Middle School Classroom A:V RFP.pdf

PDF 501 KB Posted Apr 8, 2021

Attached to: West Middle School AV Work
Solicitation number: RFP BCPS 210000001411 3
Issued by: Kent County, Brooklyn Village, Michigan

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Written by GovTribe AI · Mar 12, 2026

Summary of Request for Proposals

This is a Request for Proposals (RFP) issued by Byron Center Public Schools for Middle School Classroom Audio/Visual (A/V) Equipment. The District seeks to equip 42 classroom spaces with integrated A/V systems featuring Extron components, including switchers, controllers, speakers, wireless microphones, projectors, document cameras, and related infrastructure. The project scope includes furnishing all labor, materials, and services necessary to design, provide equipment for, and install complete instructional classroom technology systems capable of multiple configurations and source connectivity. Two categories of classrooms are specified: four new classroom rooms and 38 upgraded classroom rooms, each with standardized Extron systems meeting Technology Enhanced Classroom (TEC) standards and ADA compliance requirements. The RFP was issued on March 19, 2021, with a pre-bid meeting scheduled for March 26, 2021 at 3:30 p.m. at Byron Center Middle School limited to one individual per company. The proposal submission deadline is April 15, 2021 at 3:00 p.m., with proposals delivered to the School District's Administration Office in Byron Center, Michigan. Questions regarding bidding procedures or specifications must be submitted by April 1, 2021 at 1:00 p.m. to the Technology Director. All work is expected to start after June 14, 2021 and be completed by August 6, 2021. The bid opening will occur via Zoom due to COVID-19 restrictions.

Proposals must remain firm for 90 days following the due date. Each bid requires a bid bond in an amount not less than 5 percent of the bid amount, and the successful bidder must provide Performance, Labor, and Material bonds for all contracts exceeding $50,000 from a surety company with a minimum A- rating. The RFP requests submission of three hardcopies and one electronic proposal in the prescribed format, including a detailed bill of materials, product data sheets, cost breakdown for required alternates (upgrade to Epson L200W projector and new data lines to projectors), organizational charts, references, insurance certificates, and compliance documentation including Iran Sanctions Act affidavits and familial relationship disclosures. Vendors must be Extron authorized resellers with Extron Control Specialist certification. The RFP specifies no substitutions are permitted and all equipment must be new and under warranty. Payment terms and forms of payment are to be determined by the selected vendor. The School District reserves the right to accept or reject any proposals in whole or in part, to waive irregularities, and to award to other than the lowest bidder based on overall qualifications and experience.

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Middle School Classroom AV First Addendium.pdf	PDF	Apr 8, 2021
Addendum 2.pdf	PDF	Apr 8, 2021

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- - 1 - -

Request for Proposals

For

Middle Schools Classroom A/V

Issue Date: 3-19-2021

- 2 -

Byron Center Public Schools (the “School District”) is seeking proposals for Middle School Classroom A/V Equipment. The purpose of this Request for Proposals for Middle School Classroom A/V Equipment (the “RFP”) is to obtain sealed proposals from professional and qualified vendors who can provide Middle School Classroom A/V Equipment in accordance with the terms and conditions of this RFP. The School District expects to have all work to start after June 14th, 2021 and all work completed by August 6th, 2021. The School District will select one experienced and qualified vendor to proceed with the negotiation process from those submitting Proposals. Past experience will also be judged through the references of each entity.

SCHOOL DISTRICT PROFILE

The School District operates seven educational building including: One High School Building, One Middle School Building, One Intermediate Building, Three Elementary Buildings and One Early Childhoods Center.

BID BOND AND PERFORMANCE BONDS

Each bid shall be accompanied by good and sufficient bid security or bid bond in an amount not less than 5% of the Bid amount and shall secure the Owner from loss or damage by reason of the withdrawal of the Bid by a Bidder or by failure of the successful Bidder to enter into a Contract with the Owner if his Bid is accepted by the Owner.

The successful Bidder will be required to secure Performance, Labor, and Material bonds for all contracts exceeding $50,000, from a surety company having a rating of A- or better, for the full amount of the Contract.

PROPOSAL SUBMISSION DEADLINE AND REQUIREMENTS

The Due Date for submission of Proposals in response to this RFP is: April 15th, 2021 at 3:00 p.m. Local Time (the “Due Date”).

All Proposals must be delivered to the School District’s Administration Office on or before the Due Date as follows:

Byron Center Public Schools Attn: Tamera Powers, Chief Financial Officer 8542 Byron Center Ave. SW Byron Center, MI 49315

All Proposals must be marked “Middle School A/V Equipment” in the lower left-hand corner of the Proposal package.

Oral, E-Mail or Facsimile Proposals will not be accepted. Any Proposals received after the Due Date listed above will not be accepted or considered and will be made available to the respective vendor, unopened, for pick-up at the vendor’s sole expense.

- 3 -

Do to COVID-19 restriction the Bid Opening will take place over Zoom at the following address:

https://us02web.zoom.us/j/89636970630?pwd=VFZxdEZGVlpFekZWWjc0d3RQbkJSUT09

Passcode: 565186

Proposals must be presented in the format requested. Proposals not submitted in the prescribed form may be rejected at the sole discretion of the School District. Vendors are to provide two (3) hardcopies of any Proposal within the sealed package as well as one electronic Proposal.

The School District reserves the right, in its sole and absolute discretion (for this provision and all other provisions contained in this RFP), to accept or reject, in whole or in part, any or all Proposals with or without cause. The School District further reserves the right to waive any irregularity or informality in the RFP process or any Proposal, and the right to award the contract to other than the lowest bidder. The School District reserves the right to request additional information from any or all bidders. All Proposals shall be considered firm for ninety (90) days after Due Date for Proposals.

Requests for clarification or questions on bidding procedures or specifications may be directed to Russ Gerbers Technology Director by e-mail at rgerbers@bcpsk12.net by April 1st, 2021 1:00 p.m.

There will be one pre-bid meeting on Friday March 26th, 2021 at 3:30pm. The pre-bid meeting will be the only time people will have the ability to view sample classrooms. The pre-bid meeting will take place at Byron Center Middle School: 8654 Homerich Ave. SW, Byron Center, MI 49315. Do to COVID-19 the pre-bid meeting will be limited to one individual per company. Proper safety protocols will be in place so properly worn mask are required as well as social distancing.

From the issue date of this RFP until a vendor is selected and the selection announced, a prospective vendor shall not communicate about the subject of this RFP or a vendor’s Proposal with the School District, its Board of Education, or any individual member, administrators, faculty, staff, students, or employees, except for Russ Gerbers, Technology Director.

The School District intends that all vendors shall have equal access to information relative to this RFP, and that this RFP contains adequate information. No information communicated, either verbally or in writing, to or from a vendor shall be effective unless confirmed by written communication contained in an addendum to this RFP, a request for clarification/question or other written response thereto, or in the Proposal.

A recipient of this RFP is responsible for any and all costs and liabilities incurred by it or others

- 4 -acting on its behalf in preparing or submitting a Proposal, or otherwise responding to this RFP, or any negotiations incidental to its Proposal or this RFP.

Each vendor certifies that their Proposal is made without any previous understanding, agreement or connection with any person, firm or corporation making a Proposal for the same subject matter and is in all respects fair, without outside control, collusion, fraud or otherwise illegal action.

The following outlines the information that must be provided by each vendor and the required format for its Proposal. Any Proposal not providing the required information, or not conforming to the format specified, may be disqualified on that basis. Proposals must: (i) demonstrate an understanding of the scope of services desired under this RFP; (ii) services, including the features of each, proposed by the vendor; and (iii) include all necessary information to enable the School District to thoroughly evaluate each vendor’s overall experience, expertise, qualifications and ability to deliver the services in accordance with the requirements and obligations of this RFP. Each Proposal shall also include any other information or explanations that the vendor feels is/are significant with respect to the School District making an informed decision relative to its Proposal.

Tab Contents Section

General Vendor Information I

Organizational Structure and Philosophy II

Staffing III

Classroom A/V Equipment Specifications IV

Required Alternates V

Classroom Breakdown VI

Other Financial Considerations VII

References VIII

Attachments IX

Appendix A: Familial Relationship Disclosure Form Appendix B: Affidavit of Compliance-Iran Sanctions Appendix C: Certificate of Liability Insurance Appendix D: Organization Charts

- 5 -

Appendix E: Sample Contract Appendix F: Classroom Cost Breakdown Appendix G: Bid Form

I. General Vendor Information

The following items are of interest to the School District concerning each vendor. As a quality business relationship is important, each vendor should include anything else it feels the School District should understand about its company and/or Proposal. Please answer the following questions if they are applicable. If not, please indicate with a "N/A" response.

1. What is the legal name of your company?

2. Please state the number of years your company has been in business.

3. Are you a subsidiary, affiliate, or franchise? If yes, what is the name of your parent company?

4. What are the headquarters’ location address and relevant phone numbers?

5. What is the company ownership structure?

6. How many employees do you have locally?

7. Outline the insurance coverage you carry.

8. Provide Federal tax identification number.

9. Describe all past and present lawsuits or legal actions that your company has had in the past three years. Also, please state whether these actions have had a material effect on the financial condition of your company.

10. Explain your ability to provide and install Classroom A/V equipment?

11. Has your company filed for “Chapter 11” within the past five years? If yes, how will this affect your ability to provide service?

12. What kind of geographical classification applies to your company?

a. Local: (i.e., operates only one city)

b. Regional: (i.e., operates only in one geographical location)

c. Multi-Regional: (i.e., in more than one region but not national)

d. National: (i.e., provide services across the U.S. only)

- 6 -

III. Organizational Structure and Philosophy

1. How is your organization structured locally and how does this structure support your ability to provide the services you are proposing?

2. What differentiates your organization from your competition?

3. Describe your customer satisfaction guarantees of the services in your Proposal.

III. Staffing

1. How many Service Staff do you have in the local area?

2. Please attach an organizational chart of your support teams for the School District, locations, indicate their names, titles, telephone numbers, areas of responsibility, years of experience in the industry, current organizations each team member is providing service to and years with your company.

3. Outline your training programs for your Service Staff.

IV. Classroom A/V Equipment Specifications

1. See Classroom A/V Equipment Specifications Attachment

V. Required Alternates

1. Provide cost to go to the Epson L200W instead of the Epson 982W. The Epson L200W will not require the extra bulb.

2. Provide a cost to install (1) new data drop from closest technology closet to each classroom receiving a Extron AV system.

VI. Classroom Breakdown

1. 42 Classroom Spaces

VI. Other Financial Considerations:

1. What are your acceptable forms of payment?

- 7 -

VII. References

1. Please provide four local references where you have provided similar services.

VIII. Required Attachments

A. Please provide the following:

1. Bid Form (Appendix A)

2. Familial Relationship Disclosure Form (Appendix B)

3. Affidavit of Compliance – Iran Economic Sanctions Act (Appendix C)

4. Certificate of Liability Insurance (Appendix D)

5. Organization Chart – (Appendix E)

6. Sample Contract – (Appendix F)

7. Terms and Conditions

8. W-9 Form

9. Product Guarantee

10. Bib Bond

11. Certificate of Workers’ Compensation Insurance

- 8 -

Appendix A: Bid Form

All bids are due by 3:00 p.m. on April 15th, 2021.

Name of Company _________________________________________________________

Address __________________________________________________________________

Specification Sheet and Description to be provided:

Middle School Classroom A/V Equipment:

Project Total Cost ________________________________

Required Alternates:

Upgrade to the Epson L200W Projector ______________

New Data Line to Projector ______________

I agree to abide by all of the provisions stated in the specifications if awarded the “Middle School Classroom A/V” contract by Byron Center Public Schools.

Date: ___________________ Company: __________________________

Signature: _______________________________

Title: ___________________________________

- 9 -

Appendix B: Familial Relationship Disclosure Form

All Bidders must complete the following familial disclosure and attach this information to the bid.

By the attached sworn and notarized statement we are disclosing the following familial relationship(s) that exist between the owner or any employee of the bidder and any member of the Byron Center Public Schools Board of Education, Superintendent, School Director or Principal. Byron Center Public Schools will not accept a Proposal that does not include this sworn and notarized disclosure statement.

Disclose any familial relationship and complete the form below in its entirety:

The following are familial relationships as described above (provide employee name, family contact name, family contact position and familial relationship or NONE.)

Signature(s): Title

Name of firm:

STATE OF MICHIGAN )

) SS

COUNTY OF )

On this , 20 , before me a Notary Public in and for said county, personally appeared , agent of the said firm and who acknowledged the same to be his free act and deed as such agent.

Notary Public

- 10 -

Appendix C: AFFIDAVIT OF COMPLIANCE – IRAN ECONOMICS SANTIONS

ACT

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMICS SANTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized office of the below-named contractor (the “Contractor”), pursuant to the compliance certification requirement provided in the Byron Center Public Schools’ (the “School District”) Request for Proposals For Middle School Classroom A/V Video (the “RFP”), hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economics Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contactor will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date it is determined that the person has submitted the false certification.

CONTRACTOR:

Name of Contractor

By: _________________________________

Its: _________________________________

Date: _________________________________

STATE OF _________________)

)ss.

COUNTY OF________________)

This instrument was acknowledged before me on the __________ day of ___________________, 20__, by ___________________________________.

,Notary Public

______________________County, ____________

My Commission Expires: ____________________

Acting in the County of: _____________________

- 11 -

Appendix D: Certificate of Liability Insurance

- 12 -

Appendix E: Organization Charts

- 13 -

Appendix F: Sample Contract

The School District expects each vendor to include its appropriate purchase or leasing documents in its Proposal for consideration by the School District. Submitted contractual documents of the successful vendor may be subject to negotiation, and the following terms and conditions shall be included or incorporated into any purchase or leasing document between the School District and the selected vendor. For purposes of these provisions, “Contractor” means the successful vendor; and “Agreement” means the contractual document entered into between the School District and the successful vendor.

1. Insurance. Contractor agrees that it shall maintain commercial general liability and automobile liability coverage with minimum combined single limit, bodily injury and property damage liability of not less than One Million Dollars ($1,000,000.00) per occurrence/aggregate. Contractor further agrees that it shall maintain workers’ compensation coverage with statutory limits and will also maintain employers’ liability coverage with a limit of at least Five Hundred Thousand Dollars ($500,000.00) for each accident. School District is to be included as an additional insured on both the commercial general liability. The general liability is to be issued on an occurrence-made basis. Contractor agrees to provide School District with current, valid insurance certificates evidencing required coverages under the Agreement with required policies or certificates of insurance properly endorsed to give School District at least thirty (30) days’ notice of cancellation or material reduction of insurance coverage. Insurance provided by Contractor must be placed with insurers that meet a minimum Best financial rating of A:10.

2. General Indemnification. Contractor agrees to indemnify and hold harmless and defend the School District, its Board and its Board members in their official and individual capacities, its successors, assignees, employees, contractors and agents from and against any and all claims, costs, expenses, damages, and liabilities, including reasonable attorney’s fees, arising out of the (i) negligent act or willful misconduct of the Contractor, its officers, directors, employees and agents; (ii) any breach of the terms of the Agreement by Contractor; or (iii) any breach of any representation or warranty by Contractor under the Agreement.

3. Governing Law. The Agreement shall be construed in accordance with, and its performance governed by, the laws of the State of Michigan.

AUDIO-VIDEO SYSTEMS pg (1)

Byron Center Public Schools

Classroom A/V Equipment Specifications

1 PART 1- GENERAL

1.1 PROJECT SCOPE

A. This section covers the requirements for a contractor to design, provide equipment for, and install instructional classroom technology. This is intended to supply a complete instructional technology classroom that can be arranged in multiple configurations. There will be an Epson 982W Projector as primary projection. Flexibility, integration of multiple technologies and sources, and multiple user groupings are essential to this concept. As an example, all audio and image sources should be capable of being shown on the screen and heard in the classroom. The work covered in this document consists of furnishing all labor, material and services necessary to install a complete audiovisual system as indicated on the project drawings and in these specifications.

B. Deliverables: Prior to ordering materials or commencing any construction activities, the contractor shall provide the owner with a complete bill of materials, including all quantities of components, devices, equipment, and wiring required to complete this work. Submit product data, including manufacturer's data sheets for all proposed system components. Submit three copies with all specific items that will be provided clearly indicated and any options highlighted.

2 PART 2 - PRODUCTS

2.1 SYSTEMS DESCRIPTION

A. Provide a complete Audiovisual System for small to medium sized classrooms. The system switching and audio amplification equipment shall be securely mounted and concealed in an enclosure mounted in close proximity to the display device. Audio and image source equipment can be connected to the system and displayed via active interface panels located throughout the room. The audio and image signals from source devices shall be transmitted from the active interface panels over plenum rated, CAT 6 shielded twisted pair cabling architecture.

B. Classroom Definition: A classroom that has fixed instructional media video projection capabilities, Internet connectivity at the teacher's station, student networking (usually wireless), a document camera, other multimedia input devices, current laptop interface, multimedia control system that is connected to the network and capabilities for additional add-on modular features.

Technology Enhanced Classrooms (TECs) use standardized control/interface systems and employ a standardized operational protocol. The principles of this recommendation are to establish desirable goals with respect to classroom design and installed technology. The TEC classroom standard includes control systems that comply with ADA, Section 508 through buttons that are discernible without activation and easily reached control panel locations. In addition, provisions shall be included for compliance with Section 504 of the Rehabilitation Act relating to closed captioning and hearing assistance. These, combined with a user-friendly operator protocol are among the features that are consistent with universal design principles.

All new construction general purpose classrooms will meet this minimum standard. The standard will be met in major renovations wherever possible. The standard will be retrofitted in existing general purpose classrooms according to an established upgrade plan.

AUDIO-VIDEO SYSTEMS pg (2)

2.2 GENERAL EQUIPMENT REQUIREMENTS

A. The room shall be equipped with an integrated audio video system. System control shall be provided by an easy to operate control panel located near the instructor area. The audio system may be monaural or stereo for voice and program sound. System parameters shall be capable of being monitored, administered and controlled over the data network.

Acceptable functionality requirements are listed below categorized by type of equipment.

Quantities are listed for movable, portable or loose equipment, and other selected entries.

Where quantities are not listed, refer to the system drawings.

B. The System components shall all be correctly listed and labeled by Underwriters Laboratories Incorporated (UL) for their intended use.

C. All products shall be new and under warranty at the time of installation. B-stock, previously installed, refurbished or used equipment shall not be provided on this project.

D. Where the specification lists several manufacturers for a major item, or group of items, the AV contractor shall provide that entire item from one manufacturer only.

E. The contractor shall provide all options, accessories and hardware necessary to meet the function of the design even if they are not specifically listed (i.e. mounting kits, separate or additional power supplies, input modules, transformers, etc.).

2.3 FIXED EQUIPMENT

A. New Classroom Rooms Extron 42-308-001699 - Quantity 4

Provide the following Audio Video System as an all-inclusive system as described below, one system for each room:

1. Mounting - The audio, video, data connectivity components and projector, if applicable, shall be mounted using the following components.

a. Ceiling projector mounting Bracket provided by a Extron PCM 340 and Extron UPB

The bracket shall be able to support projectors up to 15 pounds (6.8 kg).

The projector bracket must have independent adjustments of horizontal tilt or roll (± 5 degrees of horizontal tilt), vertical angle or pitch (± 20 degrees of vertical angle), and rotation or yaw (360 degrees of rotation).

The projector bracket shall also use a 1.5” NPT threaded pipe adapter for mounting a projector pole.

The projector bracket should also maintain positioning adjustments even if the projector is removed for service.

b. Multi-Product Mounting Kit provided by a Extron PMK 560

The multi-product enclosure that makes up the base of the projector mount houses the key electronic components of the AV system including the switcher, audio amplifier and power supply, protecting them from tampering and theft.

AUDIO-VIDEO SYSTEMS pg (3)

2. System source selection, switching, and amplification shall be provided by a PVS 407D switcher

a. The switcher shall have two inputs that each support connection to a dual input switching wallplate via one female RJ-45 connector.

b. Audio for switched video sources shall be carried on the same RJ-45 connections.

c. The switcher shall have a switched auxiliary audio input to support audio from video sources that are directly connected to the display or sources that only offer audio content.

d. The switcher shall provide two local HDMI inputs for sources that can be located in close proximity to the switcher.

e. The switcher shall have one HDMI video output

f. Connection from the switcher to the display device shall be provided with one HDMI to HDMI video cable.

g. An onboard audio amplifier shall provide gain / volume adjustment from -10db to +10db, adjustable in 1 db steps. The speaker amplifier shall have two channels, one stereo (default) or dual mono channels via one 5.0 mm 4 pole captive screw connector. The output of the amplifier shall be 25 watts (rms) per channel at 4/8 ohms.

h. In addition to the stereo / mono speaker output, an additional audio output that will produce line level output shall also be available. This line level audio output must be capable for being set for either fixed or variable level and balanced or unbalanced signal settings.

3. Media Source Interfacing provided by Extron PVT HDMI

The media source equipment shall be connected to the audiovisual system via up to two dual input, switching wall plates or the two local inputs of the switcher. These inputs shall enable the system to display video, graphic data and audio from laptop computers, tablets, Blu-ray players, document cameras, streaming devices, tuners, etc.

The transmitters shall be placed in convenient locations throughout the classroom to facilitate easy connection of sources.

a. Two PVT HDMI, HDMI wall plates, shall be used to connect HDMI devices to the system.

(1) Twisted pair transmitter shall transmit high resolution digital video and audio to the PVS AV Switcher

(2) Each wallplate shall offer two female HDMI connectors in the front of the classroom and one female HDMI connector in the back of the classroom for interfacing with video source devices

(3) Wall plate shall fit in a standard, 2-gang electrical box and feature Decorator-style faceplates.

AUDIO-VIDEO SYSTEMS pg (4)

(4) One stereo audio input on 3.5mm mini stereo jack shall be available for each video input

(5) The output of the interface shall be via one female RJ-45 connector

(6) Connection to the PVS AV Switcher shall be via one UL plenum rated CAT 6 shielded twisted pair cable.

(7) To ensure correct grounding throughout the transmission cable, the braid shield must make contact with the shielded RJ-45 connector on both ends of the cable.

(8) Any openings in gang boxes that are not being used will be planked out with a standard blank plate.

4. Media Source Control provided by Extron MLC Plus 100

a. Classroom media sources shall be controlled with a MediaLink Controller.

(1) The MediaLink Controller shall contain six tri-color, multi-status LEDs push-buttons for device selection, display on / off control, and special functions. A rotary volume control knob with five LED volume indicators shall permit system volume level control.

(2) The controller shall provide a LAN (IP) connector. This Ethernet connection shall be used for configuration of the controller and installation of device drivers for the equipment to be controlled.

(3) The MLC Controller shall feature Extron IP Link Ethernet for monitoring, scheduling and control. This IP technology shall enable the device to be controlled, scheduled and monitored over a LAN, WAN or the Internet using Extron GlobalViewer software.

(4) The Controller shall also feature two bi-directional serial ports to provide device control. These two ports shall control the display device and PVS AV Switcher respectively.

(5) The MLC Controller shall also have two configurable (via software) digital input / outputs for devices such as sensors, switches, LEDs and relays.

(6) Connection from the MLC Controller to the display shall be provided by one 50’ display control cable.

(7) Connection from the MLC Controller to the PVS AV Switcher shall be provided by one 50’ Switcher Control cable.

5. Speakers provided by Extron FF120

a. In suspended ceiling applications, one (1) pair of Extron FF120 speakers shall be used.

(1) These speakers feature a low profile, 3.25” deep, aluminized composite enclosure, rectangular shape with a metal grille.

(2) The coverage angle of the speaker offers an extraordinarily wide dispersion area of 170 degrees, providing a very wide room coverage pattern.

AUDIO-VIDEO SYSTEMS pg (5)

(3) Meets the regulatory compliance safety specifications of NFPA90A, NFPA70; UL Listed for use in plenum airspaces: meets UL 2043 for heat and smoke release, meets UL 1480 for commercial and professional audio

(4) The speakers feature a frequency response of 68 Hz to 18 kHz – 10 db, half space.

(5) The power capacity is 16 watts of continuous pink noise or 32 watts of continuous program media.

(6) The nominal impedance is 8 ohms.

(7) The input connector uses (1) 5mm captive screw for 1 input

(8) Connection from the PVS AV switcher to the FF120 speaker is provided by Plenum rated 18 Gauge Speaker Cable Extron SPK-18.

b. In surface mount applications, one (1) pair of Extron SM 3 speakers shall be used.

(1) The speakers feature a 3” full-range driver and a high impact enclosure

(2) The speakers include an exclusive mounting system allows the speaker to slide onto the mount, lock into place, and auto automatically mate with the pre-wired contacts.

(3) The speakers feature a frequency response of 100 Hz to 20 kHz

(4) The power capacity is 15 watts of continuous pink noise or 30 watts of continuous program media.

(5) The nominal impedance is 8 ohms

(6) Connection from the PVS AV switcher to the SM 3 speaker is provided by 18 Gauge Speaker Cable Extron SPK 18.

6. Speech Reinforcement Provided by VLM3002

A wireless VLM 3002 microphone system shall be used in conjunction with the audiovisual system to amplify the teachers voice and ensure it is heard clearly throughout the room.

The microphone system shall include the following components. Two Pendant Microphone is required for each room.

a. VoiceLift Pendant Microphone:

(1) The wireless pendant microphone is lightweight and designed to be worn around the neck with a lanyard or clipped on a lapel or belt. The instructor’s voice is picked up by the microphone and transmitted wirelessly to a receiver. The receiver passes microphone audio to the PVS AV switcher and speakers which evenly distribute sound throughout the room.

(2) Each pendant microphone shall have volume control, a power switch, an auxiliary mic input, and a function button.

(3) The microphone will have an instant alert feature that may be configured to allow the instructor to request assistance in the classroom.

AUDIO-VIDEO SYSTEMS pg (6)

(4) The microphone shall be based on an industry standard DECT technology operating in a spectrum reserved exclusively for voice communications. This technology should not be effected by environmental factors, such as windows, sunlight, and florescent lighting, that create problems for infrared systems.

b. VoiceLift Wireless Receiver

(1) The receiver shall wirelessly connect with pendant and handheld microphones, and pass their audio signals to the dedicated VoiceLift Receiver input of a PVS AV Switcher.

(2) The receiver shall support pairing with up to two microphones.

(3) The receiver shall be based on an industry standard radio frequency technology operating in a spectrum reserved exclusively for voice communications. This technology should not be effected by environmental factors, such as windows, sunlight, and florescent lighting, that create problems for infrared systems.

c. VoiceLift Wireless Microphone Charging Station

(1) This device is constructed of high impact ABS plastic and acts as a holding and charging station for up to two VoiceLift pendant or handheld wireless microphones.

7. Data Connectivity (alternate bid)

The audio video system shall incorporate features that expand access and connectivity to an existing data network

a. The PVS Switcher shall incorporate a four port network switch, allowing the switcher to be configured over the over the network as well as data access for three additional devices over a single network drop.

b. The audio video system shall include a IP Link enabled MediaLink controller, also connected to the network switch in the PVS Switcher, allowing remote monitoring, scheduling and control of the system over a network.

c. Include one network data drop at each projector location.

8. Energy Efficiency

The audio video system shall incorporate energy conservation features to reduce consumption and lower operating costs.

a. The system shall incorporate an Auto Power Save Mode with fast power-up that automatically deactivates the audio amplifier after 25 minutes of inactivity. It quickly returns to full power status in less than one second upon signal detection

b. The system shall incorporate a Network Standby Power Save Mode that allows the amplifier, wallplates, VoiceLift receiver, and network switch to be deactivated when not in use.

c. The system shall incorporate monitoring and scheduling of system peripherals, such as sources and displays, in order to deactivate them when not in use or alert to unauthorized use.

AUDIO-VIDEO SYSTEMS pg (7)

9. Projector

a. Each room requires (1) Epson 982W projector.

b. Provide one spare Epson projector lamp with each projector.

c. Alternate Bid – Replace Epson 982W and lamp with Epson L200W.

10. Cable Pathways

a. Provide and install Panduit LD10 cable raceway and mounting boxes as needed.

11. Wireless Projection

a. Each room requires (1) Apple TV HD.

b. Install and setup the device in each room.

c. Connect the device to the Extron Network.

d. The vendor will work with the technology to to get a list of approved IP address and room names.

12. Document Camera

a. Each room requires (1) Aver F17-8M document camera