N6817125R0008 Revision.pdf

SEE ADDENDUM

(No Collect Calls)

N6817125R0008 07-May-2025

b. TELEPHONE NUMBER

039 081-568-4426

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 12 May 2025

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N68171 9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

RICHARD A. SKINNER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVSUP FLC SIGONELLA NAPLES OFFICE

PSC 817 - BOX 50

FPO AE 09622

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFP X

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,000,000

NAICS:

485510

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICES ITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24. 22. 21.1

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF33

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 3 Days

Transportation (See Attached Schedule)

FFP

Vehicle Transportation June 19 @ Beachcomber Hotel (2) 48-pax Bus (1) 12 -pax van (2) cargo vehicle/box truck FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 7 Days

Transportation (See Attached Schedule)

FFP

Vehicle Transportation June 20 - Jun 27 - (5) 12 -pax van FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 5 Each

Transportation )See Attached Schedule)

FFP

Vehicle Transportation (See attachment) Jun 22 and June 23: (2) 48-pax Bus: (4) 12 -pax van (4) VIP 4-6 Pax Vehicles Jun 26 and June 27: (2) 48-pax Bus (4) 12 -pax van (4) VIP 4-6 Pax Vehicles FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 5 Days

Transportation (See Attached Schedule)

FFP

Jun 23 through Jun 27: (2) 48-pax bus (1) 12-pax van (1) cargo vehicle

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0005 5 Days

Transportation (See Attached Schedule)

FFP

Vehicle Transportation: June 23 - Jun 27 (3) 12 -pax van FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0006 1 Days

Transportation (See Attached Schedule)

FFP

Vehicle Transportation: Jun 27 2) 48-pax Bus (1) 12 -pax van (2) cargo vehicle FOB: Destination

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government 0002 N/A N/A N/A Government 0003 N/A N/A N/A Government 0004 N/A N/A N/A Government 0005 N/A N/A N/A Government 0006 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

0002 N/A N/A N/A N/A

0003 N/A N/A N/A N/A

0004 N/A N/A N/A N/A

0005 N/A N/A N/A N/A

0006 N/A N/A N/A N/A

INSTRUCTIONS TO OFFERORS

REQUEST FOR TASK ORDER PROPOSALS (RFP) FLCSI-N6817125R0008

AFRICAN MARITIME FORCES SUMMIT – TRANSPORTATION SERVICES, MAURITIUS, MAURITIUS

Offerors MUST submit proposals to the contracting office e-mail addresses: tedra.n.thompson.civ@us.navy.mil and richard.a.skinner8.civ@us.navy.mil no later than Monday, 12 May 2025 at 1200 CET (Central Europe Time).

INSTRUCTION TO OFFERORS

In accordance with FAR Part 4, Offerors are required to be registered in the System for Award Management (SAM) when submitting an offer in response to this solicitation. Note: You must be registered in SAM in order to be eligible to receive an award from this solicitation.

In accordance with U.S. Africa Command Instruction (ACI) 4800.07B, non-U.S. Offerors (prime and subcontractor(s)) are required to be registered in the Joint Contingency Contracting System (JCCS) prior to award. The JCCS website is located at:

https://www.jccs.gov/jccscoe/.

QUESTIONS – RESPONSE DATE AND TIME

Questions regarding this RFP are due by 09 May 2025 at 2:00 CET. Submissions shall be written and provided electronically to the following Points of Contact (POCs):

Tedra N. Thompson: tedra.n.thompson.civ@us.navy.mil Richard A. Skinner: richard.a.skinner8.civ@us.navy.mil

PROPOSAL INSTRUCTIONS AND REQUIREMENTS

Proposals in response to this RFP are due to the above email address on the date and time specified herein. All Offerors are responsible for verifying whether their proposals were received by the contracting office. Offerors are advised that delays can be experienced with the Government’s email system. Additionally, the email system capacity for each email is 10MB (smaller is better). Emails greater than 10MB will not be delivered and will not be considered. Therefore, offers exceeding the size limit must be sent via multiple emails. Zipped files are not accepted

SUMISSION OF PROPOSALS

It is emphasized that the solicitation is issued in accordance with the procedures of Federal Acquisition Regulation (FAR) 13.103, which his intended to streamline source selection and be minimally burdensome for the Navy and the Offerors interested in competing for this requirement. The procedures of FAR Part 15.3 do not apply to this source selection. While not an all-inclusive list, some examples of FAR 15.3 requires that do not apply to this RFP are competitive range determinations, FAR Part 15.3 rules regarding discussions, formal evaluation plans and formal evaluation documentation Offers shall consist of the following:

Demonstrated Technical Experience: Offeror shall submit a narrative inclusive of (1) descriptions and/or examples of recent experience performing work similar to that described in the Performance Work Statement (PWS) and (2) that coach busses are not more than seven (7) years old while all other furnished vehicles are not more than five (5) year old, in good order and condition and otherwise in full compliance with best commercial practices, local laws and regulations.

Pricing: RFP Reference (a) Multiple Award Contract Proposal

1. For most items, fill in the “Unit $” column only.

2. Do not alter the other columns of information.

3. Time for service items may be established at later time.

4. If a modification is later required to increase/decrease quantities of services originally placed on the basic task order, the Government will evaluate individual ELINs for fair and reasonableness.

5. If any items are being provided at no cost, please indicate so, otherwise the assumption is those items are not being proposed.

ADDITIONAL INFORMATION

1. Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

2. Offers submitted in response to this solicitation shall be in terms of U.S. dollars. Offers received in other than U.S.

dollars shall be rejected.

3. Offeror agree to hold the pricing for 30 calendar days from the date specified for receipt of proposals.

4. Each proposal should contain the Offeror’s best terms from a price and technical standpoint. It is the Offeror’s responsibility to ensure the submitted proposal does not contain any discrepancies. Prospective Offerors are hereby notified that in the event discrepancies are identified, the US Government may reject the submitted proposal.

EVALUATION CRITERIA

The Government will follow the evaluation procedures under FAR 13.103. The Government is not required nor does it intend to follow the procedures under FAR Subpart 15.3. The Government will evaluate proposals in accordance with the criteria set herein and may choose to further negotiate with one, some, or none of the Offerors, as it deems adequate to serve the best interest of the Government, while providing each Offeror a fair opportunity to be considered for this order.

Award will be made to the Offeror who is deemed responsible in accordance with the FAR and whose proposal conforms to the RFP requirements; provides the lowest price and given the evaluation criteria, meets the technical and past performance acceptable standard.

The Government will award to the offeror, who has the lowest priced, technically acceptable proposal unless the Contracting Officer or Ordering Officer is aware of past performance information related to the lowest priced offeror, indicates that the proposal may not represent the best value to the Government. In such an instance, the Government reserves the right to consider making award to other than the lowest priced offeror, considering all priced and non-priced evaluation criteria.

Proposals will be evaluated on each of the following factors:

a. Technical Acceptability: Technical acceptability will be determined on an Acceptable/Unacceptable basis and will be evaluated based on the Offeror’s submission of documents specified in the above section “Submission of Proposals,” and satisfaction of the technical requirements in the ELIN table.

Table A – Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable The proposal meets the requirements of the solicitation.

Unacceptable The proposal does not meet the requirements of the solicitation.

**Only proposals receiving a rating of “Acceptable” will be further evaluated for award**

b. Past Performance: The Government will conduct the past performance evaluation based on information in the Government’s possession or otherwise available to the Government, including, but not limited to, Quality Assurance Surveillance Plan (QASP) reports, questionnaires or interviews with Government personnel, regarding performance of work similar to that outlined in the PWS. A rating of Acceptable or Unacceptable will be assigned as follows:

Table B – Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable

Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort or the offeror’s performance record is unknown (see note below).

Unacceptable Based on the offeror’s performance record, the Government does not have reasonable expectation that the offeror will successfully perform the required effort.

Note: In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the Offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, shall be considered “acceptable.”

c. Price: The Government will utilize price analysis methods to evaluate the proposed price requested in the RFP for price reasonableness. In determining whether a price is fair and reasonable, the Government may use competitive prices received, historical data, independent Government estimates or any other technique permissible by FAR Subpart 15.4 when conducting the price analysis.

PERFORMANCE WORK STATEMENT (PWS) FOR TRANSPORTATION

African Maritime Forces Summit (AMFS)

1. SCOPE

This PWS covers the requirement to secure all transportation services in support of the African Maritime Forces Summit (AMFS) 2025 in Mauritius. AMFS 2025 transportation requirements include transport of approximately 400 personnel from the airport to identified hotels upon arrival to, and departure from the event. AMFS 2025 transportation requirements further include shuttle services and corresponding dispatcher services available 24 hours/day for attendee transportation needs between the three contracted hotels throughout AMFS 2025, which will include pre and post conference transportation needs for the US DoD conference support staff.

Transportation will be provided to and from Sir Seewoosagur Ramgoolam International Airport (MRU) to the following contracted hotels:

Le Meridien Starwood, MU, Village Hall Lane, Pointe aux Piments 21304, Mauritius The Westin Turtle Bay Resort & Spa, Mauritius, Balaclava Turtle Bay MU, 21307, Mauritius The Victoria Beachcomber Resort and Spa, Arsenal Balaclava Road, 21304, Mauritius

Any other services and any other incidental expense not specifically addressed in this PWS will not be billable to nor paid for through this contract.

2. PERFORMANCE REQUIREMENTS

2.1. TRANSPORTATION

2.1.1. Contractor shall provide airport shuttle services from Sir Seewoosagur Ramgoolam International Airport (MRU) to the following three hotels on 19 June 2025, on 22-23 June, and 26-27 June 2025:

Le Meridien Starwood, MU, Village Hall Lane, Pointe aux Piments 21304, Mauritius The Westin Turtle Bay Resort & Spa, Mauritius, Balaclava Turtle Bay MU, 21307, Mauritius The Victoria Beachcomber Resort and Spa, Arsenal Balaclava Road, 21304, Mauritius

Additionally, the Contractor shall provide shuttle services between the above hotels from 19 June through 27 June.

2.1.2. Contractor shall provide 24-hour, on-call transportation services from 19 June 2025 to 27 June 2025, with a 10- minute response time from dispatch to vehicle arrival with driver. This will include transport to and from the MRU airport, the hotels listed above, or between the identified hotels. Transportation services will require mass movement of conference attendees at the start and end of conference daily schedules, hourly shuttle service between all three hotels for attendees, on-demand transportation requests for conference support staff (shift workers) and on-demand transportation to other locations within the vicinity.

2.1.3. Technical Point of Contact (TPOC) to provide final event transportation schedule no later than 1 week prior to event (Ref (a)). Contractor shall provide transportation sufficient to transport passengers and additional equipment at the dates and times in the following Table 1. In selecting the vehicle mix for transportation, the contractor shall minimize the number of vehicles required::

N6817125R0008

Table 1 Transportation

Date Location Time (P/D)

Freq # of Pax

Additional Equipment

Note

6/19/25

MRU to

Beachcomber

TBD

Luggage for each pax, band instruments, equipment and palletized administrative cargo

Airport Transportation of conference support staff

6/20/25

6/27/20

All three hotels

0600-

On demand

Conference Support staff transportation (Pre, during and post event)

6/22- 23/25 and

6/26- 27/25

MRU to Le Meridien &

Westin (Return to MRU on

6/27/25)

TBD Continuous until all attendees have arrived

Airport Transportation of conference attendees to and from conference - VIP cars included

6/23/25 thru

6/27/25

Beachcomber/Le Meridien/Westin

Shuttle service by event schedule

This accounts for a dedicated cargo vehicle for band instruments

Mass movements needed for conference events at specified times and transport of band-for additional planned events – see spreadsheet

6/23/25 thru

6/27/25

Beachcomber/Le Meridien/Westin

0700-

Shuttle service as directed

N/A

Shuttle service expected during event days

6/27/25

Beachcomber to

MRU

TBD

Luggage for each pax, band instruments, equipment and palletized administrative cargo

Transportation of conference support staff back to airport

2.1.4. All drivers must be fully qualified and possess valid country specific driving licenses. Drivers shall be familiar with the local area, conversant in English and must dress in professional attire. All vehicles shall be registered, licensed and insured. No individual driver shall be required to drive more than twelve (12) hours straight or more than local labor laws restrict, whichever is lower.

However, dispatcher and driver availability must remain available 24 hours a day throughout the designated period of time before, during and after the event from 19 June 2025 to 27 June 2025.

2.1.5. Contractor vehicle insurance shall include a Collision Damage Waiver (CDW) for all contract vehicles. The CDW shall waive the U.S. Government’s (not the hired vehicle drivers) responsibility, and which shall indemnify and hold the United States Government harmless, for all damage to, loss, or theft of, the vehicle or any part or accessory and related costs regardless of fault or negligence.

Contractor shall provide climate-controlled vehicles. Contractor bus and shuttle service capacity based on the schedule provided by TPOC and/or Contracting Officer Representative (COR).

Times are subject to change based on airline delays, event schedule changes or unexpected incidents. All changes will be communicated by TPOC or COR within 24 hours or upon notification of change.

2.1.6. Vehicles and drivers shall be on-time for the scheduled pick-ups and take the most direct routes to ensure timely arrivals at destinations. The notional times for the dates are in Ref (a), which will be coordinated between the Contractor and the TPOC/COR. The finalized dates and times will be provided to the Contractor approximately 15-20 days prior to the beginning of AMFS.

2.1.7. Contractor shall ensure that the bus and all vehicles used as shuttle service are in sound mechanical condition and meets all safety standards required by local laws and regulation.

Vehicles shall be restricted to 5-7 years in age and shall be in compliance with local law and regulations. Vehicles exceeding this age restriction shall be deemed non-compliant with the terms and conditions of this requirement. Further, all contracted vehicles shall be in a clean condition so as not to soil passengers, their clothing or possessions with dirt, grease, oil or other matter and shall be free of debris.

2.1.8. In the event of a vehicle breakdown, Contractor shall provide within one (1) hour at no additional expense to the U.S. government, an equitable replacement vehicle complying in all respects with this contract.

2.1.9. Any personal articles or items found on the bus after completion of each trip shall be reported and turned over to the TPOC, COR or designated transportation Contractor Representative at the end of the day, along with the vehicle trip information, so that Government may attempt to return the personal articles/items.

2.1.10. RESERVED.

2.1.11. Substitution of Vehicles: If the type of vehicle ordered is unavailable or becomes unserviceable, Contractor shall substitute vehicle type with an aggregate passenger capacity and material condition that is equal to or better than the previous vehicle, and at the previously agreed-upon Contract price. EXAMPLE: If (2) 46 passenger buses are ordered but become unserviceable/unavailable, Contractor shall furnish a combination of passenger vehicles to transport 92 passengers at the price listed for the 46 passenger bus originally ordered.

2.1.12. Unit price shall be inclusive of all vehicle access to the place of performance, all mileage, all necessary equipment, all liability insurance as required by local law, holiday and overtime costs, fuel, tolls, parking fees, all other operating expenses, and all other incidentals.

3. DISPATCH

3.1 The Contractor shall provide a representative to act as a liaison with the Contracting Officer (KO), Technical Point of Contact (TPOC) and Event Support Team. The Contractor representative shall be able to speak and read English. The Contractor representative shall have sufficient authority to resolve issues as they arise and shall be available onsite at the Le Meridian twenty-four hours a day during the period of contract performance. The Contractor shall maintain constant telephone communication with the drivers and facilitate coordination with the appropriate Event Support Team. The Contractor representative will serve in the capacity of a vehicle dispatcher and be present on site during all vehicle movements. The Contractor representative will maintain telephonic communication in a manner specified by the on-site technical points of contact. The Contractor representative will maintain accountability of all contracted vehicles and be able to provide the location and status upon request.

3.1.1 The TPOC will provide the conference program and schedule at least one week prior to the event, which will include personnel movements during the conference.

3.1.2 The flight information for all 300 travelers will be captured during the registration process and be immediately available to the Contractor. To capture traveler flight updates and changes the Contractor will provide a contact email and phone number equipped with WhatsApp and Signal applications to receive the information. The provided email and phone must be continuously monitored from within the event control center. Transportation to and from hotel/airport will start on 19 June 25 and end on 27 Jun 25. There will be sufficient vehicles to facilitate each delegation traveling independently without waiting on other passengers. The use of busses and large vans are expected. No traveler will wait more than 10 minutes from dispatch to vehicle arrival before they are picked up from the hotel or from the airport. For planning purposes, The Government understanding is that there is reduced inbound flight activity at MRU airport, so it is likely large groups of participants may arrive on the same flight.

3.1.3 Dispatcher will keep an accurate daily call and transportation log. A copy of the transportation log will be provided to the TPOC/COR twice daily, at 0730 and 1930, and upon request.

3.1.4 All trips must be authorized by the Event Support Team. The United States Government is not financially responsible for unauthorized use of the contracted vehicles.

4. DEFINITIONS AND ACRONYMS

4.1 Definitions:

4.1.1 Contractor – The vendor, and its employees, who will be responsible for providing the services and supplies in accordance with the Contract.

4.1.2 Contracting Officer – The only United States person with the authority to enter into, administer, modify and/or terminate contracts and make related determinations and findings.

4.1.3 Contracting Officer’s Representative……

4.1.4 Contractor Representative / Dispatcher – The lead point of contact for the Contractor collocated with the Event Support Team.

4.1.5 Technical Point of Contact (TPOC) – The onsite representative of the Contracting Officer who is knowledgeable of the Contract content. The TPOC is also a technical expert of the event requirements and authorized to coordinate with the Contractor (but not to modify the Contract) as well as monitor and address performance issues that may arise with the Contracting Officer.

4.1.6 Conference Support Staff– The US military, US DoD Government Civilian and Department of Defense sponsored Contractors supporting the conduct of the event.

4.2 Acronyms:

4.2.1 AT Anti-Terrorism

4.2.2 ATO Anti-Terrorism Officer

4.2.3 CLIN Contract Line-Item Number

4.2.4 COR Contracting Officer Representative

4.2.5 DFARS Defense Federal Acquisition Regulation

4.2.6 DOD Department of Defense (United States of America)

4.2.7 DODI Department of Defense Instruction (United States of America)

4.2.8 FAR Federal Acquisition Regulation

4.2.9 FP Force Protection

4.2.10 IAW In accordance with

4.2.11 KO Contracting Officer

4.2.12 AMFS Africa Maritime Forces Summit

4.2.13 PRS Performance Requirements Summary

4.2.14 PWS Performance Work Statement

4.2.15 QCP Quality Control Plan

4.2.16 U.S.C. United States Code

4.2.17 TPOC Technical Point of Contact

5. PROJECT MANAGEMENT –

4.1 Contract Representative shall coordinate with the Technical Point of Contract (TPOC) and/or Contracting Officer Representative (COR) to ensure the requisite performance IAW the contract.

6. PERIOD OF PERFORMANCE

6.1. The total Period of Performance must be as follows: 19 June – 02 July 2025.

7. TECHNICAL POINT OF CONTACT IS:

7.1. The Contracting Officer (KO) has designated the person named below as the authorized Technical

Point of Contact (TPOC) and Contracting Officer Representative (COR) for this contract:

NAME will be provided at award

7.2. The TPOC/COR ARE a representative of the Contracting Officer and is responsible for the following:

7.2.1. Maintain visibility of the vendor’s performance and keep the KO appraised of any issues during the

POP

7.2.2. Determining that the amounts invoiced are accurate and services were performed IAW the requirements of the contract.

7.2.3. Final inspection and acceptance of all deliverables under the contract.

7.2.4. The TPOC/COR will be responsible for all deliverables required in the attached QASP.

8. AUTHORIZED CHANGES MADE ONLY BY THE CONTRACTING OFFICER

8.1. The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, said authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase incurred as a result thereof. The address and telephone number of the Contracting Officer is:

NAME: Tedra Thompson EMAIL: tedra.n.thompson.civ@us.navy.mil

NAME: Richard Skinner EMAIL: richard.a.skinner8.civ@us.navy.mil

8.2. The Contractor must not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

9. ON-SITE SUPPORT

9.1. The Contractor must designate a Contract Representative the on-site manager with complete authority to make decisions on all technical matters connected with this task order. That individual will be the single point of contact onsite with whom the onsite TPOC and COR may interact for all coordination, to address performance issues that may arise; feedback and corrective actions needed seven days per week, 24 hours per day. The name, phone number and email of the Contract Representative must be provided to the technical POC and Contracting Officer no later than 60 days before the start of hotel check-in.

9.2. The Contractor Representative shall be substantially present with the government TPOC throughout the entire period of the performance. This means, the Contractor designee shall physically be present to coordinate services with the AMFS venue logistics support contractors through the entire period of performance.

CLAUSES INCORPORATED BY REFERENCE

52.203-18 Prohibition on Contracting With Entities That Require Certain

Internal Confidentiality Agreements or Statements-- Representation

JAN 2017

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

JAN 2017

52.204-7 System for Award Management NOV 2024 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

JUN 2020

52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-23 Prohibition on Contracting for Hardware, Software, and

Services Developed or Provided by Kaspersky Lab Covered Entities

DEC 2023

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--Representation

NOV 2015

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded

JAN 2025

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

SEP 2023

52.212-2 Evaluation - Commercial Items NOV 2021 52.212-3 Offeror Representations and Certifications--Commercial

Products and Commercial Services

MAY 2024

52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-26 Equal Opportunity SEP 2016 52.222-50 Combating Trafficking in Persons NOV 2021 52.225-5 Trade Agreements NOV 2023 52.232-18 Availability Of Funds APR 1984 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

MAR 2023

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.252-2 Clauses Incorporated By Reference FEB 1998 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.204-7003 Control Of Government Personnel Work Product APR 1992

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of Terrorism

MAY 2019

252.225-7040 Contractor Personnel Supporting U.S. Armed Forces Deployed Outside the United States

OCT 2023

252.225-7048 Export-Controlled Items JUN 2013 252.232-7008 Assignment of Claims (Overseas) JUN 1997 252.232-7010 Levies on Contract Payments DEC 2006 252.233-7001 Choice of Law (Overseas) JUN 1997 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.247-7023 Transportation of Supplies by Sea OCT 2024

CLAUSES INCORPORATED BY FULL TEXT

52.203-3 GRATUITIES (APR 1984)

(a) The right of the Contractor to proceed may be terminated by written notice if, after notice and hearing, the agency head or a designee determines that the Contractor, its agent, or another representative--

(1) Offered or gave a gratuity (e.g., an entertainment or gift) to an officer, official, or employee of the Government;

and

(2) Intended, by the gratuity, to obtain a contract or favorable treatment under a contract.

(b) The facts supporting this determination may be reviewed by any court having lawful jurisdiction.

(c) If this contract is terminated under paragraph (a) of this clause, the Government is entitled--

(1) To pursue the same remedies as in a breach of the contract; and

(2) In addition to any other damages provided by law, to exemplary damages of not less than 3 nor more than 10 times the cost incurred by the Contractor in giving gratuities to the person concerned, as determined by the agency head or a designee. (This subparagraph (c)(2) is applicable only if this contract uses money appropriated to the Department of Defense.)

(d) The rights and remedies of the Government provided in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract.

(End of clause)

52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE GOVERNMENT (JUN 2020)

(a) Except as provided in (b) of this clause, the Contractor shall not enter into any agreement with an actual or prospective subcontractor, nor otherwise act in any manner, which has or may have the effect of restricting sales by such subcontractors directly to the Government of any item or process (including computer software) made or furnished by the subcontractor under this contract or under any follow-on production contract.

(b) The prohibition in (a) of this clause does not preclude the Contractor from asserting rights that are otherwise authorized by law or regulation.

(c) The Contractor agrees to incorporate the substance of this clause, including this paragraph (c), in all subcontracts under this contract which exceed the simplified acquisition threshold, as defined in Federal Acquisition Regulation

2.101 on the date of subcontract award.

(End of Clause)

52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL TRANSACTIONS (JUN

2020)

(a) Definitions. As used in this clause--

Agency means executive agency as defined in Federal Acquisition Regulation (FAR) 2.101.

Covered Federal action means any of the following actions:

(1) Awarding any Federal contract.

(2) Making any Federal grant.

(3) Making any Federal loan.

(4) Entering into any cooperative agreement.

(5) Extending, continuing, renewing, amending, or modifying any Federal contract, grant, loan, or cooperative agreement.

Indian tribe and tribal organization have the meaning provided in section 4 of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 450b) and include Alaskan Natives.

Influencing or attempting to influence means making, with the intent to influence, any communication to or appearance before an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any covered Federal action.

Local government means a unit of government in a State and, if chartered, established, or otherwise recognized by a State for the performance of a governmental duty, including a local public authority, a special district, an intrastate district, a council of governments, a sponsor group representative organization, and any other instrumentality of a local government.

Officer or employee of an agency includes the following individuals who are employed by an agency:

(1) An individual who is appointed to a position in the Government under Title 5, United States Code, including a position under a temporary appointment.

(2) A member of the uniformed services, as defined in subsection 101(3), Title 37, United States Code.

(3) A special Government employee, as defined in section 202, Title 18, United States Code.

(4) An individual who is a member of a Federal advisory committee, as defined by the Federal Advisory Committee Act, Title 5, United States Code, appendix 2.

Person means an individual, corporation, company, association, authority, firm, partnership, society, State, and local government, regardless of whether such entity is operated for profit, or not for profit. This term excludes an Indian tribe, tribal organization, or any other Indian organization eligible to receive Federal contracts, grants, cooperative agreements, or loans from an agency, but only with respect to expenditures by such tribe or organization that are made for purposes specified in paragraph (b) of this clause and are permitted by other Federal law.

Reasonable compensation means, with respect to a regularly employed officer or employee of any person, compensation that is consistent with the normal compensation for such officer or employee for work that is not furnished to, not funded by, or not furnished in cooperation with the Federal Government.

Reasonable payment means, with respect to professional and other technical services, a payment in an amount that is consistent with the amount normally paid for such services in the private sector.

Recipient includes the Contractor and all subcontractors. This term excludes an Indian tribe, tribal organization, or any other Indian organization eligible to receive Federal contracts, grants, cooperative agreements, or loans from an agency, but only with respect to expenditures by such tribe or organization that are made for purposes specified in paragraph (b) of this clause and are permitted by other Federal law.

Regularly employed means, with respect to an officer or employee of a person requesting or receiving a Federal contract, an officer or employee who is employed by such person for at least 130 working days within 1 year immediately preceding the date of the submission that initiates agency consideration of such person for receipt of such contract. An officer or employee who is employed by such person for less than 130 working days within 1 year immediately preceding the date of the submission that initiates agency consideration of such person shall be considered to be regularly employed as soon as he or she is employed by such person for 130 working days.

State means a State of the United States, the District of Columbia, or an outlying area of the United States, an agency or instrumentality of a State, and multi-State, regional, or interstate entity having governmental duties and powers.

(b) Prohibition. 31 U.S.C. 1352 prohibits a recipient of a Federal contract, grant, loan, or cooperative agreement from using appropriated funds to pay any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any covered Federal actions. In accordance with 31 U.S.C. 1352, the Contractor shall not use appropriated funds to pay any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the award of this contractor the extension, continuation, renewal, amendment, or modification of this contract.

(1) The term appropriated funds does not include profit or fee from a covered Federal action.

(2) To the extent the Contractor can demonstrate that the Contractor has sufficient monies, other than Federal appropriated funds, the Government will assume that these other monies were spent for any influencing activities that would be unallowable if paid for with Federal appropriated funds.

(c) Exceptions. The prohibition in paragraph (b) of this clause does not apply under the following conditions:

(1) Agency and legislative liaison by Contractor employees.

(i) Payment of reasonable compensation made to an officer or employee of the Contractor if the payment is for agency and legislative liaison activities not directly related to this contract. For purposes of this paragraph, providing any information specifically requested by an agency or Congress is permitted at any time.

(ii) Participating with an agency in discussions that are not related to a specific solicitation for any covered Federal action, but that concern--

(A) The qualities and characteristics (including individual demonstrations) of the person's products or services, conditions or terms of sale, and service capabilities; or

(B) The application or adaptation of the person's products or services for an agency's use.

(iii) Providing prior to formal solicitation of any covered Federal action any information not specifically requested but necessary for an agency to make an informed decision about initiation of a covered Federal action;

(iv) Participating in technical discussions regarding the preparation of an unsolicited proposal prior to its official submission; and

(v) Making capability presentations prior to formal solicitation of any covered Federal action by persons seeking awards from an agency pursuant to the provisions of the Small Business Act, as amended by Pub.L. 95-507, and subsequent amendments.

(2) Professional and technical services. (i) A payment of reasonable compensation made to an officer or employee of a person requesting or receiving a covered Federal action or an extension, continuation, renewal, amendment, or modification of a covered Federal action, if payment is for professional or technical services rendered directly in the preparation, submission, or negotiation of any bid, proposal, or application for that Federal action or for meeting requirements imposed by or pursuant to law as a condition for receiving that Federal action.

(ii) Any reasonable payment to a person, other than an officer or employee of a person requesting or receiving a covered Federal action or an extension, continuation, renewal, amendment, or modification of a covered Federal action if the payment is for professional or technical services rendered directly in the preparation, submission, or negotiation of any bid, proposal, or application for that Federal action or for meeting requirements imposed by or pursuant to law as a condition for receiving that Federal action. Persons other than officers or employees of a person requesting or receiving a covered Federal action include consultants and trade associations.

(iii) As used in paragraph (c)(2) of this clause, ``professional and technical services'' are limited to advice and analysis directly applying any professional or technical discipline (for examples, see FAR 3.803(a)(2)(iii)).

(iv) Requirements imposed by or pursuant to law as a condition for receiving a covered Federal award include those required by law or regulation and any other requirements in the actual award documents.

(3) Only those communications and services expressly authorized by paragraphs (c)(1) and (2) of this clause are permitted.

(d) Disclosure. (1) If the Contractor did not submit OMB Standard Form LLL, Disclosure of Lobbying Activities, with its offer, but registrants under the Lobbying Disclosure Act of 1995 have subsequently made a lobbying contact on behalf of the Contractor with respect to this contract, the Contractor shall complete and submit OMB Standard Form LLL to provide the name of the lobbying registrants, including the individuals performing the services.

(2) If the Contractor did submit OMB Standard Form LLL disclosure pursuant to paragraph (d) of the provision at FAR 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions, and a change occurs that affects Block 10 of the OMB Standard Form LLL (name and address of lobbying registrant or individuals performing services), the Contractor shall, at the end of the calendar quarter in which the change occurs, submit to the Contracting Officer within 30 days an updated disclosure using OMB Standard Form LLL.

(e) Penalties. (1) Any person who makes an expenditure prohibited under paragraph (b) of this clause or who fails to file or amend the disclosure to be filed or amended by paragraph (d) of this clause shall be subject to civil penalties as provided for by 31 U.S.C.1352. An imposition of a civil penalty does not prevent the Government from seeking any other remedy that may be applicable.

(2) Contractors may rely without liability on the representation made by their subcontractors in the certification and disclosure form.

(f) Cost allowability. Nothing in this clause makes allowable or reasonable any costs which would otherwise be unallowable or unreasonable. Conversely, costs made specifically unallowable by the requirements in this clause will not be made allowable under any other provision.

(g) Subcontracts.

(1) The Contractor shall obtain a declaration, including the certification and disclosure in paragraphs (c) and (d) of the provision at FAR 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions, from each person requesting or receiving a subcontract under this contract that exceeds the threshold specified in FAR 3.808 on the date of subcontract award. The Contractor or subcontractor that awards the subcontract shall retain the declaration.

(2) A copy of each subcontractor disclosure form (but not certifications) shall be forwarded from tier to tier until received by the prime Contractor. The prime Contractor shall, at the end of the calendar quarter in which the disclosure form is submitted by the subcontractor, submit to the Contracting Officer within 30 days a copy of all disclosures. Each subcontractor certification shall be retained in the subcontract file of the awarding Contractor.

(3) The Contractor shall include the substance of this clause, including this paragraph (g), in any subcontract that exceeds the threshold specified in FAR 3.808 on the date of subcontract award.

52.204-22 ALTERNATIVE LINE ITEM PROPOSAL (JAN 2017)

(a) The Government recognizes that the line items established in this solicitation may not conform to the Offeror's practices. Failure to correct these issues can result in difficulties in acceptance of deliverables and processing payments. Therefore, the Offeror is invited to propose alternative line items for which bids, proposals, or quotes are requested in this solicitation to ensure that the resulting contract is economically and administratively advantageous to the Government and the Offeror.

(b) The Offeror may submit one or more additional proposals with alternative line items, provided that alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation. However, acceptance of an alternative proposal is a unilateral decision made solely at the discretion of the Government. Offers that do not comply with the line items specified in this solicitation may be determined to be nonresponsive or unacceptable.

(End of provision)

52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A

FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that--

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Government-wide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes.