MMCAP 2023 Addendum 2 for RFP 32415 Pharmaceuticals and Over the Counter Products .pdf
PDF 530 KB Posted
- Solicitation number
- 23-510CPOGS-CPOGS-B-34472
- Issued by
- Illinois
About this file
This document is an addendum to the MMCAP Infuse Request for Proposals (RFP) for Pharmaceuticals and Over the Counter Products, RFP Reference # 32415. The RFP is issued by the State of Minnesota's Department of Administration on behalf of the MMCAP Infuse cooperative purchasing program. The addendum provides answers to vendor questions regarding the bid submission process, including information on submitting products not listed in the original bid worksheet, obtaining the RFP document, and required submission materials for both incumbent and new responders. The RFP is scheduled to close on March 15, 2023 at 2:00 p.m. Central Time.
The addendum outlines the required submission materials, which include the Vendor Response Form, Exhibit B for product and pricing information, and Exhibit C for any additional proposed products. Vendors must also provide information on the manufacturing facility locations for each proposed product. Incumbent responders have a streamlined submission process, while new responders must also submit additional forms related to lobbying, workforce, and veteran-owned preferences. The RFP offers a 3% administrative fee and fixed pricing through June 30, 2024.
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MMCAP Infuse Request for Proposals (RFP) Addendum
Addendum #2
Addendum No.: 2 Date of Addendum: March 4, 2023
Due Date, Time:
MMCAP Infuse RFP
March 15, 2023 at 2:00 pm Central Time
Revised Date Time: N/A
Department of Administration/MMCAP
Coordinator Nalee Xiong Agency:
OSP Web Reference No.: 32415
Infuse
Title: Pharmaceuticals and Over the Counter Products
Scope of Addendum
The following are answers to questions submitted to MMCAP Infuse:
1. Question: Column P in my bid worksheet is blank, and on page 15 of the submission instructions, it says that I should contact MMCAP Infuse. What action should I take?
Answer: MMCAP Infuse is aware of many vendors that are missing the Labeler IDs in Column P.
We are working on an internal solution for this, so please proceed to the next step and continue your bid per the instructions.
2. Question: If I have a new launch (or newly available generic of a brand product) between the time the RFP was released until the go-live date of awards, and is not available on my bid worksheet, what should I do?
Answer: MMCAP Infuse can provide usage for you, if it’s available, upon request. We suggest using Exhibit C to bid these items. When you submit the email portion of your response with the Exhibit C, it is highly suggested that you communicate new launches to MMCAP Infuse so that we can help guide the process of submitting your offer properly according to the parameters of the RFP.
3. Question: Where can I obtain the RFP document?
Answer: The RFP document is located in ePro for Responders. After you click into your quote, please see the “Attachments” tab. MMCAP Infuse would like to clarify in the submission instructions (page 22) that the RFP document is not available for download via the Office of State Procurement website and must be obtained through ePro or via formal request to MMCAP_Infuse.RFP@state.mn.us for those who do not have access to ePro.
mailto:MMCAP_Infuse.RFP@state.mn.us
The following serves as a reminder to all responders:
For your response to be considered complete, the applicable documents in the list below must be received by the due date of the RFP or your response may not be considered. This checklist is also located in Section 3 (Vendor Response Form) of the RFP document (pages 7-9). MMCAP Infuse has exported the Vendor Response Form in Word and PDF format for ease and attached it to the email announcement and in the attachment pane of this addendum, however, it is the Responder’s responsibility to review the RFP document prior to submitting a response.
Incumbent Responders New Responders Solicitation Form 1: General Solicitation
Requirements (Read) Vendor Response Form, Section 3
(SIGNATURE REQUIRED. Must be physical signature or official eSignature such as DocuSign or an equivalent)
Products and Pricing, Section 4, consisting of:
o Electronic submission via ePro:
https://mmcap.buyspeed.com o Electronic Excel spreadsheet via email of products and pricing that is submitted by Responder in ePro.
Name this Excel spreadsheet Exhibit B and include it with your response o If applicable, Exhibit C, Additional Proposed Products (submitted in Excel)
For each product being proposed, list the manufacturing facility location(s) where the product is manufactured
Solicitation Form 1: General Solicitation Requirements (Read)
Vendor Response Form, Section 3 (SIGNATURE REQUIRED. Must be physical signature or official eSignature such as DocuSign or an equivalent)
Exceptions to the MMCAP Infuse Sample Agreement Terms and Conditions, Exhibit A, submitted in Microsoft Word unlocked and unrestricted for editing. If you are downloading this RFP from ePro, the Sample Agreement Terms and Conditions, Exhibit A, is attached in a separate document.
