Milk - Request Form to Division of Purchasing (DOP).pdf
PDF 337 KB Posted
- Attached to
- EFC - Milk, packaged & delivered
- Solicitation number
- 901
- Issued by
- Nez Perce County, Idaho
About this file
This is an Exemption from Competition (EFC) Request Form submitted to the Idaho Division of Purchasing by requestor Mack DeYoung on April 10, 2025, for the purchase of milk, packaged and delivered. The Idaho Division of Purchasing seeks exemption from competitive procurement under IDAPA 38.05.01.042.05, claiming that competition would be impractical, unreasonable, or disadvantageous under the circumstances. The proposed supplier is Meadow Gold Dairy, and this is identified as a one-time purchase with an anticipated total cost of $900,000. The form indicates that additional justification and supporting documentation are attached in a separate file titled "Competition Exemption Request - Milk.docx." The EFC Administrator intends to approve the exemption pending legal notice as of April 15, 2025. In the interest of transparency, the Division of Purchasing is posting this exemption request to allow suppliers an opportunity to submit relevant information supporting or contradicting the agency's claim that competition would be impractical, unreasonable, or disadvantageous before final approval.
The anticipated total procurement value is $900,000 for a one-time milk purchase from Meadow Gold Dairy. No specific set-asides are indicated in the exemption request form. The document does not identify an incumbent vendor or provide details regarding current market conditions, specific funding sources, or budget justification beyond the noted total cost. Suppliers are invited to submit information via the IPRO system or by email to purchasing@adm.idaho.gov prior to the closing date established by the Division of Purchasing to influence the Administrator's final decision on whether to grant the exemption from competition.
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Other files
| File | Type | Posted |
|---|---|---|
| Competition Exemption Request - Milk.docx | DOCX document |
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Text version
Request Form to Division of Purchasing (DOP)
Exemption from Competition - EFC
If you have any questions please contact us at DOPHelpDesk@adm.idaho.gov
Form ID
Generated after Receipt by DOP
Year
Requestor Information
Agency Name * Idaho Division of Purchasing
Agency Acronym *
DOP
Requestor Name * Mack DeYoung
Phone * 208-332-1608
E-mail * mack.deyoung@adm.idaho.gov
Property Being Purchased: * Milk, packaged & delivered
This field has a 300 character limit
Type of Exemption Check all that apply
Type of Exemption *
A solicitation has been completed and my Agency wishes to award contracts to multiple vendors for the same or smilar property (Multiple Award Authorization)
My Agency wishes to administer or award a solicitation at a dollar amount above its normal Delegated Purchasing Authority (Limited/One-Time DPA)
The property required is available on one or more open contracts, but my Agency wishes to purchase from a different vendor. (Note: if total value is over $10,000, Agency must also check the box for exemption from competition if requesting to pruchase from a specific vendor). (Utilization of Open Contract).
A solicitation is being developed (by my Agency under its DPA or in conjunction with DOP) and my Agency wishes to limit responses to a specific manufacturer/brand name (I.e. no substitutions). (Note: this option assumes that multiple vendors can offer the identified brand name; otherwise, select the option for exemption from competition to request a Sole Source Authorization (Brand Name Only)
A solicitation has been completed and there is a need to negotiate with one or more vendors. (Authorization to Negotiate)
My Agency is seeking to purchase directly from an identified vendor without completing a solicitation OR wishes to perform a level of competition that is less formal than would typically be required. (Various exemptions-additional questions to follow) mailto:mack.deyoung@adm.idaho.gov
Additional Questions *
There is an immediate threat to public health, safety, or welfare (Emergency Purchase Authorization)
The required property can only be procured from a single supplier (sole manufacturer and distributor) (Sole Source Authorization)
There is an existing Policy Directive on the DOP website which requires authorization to be utilized (Utilization of Policy Directive)
It would be impractical, unreasonable, or disadvantageous to complete the required competitive process under the circumstances (Exemption from Competition)
Exemption from Competition
IDAPA 38.05.01.042.05 provides that the administrator may exempt an acquisition from competitive procurement if the administrator determines that bidding is impractical, disadvantageous or unreasonable under the circumstances. Examples include, but are not limited to:
special market conditions; property requiring special contracting procedures due to uniqueness; and services for which competitive solicitation procedures are impractical.
Proposed Supplier * Enter Unknown if supplier is not known
Meadow Gold Dairy
Duration *
One-Time purchase Ongoing
Anticipated Total Cost * $900,000.00
Background * Describe the circumstances
See attached file.
This field has a 300 character limit
Justification * Why would the competition be impractical, unreasonable, or disadvantageous under the circumstances?
See attached file.
Description * Describe the extent to which competition is possible
See attached file.
Agency Certification *
The information provided above is true and accurate to the best of my knowledge,and supports the need for a direct procurement of the described goods or services, in the best interest of the State.
File Upload
Competition Exemption Request - Milk.docx 15.86KB
Maximum File Size 250 MB
Agency Representative * Date of Submittal * 2025-04-10
Approval - EFC
Administrator Intends to approve (pending legal notice). * https://adminrules.idaho.gov/rules/current/38/380501.pdf
Yes No
Optional Posting? * This exemption will be sent for posting before final approval.
Yes No
Notes Public View
This field has a 300 character limit
File Upload
Maximum File Size 250 MB
Date Time * 2025-04-15
File details come from the government source that posted it. Updated .