mercer ADVERTISEMENT FOR BIDS.pdf

County of Mercer McDade Administration Building, 640 South Broad Street, P.O. Box 8068, Trenton, NJ 08650-0068

JANITORIAL SERVICES FOR THE MERCER COUNTY PARK

COMMISSION FOR A PERIOD OF ONE (1) YEAR WITH AN OPTION

ONE (1) YEAR

To Be Received

November 25, 2026, at 11:30 A.M.

Prepared By:

Department of Purchasing

AB2026-57

SET-ASIDE BID

AB2026-57 JANITORIAL SERVICES FOR MCPC 2

COUNTY OF MERCER

BIDDER’S DOCUMENT CHECKLIST

Please initial on the lines below for each document/section attesting to the fact that you have read and/or included the documents with your bid.

Required

With

Bid

SUBMISSION REQUIREMENT ( IF CHECKED) Read, Signed

& Submitted

Respondent’s

Initial

A. FAILURE TO SUBMIT ANY OF THESE ITEMS IS MANDATORY CAUSE FOR REJECTION OF BID

Statement of Ownership Disclosure

Acknowledgement of Receipt of Addenda

B. SUBMIT DOCUMENTS AT TIME OF BID RESPONSE DUE DATE

Required Evidence EEO/Affirmative Action Regulations Certificate or Questionnaire- Submit Copy of State Certificate of Employee Information Report

Proposal Page

Cost Proposal

Mercer County Set-Aside Program Certification Form

Signed Insurance and Indemnification Requirements

Exceptions

C. DOCUMENTS REQUIRED PRIOR TO CONTRACT AWARD

New Jersey Business Registration Certificate

Disclosure of Investment Activities in Iran Form

Certificate of Non-Involvement in Prohibited Activities in Russia or Belarus

C. READ ONLY

Americans With Disabilities Act of 1990 Language

Sexual Harassment Guidelines

This checklist is provided for the bidder’s use in assuring compliance with required documentation; however, it does not include all specifications requirements and does not relieve the bidder of the need to read and comply with the specifications.

Name of Respondent: Date:

By Authorized Representative:

Signature:

Print Name & Title:

AB2026-57 JANITORIAL SERVICES FOR MCPC 3

NOTICE TO BIDDERS

Notice is hereby given that on November 25, 2026, at 11:30 A.M. (Prevailing time), electronically sealed bids will be opened and conducted in electronic platform in accord with N.J.A.C. 5:34-1 et. Seq., on BidNet Direct at https://www.bidnetdirect.com/new-jersey/mercercounty at which time and place the electronically sealed bids will be opened publicly and read via live-stream by the Purchasing Agent in the Mercer County McDade Administration

Building, 640 South Broad Street, Room 321 Third Floor, Trenton, New Jersey for:

AB2026-57

SET-ASIDE BID

JANITORIAL SERVICES FOR THE MERCER COUNTY PARK COMMISSION FOR A PERIOD OF ONE (1)

YEAR WITH AN OPTION ONE (1) YEAR

Please note that this bid is designated as a “Set-Aside Contract” and the County intends to pursuant to

N.J.S.A. 40A:11-41, et seq, & Ordinance No. 2018-5, a copy of which is available at :

https://www.mercercounty.org/home/showpublisheddocument/11467/636673482165670000 . The following groups checked below are able to bid on this project:

X Qualified Women’s Business Enterprise X Qualified Minority Business Enterprise

X Qualified Small Business Enterprise X Qualified Veteran Business Enterprise

Specifications and instructions to bidders may be obtained online at https://www.bidnetdirect.com/new-jersey/mercercounty .

BID SUBMISSIONS:

Bids shall be electronically uploaded through the BidNet portal, no physical bids shall be received, opened or honored. Please contact BidNet for any questions or assistance with electronic bid submission

1800-835-4603 Option 2.

