PR-4773008_-_Solicitation_ATTACH_4_Statement_of_Work_for_Playa_del_Carmen_fit_out_-_13_November_2015.docx

STATEMENT OF WORK (SOW)

FOR

CONTRACTOR SERVICES

For the property located at:

Plaza Progreso – Consular Agency Playa del Carmen Commercial Space 33 and 34, 1st Floor, Carretera Federal Puerto Juarez-Chetumal, Mz. 293 Lt. 1, CP. 77710, Playa del Carmen, Quintana Roo, Mexico

Prepared by: US Consulate General Merida GSO

Date: November 2015

Table of Contents

1. Introduction & Background

2. Scope of Work

2.1. Project Summary

2.2. Labor and Materials

2.2.1. Contractor Furnished Materials

2.2.2. US Government Furnished Materials

2.3. Building assets

2.4. Job site

3. Place of Performance

4. Work Requirements

4.1 Electrical Engineering Requirements

4.2. Safety Requirements

4.3. Technical Specifications

4.4. Materials & Installation Specifications

5. Schedule & Milestones

5.1. Working Hours

5.2. Project Start Date

5.3. Project Completion Date

6. Management & Supervision:

6.1. Contract Management by Contractor

6.1.1. Supervision & Project Manager

6.1.2. Quality Control

6.2. Contract Management by USG

6.2.1. Contracting Officer Representative (COR)

7. Warranty

7.1. Labor Warranty

7.2. Materials / Manufacturer’s Warranty

Attachments:

Attachment to SOW #1 ~ Architectural / Engineering Rendering Attachment to SOW #2 ~ Consular Agency Security Requirements

1. Introduction/Background The United States Government (USG) requires a Contractor to perform fit out construction services at Commercial Space 33 and 34, Carretera Federal Puerto Juarez-Chetumal, Mz. 293 Lt. 1, CP. 77710, Playa del Carmen, Quintana Roo, Mexico property in order to conduct consular services for U.S. citizens.

2. Scope of Work

2.1. Project summary. Contractor shall construct, install and finish 98.83 m2 office space in accordance with specifications and USG provided basic drawings.

2.2. Labor and materials. Contractor shall provide all labor and materials to complete the project and shall ensure that it has adequate resources to successfully manage and deliver this project on-time and within the quoted amount.

2.2.1. Contractor furnished materials shall include: all materials listed in Sections 4.3.

2.2.2. USG furnished materials shall include: furniture (in according to the sections plans, the proposal of the company's furniture Office Furniture WOODS) and computer equipment.

2.3. Building assets. Contractor shall protect all building assets during construction and shall be held liable for damaged as stated in the contract.

2.4. Job site. Contractor shall maintain the job site in a clean and presentable condition at all times with a mandatory daily clean-up at the end of each day.

3. Place of performance:

Plaza Progreso – Consular Agency Playa del Carmen Commercial Space 33 and 34, 1st Floor, Carretera Federal Puerto Juarez-Chetumal, Mz. 293 Lt. 1, CP. 77710, Playa del Carmen, Quintana Roo, Mexico

4. Work Requirements

4.1. Electrical Engineering Requirements

Contractor shall retain the services of a licensed electrical engineer to design the electrical system for the projects. The contractor shall produce and submit fully detailed engineering drawings to the Contracting Officer in accordance with the requirements for electrical engineering contained listed below. The U.S. Government will review the Contractor’s engineering submittal and if necessary, provide comments to the Contractor to incorporate. The Contractor shall not commence construction works until the Contracting Officer gives a written direction to proceed.

4.1.1 The Professional Electrical Engineer shall prepare and submit to the Contracting Officer detailed electrical engineering drawings to satisfy the power and lighting requirements for the project. The drawings shall be stamped and signed by the licensed professional electrical engineer.

4.1.2 The following electrical engineering requirements shall be incorporated into the electrical design replacing drawing 22 and 23 in the drawing package and reviewing or updating drawings 38, 47-53, 57 and 58:

4.1.2.1 Provide 2 new power feeders from the electric meter location to the new panel boards PB1 and PB2. The feeders shall be No. 1/0 AWG, THHN, copper, installed in 1-1/2” EMT conduit indoors, or RGS if exterior, or PVC Schedule 40 if underground. The conduit shall be properly installed throughout the entire run. Seal penetrations.

4.1.2.2 Provide a separate disconnect switch for each A/C indoor and outdoor unit. Each disconnect switch shall be collocated with the respective indoor and outdoor unit. Disconnect switches shall be sized as per A/C manufacturer’s requirements.

4.1.2.3 Provide 2 new panel boards PB1 and PB2. Each panel board shall have a 100-Amp main circuit breaker (MCB) and at least 24 point with branch circuit breakers and spaces. Dedicate a two-pole circuit breaker to interconnect the Surge Protection Device (SPD). Provide a surge protection device for each panel board. Provide GFCI receptacles in bathrooms, kitchens and all wet areas.

4.1.2.4 Panel Board PB1 shall have a 100-Amp MCB, 24 point, separate phase, neutral and ground buses. Panel Board PB2 shall have a 100-Amp MCB, 24 point, separate phase, neutral and round buses. Both power feeders shall have 1/0 AWG, each in 1-1/2” conduit, per Table C.1 of the National Electric Code (NEC).

4.1.2.5 Electrical Engineer shall ensure and confirm that proper grounding is accomplished at the meters’ location and request the Landlord to provide a copy of the test results report for the earth resistance values.

4.1.2.6 All power and lighting circuits shall be indicated on the power and lighting plans and coordinated with the architectural drawings. All circuits shall be shown.

4.1.2.7 Provide a panel board schedule for panels PB1 and PB2.

4.2. Safety Requirements

4.2.1. Contractor shall meet, comply and follow all applicable Local Codes and U.S. OSHA Safety Standards for Construction. OSHA Regulations are available on www.osha.gov or via this direct link:

http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=Construction.

4.2.2. Contractor shall abide by the safety recommendations of the U.S. Department of State Post Occupational Safety Health Officer (POSHO) and in accordance to their proposed safety plan (solicitation attachment 3).

4.2.3. Contractor shall submit a safety plan for the completion of this project as detailed in the solicitation.

4.3. Technical specifications

4.3.1. Contractor shall meet, comply and follow the applicable technical criteria codes of the most recent codes including: International Building Code, International Fire Code (IFC), International Mechanical Code (IMC), National Electrical Code (NEC) and all other applicable Local Codes. Codes books are available on line.

4.3.2. Installer Qualification Data: Installation of FE/BR doors will be performed by qualified U.S. government employees. The contractor is responsible for laying conduit and installing door frames while the U.S. government would complete final installation and door connection. Conduit diagrams will be provided at a later time.

4.4. Materials & installation specifications. Contractor shall supply the following materials in the adequate quantity and quality as described below or equivalent necessary to perform the project, but not limited to:

4.4.1. Partitions. The Contractor shall install Wall, made out of 10x20x40 cm cynder block divisions in the interior of the office space and Acustiflex panel model 1050 partition where the service windows are going to be installed. This partition has to go from floor to ceiling (see layout and details) and include a 3 mm steel plate in the wall.

4.4.2. Interior Service windows. The contractor shall install four (4) service bank teller-type windows with a document tray at the bottom. The 5 minute FE windows must be provided by one of the following approved vendors:

· Fabrication Designs, INC (FDI) www.fabricationdesigns.com

· Norshield Security Products. www.norshield.net

· Ross Security solutions. www.rosssecuritysolutions.com

· Salzer Security www.salzer-security.com

· Insulgard TM Security Products www.insulgard.com

The contractor shall include application of Number 4 Mylar® film on inside of all glass panes at windows. To support the windows the contractor will install vertical steel channel members 4in wide from floor to ceiling and horizontal welded steel channel member to form the window opening (see detail) inside the Acustiflex panel model 1050 partition to support the heavy bank teller-type steel windows. The installation of the four (4) service windows will be done according to the manufacturer’s manual and specifications without deviation unless authorized by the Contracting Officer Representative (COR).

4.4.3. Exterior windows and protection. The contractor shall furnish and install 1 exterior windows according to Attachment 1 with one escape hatch. The contractor shall include application of Number 4 Mylar® film on inside of all glass panes at windows. The contractor will also provide and install security grills for the 1 exterior window facing the corridor in accordance with Attachment 1.

4.4.4. Interior non-service windows. The contractor shall furnish and install three interior windows glass for the two private offices per the Attachment 1. (see layout and details).

4.4.5. Doors. The contractor shall furnish and install two (2) solid core, 5 minute forced-entry exterior doors, with emergency escape push bars, which open to the outside. The 5 minute FE doors must have an FE rating of DOS1141 and security hardware SHW5A provided by one of the following approved vendors:

· Norshield Security Products. www.norshield.net

· Ross Security solutions. www.rosssecuritysolutions.com

· Fabrication Designs, INC (FDI) www.fabricationdesigns.com

· Salzer Security www.salzer-security.com

· Insulgard TM Security Products www.insulgard.com

The contractor will furnish and install and eight (8) lockable interior doors. The contractor shall furnish and install two (2) solid wood interior doors and six (6) Wooden Sliding interior doors, in accordance with Attachment 1.

4.4.6. Plumbing, Fixtures, Cabinets and Counters. The contractor shall provide all plumbing installations including faucets, valves, tubes, cabinets, toilet, toilet seat, sink, kitchen sink, counters and fixture for installing the bathroom and kitchen as designed in Attachment 1. Each plumbing item (toilet, sinks) must be provided with a service valve or "llave de paso o llave de escuadra", for maintenance purposes.

4.4.7. Flooring. The Contractor shall install quality tile flooring Habitat Interceramic throughout the space, according the floor tile plan, carefully and uniformly applying Pegazulejo © grout, tile pasting compound mix, and while doing so, avoid leaving air bubbles or unfilled spaces between the tile and the concrete slab or "firme".

4.4.8. Blinds. The contractor shall install one (1) blind for exterior window, three (3) blackout blinds for the window conference/break room, three (3) blackout blinds at the teller windows for privacy and four (4) blackout blinds for the windows service. Color to be determined by COR or facilities.

4.4.9. Wood works. The contractor shall install custom made solid wood countertops in chocolate color; thickness 6 mm for applicants and for consular staff with all their support. The service windows come with a document tray that needs to be adapted to the solid wood countertop on both sides of the window (see layout); dimensions are to be determined when the windows arrive.

4.4.10. Paint. The contractor shall paint on the entire office space light gray. The contractor shall verify the water intrusion at all windows and re-caulk the area to prevent water penetration around window seals. The contractor shall apply one coat of paint sealant "sellador" prior to apply any color paint.

4.4.11. Electrical and data/phone lines installation. The contractor shall provide the as-built installation drawings of all electrical, data and phone lines needed for the project as shown on the layout. Telecom faceplate should be a minimum of three RJ-45 CAT6 jacks and three CAT6 cables from the faceplate to the telecom closet. All cables should be terminated on rack mounted CAT6 patch panels in the encoded cabinet (wall or floor mounted). Note: The SITE shall be provided with its own, dedicated electrical panel, located within the IT room (room 8).

4.4.12. Electrical Panel, Wiring, Lighting and Smoke Detectors and electrical outlets.

4.4.12.1. The contractor shall perform electrical calculations and install the electrical outlets as shown on the approved electrical design. The contractor shall install luminaires integrated in Ceiling and eight (8) Ceiling fan Linke 56", according to the LIGHTING (Distribution Luminaries) plan and the VENTILATION (Distribution fan and air conditioning) plan.

4.4.12.2. The contractor shall install Ground Fault Circuit Interrupters (GFCI) for wet locations, (indoors or outdoors) and all kitchen countertop outlets at the outlet or the circuit breaker -- 110-volt systems; installed GFCIs shall trip at 4 to 6 mA

4.4.12.3. The contractor shall provide and install an effective grounding system for a typical apartment or house including a grounding electrode conductor (GEC) to connect the main service ground terminal to a grounding electrode system. Impedance of the ground path for any made electrodes may not exceed 25 ohms, as measured using the three (3) terminal resistance measurement methods and an earth electrode tester.

4.4.12.4. Electric service and supply panels shall comply with the following conditions:

· fill plates on all missing knock-outs and twist-outs in breaker panel(s)

· breaker panel front working clearance of 30" (76cm) wide x 36" (92cm) deep

· breakers labeled as to function/area served

· any outdoor service entrance, outlets and switch boxes shall have weatherproof covers

4.4.12.5. Electrical circuit capacity. The contractor shall review usage and capacity and avoid circuit overloading. Verify that the following most commonly used branch circuit connectors in office spaces are protected by circuit breakers having trip elements not larger than:

Wires (Comparable U.S. Wire Size) Trip Setting

4 mm2 (smaller than #10 AWG, 30A) 25A 6 mm2 (smaller than # 8 AWG, 50A) 40A 10 mm2 (smaller than # 6 AWG, 65A) 50A 16 mm2 (smaller than # 4 AWG, 85A) 60A

4.4.13. Emergency lighting and exit signs. Contractor shall install Emergency Lights (and its respective outlets) and Exit signs (2).

4.4.14. Air conditioning Equipment installation. The contractor shall provide and install:

· One (1) A/C split unit, 18,000 BTU for the public waiting area.

· One (1) A/C split unit 18,000 BTU for the employees common work area (Cubicles Teaming Bullpen)

· Two (2) A/C split units 12,000 BTU, one for each private office

· One (1) A/C split unit 12,000 BTU for the Filing Cabinet/SITE.

· One (1) A/C split unit 12,000 BTU for the Cashier Cage.

· One (1) A/C split unit 12,000 BTU for the Conference room /Break Room

· One (1) A/C split unit 12,000 BTU for the 2 Interview Rooms.

4.4.14.1. For maintenance and electrical safety purposes, each A/C condenser shall have its own independent weatherproof breaker switch and weatherproof breaker switch box, located no further than 60cm from the condenser (within line of sight).

4.4.14.2. For hurricane preparation and maintenance purposes, each A/C condenser shall be mounted on a concrete base, 5cm thick. The condenser shall be anchored and secured to the concrete base with fastening, galvanized hardware. Each condenser shall rest on four (4) 1/2" thick rubber or neoprene "doughnuts", 4" diameter.

4.4.14.3. The Contractor shall provide all the materials (including installation kits, copper tubing, drain tubing, and electrical parts). The contractor is responsible for opening the hole for the pipes to pass and connect to the compressor and plaster and paint the wall when finished. The refrigerant and drainage pipes will have to be properly covered with insulation to avoid any leaks.

4.4.15. Technical Security. The Contractor is responsible for installing conduit, conduit accessories, power panel(s) and some power equipment and cable in accordance with the government provided technical security design (to be finalized later – requirements are in the drawing package). The government will provide and install the cameras and door controls.

4.4.16. Cleaning. The Contractor shall clean and prepare surfaces for follow on work according to the drawings. The Contractor shall ensure that during construction there are measures for control of unnecessary noise, dust and other contaminants. Also, contractor shall ensure that personnel will observe safety measures in accordance with local regulations and norms of the Office building.

5. Schedule & Milestones

5.1. Business hours. Contractor personnel shall work during normal business hours and not wonder outside of the work area to the shopping mall at any time. Deliveries and removal of materials shall be done at the hours determined by the landlord. The Contractor shall take measures to minimize the effects of the construction effort to other tenants of the shopping mall. Failure to follow these rules may be ground to force the Contractor to change their work schedule to a night shift (9pm to 9am).

5.2. Project start date. Contractor shall start the work within 5 (five) calendar days after Notice To Proceed is issued by US Consulate Merida Contracting Officer.

5.3. Project completion date. Contractor shall complete the project as proposed/negotiated in the contract following the Notice To Proceed is issued by US Consulate Merida Contracting Officer.

6. Management & Supervision

6.1. Contract management by contractor

6.1.1. Supervision & project manager. Contractor shall designate a Project Manager who shall be held responsible for on-site supervision of the Contractor’s workforce at all times. This Project Manager shall be a focal point for the Contractor and shall be the point of contact with the COR. In some cases, the Contractor him/herself might be the Project Manager.

6.1.2. Quality control. Contractor shall be held responsible for Quality Control.

6.2. Contract Management by USG

6.2.1. Contracting Officer Representative (COR). The USG will designate a COR to act as the main point of contact and respond to technical questions that the Contractor may have.

7. Warranty

7.1. Labor warranty. Contractor shall provide Standard Labor Warranty for completed work materials for 12 (twelve) months from the Project Completion Date.

7.2. Materials / manufacturer’s warranty. Contractors shall transfer applicable manufacturer’s warranty in full for the supplied materials, especially, on new installations.

Attachment to SOW #1 ~ Architectural / Engineering Rendering Draft (complete drawing package is available with the solicitation package)

ATTACHMENT 4 –STATEMENT OF WORK (SOW)

Playa del Carmen

Final November 13, 2015

Attachment to SOW #2 ~ Security requirements for Consular Agencies

12 FAH-5 H-123.2-1 Consular Agency Facilities as Tenant of Commercial Office Space

a. Exterior doors must provide 5-minute forced-entry (FE) protection with FE rating DOS1141 and security hardware SHW5A.

b. Building exterior window must provide 5-minute FE protection to a minimum of 16 feet (5 meters) above grade or accessible platform, where feasible. Non-FE windows must have 8 mil (0.2 mm) or performance-equivalent shatter-resistant window film (SRWF).

c. All corridors and walls contiguous to non-USG controlled spaces must meet 5-minute FE protection and extend from ceiling slab to floor slab. This is demonstrated by the 3 mm steel paneling in the drawings.

d. All man-passable non-window openings in exterior walls below 16 feet (5 meters) above grade or accessible platform must meet 5-minute FE protection.

e. The interior hardline must provide 5-minute FE protection. This is demonstrated by the 3 mm steel paneling in the drawings. In the public access area where teller windows or transparent partitions are part of the hard line, 5-minute FE protection is required.

f. Where public access areas are behind the hard line, a Diplomatic Security approved non-man passable barrier system must exist to separate the public access area from the general work area.

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