MIDD-025-004 ITB Painting Services.pdf

TOWN OF MIDDLETOWN, RI

350 EAST MAIN RD.

MIDDLETOWN, RI 02842

INVITATION TO BID

Bid Number - MIDD-025-004

Painting Services: Second Beach, Wyatt Road, War Memorial, and Aquidneck Field

SPECIFICATIONS AND INSTRUCTIONS

Table of Contents

I Invitation to Bid 3

II Instructions to Bidder 4

III Terms and Conditions 9

IV Special Provisions for Services 11

V Scope of Work & Specifications 12

VI Documents to be Returned 14

VII Bid Form 15

VIII Non-Collusion Affidavit 19

IX Insurance Coverage 20

X Statement of Relevant Experience 21

Attachments

1. Pictures of Structures

Town of Middletown, RI Invitation to Bid

MIDD-025-004 Painting Services: Second Beach, Wyatt Road, War Memorial, and

Marc Tanguay Finance Director Email: mtanguay@middletownri.gov

Town of Middletown, RI Invitation to Bid

MIDD-025-004 Painting Services: Second Beach, Wyatt Road, War Memorial, and Aquidneck Field

I. INVITATION TO BID

Notice is hereby given that sealed bids will be received at the Finance Office, until 10:00 am, Monday, February 24, 2025, local time, for furnishing all labor, materials and equipment, and performing all work necessary and incidental to: Painting Services: Second Beach, Wyatt Road, War Memorial, and Aquidneck Field in accordance with the specifications within.

Documents are available on www.bidnetdirect.com/rhode-island/middletownri, or at the Town Hall, Finance office.

Bids shall be delivered and addressed to the Town Finance Director, 350 East Main Rd, Middletown, RI 02842 and shall be labeled MIDD-025-004, by 10:00 am Monday, February 24, 2025. They will be opened and read aloud at that time in the Town Council Chambers, Town Hall. Any Bidder who wishes for their bid to be considered is responsible for making certain that their bid is received in the Finance Office by the proper time.

No oral, telegraphic, electronic, facsimile, or telephonic bids or modifications will be considered unless specified. Bids received after the scheduled submittal deadline will be returned unopened.

Bids must bear original signatures and figures.

The mandatory pre-bid meeting is on Wednesday, February 12, 2025 at 10:00, at 350 East Main Road in the upstairs conference room. The meeting location is accessible to the handicapped. Individuals requiring interpreter services for the hearing impaired should notify the Town Clerk's Office at 847-0009 not less than 48 hours before the meeting.

All questions regarding this bid must be submitted in writing by 4:00 pm on Friday, February 14, 2025. Questions received after that time will not be addressed. Questions shall be emailed to mtanguay@middletownri.gov. All submitted questions and the town’s written response to each question will be available as an addendum on or before Tuesday, February 18, 2025. Potential bidders are responsible for contacting the Middletown Finance Director at mtanguay@middletownri.gov to request a copy of the addendum. Bidders must acknowledge receipt of all addenda on the town bid form which will be submitted with the bid package. The Town reserves the right to waive any informality or to reject any or all bids.

Any questions regarding this project should be addressed to:

II. INSTRUCTIONS TO BIDDER

ACCEPTANCE PERIOD. Unless otherwise specified herein, bids are firm for a period of ninety- (90) days.

ADDENDA ACKNOWLEDGMENT. Each bid shall include specific acknowledgment in the space provided of receipt of all addenda issued during the solicitation period. Failure to so acknowledge may result in the bid being rejected as not responsive.

AUTHORIZED SIGNATURES. Every bid must be signed by the person or persons legally authorized to bind the Bidder to a contract for the execution of the work. Upon request of the Town of Middletown, any agent submitting a bid on behalf of a Bidder shall provide a current power of attorney certifying the agent’s authority to bind the Bidder. If an individual makes the bid, his or her name, signature, and post office address must be shown. If a firm or partnership makes the bid, the name and post office address of the firm or partnership and the signature of at least one of the general partners must be shown. If a corporation makes the bid, the bid shall show the name of the state under the laws of which the corporation is chartered, the name and post office address of the corporation and the title of the person signing on behalf of the corporation. Upon request of the Town of Middletown, the corporation shall provide a certified copy of the bylaws or resolution of the board of directors showing the authority of the officer signing the bid to execute contracts on behalf of the corporation.