NOTE:

It is the bidder’s responsibility to ensure that the bid is uploaded by the bid opening date and time. Any bid response received after the deadline established by the Department of Purchasing will not be accepted, regardless of the method of delivery. Bid documents may be obtained from the bid platform BidNet Direct at https://www.bidnetdirect.com/new-jersey/mercercounty .

BID SUBMISSIONS:

Bids shall be electronically uploaded. NO physical bids shall be received, opened or honored. Please contact BidNet for any questions or assistance with electronic bid submission 1800-835-4603 Option 2.

BID OPENING INFORMATION

Webinar link/password will be posted prior to the bid opening for the Live-Stream of opening. During the bid opening process, the bidders will be announced as well as bid amounts. A bid review providing unit prices will not take place at the openings.

Any Bid Addenda will be issued on the BidNet website https://www.bidnetdirect.com/new-jersey/mercercounty and processed in accordance with N.J.S.A. 40A:11-23(c)(1). All interested bidders should check the website from now through bid opening. It is the sole responsibility of the respondent to be knowledgeable of all addenda related to this procurement.

Bidders are required to comply with the requirements of N.J.S.A.10:5-31 et seq. and N.J.A.C. 17:27.

COUNTY OF MERCER, NEW JERSEY

Purchasing Department 609 989 6710

AB2026-57 JANITORIAL SERVICES FOR MCPC 4

MERCER COUNTY SET-ASIDE PROGRAM CERTIFICATION FORM

Legal Name:

Business of Trade Name:

Business Address:

In order to ensure full compliance with Mercer County Ordinance No. 2018-5, "Establishing

Qualified Minority, Women, Veteran, or Small Business Set Aside Programs," and the laws of the

State of New Jersey, NJ.S.A. 40A:11-40, I, the undersigned, do hereby certify the following:

1.That any and all document(s) submitted by myself or my business are valid and accurate.

2.That I understand my qualifications for this program may be subject to audit.

3.That I understand the terms of this program as explained in Ordinance Number No. 2018-5.

4. That I understand my business must be certified through the State of New Jersey and can be verified on the New Jersey Selective Assistance Vendor Information (NJSAVI) database.

Certification:

I, the undersigned, do hereby certify that, to the best of my knowledge and belief, the foregoing statements made by me are true. I am aware that if any of these statements are willfully false, I am subject to punishment.

AB2026-57 JANITORIAL SERVICES FOR MCPC 5

SPECIFICATIONS FOR

JANITORIAL SERVICES FOR THE MERCER COUNTY PARK COMMISSION

FOR THE PERIOD OF JANUARY 1, 2027, THROUGH DECEMBER 31, 2027; WITH AN OPTION TO

EXTEND THE CONTRACT FOR A PERIOD OF ONE (1) YEAR

INTENT

• The County of Mercer is soliciting bids for Janitorial Services at various locations for the

Mercer County Park Commission. It is the intention of the Mercer County Park

Commission to award a contract to one (1) Contractor to provide janitorial services as defined in the Statement of Work for each listed location; for the period of January

1, 2027, through December 31, 2027, with an option to extend the contract for a period of one (1) year.

• Detailed specifications and requirements are contained in the Statement of Work for each location requiring services. All services shall be performed in accordance with the specifications and schedule referenced in the Statement of Work for each location. The Mercer Park Commission reserves the right to modify schedules as required.

• All labor, supervision, cleaning equipment, cleaning products, soap, trash liners and all paper products for cleaning, restroom stocking and re-stocking services shall be supplied by the Awarded Contractor.

COUNTY DESIGNATED HOLIDAYS

SERVICES ARE NOT REQUIRED ON MERCER COUNTY-DESIGNATED HOLIDAYS

SUB-CONTRACTING

NO SUB-CONTRACTING IS PERMITTED

SITE VISITS

IF BIDDERS ARE INTERESTED IN VISITING ANY OF THE LOCATIONS, PLEASE REACH OUT TO THE

FOLLOWING DESIGNEE:

BRENT KOEHLER, MANAGER

BKOEHLER@MERCERCOUNTY.ORG

609 303-0708

SITE VISITS ARE NOT MANDATORY.

