MIDD-026-004 Addendum Final.pdf

ADDENDUM NO. 1

MIDD-026-004

PAVILION DECK EXPANSION

SECOND BEACH

October 2, 2025

In response to questions raised during the Mandatory Pre-Bid Meeting on September 24, 2024 and questions received during the Question/Comment Period which ended on September 29, 2025, the following clarifications have been prepared and represented in this Addendum No. 1.

1. Invitation to Bid Updates

A. Page 15 – Scope of Work

The Project Description was updated to include a deduct alternate for using a composite decking surface (Trex, or similar) rather than Ipe and to separate the electrical line item as an add alternate to the base bid. Remove Section 01110 Summary of Work in its entirety and replace it with Section 01110.1 Summary of Work attached to Addendum No. 1.

Attachment: Replace pages 15 and 16 with pages 15 (R-1) and 16 (R-2).

B. New Section – Materials

Section 01120 Materials was added to the Specifications to clarify the engineering requirements for project specific materials. Add Section 01120 Materials attached to

Addendum No. 1.

Attachment: This new section shall have the page numbers of R-3 through R-11

C. Page 17 – Work Restrictions

The Project Management section was updated to remove the requirement of retaining a full time Superintendent on site. Construction oversight will be completed by the Owner.

Remove Section 01140 Work Restrictions in its entirety and replace it with Section 01140.1

Work Restrictions attached to Addendum No. 1.

Attachment: Replace pages 17 and 18 with pages 17 (R-12) and 18 (R-13).

D. Page 22 – Coordination

The General Description was updated to state that dumpsters will be provided by the

Town and the debris will be hauled and disposed of by the Town. Remove Section 01310

Coordination in its entirety and replace it with Section 01310.1 Coordination attached to

Addendum No. 1.

Attachment: Replace page 22 with page 22 (R-14).

E. Page 58 – Bid Form

The Base Bid was updated to remove the fence disposal from Item No. 4 and to remove

Item No. 12 in its entirety. Add Alternate No. 2 was added for the electrical work and

Deduct Alternate No. 1 was added for a composite decking surface rather than Ipe.

Remove the Bid Form in its entirety and replace it with the Bid Form (Rev-1) attached to

Addendum No. 1.

Attachment: Replace pages 58-61 with page 58 (R-15), 59 (R-16), 60 (R-17), 61 (R-18)

These replacement documents will be used to evaluate bids that are received.

2. Response to Pre-Bid Questions

Question 1: Helical pile with cap by geotechnical engineer. What are the engineering requirements? Is the design based on a particular helical pile system? Have you contacted any pile contractors that may have prepared cost estimates? Are there minimum helical pile size and depth requirements?

Answer 1: The helical piles have been designed by a licensed professional geotechnical engineer and shall be installed as described in the Helical Pile detail on sheet C8.

Question 2: Lumber. Please provide information on lumber grades, wood treatment, and any engineering requirements. How do 6x10 beams attach to the helical piles? How does 2x framing attach to the beams? What hold down connectors are required? Please provide information about finishes (material/coating) for any fasteners, connectors or anchors.

Answer 2: Section 01120 Materials has been added to the Specifications to address the engineering requirements. Refer to Section Detail 2 on sheet C8 for how the 6x10 beams attach to the helical piles, how the 2x framing attach to the beams, and what connectors and fasteners are required.

Question 3: PT siding and PVC trim. How is the siding and PVC fastened and are any finishes required?

Answer 3: PVC elements such as skirt boards and risers should be installed with construction adhesive and hidden screw fasteners with matching plugs. The vertical PT boards should be installed with #10 x 2 ½” stainless steel flat head wood screws (min. 4 screws per board). There is no finishes required for the PT siding or PVC elements.

Question 4: Decking. Please provide information on material grades, connectors, and finishes. Is the decking pre-finished or site finished? If site finished, how many coats of what particular finish are required? Are exposed edges not grooved?

Answer 4: Section 01120 Materials has been added to the Specifications to address the engineering requirements. Refer to the Fastener Detail on sheet C8 for the connectors. Refer to the decking notes on sheet C6 for the finishing, which states “hardwood transparent exterior waterproofing oil (Penofin or similar).” Exposed edges shall not be grooved.

Question 5: Electrical. Is this a design-build electrical system? What are the engineering requirements? Please provide specifications for raceways, wiring, grounding, floor boxes, floor box covers, receptacles, LED wall sconces, LED low voltage riser lights, and lighting controls. How will the wiring get into the panel in the Concessions Building? Is the existing panel surface mounted or recessed? Will new circuit breakers be required? Will existing walls have to be disturbed to install the wiring. Please provide more information about the conduit that has to be relocated at the concrete block wall? Please confirm the number of wall sconces that are required.