AWARD OF BID. Award will be made to the Bidder offering the most advantageous bid after consideration of all Evaluation Criteria set forth below. The criteria are not listed in any order of preferences. The Town of Middletown will evaluate all bids received in accordance with the Evaluation Criteria. The Town of Middletown reserves the right to establish weight factors that will be applied to the criteria depending upon order of importance. Weight factors and evaluation scores will not be released until after award of bid. The Town of Middletown shall not be obligated to accept the lowest priced bid, but will make an award in the best interests of the Town of Middletown after all factors have been evaluated.

CANCELLATION OF SOLICITATION: The Town of Middletown may cancel this solicitation at any time.

COMPLIANCE WITH LAWS: All bids shall comply with current federal, state, and other laws relative thereto.

DEFINITION OF TERMS: For the purposes of this bid, the following definitions will be used:

a. Contractor: Same as Successful Bidder.

b. May: Indicates something that is not mandatory but permissible.

c. Must/Shall: Indicates a mandatory requirement. A bid that fails to meet a mandatory requirement will be deemed non-responsive and not be considered for award.

d. Bidder: The person or firm submitting the bid.

Town of Middletown, RI Invitation to Bid

MIDD-025-004 Painting Services: Second Beach, Wyatt Road, War Memorial, and

e. Bid: The offer presented by the Bidder.

f. ITB: Acronym for Invitation to Bid.

g. Should: Indicates something that is recommended but not mandatory. Failure to do what "should" be done will not result in rejection of your bid.

h. Submittal Deadline: The date and time on or before all bids must be submitted.

i. Successful Bidder: The person, contractor, or firm to whom the award is made.

DOCUMENTS TO BE RETURNED WITH BID: Failure to completely execute and submit the required documents before the submittal deadline may render a bid non-responsive. The documents that must be returned by the submittal deadline are listed on the form entitled "Bid Documents To Be Returned" and attached hereto.

INK OR TYPEWRITTEN: All information, prices, notations, signatures, and corrections must be in ink or typewritten. Mistakes may be crossed out and corrections typed or printed adjacent to the mistake and initialed in ink by the person signing the bid.

NOMENCLATURES: The terms Successful Bidder, Successful Contractor, and Contractor may be used interchangeably in these specifications and shall refer exclusively to the firm with whom the Town of Middletown enters into a contract because of this solicitation.

NON-COLLUSION AFFIDAVIT: Bidders are required to submit a Non-Collusion Affidavit with their Bids. See attached Affidavit. If there is reason to believe that collusion exists among the Bidders, the Town of Middletown may refuse to consider bids from participants in such collusion.

OPENING OF BIDS: All bids, irrespective of irregularities or informalities, will be opened and the names of the Bidders and proposed prices will be publicly read aloud at the submittal deadline. All interested persons are invited to be present at the opening and reading of bids.

POSTPONEMENT OF OPENING: The Town of Middletown reserves the right to postpone the submittal deadline and opening of bids any time before the date and time announced in the request for bid or subsequent addenda.

PRICE DISCREPANCIES: In the event that there are unit price items in a bid schedule and the "amount" indicated for a unit price of an item does not equal the product of the unit price and quantity listed, the unit price shall govern and the amount will be corrected accordingly. If there is more than one item in a bid schedule, and the total indicated for the schedule does not agree with the sum of prices of the individual items, the prices given for the individual items shall govern and the total for the schedule will be corrected accordingly. The Bidder will be bound by said corrections.

PRICES: All Bids shall give the prices proposed, both in writing and in figures, shall give all other information requested herein, and shall be signed by the Bidder’s authorized representative.

Each unit or lump-sum price stated in the BID FORM shall constitute full compensation as

Town of Middletown, RI Invitation to Bid

MIDD-025-004 Painting Services: Second Beach, Wyatt Road, War Memorial, and herein specified for each item of work completed in accordance with the drawings and specifications. The payment items listed in the BID FORM are intended to provide full payment for the work shown on the drawings and specified herein. Any work called for or implied in the documents but not listed as a payment item shall be considered incidental to the overall project.

