY $ $

8230431 Gate box, Adj, Case 1 2 EA $ $

MONROE STREET BID TOTAL $

TOTAL BID AMOUNT:

Use words

Dollars

Quantities are estimated in the table. Final payment is based upon the Contractor’s Base Bid unit prices and actual quantity placed.

The undersigned, having familiarized (himself/herself) with the Request for Proposal, the bidder shall examine the scope of work to be completed and shall completely familiarize (himself/herself) with existing conditions to be encountered, the difficulties and limitations involved in completing the project and all other factors affecting the work proposed with this project. The Contractor shall provide all necessary labor, transportation, meals, etc. to perform all the work and furnish all necessary material to complete plans outlined in the proposal.

In submitting this proposal, it is understood and agreed by the undersigned that the right is reserved by the City to reject any or all proposals. It is further understood and agreed by the same undersigned that any qualifying statements, or conditions made to the above proposal, as originally published, as well as any interlineations, erasures, omissions, or entered wording obscure as to its meaning, may cause the bid to be declared irregular and may be cause for rejection of the bid.

Bidder has examined and carefully studied the Bidding Documents, other related data identified in the Bidding Documents, and the following Addenda, receipt of all which is hereby acknowledged:

Addendum No. Addendum Date

Certification Regarding Debarment, Suspension and Other Responsibility Matters— Primary Covered Transaction

I. The prospective primary participant certifies to the best of its knowledge and belief, that it and all its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or committee; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, State or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification and (d) Have not within a three-year period preceding this application/proposal had one or more public transaction (Federal, State or local) terminated for cause or default.

II. Where the prospective primary participant is unable to certify to any the statements in this certification, such prospective participant shall attach an explanation to this proposal.

SIGNATURE NAME OF PROPOSER

PRINTED NAME OF PROPOSER

TITLE

NAME OFCOMPANY

ADDRESS

CITY/STATE/ZIP TELEPHONE

EMAI.L DATE

CITY OF HILLSDALE

SPECIAL SPECIFICATIONS / SPECIAL PROVISIONS /

SUPPLEMENTAL INFORMATION

Table of Contents

Progress and Coordination Clause SP-1

Mobilization SP-2

Above Ground Video Survey SP-3

Clearing, Special SP-4

Roadway Grading SP-5

EJIW 1045 w/Covers SP-6

Maintaining Traffic and Traffic Control SP-7 thru SP-9

Temporary Pedestrian Type II Barricade SP-10 thru SP-11

Turf Establishment SP-12 thru SP-13

All work shall be accordance with the MDOT 2020 Standard Specification for

Construction as well as any Special Specifications and Special Provisions included herein.

SPECIAL PROVISION

FOR

PROGRESS AND COORDINATION CLAUSE

SP-1

a. Description. Start work after receiving the Notice to Proceed or on a date agreed upon with the Engineer. In no case shall any work be commenced prior to the receipt of a formal notice to proceed or before the city is in receipt of all required permits, bonds and insurance, as applicable.

All contract work shall be completed on or before the Construction Completion Date of August 1, 2025.

The low bidder(s) for the work covered by this proposal will be required to meet with City of Hillsdale personnel to work out a detailed Progress Schedule. The schedule for this meeting will be set after the low bidder is determined. Any subcontractor(s) for Designated and/or Specialty Items are recommended to be at the scheduled meeting if such items materially affect the work schedule. The City of Hillsdale will arrange the time and place for the meeting.

The Progress Schedule shall include, as a minimum, the controlling work items for the completion of the project and the planned dates (or work day for a work day project) that these work items will be controlling operations. The date the project is to be opened to traffic as well as the final project completion date shall also be included in the Progress Schedule. If the proposal specifies other controlling dates, these shall also be included in the Progress Schedule. Upon commencement of any part of the project, work shall be steady and continuous with minimal delays accepted and in accordance with the agreed upon Progress Schedule.

Contractor shall minimize disturbance, and shall coordinate with onsite residents prior to construction. Residential and commercial access shall be maintained at all times throughout the project unless written approval has been given prior to access being blocked by the City. Contractor shall stage removal of pavement materials to minimize impact to residents and/or as determined necessary and agreed upon by the City and Contractor prior to commencement of work.