NATURAL PRODUCTS

The County of Mercer and the Mercer County Park Commission prefer that the awarded

Contractor utilize natural cleaning supplies, or equivalent, where possible. Samples of cleaning products shall be provided upon request.

PREFERRED PRODUCTS WHERE POSSIBLE:

• 100% natural ingredients

AB2026-57 JANITORIAL SERVICES FOR MCPC 6

• Non-toxic formulations

• Biodegradable formulations

• No animal testing

• Full ingredient disclosure

• MDS data Sheets for all cleaning products provided by the awarded Contractor shall be submitted by the Awarded Contractor to the Park Commission’s designee.

COST PROPOSAL:

• Bidders shall provide a cost per square footage for each listed facility listed for the initial

Contract year and option year; and the bidder providing the lowest two (2) year total cost shall be awarded the contract.

• Bidders shall provide an hourly rate for any work requested in addition to the work as defined in the Statement of Work for each location.

ADDITIONAL LOCATIONS

• Throughout the term of the Contract, the Park Commission reserves the right to add locations as needs dictate. Pricing for additional locations as identified by the Park

Commission, shall be based on formal pricing provided by the awarded Contractor, based on the square footage of any additional location(s); as defined in the

Statement of Work for any additional location (s) requested by the Park Commission’s designee; and within the current index rate at the time of request.

• Authorization for hourly work in addition to the work as defined in the Statement of

Work for each location, shall be requested and approved by the Park Commission’s designee in writing.

• Site visits for all locations are encouraged and may be arranged by emailing the Park

Commission’s designee.

• All Contract matters, invoicing and correspondence shall be facilitated and approved through the Park Commission’s designee.

PARK COMMISSION DESIGNEE:

BRENT KOEHLER, MANAGER

BKOEHLER@MERCERCOUNTY.ORG

609 303-0708

EXPIRENCE

Respondents shall have a minimum of three (3) years experience providing janitorial services and shall submit examples of said experience with their bid for review.

CONTRACT ADMINISTRATION

The Park Commission and the awarded contractor shall agree to schedule a contract kick-off meeting to familiarize personnel with the terms and conditions of the contract.

AB2026-57 JANITORIAL SERVICES FOR MCPC 7

INVOICING

Invoicing for outlined services shall be emailed monthly to the attention Park

Commission’s designee. For each Contract year, the Park Commission shall receive twelve (12) monthly invoices with each location‘s cost itemized on each monthly invoice.

BACKGROUND CHECKS REQUIRED

The awarded contractor must perform a Criminal Background Check on each potential employee utilizing the property for the duration of the Contract period.

PROPERTY DAMAGE:

In any instance of property damage caused by Contractor negligence, the awarded

Contractor shall report said damages to the Park Commission’s designee as soon as they occur. Repair costs may be deemed the responsibility of the Awarded Contractor.

LOCATIONS:

1. HOWELL LIVING HISTORY FARM, 70 WOODENS LANE, LAMBERTVILLE, NJ 08530

2. MERCER COUNTY WILDLIFE CENTER, 1748 RIVER ROAD, TITUSVILLE, NEW JERSEY 08560

3. MERCER COUNTY HUNT HOUSE, 197 BLACKWELL ROAD, PENNINGTON, NEW JERSEY

08534

4. MERCER COUNTY HUNT BARN, 197 BLACKWELL ROAD, PENNINGTON, NEW JERSEY

08534

5. MERCER COUNTY RECREATION AND EVENTS CENTER, MERCER COUNTY PARK, 1638

OLD TRENTON ROAD, WEST WINDSOR, NJ 08550

6. PARK RANGER HEADQUARTERS – MERCER COUNTY PARK, 334 SOUTH POST ROAD,

WEST WINDSOR, NJ 08550

• JANITORIAL SERVICES SHALL BE PROVIDED AT THE HOWELL LIVING HISTORY FARM FOR

AN AREA OF APPROXIMATELY 3,000 SQUARE FEET IN THE MAIN BUILDING. SERVICE

AREAS SHALL INCLUDE: LOBBY, BATHROOMS, CLASSROOM, KITCHEN AND OFFICES

• JANITORIAL SERVICES SHALL BE PROVIDED AT THE BARN WING FOR A GLASS SURFACE

AREA OF APPROXIMATELY 104 SQ FEET AND A WOODEN FLOOR SURFACE AREA OF

STATEMENT OF WORK FOR JANITORIAL CLEANING SERVICES

FOR THE HOWELL LIVING HISTORY FARM

AB2026-57 JANITORIAL SERVICES FOR MCPC 8

APPROXIMATELY 1,152 SQUARE FEET. SERVICE AREAS SHALL INCLUDE THE CLEANING OF

EIGHT (8) GLASS DOORS AND SWEEPING AND MOPPING OF THE WOODEN FLOOR.

• THE HOWELL LIVING HISTORY FARM LOCATIONS SERVICE PUBLIC RESTROOMS THAT HAVE

HISTORICALLY REQUIRED APPROXIMATELY 30-60 CASES OF TOILET PAPER; AND 25-40

CASES OF PAPER TOWELS ANNUALLY.

• CLEANING SCHEDULE REQUIREMENTS FOR THE PERIOD OF JANUARY 1, 2027, THROUGH

DECEMBER 31, 2027; AND FOR THE OPTION YEAR PERIOD OF JANUARY 1, 2028, THROUGH

DECEMBER 31, 2028, FOR THE HOWELL LIVING HISTORY FARM ARE AS FOLLOWS:

SCHEDULE OF SERVICES:

MAIN BUILDING

JANUARY 1, 2027, THROUGH DECEMBER 31, 2027

DAY TIME WINDOW OF SERVICE AREAS

TO

CLEAN

• January 1st, 2027 – January 19th,

• MONDAY: 7AM-10AM ALL

• January 20th, 2027 – December

4th, 2027

• MONDAY: 7AM-10AM

• TUESDAY-FRIDAY: 5PM-

7PM

ALL

• December 5th, 2027 –

December 31st, 2027

• MONDAY: 7AM-10AM ALL

MAIN BUILDING

OPTION YEAR PERIOD: JANUARY 1, 2028, THROUGH DECEMBER 31, 2028

DAY TIME WINDOW OF SERVICE AREAS

TO

CLEAN

• JANUARY 1, 2028 – January

18th, 2028

• January 19th, 2028 – December

2nd, 2028

• MONDAY: 7AM-10AM

• TUESDAY-FRIDAY: 5PM-

7PM

ALL

• December 3rd, 2028 –

December 31st, 2028

BARN WING GLASS DOORS

AB2026-57 JANITORIAL SERVICES FOR MCPC 9

DAY TIME WINDOW OF SERVICE AREAS

TO

CLEAN

• January 1, 2027, through

December 31, 2027

• MONDAY: 7AM-10AM GLASS

DOORS

BARN WING GLASS DOORS

DAY TIME WINDOW OF SERVICE AREAS

TO

CLEAN

• January 1, 2028, through

December 31, 2028

• MONDAY: 7AM-10AM GLASS

DOORS

BARN WING WOODEN FLOOR

DAY TIME WINDOW OF SERVICE AREAS TO

CLEAN

• February 1, 2027, through

November 30, 2027

• EXCLUDES MONTHS OF DEC-

JAN

• MONDAY: 7AM-10AM WOODEN

FLOOR

BARN WING WOODEN FLOOR

DAY TIME WINDOW OF SERVICE AREAS TO

CLEAN

• February 1, 2028, through

November 30, 2028

• EXCLUDES MONTHS OF DEC-

JAN

• MONDAY: 7AM-10AM WOODEN

FLOOR

SPECIFICATIONS FOR JANITORIAL CLEANING SERVICES

AT THE HOWELL LIVING HISTORY FARM

SERVICEN REQUIREMENTS FOR MAIN BUILDING INDLUDE: LOBBY, BATHROOMS,

CLASSROOM, KITCHEN, OFFICES.

AB2026-57 JANITORIAL SERVICES FOR MCPC 10

1. Empty all wastebaskets, supply and replace trash liners as required. Supply trash bags and haul trash to designated waste bins.

2. Vacuum all carpets, rugs and mats, and spot clean any and all stains.

3. Dust mop lobby with approved chemically treated dust free implements. Clean door thresholds. Damp mop as needed to remove any stains and scuff marks.

4. Clean all interior doors, door frames and partitions to remove all fingerprints, smudges and dirt. Dust top of lobby display case.

5. Wipe down all entrance and exit doors, door frames and signage, to remove all fingerprints, smudges and dirt.

6. Clean all sinks, toilet bowls and urinals using a germicidal disinfectant solution and wet mop bathrooms.

7. Clean and disinfect wall tile, shower stalls, and lavatory partitions as needed, paying special attention to areas under soap and paper towel dispensers.

8. Fill toilet tissue holders, soap dispensers and paper towel dispensers.

9. Wet mop classroom and coffee room floors.

10. Strip and wax all vinyl floors ANNUALLY with six (6) coats of wax.

11. Clean and shampoo all carpets, rugs and mats SEMI-ANNUALLY.

12. Clean with damp cloth MONTHLY: lobby walls, beams, light fixtures and moldings.

13. Wash and wax wood floor in lobby SEMI-ANNUALLY.

SPECIFICATIONS FOR HOWELL FARM BARN WING

SERVICE REQUIREMENTS FOR THE BARN WING INCLUDE THE SURFACE ARE OF THE WOODEN

FLOOR AND THE SURFACE AREA OF EIGHT (8) GLASS DOORS *EXCUDING GLASS ABOVE THE

DOORS.

1. Clean all glass doors (8) inside and outside ONCE PER WEEK ON MONDAYS.

EXCLUDES WINDOWS ABOVE THE DOORS.

2. Sweep and Mop Wooden Floor ONCE PER WEEK ON MONDAYS; EXCLUDES THE

MONTHS OF DECEMBER & JANUARY.

AB2026-57 JANITORIAL SERVICES FOR MCPC 11

• JANITORIAL SERVICES SHALL BE PROVIDED AT THE MERCER COUNTY WILDLIFE CENTER

FOR AN AREA OF APPROXIMATELY 2,800 SQUARE FEET. SERVICE AREAS SHALL INCLUDE:

THE LOBBY, BATHROOMS, PUBLIC EDUCATION LIBRARY, VOLUNTEER LOUNGE, OFFICES

AND HALLWAYS. *WILDLIFE PATIENT CARE ROOMS ARE EXCLUDED

• CLEANING SCHEDULE REQUIREMENTS FOR THE PERIOD OF JANUARY 1, 2027, THROUGH

DECEMBER 31, 2027; AND FOR THE OPTION YEAR PERIOD OF JANUARY 1, 2028,

THROUGH DECEMBER 31, 2028, FOR THE WILDLIFE CENTER ARE AS FOLLOWS:

DAY TIME WINDOW OF SERVICE AREAS TO

CLEAN

• MONDAY

• WEDNESDAY

• FRIDAY

• BEFORE 7AM

• AFTER 8PM

• ALL

CLEAN

• MONDAY

• WEDNESDAY

• FRIDAY

• BEFORE 7AM

• AFTER 8PM

SPECIFICATIONS FOR JANITORIAL SERVICES

AT MERCER COUNTY WILDLIFE CENTER

1. Clean all interior doors, doorframes and partitions to remove all fingerprints, smudges and dirt.

2. Wipe down all entrance and exit doors, doorframes and signage, to remove all

3. Clean all sinks, toilet bowls and urinals using a germicidal disinfectant solution and wet mop bathrooms.

4. Clean and disinfect wall tile, paying special attention to areas under soap and paper towel dispensers.

STATEMENT OF WORK FOR JANITORIAL SERVICES

AT THE MERCER COUNTY WILDLIFE CENTER

AB2026-57 JANITORIAL SERVICES FOR MCPC 12

5. Fill toilet tissue holders, soap dispensers and paper towel dispensers.

6. Sweep and Wet mop lobby, public education, library, volunteer lounge, office, conference room and hallways.

7. Wipe down all countertops, appliances and tables, clean and wash sinks.

8. Empty trash in those rooms and all bathrooms.

9. Empty the recycling container in the volunteer lounge. Recycle dumpster is located behind the trash dumpster.

10. Dust windowsills and walls WEEKLY. (MONDAYS’)

11. Dust furniture monitors and counter tops lobby, public education, library, volunteer lounge, office and conference room WEEKLY. (MONDAYS’)

12. Machine buff all vinyl floors. MONTHLY. (FIRST WEEK OF MONTH)

13. Strip and wax all vinyl floors ANNUALLY with six (6) coats of wax. (JANUARY OF EACH

CONTRACT YEAR)

14. Clean all windows inside BI-ANNUALLY. (APRIL & MAY OF EACH CONTRACT YEAR)

JANITORIAL SERVICES SHALL BE PROVIDED AT THE HISTORIC HUNT HOUSE FOR AN AREA OF

APPROXIMATELY 4,568.00 SQUARE FEET. THE 1ST FLOOR IS 2,430 SQUARE FEET AND 2ND

FLOOR IS 2,138 SQUARE FEET. SERVICE AREAS SHALL INCLUDE: THE LOBBY, BATHROOMS,

CONFERENCE ROOM, KITCHEN, COFFEE ROOM, OFFICES

CLEANING SCHEDULE REQUIREMENTS FOR THE PERIOD OF JANUARY 1, 2027, THROUGH

DECEMBER 31, 2028, FOR THE HISTORIC HUNT HOUSE ARE AS FOLLOWS:

CLEAN

• MONDAY

• WEDNESDAY

• SATURDAY

• 5:30 PM – 7:30AM • ALL

• AS NOTED

BELOW

AT THE HISTORIC HUNT HOUSE

AB2026-57 JANITORIAL SERVICES FOR MCPC 13

CLEAN

• MONDAY

• WEDNESDAY

• SATURDAY

• 5:30 PM – 7:30AM • ALL

• AS NOTED

BELOW

AT THE HISTORIC HUNT HOUSE

1. Empty all wastebaskets, supply and replace plastic liners 3X PER WEEK (M,W,S).

Supply plastic bags and haul trash to designated waste bins

2. Vacuum all carpets, rugs and mats, and spot clean any and all stains 3X PER WEEK

(M,W,S).

3. Dust mop lobby with approved chemically treated dust free implements. Clean door thresholds. Damp mop to remove any stains and scuff marks 3X PER WEEK smudges and dirt. Damp mop hardwood floors 1x per week.

5. Wipe down all entrance and exit doors, interior and exterior, door frames and signage to remove all fingerprints, smudges and dirt 3X PER WEEK (M,W,S).

wet mop bathrooms 3X PER WEEK (M,W,S). Machine buff floors 1X PER MONTH.

7. Clean and disinfect wall tile and lavatory partitions as needed, paying special attention to areas under soap and paper towel dispensers 3X PER WEEK (M,W,S).

8. Fill toilet tissue holders, soap dispensers and paper towel dispensers 3X PER WEEK

9. Wet mop break room and coffee room floors Wipe down all countertops, appliances and tables, clean and wash sinks. Machine scrub floor. 3X PER WEEK

10. Strip and wax kitchen vinyl floor 1X PER MONTH

11. Clean and shampoo all carpets, rugs and mats SEMI-ANNUALLY.

AB2026-57 JANITORIAL SERVICES FOR MCPC 14

12. Clean all windows inside BI-ANNUALLY.

13. Dust windowsills, walls and light fixtures 3X PER WEEK (M,W,S).

14. Dust reception area furniture (including information counter, coffee table, chairs

3X PER WEEK (M,W,S).