BID FORMS/SUBMITTAL: Bids should be clearly labeled and submitted in a sealed envelope or box bearing the name of the Bidder, bid number, and submittal deadline. Bidder’s authorized representative must properly initial any erasures or alterations of any kind. Bids that contain omissions or improper erasures or irregularities may be rejected. No oral, electronic, telegraphic, or telephonic bids or modifications will be considered.

a. Forms: Bids must be submitted on preprinted forms supplied by the Finance Office.

b. Copies: One (1) original marked “MASTER” and three (3) copies must be submitted on or before the Submittal Deadline.

c. Discrepancies: If discrepancies are found between the original and copy or copies, the original "MASTER" will provide the basis for resolving such discrepancies. If one document is not clearly marked “MASTER", the Town of Middletown reserves the right to use the original as the Master.

BID CONTENT: Bidder must describe in detail how they will meet the requirements of this ITB and may provide additional related information with their bid. The bid should be presented in a format that corresponds to, and references, the sections outlined in the Specification or Scope of Work, and should be presented in the same order. Responses to each section and subsection should be labeled to indicate which item is being addressed. Bids should be straightforward and concise. Emphasis should be concentrated on conforming to the bid instructions, responding to the bid requirements, and on providing a complete and clear description of the offer. If a complete response cannot be provided without referencing supporting documentation, you must provide such documentation with the bid indicating where the supplemental information can be found.

The Town of Middletown is not liable for any costs incurred by Bidders before entering into a formal contract. Costs of developing the bids or any other such expenses incurred by the Bidder in responding to the bid, are entirely the responsibility of the Bidder, and shall not be reimbursed in any manner by the Town of Middletown.

BID MODIFICATIONS: Any Bidder who wishes to make modifications to a bid already received by the Town of Middletown must withdraw his bid in order to make the modifications.

Withdrawals must be made in accordance with the terms and conditions of this solicitation (see Bid Withdrawal). All modifications must be made in ink, properly initialed by Bidder’s authorized representative, executed, and submitted in accordance with the terms and conditions of this solicitation. It is the responsibility of the Bidder to ensure that modified or withdrawn bids are resubmitted before the submittal deadline.

Town of Middletown, RI Invitation to Bid

MIDD-025-004 Painting Services: Second Beach, Wyatt Road, War Memorial, and

BID, REJECTION OF: The Town of Middletown reserves the right to reject any or all Bids or any part of a Bid. The Town of Middletown reserves the right to reject the Bid of any Bidder who previously failed to perform adequately for the Town of Middletown or any other governmental agency. The Town of Middletown expressly reserves the right to reject the Bid of any Bidder who is in default on the payment of taxes, licenses or other monies due the Town of Middletown.

BID WITHDRAWAL: Bidder's authorized representative may withdraw bids only by written request received before the submittal deadline.

BIDDER'S BACKGROUND: Bidder must provide a company profile. Information shall include:

a. Company ownership type. If incorporated, the state in which the company is incorporated and the date of incorporation;

b. Location of the company offices;

c. Number of employees both locally and nationally;

d. Location(s) from which employees will be assigned;

e. Name, address, and telephone number of the Bidder’s point of contact for a contract resulting from this bid;

f. Company background/history and why Bidder is qualified to provide the services described in this bid;

g. Length of time Bidder has been providing services described in this bid. Please provide a brief description;

h. Resumes for key staff to be responsible for performance of any contract resulting from this bid.

Bidder must include in a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Bidder or in which the Bidder has been judged guilty or liable. Failure to comply with the terms of this provision will disqualify any bid. The Town of Middletown reserves the right to reject any bid based upon the Bidder’s prior history with the Town of Middletown or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failure(s) to meet contract milestones or other contractual failures.

BIDDER'S REFERENCES: Bidder should provide a minimum of five (5) references from similar projects performed for any local government clients within the last five years.

Information provided shall include:

a. Client/Business name;

b. Project description;

c. Project dates (starting and ending);

d. Client/Business project manager name and telephone number.

Town of Middletown, RI Invitation to Bid

MIDD-025-004 Painting Services: Second Beach, Wyatt Road, War Memorial, and

PUBLIC RECORDS: Rhode Island law provides that municipal records shall at all times be open for personal inspection by any person. Information and materials received by the Town of Middletown in connection with a bid response shall be deemed to be public records subject to public inspection upon award, recommendation for award, or 10 days after bid opening, whichever occurs first. However, certain exemptions to the public records law are statutorily provided. If the Bidder believes any of the information contained in his or her response is exempt from the Public Records Law, then the Bidder, must in his or her response, specifically identify the material which is deemed to be exempt and cite the legal authority for the exemption, otherwise, the Town of Middletown will treat all materials received as public records.

QUALIFICATION OF BIDDERS: Each Bidder shall be skilled and regularly engaged in the general class or type of work called for under the contract for no less than five (5) years. The Bidder experience shall be set forth and submitted on the form provided herewith. It is the intention of the Town of Middletown to award a contract to a Bidder who furnishes satisfactory evidence that the Bidder has the requisite experience, ability, sufficient capital, facilities, and plant to enable the Bidder to prosecute the work successfully and properly, and to complete it within the time specified in the contract. To determine the degree of responsibility to be credited to the Bidder, the Town of Middletown will weigh any evidence that the Bidder has performed satisfactorily other contracts of like nature, magnitude and comparable difficulty and comparable rates of progress. In selecting the Bidder offering the most advantageous bid, consideration will be given not only to the financial standing but also to the general competency of the Bidder for the performance of the work covered and/or specified in the contract documents. To this end, each Bid shall be supported by a statement of the Bidder’s experience on the form entitled “Bidder’s Experience,” which is a part of the contract documents.

QUESTIONS AND COMMENTS: All questions regarding this bid must be submitted in writing to the Middletown Finance Director no later than Friday, February 14, 2025. Questions received after that time will not be addressed. Questions should be emailed to mtanguay@middletownri.gov. All submitted questions and the town’s written response to each will be available as an addendum on or before Tuesday, February 18, 2025. Potential Bidders are responsible for contacting the Finance Director at (401) 842-6500 ext 1064 or mtanguay@middletownri.gov to request a copy of the addendum. Bidder must acknowledge receipt of all addenda on the town bid form which will be submitted with the bid package.

SIGNATURES: An individual who is authorized to bind the Bidder must sign the bid.

SUBMITTAL DEADLINE: The submittal deadline is 10:00 am, Monday, February 24, 2025.

Bid must arrive in the Finance Office, Town of Middletown, 350 East Main Road, Middletown, RI 02842. The receiving time in the Finance Office will be the governing time for acceptability of bids.

TAXES, EXEMPT: The Town of Middletown is exempt from Federal Excise and State Sales Tax. If requested, the Town of Middletown will furnish exemption certificates when the successful bidder submits invoices for payment.

Town of Middletown, RI Invitation to Bid

MIDD-025-004 Painting Services: Second Beach, Wyatt Road, War Memorial, and

TERMS OF THE OFFER: The Town of Middletown reserves the right to negotiate final contract terms with any Bidder selected. The contract between the parties will consist of the bid together with any modifications thereto; the awarded Bidder’s bid; and all modifications and clarifications that are submitted at the request of the Town of Middletown during the evaluation and negotiation process. In the event of any conflict or contradiction between or among these documents, the documents shall control in the following order of precedence: the final executed contract; then the bid; then any modifications and clarifications to the awarded Bidder’s bid and;

lastly, the awarded Bidder’s bid. Specific exceptions to this general rule may be noted in the final executed contract. Bidder understands and acknowledges that the representations above are material and important, and will be relied on by the Town of Middletown in evaluation of the bid. Bidder misrepresentation shall be treated as fraudulent concealment from the Town of Middletown of the facts relating to the bid.

WAIVER OF INFORMALITIES: The Town of Middletown reserves the right to waive informalities in any or all bids, or any part of a bid.

III. TERMS AND CONDITIONS

ASSIGNMENT OF RIGHTS OR OBLIGATIONS: Except as noted hereunder, Successful Bidder may not assign, transfer or sell any rights or obligations resulting from this solicitation without first obtaining the specific written consent of the Town of Middletown.

ATTORNEY FEES: In the event a suit or action is instituted in connection with any controversy arising out of this contract, the prevailing party shall be entitled to receive, in addition to its costs, such sum as the court may adjudge reasonable as to attorney’s fees and costs.

AUTHORITY OF THE TOWN: Subject to the power and authority of the Town of Middletown as provided by law in this contract, the Town of Middletown shall in all cases determine the quantity, quality, and acceptability of the work, materials and supplies for which payment is to be made under this contract. The Town of Middletown shall decide the questions that may arise relative to the fulfillment of the contract or the obligations of the contractor hereunder.