All interruptions of existing and proposed utilities and their respective services shall be coordinated with the City of Hillsdale. No utility interruptions shall be allowed without prior written approval from the City. Should emergency interruptions occur, the contractor shall notify the City immediately and work continuously until a City approved resolution has been provided.

FOR

MOBILIZATION

SP-2

DESCRIPTION

This work shall be done in accordance with Section 150 of the MDOT 2020 Standard Specifications for Construction and as specified herein.

CONSTRUCTION

Work shall include the preparatory work and operations including, but not limited to, the following:

Preparatory work and expenses incurred prior to beginning work onsite.

Transport materials, personnel, and equipment to the job site.

Establishment of temporary onsite construction facilities, if required.

Provided insurance, bonds, and other costs associated with the project in general and not included in other pay items.

Coordination with property owners.

All required submittals.

MEASUREMENT AND PAYMENT

This pay item as listed for Mobilization (Max. 5% of Bid Amount) will be paid for at the contract Lump Sum (LS) amount as follows:

PAY ITEM PAY UNIT

Mobilization (Max. 5% of Bid Amount) Lump Sum (LS)

50% of the Mobilization payment will be made after 5% of the original contract amount is earned and billed.

Final 50% payment will be made after 25% of the contract amount is earned and billed.

FOR

ABOVE GROUND VIDEO SURVEY

SP-3

DESCRIPTION

This Section includes the work required for production of an audio-video record of the Project Limits from POB to POE prior to construction. The Contractor shall deliver one (1) copy of completed recording to the OWNER/ENGINEER before any construction work commences.

MATERIALS

High Resolution DVD Format unless otherwise approved.

CONSTRUCTION

Recording to be done during periods of good quality visibility. Recording not allowed during precipitation or when more than ten percent (10%) of the ground is covered with snow unless approved by ENGINEER.

Recording to be by electronic means. Continuous and simultaneous display by generated transparent information of the following:

1. Hour:Minute:Second in upper left hand corner of screen.

2. Month/Day/Year immediately below time.

3. Stationing to be continuous and accurate corresponding to the project stationing in standard engineering symbols (i.e. 20+35) appearing in the lower left corner of the screen.

4. Description of the area being viewed and the direction being viewed immediately above the stationing. Make mention of street names.

Coverage to include all surface features within the zone of influence of construction supported by an audio description. Coverage to include close-ups of any irregularities present.

Audio description shall be made simultaneously with the video coverage including a minimum of existing driveways, sidewalks, curbs, ditches, roadways, landscaping, trees, culverts, headwalls, retaining walls and buildings. Audio description to include discussion of any irregularities present.

Building numbers visible from the project area shall be noted visually and audibly on the tape.

The rate of speed in the direction of stationing shall not exceed an average of 48 feet per minute.

Panning or zooming in and out rates shall be controlled sufficiently in order that the object can be viewed clearly in playback.

When conventional wheeled vehicles are used, the distance from the camera lens to the ground shall not exceed 12 feet.

When area is not accessible by conventional wheeled vehicles, the contractor shall provide special conveyances or hand carried apparatus if approved by the ENGINEER.

MEASUREMENT AND PAYMENT

The completed work, as described, will be measured and paid for at the contract unit price using the following pay item:

Pay Item Pay Unit

Above Ground Video Survey .............................................................................. Lump Sum

CLEARING, SPECIAL

SP-4

DESCRIPTION

This special provision covers the following:

1. Clearing of areas adjacent to new storm sewer outlet location

2. Clearing and removing felled trees.

3. Removing stumps of felled trees.

Complete this work according to the standard specifications and this special provision for clearing and tree removal.

MATERIALS

Contractor shall provide all labor, materials, and equipment to remove all existing trees and brush as described in Sections 201 and 202 of the 2020 MDOT Standard Specifications.

CONSTRUCTION

Remove and dispose of all materials within the project areas delineated for clearing as shown on the plans. Tree removal shall consist of removing previously felled trees from within the easement area as shown on the plans. Contractor shall remove stumps as needed.

MEASUREMENT AND PAYMENT

The completed work, as described, will be measured and paid for at the contract unit price using the following contract item (pay item):

Pay Item Pay Unit

Clearing, Special .................................................................................................. Lump Sum

Clearing, Special will be paid for on a lump sum basis and shall include all labor, materials, and equipment required to remove and dispose of all clearing materials, including all tree and stump removals as described herein.

ROADWAY GRADING

SP-5

This work shall consist of all the work necessary to construct the earth grade in accordance with Section 205 of the Michigan Department of Transportation’s 2020 Standard Specifications for Construction and in conformance with the lines, grades and typical cross sections shown on the plans or established by the Engineer from the point of beginning (POB) to the point of ending (POE).

Roadway Grading shall consist of, but not be limited to the following items: (1) Earth excavation, embankment, grading and compacting for the roadway, driveways, and street intersections, (2) trimming or removal of brush less than 6-inch diameter, (3) maintaining access to driveways and streets using maintenance gravel and (4) loading, hauling and disposing of all excess material.

MATERIALS

All materials to be placed shall be suitable granular material salvaged from the job, if approved by the ENGINEER, or contractor furnished borrow. Contractor furnished borrow shall be Granular Material, Class II.

CONSTRUCTION METHODS AND EQUIPMENT

Construction methods and equipment shall be in accordance with Section 205 of the Michigan Department of Transportation’s 2020 Standard Specifications for Construction.

In cut sections, the subgrade shall be compacted in accordance with 205.03.G of the Michigan Department of Transportation’s 2020 Standard Specifications for Construction.

METHOD OF MEASUREMENT AND PAYMENT

The completed work for Roadway Grading including all labor, materials and equipment necessary to perform the work, will be measured by length in stations along the centerline of the roadway where work is performed and will be paid for at the contract unit price for the following contract item:

Pay Item Pay Unit

Roadway Grading Station

Payment for Roadway Grading shall include work performed from right-of-way or easement to right-of-way or easement on both sides of the road and intersections. The quantities used to calculate earth excavation assumes the removal of the existing road base and subbase to the required depth for the width of the road and intersections where reconstruction is specified to allow placement of the new subbase and aggregate base.

The following quantities are considered included in the pay item Roadway Grading and are provided for information only:

Excavation, Earth 2,573 Cubic Yards

EJIW 1045 w/ COVERS

SP-6

EJIW 1045, w/ Cover, hereinafter referred to as COVER, shall consist of material and work as described in section 403 of the MDOT 2020 Standard Specifications for Construction, except as modified herein.

MATERIALS

COVERS shall include the frame, grate or cover and shall be of the type indicated on the plans as manufactured by East Jordan Iron Works or ENGINEER approved equal.

MEASUREMENT AND PAYMENT

This work will be measured and paid as specified in section 403 of the Standard Specifications using the following contract items (pay items).

Pay Item Pay Unit

EJIW1045 w/1040 “sanitary” lid Each

EJIW1045 w/1040 “storm” lid Each

MAINTAINING TRAFFIC AND TRAFFIC CONTROL

SP-7

Construction is throughout the City of Hillsdale and work road reconstruction, concrete curb and gutter, sidewalk replacement, ADA ramp replacement, construction of drive approaches, site restoration, sanitary sewer construction, sewer lining, water main construction, and storm sewer construction.

Side street, commercial, and residential access shall be maintained at all times unless otherwise coordinated with the City of Hillsdale staff. Traffic control shall be provided as shown on the plans, attachments and in accordance with Sections 104.07, 104.11, 812 and 922 of the Michigan Department of Transportation Standard Specifications for Highway Construction, 2012 Edition including any supplemental Specifications and any special provisions in this proposal. All traffic devices and their usage shall conform to the current edition of the Michigan Manual on Uniform Traffic Control Devices (MMUTCD).

CONSTRUCTION INFLUENCE AREA

The CIA shall include the right-of-way of the roadways where the work is to be completed and the first 50 feet on all crossroads within the project limits.

In addition, the CIA includes the area within the right-of-way of all crossroads within the project limits and designated detour routes, to the furthest placed construction sign, which includes any advance informational signs related to the project.

