MIL_Meat Specs_FY27 QTR1.xlsx

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FCI MILAN FY27 MEAT QTR 1
Solicitation number
15B41727Q00000002
Issued by

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This is a National Menu Specifications quote sheet for meat products required by the Federal Bureau of Prisons at FCI Milan for the first quarter of Fiscal Year 2027. The procurement solicitation (RFQ #15B41727Q00000002) is set aside for small businesses and requires vendors to be registered in SAM.gov with their Unique Entity ID included in their submission.

The specification sheet details eight meat line items with the following quantities and requirements: 8,500 lbs of 6-ounce beef patties (80% lean, IMPS 1136, frozen, round-shaped); 13,000 lbs of ground beef 80/20 (IMPS 136, frozen); 6,600 lbs of raw beef roasts (top or bottom round, strip loin, or gooseneck, IMPS 168-171B, frozen, 12-28 lb weight range); 33,000 lbs of boneless, skinless chicken breast (5-7 ounce, USDA Grade A, frozen); 1,700 lbs of pork Italian sausage links (3.8-5 ounce, sweet, frozen, no soy); 7,200 lbs of pork shoulder/Boston butt roasts (IMPS 406A, boneless, frozen, 4-10 lb range); 8,300 lbs of turkey breast or thigh roasts (Grade A, boned/rolled/tied, netted, 6-12 lb); and 13,000 lbs of ground turkey (not mechanically separated, fat content not exceeding 15%, frozen, bulk). All products must comply with Federal Food, Drug, and Cosmetic Act requirements, allergen labeling standards, FSIS regulations, and strict specifications regarding product freshness (6 months or younger), appearance, packaging materials, and labeling. Delivery is scheduled for October during the first quarter, Monday through Friday between 7:30 AM and 1:30 PM, with all frozen foods requiring delivery at 0 degrees F or below. Quotations must be submitted via email in the attached Excel format only (no faxed, mailed, or handwritten bids accepted) to C1dennis@bop.gov and A1weaver@bop.gov, and the government intends to award based on best value considering price, technical acceptance, and past performance without discussions.

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Other files

File Type Posted
FY27 Q1 Food Service MEAT Cover Letter.docx DOCX document
15B41727Q00000002.pdf PDF
FY27 Q1 Combined Synopsis.docx DOCX document

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Specifications

Institution:Fiscal Year:Quarter:
FCI MilanMEATS2027QTR 1
VENDOR:
The delivered item(s) must comply with all applicable Federal, State, and local mandatory requirements and regulations relating to the preparation, packaging, labeling, storage, distribution, and sale of the supplies in the commercial marketplace. Delivered item(s) must comply with all applicable provisions of the Federal Food, Drug, and Cosmetic

(FD&C) Act, the Fair Packaging and Labeling Act, and regulations promulgated thereunder. When a known allergen is included in the item(s), the item(s) must comply with the allergen labeling requirements of the FD&C Act. Major allergens identified in the FD&C Act include: wheat, fish, milk, soy, tree nuts, eggs, peanuts, and shellfish or those in effect on the date of the solicitation, contract, or purchase order. Failure to comply with the National Menu Specifications will result in your quoted item not being considered for award. No specification substitutions will be accepted. If a specification does NOT state it must be a product of the United States or Canada, it is acceptable for it to be a "product of" a Foreign Country and distributed in the United States or Puerto Rico. When options are offered on the specifications, it is the FSA's determination as to what options are put out to bid. Not all options need be put out for bid. (i.e., cans and pouches). The NFSA/Chief Dietitian will make the final determination on product compliance.

1 Beef Patty, 6 oz, by the pound Meats, Beef, Ground, Patties, IMPS 1136, 80% Lean, Frozen, Round in Shape, with Paper Separation or Individually Quick Frozen.

Ground Beef Patties shall consist of chopped fresh and/or frozen beef without seasoning. In addition product must be produced from current raw material, no bench trimmings, steak trim, or re-ground product to be used as raw material. Finished product shall not contain more than 20 percent fat, and shall not contain added water, phosphates, binders, or extenders. No partially defatted tissue or advanced meat recovery product. PRODUCT MUST BE 6 MONTHS OR YOUNGER UPON DELIVERY WITH THE DATE CLEARLY ON THE LABEL, (NO STAMPED OR WRITTEN DATES ALLOWED). When beef cheek meat (trimmed beef cheeks) is used in the preparation, the amount of such meat shall be limited to 25 percent; (NO ORGAN OR TONGUE MEAT) Delivered cases must be labeled Beef, All Beef, Pure Beef, or 100% Beef and with fat percentage. Manufacturer’s letters will NOT be accepted in lieu of labeling.

Upon delivery, product must have a rosy red appearance. Product that is grey, brown or tan in color will be rejected. Product to be packed in 10 to 60 lb cases. 1 mil or thicker bags. Patties will be packed in boxes completely lined with plastic bags. The open end of

the bag will overlap at the top to completely cover the product. 6 ounceLB8,500$0.0000
2Beef, Ground, 80/20, poundsMeats, Beef, Ground, 80% Lean, IMPS 136, delivered Frozen. Ground Beef shall consist of chopped fresh and/or frozen beef without

seasoning. In addition product must be produced from current raw material, no bench trimmings, steak trim, or re-ground product to be used as raw material. Finished product shall not contain more than 20 percent fat, and shall not contain added water, phosphates, binders, or extenders. No partially defatted tissue or advanced meat recovery product. PRODUCT MUST BE 6 MONTHS OR YOUNGER UPON DELIVERY WITH THE DATE CLEARLY ON THE LABEL, (NO STAMPED OR WRITTEN DATES ALLOWED). When beef cheek meat (trimmed beef cheeks) is used in the preparation, the amount of such meat shall be limited to 25 percent; (NO ORGAN OR TONGUE MEAT) Delivered cases must be labeled Beef, All Beef, Pure Beef, or 100% Beef and with fat percentage. Manufacturer’s letters will NOT be accepted in lieu of labeling. Upon delivery, product must have a rosy red appearance. Product that is grey, brown or tan in color will be rejected. Clear 1 mil or thicker sealed bags. No open bags, opaque or colored bags. Note weight of packaging and

case size on bid.LB13,000$0.0000
3Beef, Roast Beef, Raw, poundMeats, Beef Roast, Raw, Beef Top or Bottom Round (Gooseneck), or Strip Loin, Boneless. IMPS 168 -Round, Top (Inside), Untrimmed,

169 - Round, Tip (Inside), 169A - Round, Tip (Inside), Cap Off, 170 - Round, Bottom (Gooseneck), 170A - Round, Bottom (Gooseneck), Heel Out, 171B - Round, Outside Round (Flat), 180 - Loin, Strip Loin, Boneless. Frozen, weight range approximately 12 to 28 lb. Quote

MUST indicate actual IMPS & average roast weight of quoted itemLB6,600$0.0000
4Chicken, Breast Boneless, poundMeats, Chicken Breast, Boneless, Skinless, Raw, White Meat (Breast Meat), Frozen, A quality per the USDA, United States Classes,

Standards, and Grades for Poultry Agricultural Marketing Service (AMS) 7 CFR § 70 and 70.200 et seq., §70.220, §70.232, §70.233, §70.234 A Quality. All processing activities shall comply with all applicable FSIS regulations and requirements, including 9 CFR § 381, and shall be done under FSIS inspection. The commodity shall not be processed or packaged more than 60 days prior to the first date of the delivery period for each sales order. Frozen commodity when specified in the Solicitation, shall be processed, packaged and packed, and placed in a freezer within 7 calendar days after the date of harvest. Product must be produced under FSIS pathogen reduction standards, as specified in 9 CFR § 381. Boneless, skinless breasts must be free of cartilage, fat, holes, tendons, bone pieces, blood clots, bruises, cuts, tears, and muscle mutilations. Slight discolorations is permitted, provided it does not detract from the appearance of the product. Unbreaded. – All packaging materials shall comply with FSIS regulations (9 CFR § 381.144 Packaging Materials). All packaging and packing materials must be clean and in new condition, shall not impart objectionable odors or flavors to the commodity, shall be safe for use in contact with food products (cannot adulterate product or be injurious to health). Packed in poly bag boxes.

Polyethylene-film Bags – Shall have a wall thickness of not less than 2 mil; and shall protect the commodity from dehydration, freezer burn, or quality deterioration during the conditions of use. Frozen commodity showing any evidence of defrosting, refreezing, or freezer deterioration shall be rejected for use under this FPPS. Products produced or labeled with any phrase “under religious exemption” will

be refused. No Sodium added. Size of chicken breast, 5 -7 ounce. Note size on the bid.LB33,000$0.0000
5Italian Sausage, PorkMeats, Italian Sausage, Pork , Pork and Turkey (pork is predominant) or Pork and Chicken (pork is predominant), Sweet, Links, 3.8 - 5

ounce range. Italian sausage is a fresh, uncooked, linked product. The meat components must be chopped or ground to a moderately course texture. The sausage itself (or interior cut surface of links) is moderately coarse in texture with a uniform color ranging from medium to dark reddish-brown with evenly distributed fat particles. The use of artificial colors in the manufacture of any sausage item is not permitted. The use of ingredients, method of addition, and product labeling shall comply with the Food Safety and Inspection Service’s (FSIS) Regulations and Policies. The purchaser maintains the right to verify the amounts of added ingredients using approved testing methods. Fat content shall be declared on the product label along with a nutrition facts panel in accordance with FSIS regulations. Links must be moderately uniform in length and diameter. Packaging: layers one link deep will be separated with waxed paper or sheets of plastic material used for this purpose. IMPS 818, Italian Sausage, Formula D, P2, or P3, Flavoring C – Sweet (Contains increased amounts of sugar or sweetener), Type E - Linked, Casing Option B - Hog, Linked (Natural) or D - Collagen Casings

(Edible). Product will be delivered frozen. Product will not contain SOY. Specify portion size on bid.LB1,700$0.0000
6Pork Roast, by the poundMeats, Pork Roast, Pork Shoulder, Boston Butt, Boneless, Raw, IMPS 406A, Frozen, No Paper Wrapping, Weight Range A or B, 4 to 10
lb. Quote MUST indicate average roast weight of quoted item.LB7,200$0.0000
7Turkey Roast Raw, by the poundMeats,Turkey, Boneless, Roast, Raw, Natural, All-Natural, Boned, Rolled and Tied, netted, roasting pack or other appropriate packaging. U.S. Grade A., United States Classes, Standards and Grades for Poultry Agricultural Marketing Service (AMS) 70.200 et seq. Breast meat or breast/thigh meat (8-12 lb each) or whole muscle thigh meat (6 lb each). Skin (Maximum) 12.5%. Packaging shall be neat and attractive. Products produced or labeled with any phrase related to “under religious exemption” will be refused.
Netted. Solid muscle.LB8,300$0.0000
8Turkey, Ground, PoundsTurkey, Ground, Raw, (Not Mechanically Separated), Bulk, Frozen, Fat content may not exceed 15%, Product must be in sealed bags.

No open bags or packaging. Delivered cases must be labeled with fat content. Manufacturer’s letters will NOT be accepted in lieu of

labeling. Products produced or labeled with any phrase related to “under religious exemption” will be refusedLB13,000$0.0000
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VENDOR NAME:
UEI:
PHONE:
EMAIL:

NATIONAL MENU SPECIFICATIONS QUOTE SHEET

Page &P of July 11, 2019

Award Delivery Information

AWARD DELIVERY INFORMATION - RFQ __________________
Fiscal Year:2027Quarter:ONE
Institution:FCI MILAN
DELIVERY SCHEDULE
A complete delivery of all awarded items is expected during OCTOBER.
Deliveries will be made Monday thru Friday from 7:30 AM to 1:30 PM
Federal holiday deliveries will not be accepted.
Contractor failure to meet delivery schedules without an excusable delay and/or failure to conform to contract specifications will negatively affect the contractor's history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements.
NOTE:Delivery schedules are on a first come first serve basis.
Warehouse Phone:(734) 439-1511 x3316
DELIVERY REQUIREMENTS
All deliveries must be palletized unless prior arrangements were agreed to by warehouse staff.

All non-frozen, perishable foods must be delivered between 34 degrees F and 40 degrees F.

All canned goods must be delivered above 34 degrees F and not frozen.

All frozen foods must be delivered at 0 degrees F or below.

Any product that indicates prior thawing will be refused.

All certified religious diet items must be marked with the Kosher Symbol on individual packages or the item will be refused.
All items must strictly be in compliance with the BOP National Menu Specifications. Food Service contractors have the responsibility of understanding these specifications. Contractors must obtain a copy of the National Menu Specifications prior to quoting.

All items will be closely inspected.

Some items may require thawing and cooking to determine specifications compliance.

Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing.

Items that fail to meet specifications will be refused.

Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors' expense within two (2) weeks of noncompliance notification.

If the product is not picked up within two (2) weeks, it will be disposed of by warehouse staff.

Contractor Signature: Date:

File details come from the government source that posted it. Updated .