MMA Terms (Engine parts)[1].doc
DOC document 24 KB Posted
- Attached to
- 8. 3 Cummins Engine Parts
- Solicitation number
- RFQ - 15A - 09052200000000000859
- Issued by
- Maine
About this file
This Master Agreement solicitation document from the Maine Military Authority (MMA) outlines terms for a one-year contract to supply 8.3 Engine Parts for vehicle and equipment refurbishment and maintenance operations. The contract will be awarded to the supplier or suppliers offering the best combination of price and lead time, contingent upon approval of product samples as required. A detailed list of parts and applicable specifications is attached to the solicitation. Specific orders will be issued via Delivery Order (DO) documents transmitted by email to the vendor's primary contact, with each order assigned a distinct order number and specific delivery dates. Shipments are generally accepted only up to two weeks in advance of stated delivery dates, and MMA reserves the right to modify or cancel orders not delivered as scheduled.
Bid prices must be submitted net F.O.B. destination with all transportation and delivery charges fully prepaid by the contractor. Prices remain fixed throughout the contract period unless periodic price adjustments are agreed upon in writing in advance. Winning bidders may be required to provide item samples and certificates of conformance to verify product suitability and specification compliance. The State Purchasing Director retains the right to extend the contract beyond its indicated expiration date with contractor consent and to cancel the agreement with thirty days' written notice.
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Other files
| File | Type | Posted |
|---|---|---|
| 8 3 parts to order 05212009(1).xls | XLS spreadsheet | |
| Solicitation_terms.doc | DOC document |
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Text version
GENERAL: Maine Military Authority (MMA) is soliciting a one year contract for the purchase of 8.3 Engine Parts to support its vehicle/equipment refurbishment and maintenance operations.
A list of parts, specifications applicable to this solicitation is attached. Contract, commonly referred to as a Master Agreement (MA), will be awarded to the supplier(s) with the best combination of price and lead time, and pending approval of product samples as required.
Prices: Unless specifically stated otherwise, bid prices must be net F.O.B destination including transportation and delivery charges fully prepaid by the contractor. Prices will remain fixed throughout the contract period unless provisions for periodic price changes are agreed to in writing.
If MMA provides a preliminary shipment schedule, it represents the best estimate of its needs for the given period at the time it is provided. The actual delivery orders submitted may vary, depending on MMA needs at the time of the order.
Winning bidders may be required to provide MMA item samples and certificates of conformance for our evaluation of item suitability and conformance to specifications.
ORDERS: Specific orders will be transmitted on a Delivery Order (DO) document. The DO will be sent, via e-mail, to the vendor’s primary contact listed in the vendor’s registration file. Each order will have a distinct order number, and MMA may release multiple orders at the same time, with different delivery dates stated. In general, shipments will only be accepted up to 2 weeks ahead of the stated delivery dates. Shipments arriving too far in advance of the stated delivery dates without prior approval are subject to refusal. Do not release any shipments unless specifically listed on a DO. Orders not delivered as scheduled are subject modification or cancellation at MMA discretion.
EXTENSION CLAUSE: The State Purchasing Director reserves the right to extend this contract period beyond the indicated expiration date with the consent of the contractor.
CANCELLATION CLAUSE: The State Purchasing Director reserves the right to cancel this contract with a thirty (30) day written notice, or to conform to the terms and conditions of this contract.
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