MnDOT_District_7_Scout_Plus_Device.pdf
PDF 34 KB Posted
- Attached to
- MnDOT District 7 Scout Plus Device
- Solicitation number
- 2000018000
- Issued by
- Blue Earth County, Minnesota
About this file
Summary
This Request for Bid (RFB) is issued by the Minnesota Department of Transportation (MnDOT) District 7 Office for the procurement of one Scout Plus Device with approved equal alternatives and associated accessories. The Scout Plus Device is a specialized camera system designed to capture high-quality video for artificial intelligence turn movement analysis, traffic counts utilizing FHWA 13-Class breakdown, and speed data collection. The equipment will be located at the MnDOT District 7 Office at 2151 Bassett Drive, Mankato, Minnesota 56001, and will enable safer data collection in steep or challenging locations through vertical reach capabilities that eliminate the need for ladder placement. The procurement includes one Scout Plus device, two researchable batteries, one battery charger, two tripods, six tripod weights (three required per tripod), and shipping and handling services. All items must be received by the Mankato office by March 31, 2026. Bids must be submitted electronically through the SWIFT Supplier Portal before 2:00 PM Central Time on February 27, 2026. Prospective bidders may submit written questions to Jennifer Hoffman at Jennifer.Hoffman@state.mn.us no later than 10:00 AM Central Time on Tuesday, February 24, 2026, with responses provided via addendum. This is designated as a "No Substitute" solicitation, meaning only the specified Scout Plus Device or approved equals will be considered.
Bidders must be registered in the SWIFT system and are required to complete and attach Responder Declarations with their submissions. The solicitation inquires whether the bidding business is based in Minnesota and meets small business size standards as defined by the Office of State Procurement, as well as whether the firm qualifies as a minority-owned, women-owned, disability-owned, veteran-owned, service-disabled veteran-owned, or economically disadvantaged enterprise eligible for the State's Small Business Procurement Program. All responses must include required attachments; failure to do so may result in disqualification. Electronic responses only are accepted; email, fax, and non-electronic submissions will not be accepted. Late responses will not be accepted. All items are to be shipped via ground transportation to the Mankato location with a delivery date of March 3, 2026. Bidders encountering technical difficulties with the SWIFT portal may call the SWIFT Vendor Helpline at 651-201-8100, Option 1 for assistance.
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Text version
Event Description THIS IS A REQUEST FOR BID (RFB). Email, Fax, and non electronic responses will NOT be accepted. All responses must be submitted online through the SWIFT Supplier Portal before the Event Due Date and Time. Late Responses will NOT be accepted.
PURPOSE: The purpose of this solicitation is to procure one Scout Plus Device, or an approved equal for our MnDOT Office of Traffic. The unit and its accessories procured will be utilized by our MnDOT District 7 Office located at 2151 Bassett Dr, Mankato MN 56001. MnDOT is obtaining equipment that can provide high quality video for AI turn movements, traffic counts (with FHWA 13-Class breakdown) and speed data. This camera allows us to set up equipment in steeper locations that would normally require a ladder. The camera has vertical reach.
This camera and its accessories will allow for collecting data in a safer manner and in more optimal locations.
Please review the following attachments containing important detailed information and describing actions required for a complete response to this solicitation:
1. Request for Bids
2. RFB Attachments
3. Sample Contract and Exhibits
4. Specifications
*Responder Declarations MUST be filled out and attached to response **This is a No Substitute solicitation.
Delivery time: Device and all accessories should be received by our Mankato office by March 31st, 2026
SUBMITTING QUESTIONS: Questions from prospective Responders regarding this solicitation must be submitted in writing to Jennifer.Hoffman@state.mn.us no later than 10:00am, Central Time, Tuesday, February 24th, 2026.
All questions received by the cutoff date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the Buyer listed above may result in rejection of the response.
IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE.
If you need assistance obtaining a Vendor ID; Completing the Registration Process; Navigating the SWIFT Supplier Portal; OR Downloading/Responding to a RFB, you MUST call the SWIFT Helpline for assistance:
651-201-8100, Option 1 (twice)
General Comments
- **Responder Declarations MUST be attached to bid submission
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
Event Details
PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Hoffman,Jennifer Sue Phone: 651/366-3019
Email: Jennifer.Hoffman@state.mn.us
Event ID Format Type Page T7901-2000018000 Sell RFx 1 Event Round Version 1 1 Event Name MnDOT District 7 Scout Plus Device Start Time Finish Time 02/18/2026 15:00:00 02/27/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Hoffman,Jennifer Sue Phone: 651/366-3019
Email: Jennifer.Hoffman@state.mn.us
Event ID Format Type Page T7901-2000018000 Sell RFx 2 Event Round Version 1 1 Event Name MnDOT District 7 Scout Plus Device Start Time Finish Time 02/18/2026 15:00:00 02/27/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Hoffman,Jennifer Sue Phone: 651/366-3019
Email: Jennifer.Hoffman@state.mn.us
Event ID Format Type Page T7901-2000018000 Sell RFx 3 Event Round Version 1 1 Event Name MnDOT District 7 Scout Plus Device Start Time Finish Time 02/18/2026 15:00:00 02/27/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: Scout Plus device
Question Response What is the price per unit?
Response Comments
Line: 2 Item ID: Line Qty: 2 UOM: EACH Bid Qty: 2
Reserve Price: No
Description: Scout Plus researchable battery
Question Response What is the price per unit?
Response Comments
Line: 3 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: Scout plus battery charger
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Hoffman,Jennifer Sue Phone: 651/366-3019
Email: Jennifer.Hoffman@state.mn.us
Event ID Format Type Page T7901-2000018000 Sell RFx 4 Event Round Version 1 1 Event Name MnDOT District 7 Scout Plus Device Start Time Finish Time 02/18/2026 15:00:00 02/27/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question ResponseQuestion Response What is the price per unit?
Response Comments
Line: 4 Item ID: Line Qty: 2 UOM: EACH Bid Qty: 2
Reserve Price: No
Description: Scout plus tripod
Question Response What is the price per unit?
Response Comments
Line: 5 Item ID: Line Qty: 6 UOM: EACH Bid Qty: 6
Reserve Price: No
Description: Weight for Scout plus tripod - 3 required per tripod
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Hoffman,Jennifer Sue Phone: 651/366-3019
Email: Jennifer.Hoffman@state.mn.us
Event ID Format Type Page T7901-2000018000 Sell RFx 5 Event Round Version 1 1 Event Name MnDOT District 7 Scout Plus Device Start Time Finish Time 02/18/2026 15:00:00 02/27/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line: 6 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1
Reserve Price: No
Description: Shipping and handling
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Hoffman,Jennifer Sue Phone: 651/366-3019
Email: Jennifer.Hoffman@state.mn.us
Event ID Format Type Page T7901-2000018000 Sell RFx 6 Event Round Version 1 1 Event Name MnDOT District 7 Scout Plus Device Start Time Finish Time 02/18/2026 15:00:00 02/27/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Hoffman,Jennifer Sue Phone: 651/366-3019
Email: Jennifer.Hoffman@state.mn.us
Event ID Format Type Page T7901-2000018000 Sell RFx 7 Event Round Version 1 1 Event Name MnDOT District 7 Scout Plus Device Start Time Finish Time 02/18/2026 15:00:00 02/27/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Scout Plus device
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MNDOT DISTRICT 7 MANKATO
MANKATO
2151 BASSET DR
MANKATO MN 56001-5302
United States
Quantity: 1 Due Date: 03/03/2026 Freight Terms:
Ship Via: Ground
Line: 2 Item ID: Line Qty: 2 UOM: EACH Description: Scout Plus researchable battery
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MNDOT DISTRICT 7 MANKATO
MANKATO
2151 BASSET DR
MANKATO MN 56001-5302
United States
Quantity: 2 Due Date: 03/03/2026 Freight Terms:
Ship Via: Ground
Line: 3 Item ID: Line Qty: 1 UOM: EACH Description: Scout plus battery charger
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Hoffman,Jennifer Sue Phone: 651/366-3019
Email: Jennifer.Hoffman@state.mn.us
Event ID Format Type Page T7901-2000018000 Sell RFx 8 Event Round Version 1 1 Event Name MnDOT District 7 Scout Plus Device Start Time Finish Time 02/18/2026 15:00:00 02/27/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MNDOT DISTRICT 7 MANKATO
MANKATO
2151 BASSET DR
MANKATO MN 56001-5302
United States
Quantity: 1 Due Date: 03/03/2026 Freight Terms:
Ship Via: Ground
Line: 4 Item ID: Line Qty: 2 UOM: EACH Description: Scout plus tripod
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MNDOT DISTRICT 7 MANKATO
MANKATO
2151 BASSET DR
MANKATO MN 56001-5302
United States
Quantity: 2 Due Date: 03/03/2026 Freight Terms:
Ship Via: Ground
Line: 5 Item ID: Line Qty: 6 UOM: EACH Description: Weight for Scout plus tripod - 3 required per tripod
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Hoffman,Jennifer Sue Phone: 651/366-3019
Email: Jennifer.Hoffman@state.mn.us
Event ID Format Type Page T7901-2000018000 Sell RFx 9 Event Round Version 1 1 Event Name MnDOT District 7 Scout Plus Device Start Time Finish Time 02/18/2026 15:00:00 02/27/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MNDOT DISTRICT 7 MANKATO
MANKATO
2151 BASSET DR
MANKATO MN 56001-5302
United States
Quantity: 6 Due Date: 03/03/2026 Freight Terms:
Ship Via: Ground
Line: 6 Item ID: Line Qty: 1 UOM: LOT Description: Shipping and handling
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MNDOT DISTRICT 7 MANKATO
MANKATO
2151 BASSET DR
MANKATO MN 56001-5302
United States
Quantity: 1 Due Date: 03/03/2026 Freight Terms:
Ship Via: Ground
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Hoffman,Jennifer Sue Phone: 651/366-3019
Email: Jennifer.Hoffman@state.mn.us
Event ID Format Type Page T7901-2000018000 Sell RFx 10 Event Round Version 1 1 Event Name MnDOT District 7 Scout Plus Device Start Time Finish Time 02/18/2026 15:00:00 02/27/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Hoffman,Jennifer Sue Phone: 651/366-3019
Email: Jennifer.Hoffman@state.mn.us
Event ID Format Type Page T7901-2000018000 Sell RFx 11 Event Round Version 1 1 Event Name MnDOT District 7 Scout Plus Device Start Time Finish Time 02/18/2026 15:00:00 02/27/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .