MFS 2025 TransportationV2_Schedule.pdf
PDF 141 KB Posted
- Attached to
- African Maritime Forces Summit - Transportation Services - Mauritius Federal contract opportunity
- Solicitation number
- N6817125R0008
About this file
This is a detailed transportation requirements and schedule document for the African Maritime Forces Summit (AMFS) 2025 in Mauritius, covering transportation logistics from June 19-27, 2025. The comprehensive schedule outlines multiple daily movement requirements for approximately 400 personnel, including support staff, band members, and partners, across three hotels (Victoria Beachcomber, Le Meridien, and Westin) and various event locations.
The transportation plan includes airport transfers, hotel-to-hotel movements, community relations events, conference shuttles, and specific logistical details such as preferred bus transportation, baggage handling, and hourly cycling between hotels. Key transportation windows span from early morning (0700) to late evening (2300), with specific movements for main groups and late buses, accommodating varying arrival and departure times. Notable events include an icebreaker on June 23, opening and closing ceremonies on June 24-25, key leader engagements on June 26, and coordinated departures on June 26-27, with most transportation noting a preference for minimizing the number of vehicles used.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| 25R0008 - AMFS Transportation PWS - Amendment 0002.pdf | ||
| 25R0008 Amendment 0002.pdf | ||
| 25R0008 - Transportation - Amendment 0001.pdf | ||
| N6817125R0008 Revision.pdf |
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Text version
CAO 17 APR 25
Date Time
(Departure) Event Origin/Location Destination Personnel for
Mvmt Who Frequency Special Cargo Notes & Description Vehicle Note
MFEA Note:
19-Jun-25 TBD Movement Airport Victoria
Beachcomber Hotel
70 Staff 1x Luggage, Band Instruments
This must include all personnel, baggage and equipment - as identified by client. Main Support Staff group will arrive on MILAIR on 19 June; time TBD. - Transportation for support staff (and all equipment/baggage) from airport to Victoria Beachcomber Hotel/Victoria Beachcomber to airport
Bus preferred if available to minimize number of vehicles.
19-Jun-25 TBD Movement Beachcomber Le Meridien 70 Staff 1x None Optional Movement, depending on arrival time from Airport to Beachcomber. - Transportation of Support Staff from Victoria Beachcomber to Le Meridien for walkthrough
Bus preferred if available to minimize number of vehicles.
19-Jun-25 TBD Movement Le Meridien Beachcomber 70 Staff 1x None Optional Movement, depending on arrival time from Airport to Beachcomber. - Transportation of Support Staff from Le Meridien to Victoria Beachcomber
Bus preferred if available to minimize number of vehicles.
20-Jun-25 TBD Movement Beachcomber Le Meridien 70 Staff 1x Equipment for setup Transportation of Support Staff from Victoria Beachcomber to Le Meridien for setup and familiarization
Bus preferred if available to minimize number of vehicles.
20-Jun-25 TBD Movement Le Meridien Beachcomber 70 Staff 1x Equipment for setup Return trip of Support Staff from Le Meridien to Victoria Beachcomber
Bus preferred if available to minimize number of vehicles.
21-Jun-25 TBD - AM Movement Airport Victoria Beachcomber Hotel
20 Band 1x Luggage, Band Instruments
Some Band personnel are expected to fly commercially (not on the MILAIR flight with the main Support Staff). Flight arrival TBD.
Remaining 7 (or more) band members expected to fly on MILAIR. - Transportation for NAVAF Band members from airport to Victoria Beachcomber
Bus preferred if available to minimize number of vehicles.
21-Jun-25 TBD - PM Movement Victoria Beachcomber Hotel
COMREL Site (TBD) 10 Band 1x Band instruments Embassy PA requested the band do a COMREL Event. Date will likely be 21 June, but location and time TBD. - Transportation for NAVAF Band members (and equipment) from Victoria Beachcomber to site for Community Relations event (Location TBD)
21-Jun-25 TBD Movement COMREL Site (TBD) Victoria Beachcomber Hotel
10 Band 1x Band instruments Embassy PA requested the band do a COMREL Event. Date will likely be 21 June, but location and time TBD. - Transportation for NAVAF Band members (and equipment) from site for Community Relations event (Location TBD) to Victoria Beachcomber
21-Jun-25 TBD - AM Movement Beachcomber Le Meridien 70 Staff 1x Equipment for setup Transportation of Support Staff from Victoria Beachcomber to Le Meridien for setup and familiarization
Bus preferred if available to minimize number of vehicles.
21-Jun-25 TBD - PM Movement Le Meridien Beachcomber 70 Staff 1x Equipment for setup Return trip of Support Staff from Le Meridien to Victoria Beachcomber
Bus preferred if available to minimize number of vehicles.
22-Jun-25 TBD - AM Movement Beachcomber Le Meridien 70 Staff 1x Equipment for setup Transportation of Support Staff from Victoria Beachcomber to Le Meridien for setup and familiarization
Bus preferred if available to minimize number of vehicles.
22-Jun-25 TBD - PM Movement Le Meridien Beachcomber 70 Staff 1x Equipment for setup Return trip of Support Staff from Le Meridien to Victoria Beachcomber
Bus preferred if available to minimize number of vehicles.
6/22/2025 and 6/23/2025
TBD - Various as a function of flight arrival times
Movement Airport Le Meridien 260 Partners As Req. Luggage Arrival of passengers will be staggered throughout the day based on flight arrival times. Pick up schedule will need to adjust to the flight times. - Transportation of Event Invitees (and baggage) from airport to Le Meridien Hotel
Bus preferred if available to minimize number of vehicles.
6/22/2025 and 6/23/2025
TBD - Various as a function of flight arrival times
Movement Airport Westin Hotel 40 Partners As Req. Luggage Arrival of passengers will be staggered throughout the day based on flight arrival times. Pick up schedule will need to adjust to the flight times. - Transportation of Event Invitees (and baggage) from airport to Westin Hotel
Bus preferred if available to minimize number of vehicles.
22-Jun-25 TBD Movement Victoria Beachcomber Hotel
COMREL Site (TBD) 10 Band 1x Band instruments Embassy PA requested the band do a COMREL Event. Date will likely be 22 June, but location and time TBD. - Transportation for NAVAF Band members (and equipment) from Victoria Beachcomber to site for Community Relations event (Location TBD)
22-Jun-25 TBD Movement COMREL Site (TBD) Victoria Beachcomber Hotel
10 Band 1x Band instruments Embassy PA requested the band do a COMREL Event. Date will likely be 22 June, but location and time TBD. - Transportation for NAVAF Band members (and equipment) from site for Community Relations event (Location TBD) to Victoria Beachcomber
Ref a: DRAFT TRANSPORTATION REQUIREMENTS AND SCHEDULE
23-Jun-25 TBD - AM Movement Beachcomber Le Meridien 100 Staff 2+ Equipment for setup Transportation of Support Staff from Victoria Beachcomber to Le Meridien for setup and familiarization
Bus preferred if available to minimize number of vehicles.
23-Jun-25 TBD - PM Movement Le Meridien Beachcomber 100 Staff 2+ Equipment for setup Return trip of Support Staff from Le Meridien to Victoria Beachcomber
Bus preferred if available to minimize number of vehicles.
23-Jun-25 TBD Movement Victoria Beachcomber Hotel
COMREL Site (TBD) 10 Band 1x Band instruments Embassy PA requested the band do a COMREL Event. Date will likely be 23 June, but location and time TBD. - Transportation for NAVAF Band members (and equipment) from Victoria Beachcomber to site for Community Relations event (Location TBD)
23-Jun-25 TBD Movement COMREL Site (TBD) Victoria Beachcomber Hotel
10 Band 1x Band instruments Embassy PA requested the band do a COMREL Event. Date will likely be 23 June, but location and time TBD. - Transportation for NAVAF Band members (and equipment) from site for Community Relations event (Location TBD) to Victoria Beachcomber
23-Jun-25 1715 Movement Westin Hotel Le Meridien 40 Partners 1x None Icebreaker (evening, 23 June) main movement - Transportation of Westin guests from Westin to Le Meridien
Bus preferred if available to minimize number of vehicles.
23-Jun-25 1745 Movement Westin Hotel Le Meridien 12 Partners 1x None Late bus from Westin to Le Meridien - 23-Jun-25 1800 - 2000 Icebreaker (NAVAF Band) Le Meridien Event - 23-Jun-25 ~2000 Wrap-up remarks and brief schedule of next day’s events Le Meridien Event End -
23-Jun-25 2015 Movement Le Meridien Westin Hotel 40 Partners 1x Icebreaker (evening, 23 June) main movement - Transportation of Westin guests from Le Meridien to Westin
Bus preferred if available to minimize number of vehicles.
23-Jun-25 2100 Movement Le Meridien Westin Hotel 12 Partners 1x Late bus from Le Meridien to Westin - Transportation of Westin guests from Le Meridien to Westin
12 pax van
23-Jun-25 2130 Movement Le Meridien Beachcomber 100 Staff 2+ Equipment for setup Return trip of Support Staff from Le Meridien to Victoria Beachcomber
Bus preferred if available to minimize number of vehicles.
24-Jun-25 0700 Movement Victoria Beachcomber Hotel
Le Meridien 100 Staff 2+ AM run for staff to conference - Transportation of Support Staff from Victoria Beachcomber to Le Meridien
Bus preferred if available to minimize number of vehicles.
24-Jun-25 0715 Movement Westin Hotel Le Meridien 40 Partners 1x Main movement - Transportation of Westin guests from Westin to Le Meridien
Bus preferred if available to minimize number of vehicles.
24-Jun-25 0730 Movement Westin Hotel Le Meridien 12 Partners 1x Late bus from Westin to Le Meridien - 24-Jun-25 0630-2300 Movement Le Meridien Westin, Beachcomber 12 Any Hourly Cycle between Le Meridien, Beachcomber, Westin -
24-Jun-25 0800-0930 Opening Ceremony Le Meridien Event Start - 24-Jun-25 1630-1730 Breakout Session #2 Le Meridien Event End - 24-Jun-25 1740 Movement Le Meridien Westin Hotel 40 Partners 1x None Main movement from Westin to Le Meridien - Transportation of
Westin guests from Westin to Le Meridien Bus preferred if available to minimize number of vehicles.
24-Jun-25 1755 Movement Le Meridien Westin Hotel 12 Partners 1x None Late bus from Westin to Le Meridien - Transportation of Westin guests from Westin to Le Meridien
12 pax van
24-Jun-25 1730-1900 Executive Time As Req. Westin-based guests change for dinner - 24-Jun-25 1840 Movement Westin Hotel Le Meridien 40 Partners 1x None Main movement from Westin to Le Meridien - Transportation of
Westin guests from Westin to Le Meridien Bus preferred if available to minimize number of vehicles.
24-Jun-25 1855 Movement Westin Hotel Le Meridien 12 Partners 1x None Late bus from Westin to Le Meridien - Transportation of Westin guests from Westin to Le Meridien
12 pax van
24-Jun-25 1900-2100 Dinner (Hosted) Le Meridien Hosted Dinner at Le Meridien - 24-Jun-25 2115 Movement Le Meridien Westin Hotel 40 Partners 1x None Main movement from Le Meridien to Westin - Bus preferred if available to minimize number of vehicles.
24-Jun-25 2130 Movement Le Meridien Westin Hotel 12 Partners 1x None Late bus from Le Meridien to Westin - 12 pax van 24-Jun-25 2200 Movement Le Meridien Beachcomber 100 Staff 2+ Equipment for setup Return trip of Support Staff from Le Meridien to Victoria
Beachcomber Bus preferred if available to minimize number of vehicles.
25-Jun-25 0700 Movement Victoria Beachcomber Hotel
Le Meridien 100 Staff 2+ AM run for staff to conference - Transportation of Support Staff from Victoria Beachcomber to Le Meridien
Bus preferred if available to minimize number of vehicles.
25-Jun-25 0630-2300 Movement Le Meridien Westin, Beachcomber
12 Any Hourly Cycle between Le Meridien, Beachcomber, Westin -
25-Jun-25 TBD Movement Victoria Beachcomber Hotel
Airport 10 Band Luggage, band instruments
Transportation for NAVAF Band members not flying MILAIR from Victoria Beachcomber to airport -
25-Jun-25 0715 Movement Westin Le Meridien 40 Partners 1x Main movement from Westin to Le Meridien - Bus preferred if available to minimize number of vehicles.
25-Jun-25 0730 Movement Westin Le Meridien 12 Partners 1x None Late bus from Le Meridien to Westin - 12 pax van 25-Jun-25 0800-0930 Opening Remarks (MC
Orientation Le Meridien Event Start -
25-Jun-25 1600-1700 Closing Ceremony Le Meridien Event End - 25-Jun-25 1715 Movement Le Meridien Westin Hotel 40 Partners 1x None Main movement from Westin to Le Meridien - Bus preferred if available to minimize number of vehicles.
25-Jun-25 1725 Movement Le Meridien Westin Hotel 12 Partners 1x None Late bus from Westin to Le Meridien - 12 pax van 25-Jun-25 1700-1900 Executive Time As Req. Westin-based SEL guests change for dinner - 25-Jun-25 1840 Movement Westin Hotel Le Meridien 17 Partners 1x None Main movement from Westin to Le Meridien for Senior Enlisted
Dinner for non-312 funded SELs Bus preferred if available to minimize number of vehicles.
25-Jun-25 1855 Movement Westin Hotel Le Meridien 12 Partners 1x None Late bus from Westin to Le Meridien for Senior Enlisted - 12 pax van 24-Jun-25 1900-2100 SEL Dinner (Hosted) Le Meridien Hosted Dinner at Le Meridien for Senior Enlisted - 25-Jun-25 2115 Movement Le Meridien Westin Hotel 17 Partners 1x None Main movement from Le Meridien to Westin for non-312 funded
Senior Enlisted.
Bus preferred if available to minimize number of vehicles.
25-Jun-25 2130 Movement Le Meridien Westin Hotel 12 Partners 1x None Late bus from Le Meridien to Westin - 12 pax van 25-Jun-25 2200 Movement Le Meridien Beachcomber 100 Staff 2+ Equipment for setup Return trip of Support Staff from Le Meridien to Victoria
Beachcomber Bus preferred if available to minimize number of vehicles.
26-Jun-25 0800 Start KLEs Le Meridien Event Start - 26-Jun-25 1230-1400 Lunch Le Meridien Event End - 6/26/2025 (PM) to 6/27/2025
TBD Movement Le Meridien Airport 260 Partners As req. Luggage Departure of passengers will be staggered throughout the day based on flight departure times. Drop off schedule will need to adjust to the flight times. - Transportation of Event Invitees (and baggage) from Le Meridien Hotel to airport
Bus preferred if available to minimize number of vehicles.
6/26/2025 (PM) to 6/27/2025
TBD Movement Westin Airport 40 Partners As req. Luggage Departure of passengers will be staggered throughout the day based on flight departure times. Drop off schedule will need to adjust to the flight times. - Transportation of Event Invitees (and baggage) from Westin Hotel to airport
Bus preferred if available to minimize number of vehicles.
26-Jun-25 0630-2300 Movement Le Meridien Westin, Beachcomber
12 Any Hourly Cycle between Le Meridien, Beachcomber, Westin -
26-Jun-25 TBD Movement Beachcomber Airport 10 Band 1X Luggage, Band Instruments
Some Band personnel are expected to fly commercially (not on the MILAIR flight with the main Support Staff). Flight departure TBD. - Transportation for remaining NAVAF Band members not flying MILAIR from Victoria Beachcomber to airport
27-Jun-25 TBD (Depending on time of flight)
Movement Beachcomber Airport 70 Staff 1 Luggage, Band Instruments, equipment
This must include all personnel, baggage and equipment - as identified by client. Main Support Staff group will depart on MILAIR on 27 June; time TBD. - Transportation for support staff (and all equipment/baggage) from Victoria Beachcomber to airport
Bus preferred if available to minimize number of vehicles.
27-Jun-25 0630-2300 Movement Le Meridien Westin, Beachcomber
12 Any Hourly Cycle between Le Meridien, Beachcomber, Westin - Is this necessary on the 27th? Unsure what this requirement is for.
File details come from the government source that posted it. Updated .