Metrohm Specifications.docx

Cambridge Labs – Metrohm Equipment Maintenance Plan (4-Pages)

1. Purpose:

a. The Cambridge Lab analyzes samples provided by the Division of Oil & Gas Resources Management & The Division of Mineral Resources Management. This contract will provide maintenance for FY2025 on the Automated Titration System & Ion Chromatography.

2. Reasoning:

a. The maintenance contract is needed to repair and maintain the existing Metrohm equipment and associated components at the Cambridge Laboratory used to perform analysis for mining and oil & gas operations. Analysis performed by the Cambridge Laboratory ensures the protection of natural resources and citizens within the State of Ohio. If the maintenance contract is not in place for these systems at the laboratory facility, the cost to repair the needed equipment includes time of travel, labor, and parts at a cost much higher than what is included in the maintenance contract. This maintenance contract is needed to keep the equipment in proper working order for the needed analysis. The maintenance contract also eliminates unneeded downtime for analysis due to priority listing with such maintenance contracts. If maintenance is performed by another vendor other than the manufacturer of the equipment, warranties can be voided and the maintenance may not be properly performed, leading to equipment failures and improper analysis.

b. The Cambridge Laboratory has always maintained equipment with the use of maintenance contracts. The vendor who maintains the equipment has service engineers who are properly trained in the repair and maintenance of the equipment. Once a year, the service engineer performs a preventative maintenance visit to keep the equipment in proper working order. This preventative maintenance visit is included in our maintenance contract. The cost of the maintenance contract is more cost effective than performing the maintenance as needed. Laboratory personnel are not trained in the detailed maintenance of the equipment. Vendor must be authorized by Metrohm to perform all work on Metrohm lab equipment.

3. Requirements For Contract Award:

a. Vendor must be approved by Metrohm USA LLC to complete services on equipment

b. Vendor must bid on all items listed

c. Formal quote and copies of Terms & Conditions should be submitted with bid.

d. All specific Standard Terms & Conditions and Service Terms and Conditions will be reviewed by ODNR Legal Staff. Changes or redlines must be mutually agreed to in writing.

4. Location & Billing:

a. Location:

i. Services will be performed at Ohio Department of Natural Resources Environmental Lab located at:

325 North 7th Street Cambridge, OH 43725 740-439-5591

b. Billing:

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are two options available to submit invoices to OSS:

· EMAIL the invoice to: invoices@ohio.gov

· MAIL the invoice to:

OBM Shared Services Attn: Accounts Payable PO Box 182880 Columbus, Ohio 43218-2880

To ensure the payment process is not delayed, invoices should be complete, accurate, and contain the following information:

· Invoice must include Orgin-DNR-N51

· Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

· Supplier full name as it appears on your PO.

· The Ship to and/or service facility name and full address

· Unique invoice number

· Date of service or date work was completed.

· Complete itemization of services performed, materials or goods supplied and/or labor furnished.

· Line charge(s). If parts are included, please break out the line charges with product and charges separately.

· No State of Ohio sales tax

· Remit to address must match our records for payment

· This PO is only valid for the goods and/or services received through June 30, 2026.

· Any goods/services received after June 30, 2026 will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.

5. Metrohm Automated Titration System Specifications & Maintenance Requirements:

a. Specifications:

i. Maintenance Contract will run from July 1st 2025 through June 30th 2026.

ii. Contractor must be authorized by Metrohm USA Inc. to complete maintenance and repairs on Metrohm Equipment.

b. Asset List With Serial Numbers:

6. Metrohm Ion Chromatography Specifications & Maintenance Requirements:

a. Specifications:

i. Maintenance Contract will run from July 1st 2025 through June 30th 2026.

ii. Contractor must be authorized by Metrohm USA Inc. to complete maintenance and repairs on Metrohm Equipment.

iii. First PM is completed in 2025. Instruments were installed in 4/10/24.

b. Asset List With Serial Numbers:

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