Minutes of Pre-Quotation Conference_19NP4026Q0010_Mobile Telecomm. Services.pdf

Unclassified

Kathmandu, Nepal

April 22, 2026

TO: Prospective Quoters

SUBJECT: Minutes for pre-quotation conference held on 22-Apr-2026 for

Solicitation 19NP4026Q0010 for Mobile Telecommunications Services

I wish to welcome and thank all of you for your interest in the solicitation for Mobile

Telecommunications Services, Solicitation Number: 19NP4026Q0010. Please find the minutes from the pre-quotation conference held on 22-Apr-2026 for Mobile

Telecommunications Services at U.S. Embassy Nepal, Maharajgunj, Kathmandu.

Discussion of the Solicitation Package

The Contracting Officer advised Quoters to follow the instructions of the solicitation package and understand the requirement mentioned in solicitation package. Failure to submit all required information requested in solicitation may disqualify the bidder.

She advised the participants that the purpose of this pre-quotation conference is twofold as:

First, from a contracting perspective, to clarify the contractual requirements and ensure you are aware of any exceptional demands and

Second, from a technical perspective, to clarify the work statements and provide further insight into the scope and complexity of this mobile telecommunications services project.

She also highlighted some important requirements of solicitation and advised all participants to review the solicitation carefully and respond accordingly:

1. Completed SF-1449 (blocks 12, 17, 19-24 and 30 as appropriate)

2. Section 1 - Pricing (all CLINs for Base Year and Option Years 1-4)

3. Section 5 - Representations and Certifications

4. Attachment 2 - C-SCRM Questionnaire (or equivalent third-party assessment)

5. Attachment 3 - State Department Secure Software Development Attestation

Form (if providing software)

6. Proof of SAM Registration including UEI number

7. All additional information required in Section 3

This solicitation is comprehensive and contains specific requirements across multiple sections:

Section 1 - The Schedule

This section details the mobile telecommunications services you must provide to

U.S. Embassy Kathmandu for 555 SIM cards. The contract will be for a one-year base period with four one-year option periods.

Key Requirements:

• 305 SIM cards with 30 GB monthly data, unlimited local calls, 500 SMS, international calling and roaming

• 40 SIM cards with 15 GB monthly data, 400 minutes local calls, 400 SMS, international calling and roaming

• 210 SIM cards with 5 GB monthly data, 250 minutes local calls, 250 SMS, international calling and roaming

Section 2 - Contract Clauses

CRITICAL COMPLIANCE REQUIREMENTS:

Authorization and Performance (DOSAR 652.242-73): You must provide documentary proof of:

• Authorization to operate in Nepal

• Valid Nepal Telecommunications Authority (NTA) license

• All necessary permits

• Compliance with all Nepali laws and regulations

Section 3 - Solicitation Provisions

MANDATORY SUBMISSION REQUIREMENTS:

Your offer must include the following information demonstrating your ability to perform:

1. Corporate Account Manager name who understands written and spoken

English

2. Evidence of established business with permanent address and telephone listing in Nepal

3. Proof of SAM registration including UEI number

4. SIM/eSIM provisioning capabilities

5. 24/7 support plan including emergency response within 24 hours

6. Past performance references from the past three years with contact information

7. Evidence of necessary personnel, equipment, and financial resources

8. Copy of Nepal Telecommunications Authority (NTA) license and other necessary permits

9. Strategic plan including:

o Work plan addressing all Performance Work Statement elements o Equipment, supplies, and materials inventory o Quality assurance plan o Insurance documentation or commitment o Company brochure and client list

10. Network coverage map showing population coverage

11. List of international roaming contracts

12. Available corporate CUG plans meeting minimum criteria

13. Price list for accessories

14. Emergency/disaster recovery plan

15. Service center location (must be within 3 km)

16. Lost/stolen device tracking capabilities

17. Corporate portal access information

Section 4 - Evaluation Factors for Award

Award will be made to the lowest priced, acceptable, responsible offeror.

• The lowest price will be determined by multiplying offered prices times estimated quantities for all years including options

• The Government will determine acceptability by assessing compliance with

RFQ terms and technical requirements

• The Government will determine responsibility per FAR 9.1, including financial resources, performance capability, integrity, necessary skills, equipment, and facilities

The Government reserves the right to reject quotations that are unreasonably low or high in price.

Performance Work Statement - Critical Service Requirements

Pay particular attention to these mandatory requirements:

1. SIM/eSIM Provisioning - 100% of requests fulfilled within 2 business days

2. Network Coverage - Minimum 90% population coverage with ≥99% service availability

3. Closed User Group (CUG) - Free calling within CUG, including sister agencies like Peace Corps

4. Service Center Proximity - Must be within 3 km of Embassy, open during business hours

5. SIM Replacement - 100% provided within 1 business day at no cost

6. Dedicated Account Manager - Must respond within 4 hours, fluent in English and Nepali

7. 24/7 Customer Support - 95% of calls answered within 2 minutes

8. International/Roaming Activation - 100% within 4 hours of written request

9. Unlimited Credit Limit - Must be extended to the Embassy

10. Call Detail Records - Provided within 1 business day of request

11. Outage Notification - Embassy notified within 30 minutes

12. Valid NTA License - Must maintain at all times

Quality Assurance and Surveillance Plan (QASP): The performance threshold is that all required services are performed and no more than one (1) customer complaint is received per month. The COR will monitor your performance monthly and quarterly through various surveillance methods including review of request logs, spot checks, test calls, and user feedback.

Pricing Requirements

CRITICAL: You must provide pricing in NPR and/or USD for:

• Base Year (12 months)

• Option Year 1 (12 months)

• Option Year 2 (12 months)

• Option Year 3 (12 months)

• Option Year 4 (12 months)

Value Added Tax (VAT) must be shown as a separate line item on invoices and in your pricing.

Cybersecurity Requirements

Attachment 2 - C-SCRM Questionnaire: You must complete this questionnaire addressing:

• Vendor risk management plan

• Supply chain threat identification

• Physical and personnel security measures

OR you may submit a third-party assessment such as ISO 27001, ISO 9000, SOC II, or FedRAMP authorization.

Attachment 3 - Secure Software Development Attestation Form: If you are providing any software (including mobile apps, portals, or management systems), you must complete this form.

Questions:

See the attached sheet for questions and answers during the conference.

Conclusion

The Contracting Officer reiterated the due date and time for the submission of the quotation is May 11, 2026, at 5:00PM local time, and that no offers will be considered that do not meet the deadline.

Please strictly follow instructions below to submit your offer/quote:

• Submit your offer/quote ONLY to email id: KTMContracts@state.gov. Do not copy your offer to any other email address. If you copy your offer to any other email, your offer will not be considered as valid offer for evaluation.

• You must mention solicitation/RFQ number and description in your email subject.

The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.

Sincerely, Albina Collingham

Contracting Officer

Attachment 1: Questions and Answers

Attachment 2: Presentation File mailto:KTMContracts@state.gov

Questions and Answers

1. What are the following at Blocks 17a of SF-1449:

Code

Facility Code

Code: CAGE/NCAGE/UEI

Facility Code: If all work for the order will be performed at an address different from the one associated with the main CAGE code, and contract administration is required at that secondary site, enter that specific facility's organizational entity code here.

2. What kind of supportive documentation is required for Service Center?

Any authentic documentation depicting distance from US Embassy Nepal, Maharajgunj. Geographical map will also suffice but information must be updated to date of submission.

3. Should VAT be a separate line-item at Block 23 of SF-1449?

Blocks 19 to 24 should closely represent the Prices filled in Section 1 Prices.

If VAT is applicable, it needs to be filled as a separate line-item.

4. What is a Corporate “Account” Manager? Is this someone looking after the financial transactions with US Embassy Nepal?

Corporate Account Manager is the Primary Contact for coordinating for any issues, concerns or updates needed in the services. The word “Account” represents CUG Account of US Embassy Nepal and not related to any

Financial Account Management.

5. Is Secure Software Development Attestation Form required ?

Only if a software is being provided by the quoter.

C-SCRM must be filled and is mandatory for qualifying for further evaluation.

6. Can individual users add balance to their SIMs / e-SIMs?

All such requests must come through COR in writing.

Any change affecting the contract scope and pricing must come from CO exclusively.

7. A prior approval from concerned authorities of the Government of Nepal would be needed for Point # 18 Lost/Stolen Device Tracking of the PWS.

We are seeking provision of Assistance to track lost or stolen Embassy mobile devices upon request. All steps will be taken and process will be followed as per GoN norms.

8. What does Point # 7 “Unlimited Credit Limit” of the PWS mean?

Unlimited Credit Limit only means that even if one of the services has been consumed (like data limit), other sim services (like incoming calls, outgoing within CUG) must not be disrupted. Sim Card must not be deactivated without written consent.

Any change affecting the contract scope and pricing must come from CO exclusively.

9. Will Sister Agencies mentioned in Point # 6 of the PWS be included in the same contract?

The Purchase Order contract will be different than the one awarded under this solicitation but they must be put under the same Closed User Group even if their contract and plans are different.

Presentation File

PRE-QUOTATION CONFERENCE · APRIL 22, 2026

U.S. Embassy Nepal

Corporate Cell Phone

Services

Solicitation No. 19NP4026Q0010 · Base Year + 4 Option Years

· 555 SIM Cards

TECHNICAL REQUIREMENTS

What We Need: Core Service Scope

555 SIMs + eSIMs

Voice, data, SMS, caller ID, missed call alerts

Nationwide Coverage

≥90% population reach, reliable voice & data

Unlimited Credit Limit

Extended to the Embassy - No credit restrictions

International Roaming

Voice, data & SMS — activated by written request

Closed User Group &

Account Management

CUG Requirements

• Free calling among all Embassy numbers

• Sister agencies (e.g., Peace Corps) included upon request

• Free SIM/eSIM Replacement - For damaged, defective, or lost cards

• All new connections must have brand new numbers not owned by anyone in the past.

Dedicated Corporate Account Manager

• Single point of contact for the Embassy

• Must speak fluent English and Nepali

Support, Security & Operational

Standards

24/7 Support

Round-the-clock technical & customer support;

emergency response within 24 hrs

Service Center

Must operate within 3 km of Embassy premises

Device & SIM Security

Free SIM/eSIM replacement; lost/stolen device tracking assistance

Corporate Portal

Authorized personnel can view & manage all Embassy numbers online

INSTRUCTIONS TO OFFERORS

What to Submit

With Your Quotation

Complete SF-1449

Blocks 12, 17, 19–24, 30 + Section 1 (Pricing)

C-SCRM Forms

Attachment 2 (or ISO 27001/SOC 2/FedRAMP) + Secure Software Attestation

SAM Registration

Include SAM UEI number / N-CAGE

Technical Capability

Provide Supporting Documentations

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19NP4026Q0010, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19NP4026Q0010, Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment 1 to Description/Specifications/Performance Work Statement, Government Furnished Property

• Attachment 2 to Cybersecurity Supply Chain Risk Management (C-SCRM)

Questionnaire and/or

• Attachment 3 State Department Secure Software Development Attestation Form

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in

Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not

Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

PRICING

Pricing Requirements

Provide pricing in NPR and/or USD VAT must be shown as separate line item

Price all CLINs for:

• Base Year (12 months)

• Option Years 1-4 (12 months each)

Government reserves right to reject unreasonably low or high prices

II. PRICING

The contractor shall include VAT as a separate charge on the invoice and as separate line items.

2.1. Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service

Total per year ($)

CUG SIMs with Following minimum monthly resources: 30 GB Monthly Data Local Unlimited Call 500 SMS International Calling and Roaming Services.

305 Monthly 12

CUG SIMs with Following minimum monthly resources: 15 GB Monthly Data Local Calls - 400 minutes 400 SMS International Calling and Roaming Services.

40 Monthly 12

CUG SIMs with Following minimum monthly resources: 5 GB Monthly Data Local Calls - 250 minutes 250 SMS International Calling and Roaming Services.

210 Monthly 12

Total Amount

VAT

Total Base Year

2.2. Option Year 1. The Contractor shall provide the services shown below for Option

Year 1 of the contract and continuing for a period of 12 months.)

Type of services

No. of service

Unit price / service

Total per year ($)

CUG SIMs with Following minimum monthly resources: 30 GB Monthly Data Local Unlimited Call 500 SMS International Calling and Roaming Services.

305 Monthly 12

CUG SIMs with Following minimum monthly resources: 15 GB Monthly Data Local Calls - 400 minutes 400 SMS International Calling and Roaming Services.

40 Monthly 12

CUG SIMs with Following minimum monthly resources: 5 GB Monthly Data Local Calls - 250 minutes 250 SMS International Calling and Roaming Services.

210 Monthly 12

Total Amount

Total Option Yr 1

2.3. Option Year 2. The Contractor shall provide the services shown below for Option Year 2 of the contract and continuing for a period of 12 months.

Type of services

No. of service

Unit price / service

Total per year ($)

CUG SIMs with Following minimum monthly resources: 30 GB Monthly Data Local Unlimited Call 500 SMS International Calling and Roaming Services.

305 Monthly 12

CUG SIMs with Following minimum monthly resources: 15 GB Monthly Data Local Calls - 400 minutes 400 SMS International Calling and Roaming Services.

40 Monthly 12

CUG SIMs with Following minimum monthly resources: 5 GB Monthly Data Local Calls - 250 minutes 250 SMS International Calling and Roaming Services.

210 Monthly 12

Total Amount

Total Option Yr 2

2.4. Option Year 3. The Contractor shall provide the services shown below for Option Year 3 of the contract, and continuing for a period of 12 months

Type of services

No. of service

Unit price / service

Total per year ($)

CUG SIMs with Following minimum monthly resources: 30 GB Monthly Data Local Unlimited Call 500 SMS International Calling and Roaming Services.

305 Monthly 12

CUG SIMs with Following minimum monthly resources: 15 GB Monthly Data Local Calls - 400 minutes 400 SMS International Calling and Roaming Services.

40 Monthly 12

CUG SIMs with Following minimum monthly resources: 5 GB Monthly Data Local Calls - 250 minutes 250 SMS International Calling and Roaming Services.

210 Monthly 12

Total Amount

Total Option Yr 3

2.5. Option Year 4. The Contractor shall provide the services shown below for Option Year 4 of the contract, and continuing for a period of 12 months

Type of services

No. of service

Unit price / service

Total per year ($)

CUG SIMs with Following minimum monthly resources: 30 GB Monthly Data Local Unlimited Call 500 SMS International Calling and Roaming Services.

305 Monthly 12

CUG SIMs with Following minimum monthly resources: 15 GB Monthly Data Local Calls - 400 minutes 400 SMS International Calling and Roaming Services.

40 Monthly 12

CUG SIMs with Following minimum monthly resources: 5 GB Monthly Data Local Calls - 250 minutes 250 SMS International Calling and Roaming Services.

210 Monthly 12

Total Amount

Total Option Yr 4

2.6. Total for all years:

Base Year

Option Year 1

Option Year 2

Option Year 3

Option Year 4

TOTAL

Pricing must be in NPR and/or USD.

III. VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates.

Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period. The portions of the solicitation subject to VAT are:

INSTRUCTIONS TO OFFERORS

Required Supporting Documentation

Corporate Account Manager

Name, English/Nepali fluency

Established Business

Permanent Nepal address & phone

Past Performance

3-year client list with references

Strategic Work Plan

Covers all PWS elements, resources & quality

Network Coverage Map

Population coverage within Nepal

Roaming & CUG Plans

International roaming agreements + CUG corporate plans

FUTURE PLANNING

Future Planning for Technical

Enhancements

Plans for network coverage area enhancements

Technological Upgradations Plans

Other Plans that help us forecast your future technical capabilities

Licensing & Compliance — Mandatory

Nepal Telecommunications Authority (NTA)

Offeror must hold a valid NTA license to operate cellular services in Nepal.

Documentary proof of NTA license must be submitted with the offer. No exceptions.

ITEM NO. ITEM DESCRIPTION VENDOR

RESPONSE

1.1 Enter the name of your company.

1.2 Enter the name of the primary Point-Of-Contact (POC) for your company that the Government may contact to discuss the vendor inputs on this questionnaire.

1.3 Enter the job title of the primary POC.

1.4 Enter the phone number of the primary POC in the following format: (555) 555-5555

1.5 Enter the e-mail address of the primary POC.

ITEM NO. ITEM DESCRIPTION VENDOR

RESPONSE

NIST SP 800-53

Reference

2.1 Does your organization identify its key supply chain threats? (Note: if you do not have suppliers, answer "Yes") IR-8, SR-7

2.2 Does your organization map key suppliers to your supply chain threats? (Note: if you do not have suppliers, answer "Yes")

IR-8, SR-7

2.3 Does your organization have written SCRM requirements in contracts with your key suppliers? (Note: if you do not have suppliers, answer "Yes")

SA-4

2.4 Does your organization verify that your suppliers meet SCRM requirements through contractual terms and conditions?

(Note: if you do not have suppliers, answer "Yes")

SR-6

ITEM NO. ITEM DESCRIPTION VENDOR

RESPONSE

NIST SP 800-53

Reference

3.1 Does your organization have policies for conducting background checks of your employees as permitted by the country in which your organization operates?

PE-2, PE-3

PS-3

3.2 Does your organization have procedures in place to prevent tampering of Information and Communications Technology (ICT) equipment stored as supply chain inventory?

SR-9

AC-1

3.3 Do you provide literacy training on recognizing and reporting potential indicators of insider threat? AT-2(2)

SECTION 3 PHYSICAL AND PERSONNEL SECURITY

CYBERSECURITY SUPPLY CHAIN RISK MANAGEMENT (C-SCRM) QUESTIONNAIRE

SECTION 1 - CONTACT INFORMATION

SECTION 2 VENDOR RISK MANAGEMENT PLAN

Instructions:

- This worksheet shall be completed by the vendor responsible for submitting the offer. References to "organization" refer to the offering entity. If the offering entity is a joint venture (JV), the response may come from either the JV or from the JV managing partner.

- Provide the requested inputs in the gray shaded lines of the template under column D, Vendor Response, for all Items Numbers for Sections 1-3. Offerors are advised that the Government may request documentation from the Offerors to validate the responses provided.

#SENSITIVE BUT UNCLASSIFIED

EVALUATION FACTORS

Go / No-Go Mandatory Criteria

SIM / eSIM

Provisioning

Must demonstrate capability

NTA License

Valid, current documentation required

C-SCRM Forms

Attachment 2 or equivalent third-party authorization

Failure on any Go/No-Go criterion results in proposal rejection.

SUBMISSION PROCESS

How to Submit Your Quotation

Your quotation must be submitted electronically and exclusively to KTMContracts@state.gov

File Format

MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (PDF).

Do not send compressed file formats like .rar.

Maximum File Size

20MB per email attachment

For Files Over 20MB

Submit in separate files attached to separate emails, each under 20MB

Important Note: Please confirm receipt of your quotation through the Point of Contact (POC) to ensure successful delivery.

Critical: Quotations will not be accepted after the due date and time, regardless of the reason for late submission.

mailto:KTMContracts@state.gov

How Proposals Will Be Evaluated

Evaluation Method: Lowest Price Technically Acceptable (LPTA)

Acceptability Review

• Compliance with all RFQ requirements

• Technical capability to meet Performance Work Statement

• All mandatory documentation submitted

Responsibility Determination

(FAR 9.1)

• Adequate financial resources

• Ability to meet performance period

• Satisfactory integrity and business ethics

• Necessary organization, experience, and skills

• Required equipment and facilities

Price Evaluation

• Lowest total evaluated price (Base + all 4 option years)

• VAT shown separately

• Prices must be reasonable (not unreasonably low or high)

• Award goes to the lowest priced offeror among those deemed acceptable and responsible

SECTION 4 - EVALUATION FACTORS

• Award will be made to the lowest priced, acceptable, responsible offeror. The quoter shall submit a completed solicitation, including Sections 1 and 5.

• The Government reserves the right to reject proposals that are unreasonably low or high in price.

• The lowest price will be determined by multiplying the offered prices times the estimated quantities in “Prices - Continuation of SF-1449, block 23”, and arriving at a grand total, including all options.

• The Government will determine acceptability by assessing the offeror's compliance with the terms of the RFQ to include the technical information required by Section

3, including but not limited to:

• Details of Qualified Corporate Account Manager

• International Services

• Network (Population) Coverage Map

• Available corporate plans & Closed User Group (CUG) meeting minimum criteria

• Unlimited Credit Limit

• Service Center Proximity

• Within 3 km

• 24/7 Support Plan

• Lost/Stolen Device Tracking

• Corporate Portal Access

• SIM / e-SIM Provisioning

• Nepal Telecommunications Authority (NTA) and other necessary licenses and permits

• C-SCRM Forms

• The Government will determine contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.1, including:

• Adequate financial resources or the ability to obtain them;

• Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

• Satisfactory record of integrity and business ethics;

• Necessary organization, experience, and skills or the ability to obtain them;

• Necessary equipment and facilities or the ability to obtain them; and

• Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

LPTA Evaluation Process Flow

Proposals must successfully pass each stage to advance to the next, ultimately leading to an award decision.

1. Acceptability Review

Compliance, technical capability, documentation. Pass/Fail

2. Responsibility

Determination

Financial resources, integrity, experience. Pass/Fail

3. Price Evaluation

Compare acceptable & responsible offers. Award Decision

CONTRACT ADMINISTRATION

Contract Administration Details

Contract Type

Firm Fixed Price

Period of Performance

1 base year + 4 option years

Total Potential Duration

5 years

Contracting Officer’s

Representative (COR)

Telephone Radio Technician

Invoice Submission

Monthly to Finance Management Office

Payment Terms

Within 30 days of invoice submission

Authorized Requests

Only via written email from Embassy-authorized personnel

NEXT STEPS

Questions &

Submission Timeline

1 April 22, 2026

Pre-Quotation Conference — today

2 April 24, 2026, 04:59 pm

Questions Deadline Submit written questions per solicitation

3 May 11, 2026, 04:59 pm

Quotation(s) Due Submit complete offer per SF-1449 instructions

Questions?

Primary Contact CollinghamA@state.gov Secondary Contact ChaudharyV@state.gov mailto:CollighamA@state.gov mailto:ChaudharyV@state.gov mailto:ChaudharyV@state.gov

Attn: General Services Officer Maharajgunj, Kathmandu ktmcontracts@state.gov

Bramha Cottage, Narayan Gopal Sadak, Maharajgunj, Kathmandu

US Embassy Nepal Bramha Cottage, Narayan Gopal Sadak, Maharajgunj, Kathmandu kathmanduinvoices@state.gov

Bramha Cottage, Narayan Gopal Sadak, Maharajgunj, Kathmandu