CANCELLATION OF THE CONTRACT: Without cause, the Town of Middletown may cancel this contract at any time with thirty- (30) days written notice to the Bidder. With cause, the Town of Middletown may cancel this contract at any time with ten- (10) days written notice to the Bidder. Cancellation for cause shall be at the discretion of the Town of Middletown and shall be, but is not limited to, failure to supply the materials, or service specified within the time allowed or within the terms, conditions or provisions of this contract. The successful Bidder may not cancel this contract without prior written consent of the Town of Middletown Finance Director.

CHANGES IN WORK: The Town of Middletown may, at any time work is in progress, by written order, make alterations in the terms of work as shown in the specifications, require the

Town of Middletown, RI Invitation to Bid

MIDD-025-004 Painting Services: Second Beach, Wyatt Road, War Memorial, and performance of extra work, decrease the quantity of work, or make such other changes as the Town of Middletown may find necessary or desirable. The Contractor shall not claim forfeiture of contract by reasons of such changes by the Town of Middletown. Changes in work and the amount of compensation to be paid to the Contractor for any extra work as so ordered shall be determined in accordance with the unit prices of the contractor's bid.

COMPLIANCE WITH OR DEVIATION FROM SPECIFICATIONS: Bidder hereby agrees that the service offered will meet all the requirements of the specifications in this solicitation unless deviations from them are clearly indicated in the Bidder’s response. Bidder may submit an attachment entitled “Exceptions to Specifications”, which must be signed by Bidder’s authorized representative. An explanation must be made for each item in which an exception is taken, giving in detail the extent of the exception and the reason for which it is taken. Bids failing to comply with this requirement will be considered non-responsive. Submittal of brochure or other manufacturer literature is desirable but may not be a substitution for this requirement.

CONTRACT INCORPORATION: This contract embodies the entire contract between the Town of Middletown and the Contractor. The parties shall not be bound by or be liable for any statement, representation, promise, inducement or understanding of any kind or nature not set forth herein. No changes, amendments, or modifications of any of the terms or conditions of the contract shall be valid unless in writing and signed by both parties. The complete contract shall include the entire contents of the bid solicitation, all addenda, all of Bidder’s successful submittal, supplemental agreements, change orders, performance bond(s), and any and all written agreements which alter, amend or extend the contract.

FORMATION OF CONTRACT: Bidder’s signed Bid and Town of Middletown’s written acceptance shall constitute a binding contract.

LAWS GOVERNING CONTRACT: This contract shall be in accordance with the laws of the state of Rhode Island. The parties stipulate that this contract was entered into in the county of Newport, in state of Rhode Island. The parties further stipulate that the county of Newport, Rhode Island, is the only appropriate forum for any litigation resulting from a breach hereof or any questions risen here from.

SEVERABILITY: If any provisions, or portion of any provision, of this contract are held invalid, illegal or unenforceable, they shall be severed from the contract and the remaining provisions shall be valid and enforceable.

SPECIFICATIONS, CHANGES TO: The parties shall not be bound by or be liable for any statement, representation, promise, inducement or understanding of any kind or nature not set forth herein or by written amendment. No changes, amendments, or modifications of any of the terms or conditions of the specification shall be valid unless in writing and signed by both parties.

SPECIFICATIONS, DEFINITION: The term "specification" or "bid specification" as used in this solicitation shall be interpreted to mean all the pages that make up this solicitation

Town of Middletown, RI Invitation to Bid

MIDD-025-004 Painting Services: Second Beach, Wyatt Road, War Memorial, and

IV. SPECIAL PROVISIONS FOR SERVICES

CONTRACTOR, DEFINITION: The term "Contractor" refers to the party entering into a contract with the Town of Middletown as a result of this solicitation.

COOPERATION BETWEEN CONTRACTORS: The Town of Middletown reserves the rights to contract for and perform other or additional work on or near the work covered by these specifications. When separate contracts are let within the limits of any one project, each contractor shall conduct their work so as not to interfere with or hinder the progress or completion of the work being performed by other contractors. Contractors working on the same project shall cooperate with each other as directed. Each contractor involved shall assume all liability, financial or otherwise, in connection with their contract and shall protect and save harmless the Town of Middletown from any and all damages or claims that may arise because of inconvenience, delays, or loss experienced by them because of the presence and operations of other contractors working within the limits of the same project.

COORDINATION WITH AGENCIES: The Contractor shall coordinate their activities with the proper regulatory agencies and have their representative on site at the proper times.

DAMAGE: The contractor shall be held responsible for any breakage, loss of the Town of Middletown’s equipment or supplies through negligence of the contractor or their employee while working on the Town of Middletown’s premises. The contractor shall be responsible for restoring or replacing any equipment, facilities, etc. so damaged at their expense and no additional cost to the Town. The contractor shall immediately report to the Town of Middletown any damages to the premises resulting from services performed under this contract. Failure or refusal to restore or replace such damaged property will be a breach of this contract.

INSURANCE REQUIREMENT: Within ten (10) consecutive calendar days of award of contract, Successful Bidder must furnish the Town of Middletown with the Certificates of Insurance proving coverage as specified in “Bidder’s Statement Regarding Insurance Coverage” and naming the Town of Middletown, its officers and agents, Additional Insured by endorsement. Contractor will, at its own expense, provide and keep in force the following insurance coverages:

• Workmen’s Compensation and Employment Liability Insurance in compliance with statutory limits;

• Comprehensive General Liability Insurance including Products Completed, Contractual, Property, and Personal Injury coverage with combined single limits of $1,000,000 per occurrence and in the aggregate;

• Professional Liability Insurance with a limit of $1,000,000 per claim and in the aggregate;

• Automobile Liability Insurance including non-owned and hired automobiles with the limits listed below.

◦ Bodily Injury - $500,000 each person; $500,000 each occurrence

◦ Property Damage - $100,000 each occurrence

Town of Middletown, RI Invitation to Bid

MIDD-025-004 Painting Services: Second Beach, Wyatt Road, War Memorial, and

• Defense of Town: all insurance companies shall have the duty to defend the Town against liability or property damage claims arising from the conduct of the Contractor and/or its agents or employees.

RIGHTS RESERVED: Contractor agrees that the Town of Middletown has the right to make all final determinations as to whether the work has been satisfactorily completed. If Contractor fails to comply with the conditions of the contract, or fails to complete the required work or furnish the required materials within the time stipulated, the Town of Middletown reserves the right to purchase in the open market, or to complete the required work, at the expense of the Contractor.

V. SCOPE OF WORK & SPECIFICATIONS

Town of Middletown is making seasonal preparation, painting of miscellaneous items including the beach seasonal operations, ball field operations (War Memorial Field, Aquidneck lower ball field), and Wyatt Road Soccer Complex. The town is seeking services for items that would be three years while other items would only need services one year. Each item will indicate one or three years as needed.

Scope of Work:

Includes, materials, scraping, sanding & clean up, all colors to match existing;

Item #1: 12 Lifeguard stands, Sherwin Williams Duration or equal, new shall be solid body stain, 2 are extra large. 3 year cost proposal

Item #2: 4 Gate houses, Sherwin Williams Duration or equal (two are 8’ x 8’ x 8’, one is 5’ x 10’ x 8’ and one is 10’ x 10’ x 9’)3 year cost proposal

Item #3: 4 Shade structures, steel tube construction (Rustoleum type 10X paint or equal), 1@ 25’x41’, 1@ 25’x23’, 3 @ 21’x10’. 3 year cost proposal

Item #4: 1 Gazebo, wood construction, Sherwin Williams Duration or equal, new shall be solid body stain (10’ x 16’ x 7’ hexagon). 3 year cost proposal

Item #5: Touch up interior walls & exterior trim, match existing colors at 2nd Beach & Campgrounds. 3 year cost proposal

Item #6: 3 @ 6” bollards (propane tank), Rustoleum type 10X, 8 @ 6” bollards (transformer pad,) Rustoleum type 10X, 6 @ 4” bollards (main gate), Rustoleum type 10X. 3 year cost proposal

Item #7: Stain War memorial concession stand, restroom, shed, and two dugouts green solid body stain, color to match facility. 1 year cost proposal

Item #8: Stain Aquidneck ball fields concession stand, three sheds, two dugouts, and one covered dugout, green solid body stain, color to match facility. 1 year cost proposal

Town of Middletown, RI Invitation to Bid

MIDD-025-004 Painting Services: Second Beach, Wyatt Road, War Memorial, and

Item #9: Wyatt Road soccer complex concession stand, green solid body stain, color to match facility. 1 year cost proposal

Item #10: Howland Park pavilion, Rustoleum type 10X white. 1 year cost proposal

** All items should include drop cloth protection & final cleanup & disposal) **

1 year cost proposals do not indicate the work performed is necessarily expected to be completed in year 1.

Alternate Items:

Alternate Item 1: Pressure Wash the Second Beach pavilion including but not limited to the exterior concrete walls. This item is on an as needed basis.

Alternate Item 2: Prep and Paint and/or stain to include, but not limited to Second Beach Pavilion and miscellaneous items around town property if needed. This item is on an as needed basis.

Town of Middletown, RI Invitation to Bid

MIDD-025-004 Painting Services: Second Beach, Wyatt Road, War Memorial, and

VI. BID DOCUMENTS TO BE RETURNED

Bids should be clearly labeled and submitted in a sealed envelope or box bearing the name of the Bidder, bid number, and submittal deadline. Bidder’s authorized representative must properly initial any erasures or alterations of any kind. Bids that contain omissions or improper erasures or irregularities may be rejected. No oral, electronic, telegraphic, or telephonic bids or modifications will be considered. The following documents must be completed and submitted on or before the submittal deadline for the bid to be considered complete:

1. Bid Form

2. Non-Collusion Affidavit

3. Bidder’s Statement Regarding Insurance Coverage

4. Bidder Statement of Relevant Experience

Additional information to be provided:

1. Company ownership. If incorporated, the state in which the company is incorporated and the date of incorporation;

2. Location of the company offices;

3. Number of employees both locally and nationally;

4. Location(s) from which employees will be assigned;

5. Name, address, and telephone number of the Bidder’s point of contact for a contract resulting from this bid;

6. Company background/history and why Bidder is qualified to provide the services described in this bid;

7. Length of time Bidder has been providing services described in this bid. Please provide a brief description;

8. Resumes for key staff to be responsible for performance of any contract resulting from this bid;

Bids must be submitted on preprinted forms supplied by the Finance Office. Bidders shall submit one (1) original bid marked “MASTER”, and three (3) identical copies on or before the submittal deadline.

Town of Middletown, RI Invitation to Bid

MIDD-025-004 Painting Services: Second Beach, Wyatt Road, War Memorial, and

VII. BID FORM

NAME AND ADDRESS OF BIDDING FIRM:

Firm Name

Mailing Address

City/Town, State, & Zip

Phone and email address

Type of business (corporation, partnership, sole proprietorship)

The undersigned agrees that they will contract with the Town of Middletown to provide all necessary labor, supervision, tools, incidentals and other means to do all the work and furnish all the materials specified in the contract in the manner and time therein prescribed, and that they will accept full payment in the amount set forth hereon.

The Invitation to Bid, all addenda, and the following documents by this reference are hereby made a part of this bid:

1. Invitation to Bid

2. Instructions to Bidder

3. Terms and Conditions

4. Special Provisions

5. Specifications

6. Documents to be Returned

7. Bid Form

8. Non-Collusion Affidavit

9. Insurance Coverage

10. Bidder Statement of Relevant

Experience

Bidder acknowledges receipt (if applicable) of Addenda Number(s) and date(s)_____( / ), _____( / ), and _____( / ).

Name of Authorized Representative (print)

Signature Title

Town of Middletown, RI Invitation to Bid

MIDD-025-004 Painting Services: Second Beach, Wyatt Road, War Memorial, and

Item # Description # of Units Item Cost ($)

Year 1 Item Cost ($)

Year 2 Item Cost ($)

Year 3 Item Cost (written in words)

Prep & Paint Lifeguard Stands (2nd Beach) 12 each $ $ $

Year 1:

Year 2:

Year 3:

Prep & Paint Gate House (2nd and 3rd Beach) 4 each $ $ $

Year 1:

Year 2:

Year 3:

Prep & Paint Shade Structure (2nd and 3rd Beach) 4 each $ $ $

Year 1:

Year 2:

Year 3:

Prep & Stain Gazebo (2nd Beach) 1 structure $ $ $

Year 1:

Year 2:

Year 3:

Miscellaneous Touch Up (2nd Beach, 3rd Beach & Campground) 2 days $ $ $

Year 1:

Year 2:

Year 3:

Town of Middletown, RI Invitation to Bid

MIDD-025-004 Painting Services: Second Beach, Wyatt Road, War Memorial, and Aquidneck Field

Item # Description # of Units Item Cost ($)

Year 1 Item Cost ($)

Year 2 Item Cost ($)

Year 3 Item Cost (written in words)

Prep & Paint 17 Steel Bollards (2nd Beach) 17 each $ $ $

Year 1:

Year 2:

Year 3:

Stain War memorial concession stand, restroom, shed, and two dugouts 5 structures $ N/A N/A Year 1:

Stain Aquidneck ball fields concession stand, four sheds, two dugouts, and one covered dugout 8 structures $ N/A N/A Year 1:

Prep & Paint Wyatt Road soccer complex concession stand 1 structure $ N/A N/A Year 1:

Prep & Paint Howland Park Pavilion 1 structure $ N/A N/A Year 1:

Town of Middletown, RI

Alternate Bid Items

Item # Description # of Units Item Cost ($) Item Cost ($) Item Cost ($) Item Cost (written in words)

AB1

Pressure Wash (2nd Beach) hourly rate $ N/A N/A

AB2

Prep and Paint and/or stain miscellaneous areas hourly rate $ N/A N/A

TOTAL BID

THE PRICE OF EACH ITEM MUST BE WRITTEN IN NUMBERS AND WORDS. IN CASE OF DISCREPANCY, THE AMOUNT

SHOWN IN WORDS WILL GOVERN.

Total Bid Price ($) Not Including Alternate Bid Items for Year 1 Total Bid Price (in words) Not Including Alternate Bid Items for Year 1

Total Bid Price ($) Not Including Alternate Bid Items for Year 2 Total Bid Price (in words) Not Including Alternate Bid Items for Year 2

Total Bid Price ($) Not Including Alternate Bid Items for Year 3 Total Bid Price (in words) Not Including Alternate Bid Items for Year 3

Town of Middletown, RI

VIII. NON-COLLUSION AFFIDAVIT

To Be Completed, Signed, and Submitted With Bid

State of Rhode Island County of Newport

I ________________________________________________, Bidder, being first duly sworn, deposes and says that he or she is Owner of the party making the foregoing bid that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other Bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and further, that the Bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid."

Date

Bidder name Authorized Representative (Person, Firm, Corp.)

Address Representative's Name

City, State, Zip Representative's Title

Town of Middletown, RI Invitation to Bid

MIDD-025-004 Painting Services: Second Beach, Wyatt Road, War Memorial, and

IX. INSURANCE COVERAGE

Bidder hereby certifies that the Bidder has reviewed and understands the insurance coverage requirements specified in the Invitation to Bid Number MIDD-025-004, Painting Services: Second Beach, Wyatt Road, War Memorial, and Aquidneck Field. Should the Bidder be awarded the contract for the work, Bidder further certifies that the Bidder can meet the specified requirements for insurance, and agrees to name the Town of Middletown as Additional Insured for the work specified.

Insurance Required:

• Workman’s Compensation in compliance with statutory limits

• Professional Liability Insurance

• General Liability Insurance

• Automobile Insurance

Name of Bidder (Person, Firm, or Corporation)

Signature of Bidder's Authorized Representative

Name & Title of Authorized Representative

Date of Signing

Town of Middletown, RI Invitation to Bid

X. STATEMENT OF RELEVANT EXPERIENCE

List five references which your firm provided relevant services for a municipal or other governmental unit within the last five years.

I hereby certify that I have performed the work listed below.

Signature of Bidder

DESCRIPTION DATES CONTRACT

AMOUNT

CUSTOMER

CONTACT

CUSTOMER

TELEPHONE &

EMAIL

Town of Middletown, RI Invitation to Bid

Attachment 1

East shade structure:

South shade structure:

West shade structure:

Third Beach shade structure:

Bollards at the entrance (4)

Bollards at the pavillion & transformer (11):

Third Beach boat ramp gate house:

Second Beach gate house:

Third Beach (Town Beach) gate house (the larger one on the right):

Howland Park pavillion:

Second Beach lifeguard stands (10) (two images):

Third Beach lifeguard stands (2):

War Memorial Field concession stand:

War Memorial Field dugout (1 of 2):

War Memorial Field dugout (2 of 2):

War Memorial Field shed & bathroom:

Wyatt Field concession stand:

Aquidneck School South field dugouts:

South field shed:

North field dugouts:

North field shed:

Concession stand:

South field dugouts:

South field shed: