MGL_EX1T_Track_Scalping_Screen.pdf

SOLE SOURCE

SS-604563-23/LNF

MGL EX1T TRACK SCALPING SCREEN

1301 East Second St.

Sanford, FL 32771

RELEASE DATE: June 2, 2023

DEADLINE FOR QUESTIONS: undefined

RESPONSE DEADLINE: June 12, 2023, 9:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/seminolefl https://secure.procurenow.com/portal/%7bproject.government.code%7d

Seminole County

SS #SS-604563-23/LNF

MGL EX1T Track Scalping Screen

TABLE OF CONTENTS

I. Introduction II. Scope of Services

III. Instructions to Applicants IV. Instructions for the Prep. of Single/Sole Source

Attachments:

A - Specifications

Title: MGL EX1T Track Scalping Screen

1. INTRODUCTION

1.1. Summary

MGL EX1T Track Scalping Screen used for sifting material.

1.2. Contact Information

PCD ADMIN

PCD ADMIN

Email: pcdadmin@seminolecountyfl.gov Phone: (407) 665-7116

Department:

Public Works - Fleet Services

1.3. Timeline

Sole/Single Source Advertisement

Date

June 2, 2023

Quote Submission Deadline June 12, 2023, 9:00am mailto:pcdadmin@seminolecountyfl.gov tel:(407)665-7116

2. SCOPE OF SERVICES

2.1. PROJECT DESCRIPTION

The MGL EX1T is a heavy-duty, high-capacity portable primary scalping and conveying unit.

Used in many applications from aggregates and top soils to C&D recycling, the MGL EX1T is designed and built for versatility.

2.2. TECHNICAL SPECIFICATIONS

Please see Technical Specifications in Attachments.

3. INSTRUCTIONS TO APPLICANTS

3.1. Contact

All prospective Applicants are hereby instructed not to contact any member of the Seminole

County Board of County Commissioners, the County Manager or Deputy Manager, or any

Seminole County Staff members other than the noted Purchasing & Contracts Division (herein referred to as ‘PCD’) Contact Person, PCD ADMIN, regarding this Single/Sole Source at any time prior to the posting on the COUNTY’S Website of the recommendation and intent to award by County staff for this project. Any such contact shall be cause for rejection of your submission.

Interpretation of this clause will be solely at the discretion of the COUNTY.

3.2. Public Opening

Electronic submittals shall be received by PCD online in accordance with the instructions in this solicitation documents, unless otherwise revised via posted Addenda. Persons with disabilities needing assistance to participate in the Public Opening should call the noted PCD Contact

Person at least forty-eight (48) hours in advance of the Public Opening at (407) 665-7116. The

Public Opening is via ZOOM as shown in the Introduction Section.

3.3. Delays

The COUNTY, at its sole discretion, may delay the scheduled due date and time for submission, if it is to the advantage of the COUNTY to do so. The COUNTY will post all changes in the scheduled due date and time for submission by written addendum posted to the COUNTY’s

Website: (https://secure.procurenow.com/portal/seminolefl)

3.4. Single/Sole Source Submission and Withdrawal

The COUNTY will accept submittals electronically via the COUNTY’s e-Procurement Portal until

9:00 am on Monday, June 12, 2023. Quotes received after the scheduled due date and time for submission shall not be considered. Responses submitted in any other format other than via the

COUNTY’S e-Procurement Portal, including but not limited to, hard copy (mailed or hand delivered), facsimile, or emailed submittals, may not be accepted, nor considered. The scheduled due date and time for submission will be scrupulously observed. Companies shall register on the COUNTY’S e-Procurement Portal. Once registered, Companies may view and click "Follow" to be a prospective Applicant for this solicitation and will appear on the Follower’s list. Applicants that fail to Follow this project will not receive automatic addenda notifications, nor will they be able to draft a response in the COUNTY’S e-Procurement Portal, and therefore will be unable to participate or be considered for this Single/Sole Source. If an Applicant encounters technical difficulties using the COUNTY’S e-Procurement Portal, or needs assistance using the

Portal, Applicants may access the Help Center for vendor training guides provided by OpenGov-

Procurement, the Software Administrator. Applicants may also contact the Software

Administrator using the real-time chat function on the COUNTY’S e-Procurement Portal (located in lower right-hand corner of the screen), or via email at support@procurenow.com for support.

The COUNTY will not be responsible for untimely submissions due to personal or company internet or hardware limitations, settings or restrictions, internet speed, power outage, network connection, or use of a malfunctioning electronic device, or the like, neither the COUNTY, nor the Software Administrator, will be held responsible. Applicants shall be solely responsible for http://help.procurenow.com/en/articles/5815468-opengov-procurement-vendor-training ensuring the capability of their computer system while responding to this solicitation, and for the stability of their internet service. Uploading large documents may take significant time depending on the size of the file(s) and the Internet connection speed that the Applicant is using to submit a response. Failure of the Applicant to successfully submit an electronic submission before the deadline indicated herein shall be at the Applicant's sole risk, and no relief will be given for late and/or improperly submitted submissions. Once file(s) have been uploaded and the Submission Status shows as “Submitted” the submission is complete. At that point, the

Applicant will also receive an email confirmation from the COUNTY’s e-Procurement Portal.

Telephone confirmation of timely receipt of any submittal should be made by calling (407) 665-

7116, before the 9:00 am deadline.

The Applicant is required to submit ONE (1) ELECTRONIC FORMATTED file of their complete written submittal.

Applicants may withdraw their submittal electronically via the COUNTY’S e-Procurement Portal at any time prior to the scheduled due date and time for submission.

3.5. Inquiries

All Applicants should carefully examine the Single/Sole Source documents. Any ambiguities or inconsistencies shall be brought to the attention of PCD Contact Person in writing via the Q&A tab in the COUNTY’S e-Procurement Portal prior to the scheduled due date and time for submission. Failure to do so, on the part of the Applicant, shall constitute an acceptance by the

Applicant of any subsequent decision made by the COUNTY. Any questions concerning the intent, meaning and interpretations of the Single/Sole Source documents shall be requested in writing, and received no later than NO VALUE on TBD. Written requests shall be submitted via the COUNTY’S e-Procurement Portal. The COUNTY will not be responsible for oral instructions made by employees of the COUNTY or its authorized representatives in regard to this

Single/Sole Source. If the Q&A deadline has passed, an Applicant may contact the COUNTY directly if necessary at pcdadmin@seminolecountyfl.gov. The COUNTY reserves the right to reject any questions sent after the Q&A deadline.

3.6. Addendum

Should revisions to the Single/Sole Source documents become necessary, the COUNTY will post Addenda information on the COUNTY's e-Procurement Portal. The COUNTY’s e-

Procurement Portal will issue an automated email notification to all “Followers” on the

Single/Sole Source Followers list. All Applicants should check the COUNTY's Website or notify

PCD ADMIN to verify information regarding Addenda. Failure to do so may result in rejection of the Applicant’s submitted quote and a determination as “Non-Responsive”. By execution of the

Formal Notice for this Single/Sole Source, the Applicant acknowledges receipt of all Addenda issued under this solicitation. Addenda information will be posted on the COUNTY’s Website

(https://secure.procurenow.com/portal/seminolefl). It is the sole responsibility of the Applicant to ensure they obtain information related to any Addenda.

3.7. Selection Process and Award

All submittals will be reviewed by personnel as designated by the County staff in accordance with the specifications set forth in the Single/Sole Source documents. The County reserves the right to conduct interviews and/or require presentations of any or all Applicants prior to selection. The County will not be liable for any costs incurred by the Applicant in connection with such presentations. The County anticipates award to the Applicant who provides the commodity or service with the required specifications judged by the County to be the most advantageous.

The Applicant understands that this Single/Sole Source does not constitute an agreement or a contract with the Applicant. The County reserves the right to reject all submittals, make a partial award, to re-solicit and advertise for new submittals, or to cancel the project in its entirety.

3.8. Submittal Preparation Costs

Neither the COUNTY nor its representatives shall be liable for any expenses incurred in connection with preparation of a response to this Single/Sole Source. Applicants should prepare their submittals simply and economically, providing a straightforward and concise description of the Applicant's ability to meet the requirements of this Single/Sole Source.

3.9. Accuracy of Submittal Information

By submitting a response, Applicant acknowledges that they have carefully examined the

Single/Sole Source documents and agrees to furnish the commodity/services specified in the solicitation at the prices, rates or discounts as quoted. Applicants agree that their quote will remain firm for a period of up to one hundred twenty (120) days in order to allow the County adequate time to evaluate the submittals.

By submitting a response, Applicant agrees to abide by all conditions of this Single/Sole Source and understands that a background investigation may be conducted by the Seminole County

Sheriff’s Department prior to award. Applicant certifies that all information contained in their submittal is truthful to the best of their knowledge and belief. Applicant further certifies that they are duly authorized to submit their response on behalf of the vendor/Applicant as its act and deed and that the vendor/Applicant is ready, willing, and able to perform if selected.

3.10. Insurance

A misstatement or omission of a material fact, whether intentional or not, regarding the

Applicant's insurance coverage, policies or capabilities may be grounds for rejection of the

Applicant’s submittal.

A copy of the insurance certificate shall be furnished to the County prior to the County engaging the Applicant for services. The County reserves the right to reject the award to any Applicant that fails to provide the insurance as required within the RFQ documents.

3.11. Licenses

Applicants, both corporate and individual, must be fully licensed and certified for the type of work to be performed in the State of Florida at the time of submittal under this RFQ. Failure of the Applicant to be fully licensed and certified, may result in rejection of the Applicant’s submitted quote and a determination as “Non-Responsive”. Any permits, licenses, or fees required shall be the responsibility of the Applicant. No separate or additional payment will be made for these costs. Adherence to all applicable code regulations, Federal, State, County, City, etc., is the responsibility of the Applicant.

3.12. Posting of Recommendation and Intent to Award

The recommendation and intent to award for this Single/Sole Source will be posted on the

COUNTY’s Website (https://secure.procurenow.com/portal/seminolefl). Failure to file a protest with the COUNTY’s Purchasing & Contracts Manager within the time prescribed in the

COUNTY's Purchasing Code, Policies and Procedures shall constitute a waiver of proceedings.

3.13. Public Records

Upon recommendation and intent to award this Single/Sole Source as posted to the COUNTY’s website or thirty (30) calendar days after closing, quotes are considered “public records" and shall be subject to the public disclosure regulations consistent with Chapter 119, Florida

Statutes. Applicants must invoke the exemptions to disclosure provided by law in their response to the solicitation and must identify the data or other materials to be protected by uploading any information deemed confidential separately under “Confidential Files,” and must state the reasons why such exclusion from public disclosure is necessary pursuant to the COUNTY’s, “Compliance With Public Records Law” Form, which is required as part of the Single/Sole

Source documents. Ownership of all data, material, and documentation originated and prepared for the County pursuant to the Single/Sole Source shall belong exclusively to the County and be subject to public inspection in accordance with the Public Records Law. Trade secrets or proprietary information submitted by a Applicant shall not be subject to public disclosure under the Public Records Law; however, the Applicant must invoke the protection of this section prior to or upon submission of the data or other materials, and must identify the data or other materials to be protected and state the reasons why protection is necessary.

3.14. Prohibition Against Contingent Fees

It shall be unethical for any person to be retained, or to retain any company or person, other than a bona fide employee working solely for the Applicant to solicit or secure the Award

Agreement for this Single/Sole Source, and that it has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bona fide employee working solely for the

Applicant, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from award or making of this Award Agreement. For the breach or violation of this provision, the COUNTY shall have the right to terminate the Award Agreement at its sole discretion, without liability and to deduct from the Award Agreement price, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration.

3.15. Acceptance/Rejection/Disqualification

The COUNTY reserves the right to reject the submittal of any Applicant who has failed to perform, in a timely manner, the scope of services of a previously awarded agreement. The

COUNTY reserves the right to inspect all facilities of Applicants in order to make a determination as to the available resources to perform properly under this award. The COUNTY reserves the right to waive any irregularities, informalities, and technicalities and may, at its discretion, issue a re-procurement. More than one (1) quote from an individual, firm, partnership, corporation, or association under the same or different names will not be considered. Reasonable grounds for believing that a Applicant is involved in more than one quote submittal will be cause for rejection of all quotes in which such Applicants are believed to be involved. Any or all submittals will be rejected if there is reason to believe that collusion exists between Applicants submittals in which the prices obviously are unbalanced will be subject to rejection.

3.16. Responsibility

The County reserves the right to require an Applicant to submit such evidence of qualifications as it may deem necessary prior to award and may consider any evidence available. Evidence may include, but not be limited to, financial, technical, and other qualifications and abilities of the

Applicant, past performance, and experience with the County. This information may be used to determine the Applicant’s responsibility.

3.17. Purchasing Code

Seminole County Code Chapter 220 (Purchasing Code), Administrative Code Section 3.55

(Purchasing Policy), and County Manager Policies apply to this Single/Sole Source in their entirety.

3.18. Affirmation

By submitting a response, the Applicant affirms that their submittal is made without prior understanding, agreement or connection with any corporation, firm, or person submitting a quote for the same materials, supplies, equipment or services, and is in all respects fair and without collusion or fraud. The Applicant agrees to abide by all conditions of this Single/Sole

Source and the resulting Award Agreement.

3.19. Drug-Free Workplace Compliance

Applicant shall comply with Florida Statute 287.087 and failure to comply shall result in rejection/disqualification of the submittal and all agreements as a result of this solicitation.

3.20. Public Entity Crime

Any Person or affiliate, as defined in Section 287.133 of the Florida Statutes, shall not be allowed to contract with the County, nor be allowed to enter into a subcontract for Work on this

Project, if such a person or affiliate has been convicted of a public entity crime within three (3) years from the date of this Project was advertised for Proposal, or if such person or affiliate was listed on the State's convicted vendor list, within three (3) years of the date of this Project was advertised, whichever time period is greater. A public entity crime means a violation of any state or federal law with respect to and directly related to the transaction of business with any public entity or agency (federal, state, or local), including, but not limited to, any contract for the construction or repair of a public building or public work involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, forgery, falsification of records, receiving stolen property or material misrepresentation. Any Agreement with the County obtained in violation of this Section shall be subject to termination for cause. A sub-contractor who obtains a subcontract in violation of this Section shall be removed from the Project and promptly replaced by a sub-contractor acceptable to the County.

3.21. Occupational Safety and Health Act (O.S.H.A.)

In instances where such is applicable due to the nature of the matter with which this quote package is concerned, all material, equipment, etc., as proposed and offered by Applicants must meet and conform to all O.S.H.A. requirements. The Applicant’s signature upon the Price

Submittal form being by this reference is considered a certification of such fact.

3.22. Payment Terms/Discounts

The County’s payment terms are in accordance with Section 218, Florida Statutes, Florida

Prompt Payment Act. Cash discounts for prompt payment shall not be considered in determining the lowest net cost for evaluation purposes.

4. INSTRUCTIONS FOR THE PREP. OF SINGLE/SOLE

SOURCE

The Applicant is expected to completely analyze the information contained in this Request for

Quote (RFQ) as guidance for the preparation of their written submittal. The Applicant’s written submittal should be specific, detailed, and complete in order to clearly and fully demonstrate the

Applicant’s understanding of the requested work and/or delivery requirements.

The Applicant warrants its response to this Request for Quote to be fully disclosed and correct.

The firm must submit a quote complying with this Request for Quote, and the information, documents and material submitted in the quote must be complete and accurate in all material aspects. Applicants are advised to carefully follow the instructions listed below in order to be considered fully responsive. Applicant need only to return required signed documents and information pertinent to this specific project. Compliance with all requirements will be solely the responsibility of the Applicant. Failure to provide requested information may result in disqualification of the response. The submittal must be divided into the following sections:

4.1. ........................................................................................................ Ty pe of Business*

☐ Corporation

☐ Joint Venture

☐ Partnership

☐ Proprietorship

*Response required

4.2. ........................................................................................................ Ty pe in your Legal Entity Name Here.*

This name will be verified against the Secretary of State website.

*Response required

4.3. ........................................................................................................ Fe deral Employer ID Number (FEIN)*

*Response required

4.4. ........................................................................................................ In corporated in the State of ________.*

Ex.) Florida

*Response required

4.5. ........................................................................................................ Lis t of Principals*

*Response required

4.6. ........................................................................................................ Su mmary of Litigation*

Provide a summary of any litigation, claim(s), or contract dispute(s) filed by or against the

Applicant in the past five (5) years which is related to the services that Applicant provides in the regular course of business. The summary shall state the nature of the litigation, claim or contract dispute, a brief description of the case, the outcome or projected outcome, and monetary amounts involved.

*Response required

4.7. ........................................................................................................ Lic ense Sanctions*

Regulatory/license agency sanctions within the past 5 years.

(If Applicant prefers to upload a file, upload in next question and enter "see file upload" in this field)

*Response required

4.8. ........................................................................................................ Co mpliance with the Public Records Law*

Seminole County shall comply with the Public Records Law as provided by Chapter 119, Florida Statutes, and all applicable amendments. Applicants must invoke the exemptions to disclosure provided by law in the response to the solicitation and must identify the data or other materials to be protected separately, and must state the reasons why such exclusion from public disclosure is necessary. The submission of a response authorizes release of your firm’s credit data to Seminole County.

If the company submits information exempt from public disclosure, the company must identify why the information is exempt from the Public Records Act, identifying the specific exemption section that applies to each. The protected information must be submitted to the County separately in the "Confidential Files" section if the information qualifies as “EXEMPT FROM

PUBLIC RECORDS LAW”. Failure to identify protected material separately will cause the

County to release this information in accordance with the Public records Law despite any markings on individual pages of your submittal/proposal.

A. CONTRACTOR acknowledges COUNTY’s obligations under Article 1, Section 24, Florida Constitution and Chapter 119, Florida Statues, to release public records to members of the public upon request. CONTRACTOR acknowledges that COUNTY is required to comply with Article 1, Section 24, Florida Constitution and Chapter 119, Florida Statutes, in the handling of the materials created under this Agreement and that said statute controls over the terms of this Agreement.

B. CONTRACTOR specifically acknowledges its obligations to comply with Section

119.0701, Florida Statutes, with regard to public records, and shall:

1. keep and maintain public records that ordinarily and necessarily would be required by COUNTY in order to perform the services required under this Agreement;

2. provide the public with access to public records on the same terms and conditions that COUNTY would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law;

3. ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law; and;

4. meet all requirements for retaining public records and transfer, at no cost to the

COUNTY, all public records in possession of CONTRACTOR upon termination of this Agreement and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to COUNTY in a format that is compatible with the information technology system of COUNTY.

C. Failure to comply with this Section shall be deemed a material breach of this Agreement for which COUNTY may terminate this Agreement immediately upon written notice to

CONTRACTOR.

By submitting a response to this solicitation, the company agrees to defend the County in the event it is forced to litigate the public records status of the company’s documents.

Under penalties of perjury, I declare that I have read the foregoing Compliance with Public

Records Law Form and that the facts stated in it are true to the best of my knowledge and belief.

☐ Please confirm

*Response required

4.9. ........................................................................................................ Co nfidential File(s)

In compliance with Chapter 119, Florida Statutes, if Proposer must include confidential information that qualifies as “EXEMPT FROM PUBLIC RECORDS LAW" as part of their response to this RFP, it shall be uploaded here.

If the company submits information exempt from public disclosure, the company must identify why the information is exempt from the Public Records Act, identifying the specific exemption section that applies to each.

4.10. ...................................................................................................... W- 9 Form*

Please upload your current W9 form here

4.11. ...................................................................................................... IN

SURANCE CONFIRMATION*

Please download the below documents, complete, and upload.

• INSURANCE_CONFIRMATION.docx

*Response required

4.12. ...................................................................................................... Pa st Performance*

Applicant must submit a minimum of three (3) references of current clients; each reference must include client information, contact person, telephone number, current email address, and a brief summary of the contract information.

*Response required

4.13. ...................................................................................................... W hat is the delivery time on this commodity or service?*

*Response required

4.14. ...................................................................................................... Is your product or services equal to the specification provided?*

☐ Yes

☐ No

*Response required

4.15. ...................................................................................................... If you answered "yes" to product or services equal to the specification provided, please upload your specifications.* https://government-project.s3.us-west-2.amazonaws.com/22818/c791caa4-5442-400f-88b5-f789b2062eb9_INSURANCE_CONFIRMATION.docx?AWSAccessKeyId=AKIARC2J5PZDGOGWDMYG&Expires=1685785773&Signature=32TyKfHGUWZ2ZkwaWPnvOqRP1jQ%3D&response-content-disposition=attachment%3B%20filename%3D%22INSURANCE_CONFIRMATION.docx%22