Mission Vehicle Outfitting SOW.pdf

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FEDERAL BUREAU OF INVESTIGATION

FINANCE DIVISION | PROCUREMENT SECTION

DRAFTING A STATEMENT OF WORK TEMPLATE

FBI Render Safe Unit

Vehicle Mission Outfitting

For the

Critical Incident Response Group/Counter IED Section/

Render Safe Unit

Statement of Work

January 20, 2025

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1 Scope This is a contract to provide mission critical outfitting of two (2) sprinter vans to the Federal Bureau of Investigation (FBI), Critical Incident Response Group (CIRG), Render Safe Unit (RSU). These services will improve the Render Safe Teams’ ability to responded and operate in dense urban areas, as well as difficult terrain and inclement weather environments. These settings currently provide impedance to operations when maneuvering large trucks and trailers.

1.1 Description of Services/Introduction

The Render Safe Unit currently has two Mercedes-Benz 3500HD sprinter vans that would require to be transformed to as operational response vehicles. One van will be utilized as operational workspace and cargo van. The second van will remain a cargo van with the ability to use as an operational workspace when hastily needed. These vans have already been outfitted with emergency lights.

One van is currently set up as a strict cargo van and the other is a cargo van with a bench seat. RSU would like one of those vans to have an office space built out in front of the sliding door. The space from approximately the sliding door back will remain a cargo area. The office space should include at a minimum a workstation consisting of a desk/table and seating for two to three people. This workspace needs to have the ability to be stored out of the way (flip up or down) and provide as much floorspace as possible for equipment during transport.

The office van will need to be able to run multiple office electronics (tv’s, computers, mobile devices, etc.) for extended periods of time if shore power is not available. There should be at least one 40” or larger flat screen monitor/TV with HDMI inputs, and a 32” or larger dry erase board. Available 110V AC power outlets for computer operations and available USB power outlets for charging mobile devices without interfering with the 110V outlets for computer use.

One of the vans will need an aftermarket HVAC unit installed as only one van has such for the rear area.

We need a shelving system in the cargo area for both vans able to hold large pelican cases standing up on their ends. Cases can weight up to 80lbs each. This shelving system would mainly consist of elevated platforms just above the wheel well and running the length of the available cargo area. This should include tiedown anchor points to secure the cases as they stand on their ends during transport. The vans have a standup height of over 6.5 feet so some upper cargo shelving/storage would be beneficial around the 5 ft and up mark.

One van currently has a cargo divider wall and the other a bench seat. Depending on build out these might need to be swapped or removed entirely.

1.2 Background

The FBI Render Safe Unit (RSU) has purchased two Mercedes-Benz 3500HD sprinter vans that we need converted over as operational response vehicles. One with no more than half its cargo area transformed to a small operational office space to conduct computer functions and communications of the Render Safe mission. The remaining half and the second van need to transport render safe equipment to target and requires the cargo areas to be retrofit. Platforms for equipment, storage space and anchor points are needed secure mission equipment an incident location.

2 Applicable Documents N/A

3 Requirements The RSU has put together an initial set of requirements and used this as the basis for the gathering of industry quotes.

Electrical System 20 AMPH power bank 5,000-Watt Inverter Power Distributor Battery Monitoring System with Display AC/DC Fuse Panel 50 AMP DC-DC Battery Alternator Charging system Shore Power System 400 Watts of Walkable (Weight Rated) solar panel system

Vehicle Upgrades Roof Rack Driver Side Ladder (roof access) Exterior Rear lights off roof rack to illuminate the loading area

Climate Control 12V Air conditioner unit 12V heater unit

Office Space, Lights & Power Stowable table and seating Interior lighting Light switches 110V outlets USB and USB-C outlets GFI outlet 40” Monitor/TV and mounting system

Cargo Area Platform above each wheel well running the length of the cargo area o Minimum of 22 inches wide Elevated storage

4 Key Personnel None

5 Place of Performance Chosen contractors assembly facility.

6 Deliverables The Contractor shall provide monthly status reports to the Contracting Officer (CO) and the Contracting Office Representative (COR). The format will be agreed to by the Contractor and COR at the start of performance. Upon completion the RSU shall receive two converted van builds matching the agreed buildout plans and drawings agreed upon prior to the start of the contract.

The Contractor shall be responsible for providing the following deliverables:

Deliverable Title Deliverable Date SOW Reference

Monthly Status Reports 2nd Wednesday of Every Month 6.0

7 Government Furnished Equipment or Information N/A

8 Personnel Availability N/A

9 Security Requirements No security requirements

10 Government Representatives The functions inherent to this contract shall be performed by the designated Contracting Officer. The duly assigned COR shall ensure all actions pertaining to this contract are requested via the Contracting Officer.

10.1 Contracting Officer Representative

The COR does not have the authority to alter or modify the Contractor's obligations, contract terms, conditions, specifications, or cost. If because of technical discussions, it is in the Government’s best interest to alter/change contractual obligations or the Scope of Work, the CO shall issue such changes.

The COR for this contract is Michael A. Stahl. He can be reached at (703) 835-4348 or mastahl@fbi.gov.

10.2 Contracting Officer

This contract will be administered by:

(Insert name and contact information for the Contracting Officer, if known)

11 Travel and Other Direct Costs No travel requirement in association with this request.

Other Direct Costs (ODCs) (select one: are or are not) authorized. Prior to purchasing any ODCs, approval must be obtained by (insert approval as necessary). This should be what items are ODCs and why needed, not just the pre- approval of them.