Answer 5: The awarded bidder shall confirm the location of the panel box and determine the conduit layout to bring power to the site. Refer to the Electrical

Notes and Decking Plan on sheet C6 and the Side Decking Plans on sheets C7.1 and C7.2 for the engineering requirements and specifications. The conduit to be relocated near the concrete block wall is shown on sheet C3.

Question 6: Wood picket fencing. What material is required? How high is it? Are any gates or locking hardware required?

Answer 6: The characteristics of the new fence (height and material) shall match what’s existing. The new fence will only surround the transformer on three sides.

Therefore, no gates or locking hardware is required.

Question 7: Aluminum pipe rail. Is this pre-finished with what finish, powder coat or an anodized finish? To meet ADA, do the rails have to extend 12” beyond top and bottom steps? If so, please provide a detail.

Answer 7: Section 01120 Materials has been added to the Specifications to address the engineering requirements. The rail shall have a white powder coat finish and shall conform to all ADA requirements, including extending beyond the top and bottom steps. Below are details showing the required top and bottom handrail extensions.

Question 8: Fixed tent canopy. Is there a manufacturer or specific model that the design is based on? What are the engineering requirements?

Answer 8: Section 01120 Materials has been added to the Specifications to address the engineering requirements. The proposed tent canopy shall also conform to the requirements as described on sheet C6.

Question 9: What painting is required?

Answer 9: There is no painting associated with this project. However, a waterproofing oil shall be applied to the Ipe decking surface.

Question 10: Will the existing foot washing stations have to be disconnected and reconnected to install the new siding?

Answer 10: The spouts for the foot washing water outlets will have to be removed for the demolition and reset following the installation of the new siding.

Question 11: PT 2x8 cross bracing for lateral stability is shown at three locations. Is there any PT 2x10 solid lateral bracing required between PT 2x10 joists?

Answer 11: Yes, PT 2x10 solid lateral bracing is required between PT 2x10 joists.

The bracing shall be placed at the midpoint of the joists.

Question 12: What permits are required other than a building permit? Are permit fees waived?

Answer 12: The awarded bidder will only need to obtain a building permit. Local permit fees will be waived but State fees cannot.

Question 13: Are there any special work requirements?

Answer 13: Refer to the Invitation to Bid and this Addendum No. 1 for work requirements.

Question 14: Which wage determination will govern this project?

Answer 14: This is a prevailing wage project.

Question 15: We have difficulty with the schedule. To assign liquidated damages for partial completion does not make sense to us. The construction season can extend beyond December 15th for type of work and it will just drive up the cost to have this arbitrary deadline. We fully agree with the liquidated damages for the April 15 and May

1 deadlines. We would not be able to bid if this middle deadline is required.

Answer 15: The project schedule will remain as described on Page 13 of the

Invitation to Bid.

Question 16: Are we to replace stockade wood picket fence in kind? Height etc.? Are we to surface mount new posts or core drill curb for fence installation?

Answer 16: See Answer 6. The new fence is to be surface mounted onto the existing curb.

Question 17: Is there a spec that could be provided as to what the clear side panels / windows that roll up are?

Answer 17: See Answer 8.

Question 18: Is the electrical scope considered to be design build? Not much detail provided as to where we are getting power from, what type of wall sconce and riser lights etc.

Answer 18: See Answer 5.

Question 19: Will an engineered stamped drawing be required for the fixed tent canopy structure?

Answer 19: Yes, the engineering stamped drawing shall be approved by the

Owner prior to purchase.

Question 20: What is the bearing capacity that needs to be met for the Helical piles?

Answer 20: See Answer 1.

Question 21: There doesn’t appear to be a detailed specification for the fence. The only notation is “Provide new wood picket fencing mounted to top of concrete curbing”.

Please Advise on: Height, Style (closed picket, spaced picket), How will the wood posts be attached to the concrete curbing?, Will a gate be required? If there is an existing fence, should we match the existing?

Answer 21: See Answers 6 and 16.

Attachment: Mandatory Pre-Bid Meeting Sign in Sheet

END OF ADDENDUM #1

Town of Middletown, RI Invitation to Bid

MIDD-026-004

Pavilion Deck Expansion Second Beach

15 (R-1)

SECTION 01110.1

SUMMARY OF WORK

PART 1 GENERAL

1.1 SECTION INCLUDES

A. Project Description B. Description of the Work C. Work Sequence and Coordination

1.2 PROJECT DESCRIPTION

A. This project includes the construction of a deck adjacent and attached to the existing deck used for the Second Beach concessions building, in accordance with the plans.

B. This project includes Add Alternate No. 1 to replace the framing and piers at the existing wooden deck, Add Alternate No. 2 to install the electrical components, and Substitute Alternate No. 1 to use a composite decking surface rather than Ipe (Trex, or similar).

C. This project is subject to the terms and conditions included in the CRMC Assent No.

A2025-05-086. A copy of the Assent can be found in Appendix A.

D. The awarded bidder shall secure all necessary building permits and furnish all necessary materials, tools, labor, equipment, and other incidental items required to complete the project to the satisfaction of the Town. The Town permit fees will be waived for this project.

1.3 DESCRIPTION OF THE WORK

A. Work Site location: Sachuest (Second) Beach at 315 Sachuest Point Road in Middletown, Rhode Island

B. Construction activities:

I. Partially demolish the existing wooden deck, including but not limited to removing and disposing the decking, railings, posts, balusters, and stairs. The existing framing and piers are to remain. The existing concrete deck is to remain.

II. Install helical piles with concrete caps.

III. Install the deck frame, decking surface, stairs, side deck screening, and railings with a food shelf.

IV. Furnish and install the tent structure. The tent shall be secured to the deck and have the ability to remove the canopy.

V. Provide adequate power to the deck for both the outlets and lighting.

VI. Ensure accessibility compliance, including ADA access. Limited grading under the boardwalk will be required.

C. Site conditions: The site is sandy with a large parking lot immediately adjacent to the concessions building. The awarded bidder may use the parking lot to store construction vehicles and materials prior to the date of Final Completion. All vehicles, equipment, materials, and other items stored on site shall be at the Contractor’s sole responsibility.

16 (R-2)

D. No materials, labor or equipment, shall be furnished by the Owner under this Contract.

E. The Contractor shall obtain all local permits and licenses necessary for the contemplated

Work.

F. The Contractor shall comply with the requirements of all permits issued for all portions of the Work under this Contract.

1.4 WORK SEQUENCE AND COORDINATION

A. The Work must be sequenced to avoid impacts to the opening of Sachuest (Second) Beach.

The beach is scheduled to open on Memorial Day, May 25, 2026.

B. Construction Shutdown: Work will not be allowed from November 1st through April 14th, unless authorized in writing by the Town, due to the winter moratorium. This project is permitted to work during winter conditions. The awarded bidder shall request written authorization immediately following the notice to proceed.

C.

D. Access to Sachuest (Second) Beach must be maintained during prosecution of the Work.

E. Unless otherwise authorized in writing by the Town, vehicular and pedestrian traffic must be maintained at all times.

PART 2 PRODUCTS – NOT USED

PART 3 EXECUTION – NOT USED

END OF SECTION 01110.1

R-3

R-4

R-5

R-6

R-7

R-8

R-9

R-10

R-11

17 (R-12)

18 (R-13)

22 (R-14)

VII. BID FORM (REV-1)

NAME AND ADDRESS OF BIDDING FIRM:

Firm Name

Mailing Address

City/Town, State, & Zip

Phone and email address

Type of business (corporation, partnership, sole proprietorship)

The undersigned agrees that he will contract with the Town of Middletown to provide all necessary labor, supervision, tools, and other means to do all the work and furnish all the materials specified in the contract in the manner and time therein prescribed, and that he will take in full payment the amount set forth hereon.

The Invitation to Bid, all addenda, and the following documents by this reference are hereby made a part of this bid:

1. Invitation to Bid 6. Bid Documents to be Returned

2. Instructions to Bidder 7. Bid Form

3. Terms and Conditions 8. Non-Collusion Affidavit

4. Special Provisions 9. Insurance Coverage

5. Specifications 10. Bidder Statement of Relevant Experience

Bidder acknowledges receipt of the following Addenda (if applicable), and the Base Bid Price includes the costs of any modifications required by the Addenda:

All Addenda must be acknowledged.

Addendum No. 1 dated: Addendum No. 3 dated:

Addendum No. 2 dated: Addendum No. 4 dated:

Name of Authorized Representative (print)

Signature Title

58 (R-15)

BASE BID (REV-1)

Item No.

Item Description Unit Quantity Unit Price Total Price

1 INSTALLATION OF SILT FENCE LS 1

Total Price in Writing

2 DEMOLITION OF EXISTING DECK LS 1

Total Price in Writing

3 RELOCATE EXISTING CONCRETE

BLOCKS

LS 1

Total Price in Writing

4 REMOVE AND DISPOSE EXISTING

FENCE

LS 1

Total Price in Writing

5 FURNISH AND INSTALL NEW FENCE LS 1

Total Price in Writing

6 INSTALLATION OF HELICAL PILES EA 16

Total Price in Writing

7 INSTALLATION OF DECK FRAMING

– INCLUDING POSTS, BEAMS,

JOISTS, BRACING, AND STAIR

STRINGERS

LS 1

Total Price in Writing

8 INSTALLATION OF DECKING

SURFACE

LS 1

Total Price in Writing

9 INSTALLATION OF SIDE DECKING LS 1

Total Price in Writing

59 (R-16)

Total Base Bid in Figures = $_________________________

Total Base Bid in Writing =

ADD ALTERNATE 1 – REPLACE THE EXISTING WOODEN DECK’S FRAME AND PEIRS

The bidder is to submit prices only for the additional work included in the Add Alternate No. 1.

Item No.

Item Description Unit Quantity Unit Price Total Price

A1.1 DEMOLITION OF EXISTING DECK LS 1

Total Price in Writing

A1.2 INSTALLATION OF HELICAL PILES EA 8

Total Price in Writing

A1.3 INSTALLATION OF DECK FRAMING –

INCLUDING POSTS, BEAMS, JOISTS,

BRACING, AND STAIR STRINGERS

LS 1

Total rice in Writing

Total Add Alternate 1 in Figures = $_________________________

Total Add Alternate 1 in Writing =

Item No.

Item Description Unit Quantity Unit Price Total Price

10 INSTALLATION OF RAILING –

INCLUDING POSTS, RAILS,

BALUSTERS, DRINK RAIL, AND

FOOD SHELF

LS 1

Total Price in Writing

11 INSTALLATION OF NEW AND

SALAVAGED BOARDWALK

LS 1

Total Price in Writing

12 FURNISH AND INSTALL TENT LS 1

Total Price in Writing

60 (R-17)

ADD ALTERNATE NO. 2 – ELECTRICAL WORK, ALL INCLUSIVE

The bidder is to submit a price only for the additional work included in the Add Alternate No. 2.

Item No.

Item Description Unit Quantity Unit Price Total Price

A2.1 ELECTRICAL – INCLUDING CIRCUIT

BREAKERS, WIRE, CONDUIT,

OUTLETS, AND LIGHTS

LS 1

Total Price in Writing

Total Add Alternate 2 in Figures = $_________________________

Total Add Alternate 2 in Writing =

SUBSTITUTE ALTERNATE NO. 1 – COMPOSITE DECKING SURFACE (TREX, OR

SIMILAR)

The bidder is to submit a unit price only for the substitute of the material used for Item 8 of the Base bid. The total in figures and writing shall be the cost of composite decking surface (trex or similar).

Item No.

Item Description Unit Quantity Unit Price Total Price

S1.1 INSTALLATION OF COMPOSITE

DECKING SURFACE (TREX, OR

SIMILAR)

LS 1

Total Price in Writing

Total Substitute Alternate 1 in Figures = $_________________________

Total Substitute Alternate 1 in Writing =

THE PRICE OF EACH ITEM MUST BE WRITTEN IN FIGURES AND WORDS. IN

CASE OF DISCREPANCY, THE AMOUNT SHOWN IN WORDS WILL GOVERN.

THE TOWN OF MIDDLETOWN RESERVES TO RIGHT TO CHOSE EITHER THE

BASE BID OR THE ALTERNATE BIDS AT THE TIME OF CONTRACT AWARD.

61 (R-18)

VIII. NON-COLLUSION AFFIDAVIT

To Be Completed, Signed, and Submitted with Bid

State of Rhode Island County of Newport

I , Bidder, being first duly sworn, deposes and says that he or she is Owner of the party making the foregoing bid that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other Bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and further, that the Bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid."

Date

Bidder Name (Person, Firm, Corp.) Authorized Representative

Address Representative's Name

City, State, Zip Representative's Title

IX. INSURANCE COVERAGE

Bidder hereby certifies that the Bidder has reviewed and understands the insurance coverage requirements specified in the Invitation to Bid Number MIDD-026-004, Beach Pavilion Deck Expansion, Second Beach. Should the Bidder be awarded the contract for the work, Bidder further certifies that the Bidder can meet the specified requirements for insurance, and agrees to name the Town of Middletown as Additional Insured for the work specified.

Insurance Required:

• Workman’s Compensation in compliance with statutory limits

• Professional Liability Insurance

• General Liability Insurance

• Automobile Insurance

Bidder Name (Person, Firm, or Corporation)

Signature of Bidder's Authorized Representative

Name & Title of Authorized Representative

Date of Signing