The Contractor shall coordinate operations with other contractors performing work on other projects within or adjacent to the Construction Influence Area (CIA).

City Maintenance crews may perform maintenance work within or adjacent to the Construction Influence Area (CIA). The City maintenance crews will coordinate their operations with the Engineer to minimize the interference to the Contractor. No additional payment will be made to the Contractor for the joint use of the traffic control items.

TRAFFIC RESTRICTIONS

No work will be allowed during the Good Friday, Memorial Day, Fourth of July, Labor Day, Veterans Day, Thanksgiving, the day after Thanksgiving, Christmas Eve, Christmas Day, New Year’s Eve, and the New Year’s Day holiday periods as defined and directed by the Engineer.

Prior to ceasing operations for a given holiday period, the Contractor shall ensure that all traffic control devices required for the current construction stage are in place, cleaned, and fully operational.

All work shall be conducted between 7:00 a.m. and 6:00 p.m., Monday through Saturday. Night or weekend work will not be permitted without written approval of the City Manager.

Maintain local and emergency traffic at all times as possible. Maintain and protect pedestrian traffic at all times.

Maintain access to all businesses to the best of your ability. If a business has multiple drives, one shall remain open at all times.

SP-8

Walks, driveway and entrances to buildings shall not be unnecessarily blocked. Ingress, egress and maintenance of drive approaches, sidewalks, crosswalks, parkways and open and unopen street subgrade shall be the responsibility of the Contractor throughout construction. Construction shall be completed in such a manner as to maintain the required entrance width for traffic at all times. When partial widths of new pavement area available to local traffic, access to drive shall be provided immediately. Temporary ramps shall be constructed where necessary as directed by the Engineer to maintain access to properties and shall not be pay for as a separate pay item.

TRAFFIC CONTROL DEVICES

All traffic control devices and their usage shall conform to the Michigan Manual on Uniform Traffic Control Devices (MMUTCD), 2011 Edition, as revised and as specified herein.

Distances shown between construction warning, regulatory, and guide signs shown on the plans are approximate and may require field adjustment, as directed by the Engineer.

All construction warning signs, unless otherwise noted, shall be 48" x 48" mounted at 7 feet bottom heights.

Temporary signs shall be erected only when in use. Where signs are no longer applicable, they shall be removed or have their legends completely covered with plywood.

Temporary traffic control devices not in use shall be kept at the Contractor’s lay down area. Signs, plastic drums and barricades may be laid down and stored in the parkway for a maximum of 24 hours.

Sign covers shall be used to cover any non-applicable existing signs. Covers shall not leave any marks on, or mark in any way, signs or sign surfaces. Notify the Engineer at least 24 hours in advance of erection or removal of sign covers.

All channelizing devices shall be Plastic Drums, High Intensity. Taper spacing of plastic drums shall conform to MDOT Maintaining Traffic Typical M0020a. The maximum recommended distance(s) between channelizing devices should be equal in feet to the posted speed in miles per hour on taper(s) and twice the posted speed in the parallel area(s).

Place channelizing devices, lighted arrow panels, and other traffic control devices as shown on the plans, or as directed by the Engineer to fit a specific condition.

FLAGGER CONTROL

Flaggers shall wear retroreflective clothing appropriate for the speed of the roadway where the project is located.

Flaggers shall utilize hand-signaling devices, such as STOP/SLOW paddles.

STOP/SLOW paddles shall be at least 18” wide with 6” letters.

Advance warning signs (W20-7 or W20-7a) shall be provided at each prior to each flagger location, 2 minimum

SP-9

This pay item will be paid as a Lump Sum as identified below:

Traffic Control Lump Sum

TRAFFIC CONTROL pay items shall include all material, labor, and equipment needed to accomplish the traffic control as specified per site and shall including furnishing, placement, operation and maintenance of all traffic control devices required for completion of the required work.

TEMPORARY PEDESTRIAN TYPE II BARRICADE

SP-10

This work consists of furnishing, installing, maintaining, relocating, and removing a temporary pedestrian Type II barricade section as identified in the proposal or on the plans. Use temporary pedestrian Type II barricades to close non- motorized facilities including sidewalks, bicycle paths, pedestrian paths, and shared use paths that are not part of the roadway. One pedestrian Type II barricade is defined as a barricade section at least 43 inches wide, including all supports, ballast, and hardware.

MATERIALS

Provide a temporary pedestrian Type II barricade that meets the requirements of National Cooperative Highway Research Program Report 350 (NCHRP 350) or Manual for Assessing Safety Hardware (MASH), in addition to meeting the following requirements:

1. Provide barricade sections at least 43 inches wide, designed to interconnect to ensure a continuous Americans with Disabilities Act (ADA) compliant tactile barrier. Ensure the connection includes provisions to accommodate non-linear alignment as well as variations in elevation at the installation area.

2. Ensure the top surface of the barricade is designed to function as a hand- trailing edge, and has a height between 32 and 38 inches. Ensure the lower edge of the barricade is no more than 2 inches above the surface of the non-motorized facility. Ensure the top edge of the bottom rail of the barricade is a minimum of 8 inches above the surface of the non-motorized facility.

The barricade may have a solid continuous face. Finally, all features on the front face of the barricade (the face in contact with pedestrians) must share a common vertical plane.

3. Equip both sides of the barricade with bands of alternating 6-inch wide orange and white vertical stripes of reflective sheeting. Two bands of sheeting 6 inches tall and a minimum of 36 inches long containing at least two orange and two white stripes each are required. One band placed near the top and one near the bottom if the barricade section has a solid face. If the barricade consists of two rails, affix one band of sheeting to each rail. Ensure the stripes of reflective sheeting are aligned vertically. Ensure this sheeting meets or exceeds the requirements of ASTM D 4956 Type IV sheeting.

CONSTRUCTION

Construct the temporary pedestrian Type II barricade in accordance with the manufacturer’s recommendations, Michigan Manual on Uniform Traffic Control Devices (MMUTCD), the plans, and the following requirements:

1. Install the barricade as shown on the plans and as directed by the Engineer. Interconnect all barricade sections using hinge components if necessary to ensure a continuous detectable edge for the entire installation. Ensure the barricade is ballasted according to the manufacturer’s recommendations to ensure stability during wind events and contact with pedestrians.

2. When the barricade is installed near motor vehicle traffic, ensure reflective sheeting is visible to motorists.

TEMPORARY PEDESTRIAN TYPE II BARRICADE

SP-11

3. When pedestrian Type II barricades are used to close a non-motorized facility, ensure a sufficient number of barricade sections are used to block the entire width of the facility. The barricade may extend outside the edge of the non-motorized facility but must not be less than the full width of the facility.

4. If sections of multiple colored barriers are used (i.e. safety orange and white) install the sections such that the colors alternate to increase conspicuity.

This pay item will be paid as a Lump Sum as identified below:

Pedestrian Type II Barricade, Temp Each

TRAFFIC CONTROL pay items shall include all material, labor, and equipment needed to accomplish the traffic control as specified per site and shall including furnishing, placement, operation and maintenance of all traffic control devices required for completion of the required work.

TURF ESTABLISHMENT

SP-12

This work shall consist of the establishment of a durable, permanent, weed free, mature, perennial turf including, but not limited to, fine grading, topsoiling, seeding, fertilizer nutrient, mulching, mulch anchoring, watering, weed control, maintenance and repair of turf during the life of the contract.

MATERIALS

Selection of materials is the responsibility of the Contractor with the following minimum conditions;

Topsoil shall be furnished or salvaged supporting vigorous growth. Topsoil shall be humus bearing and free from all foreign material, vegetation clumps and stones greater than 1/2” diameter. Topsoil shall be placed at a depth of 4 inches.

Hydro Seeding with seed mixture that is composed of four or more species of perennial grass. All species and their cultivars or varieties must be guaranteed hardy for Michigan.

The following is a list of recommended species of perennial grasses: Kentucky Bluegrass, Perennial Ryegrass, Hard Fescue, Creeping Red Fescue, Chewings Fescue, Turf-type Tall Fescue, Buffalo grass and Alkaligrass-Fults Puccinellia distans. The species selected must be disease and insect resistant and of good color. No one species in the mix will be more than 25 percent of the mixture by weight. No one species in the mix will be less than 5 percent of the mixture by weight. No grass species selected will be considered noxious or objectionable, such as Quack Grass, Smooth Brome, Orchard Grass, Reed Canary Grass or others.

Provide seed legally saleable in Michigan and the seed product must not contain more than 10 percent inert material. Provide seed from an MDOT approved certified vendor.

The species of seed selected must be adapted for the site conditions and locations including but not limited to manicured yards.

At least two of the species selected in the proposed mixture must be salt tolerant.

Fertilizer nutrient shall be applied as required at the rate determined by the Contractor.

Phosphorous can only be used at the time of planting and when soil conditions require it.

The fertilizer and application must be approved by the Engineer prior to the application of the material.

Mulch shall be paper or cellulose applied and anchored at the rate recommended by the mulch manufacturer.

Herbicides shall be furnished and applied as required to control weed growth. The Contractor shall select the herbicide and rate of application in accordance with the manufacturer’s recommendations. The Contractor shall comply with all federal, state and local laws as noted in Section 107 of the Standard Specifications for Construction. The

FOR

TURF ESTABLISHMENT

SP-13

herbicide and application must be approved by the Engineer prior to the application of the material.

Water shall be furnished and applied from an approved source at a rate to promote healthy growth.

CONSTRUCTION METHOD

The Contractor is responsible for all work and construction methods used in completing the work.

Erosion Control. Erosion must be controlled at all times according to Section 208 of the Standard Specifications for Construction. Soil erosion control is the responsibility of the Contractor however; measures shall be placed as indicated in the plans, permits or as directed by the Engineer. The site shall be continually monitored by the Contractor and erosion repairs shall be made for any cause. Sedimentation that occurs shall be corrected immediately and all disturbed areas contributing to the sedimentation must be stabilized within 24 hrs after each erosion occurrence. Erosion repairs and deposited sediment removal shall be at the Contractor’s expense.

Watering, Mowing and Weeding. The seed and turf shall be watered at a frequency to promote growth. Turf shall be maintained at a visually appealing level and not more than 8 inches in height at any time prior to acceptance. Weeds must be controlled to less than 10% of the turf establishment area at all times.

Final Acceptance. Before final acceptance of the turf establishment work there must be no exposed bare soil and the turf must be fully germinated, erosion free, weed free, disease free, dark green in color and in a vigorous growing condition as determined by the Engineer.

MEASUREMENT AND PAYMENT

The completed work as measured for Turf Establishment will be paid for at the contract unit price for the following contract item (pay item):

Pay Item Pay Unit

Turf Establishment Square Yard

Turf Establishment will be measured in place by area in square yards. All materials, labor and equipment required or selected by the Contractor to install, maintain, inspect, repair, and meet the acceptance parameters for turf establishment will not be paid for separately but will be considered included in the contract unit price bid for Turf Establishment.

Repairs made to damaged turf establishment areas as a result of a documented storm by a local meteorological data resulting in rainfall amounts of more than 3 inches in a 24 hr period will be paid for as an increase to the original quantities as described in subsection 109.07 of the Standard Specifications for Construction.

The following schedule of payment applies to work performed according to this special provision.

Upon completion of the topsoil, surfacing seeding and mulching stage 50 percent of the authorized amount for Turf Establishment will be paid to the Contractor. The remaining authorized amount will be paid upon final acceptance of the established turf.

APPENDIX A

ADDITIONAL INFORMATION

Table of Contents

City of Hillsdale – Contractor Safety Policy A-1 thru A-8

City of Hillsdale – Contract Template A-9 thru A-13

A-1

CITY OF HILLSDALE, MICHIGAN

CONTRACTOR SAFETY POLICY

Good communication is a necessary element of maintaining safety. Everyone working at a jobsite must work cooperatively to identify safety hazards and communicate prevention practices that will improve the safety and health of everyone involved. Therefore, the City of Hillsdale, has implemented the following contractor safety program for our worksites so that on the job injuries are minimized and work practices may be standardized.

Purpose

A written contractor safety policy establishes guidelines to be followed for contractors working for the City of Hillsdale. The rules established:

Provide a safe working environment.

Govern facility relationships with outside contractors.

Ensure that Contractor employees and our employees are trained to protect themselves from all potential and existing hazards.

The effectiveness of the contractor safety program depends upon the active support and involvement of all employees. This plan is intended to ensure that all contractor work practices are carried out safely to minimize the possibility of injury or harm to the contractors' employees or our own employees. It is intended to serve as an additional tool in safeguarding the health and safety of employees.

The very nature of utility construction and operation places employees and contractors in hazardous situations. Workers should always exercise extreme caution when at a jobsite.

This document is provided to ensure that all appropriate City of Hillsdale safety plans, policies and procedures are communicated to all participating contractors. It also provides an avenue for contractors to communicate their safety plans, policies and procedures to the City of Hillsdale. This program aims to prevent personal injuries and illnesses.

Safety Coordinator Duties

The Safety Coordinator is responsible for developing and maintaining the program. Employees may review a copy of the plan. It is located at 45 Monroe St. safety office and in the Safety Dept. folder of the computer system. In addition, the Safety Coordinator is responsible for maintaining any records related to the contractor safety program.

If after reading this program, you find that improvements can be made, please contact the Safety Coordinator. We encourage all suggestions because we are committed to the success of our contractor safety program. We strive for clear understanding, safe behavior, and involvement from every level of our company.

A-2

Explanation of Responsibilities

City of Hillsdale Responsibilities

The City of Hillsdale has specific safety responsibilities when hiring contractors, which include the following listed steps:

1. Take steps to protect contract workers who perform work on or near a potentially hazardous process, facility, or area.

2. Obtain and evaluate information regarding the contract employer's safety performance and programs.

3. Inform the contractor of known potential electrical, fire, explosion, or chemical release hazards related to the contractor's work.

4. Develop and implement safe work practice procedures to control contract employee entry into hazardous work areas and operation or repair of utility facilities.

5. Require contractors to provide appropriate personal protective equipment to their employees at all times.

6. Periodically evaluate the contract employer's fulfillment of his or her responsibilities under this policy.

7. Hire and use only contractors who meet Contractor Selection Criteria as listed in the next section of this policy.

Contractor Responsibilities

Contract employees must perform their work safely. Considering that contractors often perform very specialized and potentially hazardous tasks, such as confined space entry activities and non-routine repair activities, their work must be controlled. Contractor responsibilities when accepting contracts with the City of Hillsdale include the following listed steps. The contract employer will:

1. Assure that the contract employee is trained in the work practices necessary to safely perform his or her job.

2. Instruct the contract employee in the potential electrical, fire, explosion, or chemical release hazards related to his or her job and the process.

3. Document contract employee training.

4. Inform contract employees of and then enforce safety rules of the facility, particularly those implemented to control the hazards of the contracted process during operations.

5. Require that all subcontractors abide by the same rules to which the contractor is bound.

6. Abide by the facility smoking rules.

7. Notify plant operators, foremen, or managers of any operations that could interrupt utility services. Also, immediately notify said individuals if an unexpected utility interruption has occurred.

A-3

Guidelines for Contractor Safety

The following listed steps are the standard procedures for evaluating and choosing contractors who will work on-site at the City of Hillsdale.

To determine that past safety performance, the group or individual selecting the contractor may consider the contractor's:

OSHA log, which includes the injury and illness rates (number of lost-time accident cases, number of recordable cases, number of restricted workday cases, number of fatalities) for the past three years.

Written safety program and training system.

Contractor work methods and experience should be evaluated. Ensure that for the job in question the contractor and its employees have the appropriate:

Job skills.

Equipment.

Knowledge, experience, and expertise.

Permits, licenses, certifications, or skilled tradespeople necessary to perform the work in question.

The contractor must be willing and able to provide a current certificate of insurance for workers' compensation and general liability coverage with the City of Hillsdale.

Each contractor must be responsible for ensuring that its employees comply with all applicable local, state, and federal safety requirements, as well as with any safety rules and regulations set forth by the City of Hillsdale, at which it is performing the contracted…