Solicitation Form 1: General Solicitation Requirements (Read)
Solicitation Form 2: Certification Regarding Lobbying Form (submitted in PDF)
Solicitation Form 3: Workforce Certificate (submitted in PDF)
If applicable, Solicitation Form 4: Veteran Owned Preference (submitted in PDF)
Products and Pricing, Section 4, consisting of:
Electronic submission via ePro, at https://mmcap.buyspeed.com
Electronic Excel spreadsheet via email, of products and pricing that is submitted by Responder in ePro. Name this Excel spreadsheet Exhibit B and include it with your response.
If applicable, Exhibit C, Additional Proposed Products (submitted in Excel)
For each product being proposed, list the manufacturing facility location(s) where the product is manufactured
Vendor Response Form – The PDF format and Word format have been added to this addendum. To open or extract the documents, open up the Attachments pane on the left side of this document.
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| MMCAP Infuse |
| Scope of Addendum |
| ADPA89E.tmp |
| New Responders: |
| Incumbents: |
SECTION 3 – VENDOR RESPONSE FORM
INSTRUCTIONS: Fill in the information requested below, sign, and submit with your response.
1. Responder’s Contact Information
Company’s Full Legal Name:
Business Address:
Company Website:
Federal Employer Identification Number:
Primary Contact Person’s Name:
Title:
Telephone Number:
E-Mail Address:
Alternate Contact Person:
Title:
Telephone Number:
E-Mail Address:
Admin Fee Contact Person:
Telephone Number:
E-Mail Address:
Membership Contact Person:
Telephone Number:
E-Mail Address:
Reporting/Data Contact Person:
Telephone Number:
E-Mail Address:
2. Pass/Fail Criteria
Does Responder comply with each term?
Yes
No
Term cGMP Responder certifies it is compliant with the Food and Drug Administration’s current “Good Manufacturing Practices” (cGMP) (as codified in 21 C.F.R. § 201-211) and the current United States Food, Drug, and Cosmetic Act, if applicable
Drug Supply Chain Security Act (DSCSA)
Responder is compliant with all currently applicable sections of the Drug Quality and Security
Act Title II.
Authorized Wholesalers/Chargeback System
Responder has products available from at least two of MMCAP Infuse’s three Authorized Wholesalers (AmerisourceBergen, Cardinal Health, and Morris & Dickson) AND has a chargeback system in place with these wholesalers. If Responder checks “No,” an explanation must be provided in Responder’s submission.
Page of
Responders that have not completed each section will not be further considered.
3. Scored Criteria (Preferences further defined in section 2.5 of this RFP document)
Yes
No
Term
Price Increases
Responder agrees to fixed pricing for the term of the contract, through June 30, 2024 as defined in Articles 1.2 through 1.5 in the Sample Agreement Terms and Conditions.
Administrative Fee Data
Responder will provide data in the format and timeframe defined in Article 7 of the MMCAP
Infuse Sample Agreement Terms and Conditions
Administrative Fee
Responder agrees to offer a 3% administrative fee on all products through June 30, 2024.
Communication via Electronic Data Interchange (EDI)
Responder’s chargebacks, contract product, and contract pricing communication with MMCAP Infuse’s Authorized Wholesalers is via EDI.
4. Requirements for a complete submission
The documents listed below are required for a complete proposal. Instructions are split into two groups, Responders that do not have a current contract and Responders who have a current pharmaceutical contract whose Attachment A (listing of contracted products) expires on June 30, 2023.
Responders should use the following checklist(s) prior to sending their responses to ensure a complete response is submitted:
New Responders:
Solicitation Form 1: General Solicitation Requirements (Read) Vendor Response Form, Section 3 (this document)
Exceptions to the MMCAP Infuse Sample Agreement Terms and Conditions, Exhibit A, submitted in Microsoft Word unlocked and unrestricted for editing
Solicitation Form 1: General Solicitation Requirements (Read)
Solicitation Form 2: Certification Regarding Lobbying Form (submitted in PDF) Solicitation Form 3: Workforce Certificate (submitted in PDF)
If applicable, Solicitation Form 4: Veteran Owned Preference (submitted in PDF) Products and Pricing, Section 4, consisting of:
Electronic submission via ePro, at https://mmcap.buyspeed.com
Electronic Excel spreadsheet via email, of products and pricing that is submitted by Responder in ePro. Name this Excel spreadsheet Exhibit B and include it with your response.
If applicable, Exhibit C, Additional Proposed Products (submitted in Excel)
For each product being proposed, list the manufacturing facility location(s) where the product is manufactured
Incumbents:
Solicitation Form 1: General Solicitation Requirements (Read) Vendor Response Form, Section 3
Products and Pricing, Section 4, consisting of:
Electronic submission via ePro: https://mmcap.buyspeed.com
Electronic Excel spreadsheet via email, of products and pricing that is submitted by Responder in ePro. Name this Excel spreadsheet Exhibit B and include it with your response
If applicable, Exhibit C, Additional Proposed Products (submitted in Excel)
For each product being proposed, list the manufacturing facility location(s) where the product is manufactured
5. Alterations or Additions to the State’s Agreement (Responders who DO NOT have a current contract)
If you wish to take an exception to the State’s Agreement (Exhibit A), please indicate that below and attach any appropriate documentation.
None
See attached document detailing proposed alterations and/or additions to the State’s General Terms.
The following signature requires a physical signature or official eSignature (such as DocuSign)
By signing, I acknowledge that the Responder accepts, without qualification, all terms and conditions stated in this solicitation (including the sample contract) except those clearly outlined as exceptions above.
Signature:
Printed Name:
Title: Date:
image5.png image6.png image7.png image8.png image1.png image2.png image3.png image4.png
SECTION 3 – VENDOR RESPONSE FORM
INSTRUCTIONS: Fill in the information requested below, sign, and submit with your response.
1. Responder’s Contact Information
Company’s Full Legal Name:
Business Address:
Company Website:
Federal Employer Identification Number:
Primary Contact Person’s Name:
Title:
Telephone Number:
E-Mail Address:
Alternate Contact Person:
Title:
E-Mail Address:
Admin Fee Contact
E-Mail Address:
Membership Contact
Reporting/Data Contact
2. Pass/Fail Criteria
Does Responder comply with each term?
Yes No Term cGMP Responder certifies it is compliant with the Food and Drug Administration’s current
“Good Manufacturing Practices” (cGMP) (as codified in 21 C.F.R. § 201-211) and the current United States Food, Drug, and Cosmetic Act, if applicable
Drug Supply Chain Security Act (DSCSA) Responder is compliant with all currently applicable sections of the Drug Quality and Security Act Title II.
Authorized Wholesalers/Chargeback System Responder has products available from at least two of MMCAP Infuse’s three Authorized Wholesalers (AmerisourceBergen, Cardinal Health, and Morris & Dickson) AND has a chargeback system in place with these wholesalers. If Responder checks “No,” an explanation must be provided in Responder’s submission.
Responders that have not completed each section will not be further considered.
3. Scored Criteria (Preferences further defined in section 2.5 of this RFP document)
Yes No Term Price Increases Responder agrees to fixed pricing for the term of the contract, through June 30, 2024 as defined in Articles 1.2 through 1.5 in the Sample Agreement Terms and Conditions.
Administrative Fee Data Responder will provide data in the format and timeframe defined in Article 7 of the MMCAP Infuse Sample Agreement Terms and Conditions
Administrative Fee Responder agrees to offer a 3% administrative fee on all products through June 30, 2024.
Communication via Electronic Data Interchange (EDI) Responder’s chargebacks, contract product, and contract pricing communication with MMCAP Infuse’s Authorized Wholesalers is via EDI.
4. Requirements for a complete submission The documents listed below are required for a complete proposal. Instructions are split into two groups, Responders that do not have a current contract and Responders who have a current pharmaceutical contract whose Attachment A (listing of contracted products) expires on June 30, 2023.
Responders should use the following checklist(s) prior to sending their responses to ensure a complete response is submitted:
New Responders:
Solicitation Form 1: General Solicitation Requirements (Read) Vendor Response Form, Section 3 (this document) Exceptions to the MMCAP Infuse Sample Agreement Terms and Conditions, Exhibit A, submitted in Microsoft Word unlocked and unrestricted for editing
Solicitation Form 2: Certification Regarding Lobbying Form (submitted in PDF) Solicitation Form 3: Workforce Certificate (submitted in PDF) If applicable, Solicitation Form 4: Veteran Owned Preference (submitted in PDF) Products and Pricing, Section 4, consisting of:
Electronic submission via ePro, at https://mmcap.buyspeed.com Electronic Excel spreadsheet via email, of products and pricing that is submitted by Responder in ePro. Name this Excel spreadsheet Exhibit B and include it with your response.
For each product being proposed, list the manufacturing facility location(s) where the product is manufactured
Incumbents:
Vendor Response Form, Section 3 Products and Pricing, Section 4, consisting of:
Electronic submission via ePro: https://mmcap.buyspeed.com Electronic Excel spreadsheet via email, of products and pricing that is submitted by Responder in ePro. Name this Excel spreadsheet Exhibit B and include it with your response
For each product being proposed, list the manufacturing facility location(s) where the product is manufactured
5. Alterations or Additions to the State’s Agreement (Responders who DO NOT have a current contract)
If you wish to take an exception to the State’s Agreement (Exhibit A), please indicate that below and attach any appropriate documentation.
None
See attached document detailing proposed alterations and/or additions to the State’s General Terms.
The following signature requires a physical signature or official eSignature (such as DocuSign) By signing, I acknowledge that the Responder accepts, without qualification, all terms and conditions stated in this solicitation (including the sample contract) except those clearly outlined as exceptions above.
Signature: ____________________________________________________
Printed Name: _________________________________________________
Title: ________________________________ Date:____________________
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