15. Clean with damp cloth: lobby walls, light fixtures and moldings MONTHLY.

JANITORIAL SERVICES SHALL BE PROVIDED AT THE HISTORIC HUNT BARN FOR AN APPROXIMATELY

7,432_SQUARE FEET.SERVICE AREAS SHALL INCLUDE: THE LOBBY, STAIRWELL, BATHROOMS,

CONFERENCE ROOM, KITCHEN, BREAK ROOM, COFFEE ROOM, AND OFFICES

DECEMBER 31, 2028, FOR THE HISTORIC HUNT BARN ARE AS FOLLOWS

CLEAN

• MONDAY

• WEDNESDAY

• SATURDAY

• 5:30 PM – 7:30AM • ALL

CLEAN

• MONDAY

• WEDNESDAY

• SATURDAY

• 5:30 PM – 7:30AM • ALL

AT THE HISTORIC HUNT BARN

16. Empty all wastebaskets, supply and replace plastic liners 3X PER WEEK (M,W,S).

Supply plastic bags and haul trash to designated waste bins

AT THE HISTORIC HUNT BARN

AB2026-57 JANITORIAL SERVICES FOR MCPC 15

17. Vacuum all carpets, rugs and mats, and spot clean any and all stains 3X PER WEEK

18. Dust mop lobby and stairwell with approved chemically treated dust free implements. Clean door thresholds. Damp mop to remove any stains and scuff marks 3X PER WEEK (M,W,S).

19. Clean all interior doors, door frames and partitions to remove all fingerprints, smudges and dirt. Damp mop hardwood floors 1x per week.

20. Wipe down all entrance and exit doors, interior and exterior, door frames and signage to remove all fingerprints, smudges and dirt 3X PER WEEK (M,W,S).

21. Clean all sinks, toilet bowls and urinals using a germicidal disinfectant solution and wet mop bathrooms 3X PER WEEK (M,W,S). Machine buff floors 1X PER MONTH.

22. Clean and disinfect wall tile and lavatory partitions as needed, paying special attention to areas under soap and paper towel dispensers 3X PER WEEK (M,W,S).

23. Fill toilet tissue holders, soap dispensers and paper towel dispensers 3X PER WEEK

24. Wet mop break room and coffee room floors Wipe down all countertops, appliances and tables, clean and wash sinks. Machine scrub floor. 3X PER WEEK

25. Strip and wax kitchen vinyl floor 1X PER MONTH

26. Clean and shampoo all carpets, rugs and mats SEMI-ANNUALLY.

27. Clean all windows inside BI-ANNUALLY.

28. Dust windowsills, walls and light fixtures 3X PER WEEK (M,W,S).

29. Dust reception area furniture (including information counter, coffee table, chairs

3X PER WEEK (M,W,S).

30. Clean with damp cloth: lobby walls, light fixtures and moldings MONTHLY

JANITORIAL SERVICES SHALL BE PROVIDED AT THE MERCER COUNTY RECREATION AND

EVENTS CENTER FOR AN AREA OF APPROXIMATELY 2,200 SQUARE FEET. SERVICE AREAS

SHALL INCLUDE: LOBBY, BATHROOMS, CONFERENCE ROOM AND OFFICES

AT THE RECREATION AND EVENTS HOUSE/CENTER

AB2026-57 JANITORIAL SERVICES FOR MCPC 16

DECEMBER 31, 2028, FOR THE RECREATION AND EVENTS HOUSE/CENTER ARE AS FOLLOWS:

SCHEDULE OF SERVICES

DAY TIME WINDOW OF

SERVICE

AREAS TO CLEAN

• TUESDAY

• FRIDAY

• 5PM – 7:30AM

• 5PM – 7:30AM

• REFER TO BELOW LISTED

SERVICE

AREAS TO CLEAN

• TUESDAY

• FRIDAY

• 5PM – 7:30AM

• 5PM – 7:30AM

AT THE RECREATION AND EVENTS HOUSE/CENTER

1. Empty all wastebaskets, supply and replace plastic liners. Supply plastic bags and haul trash to designated waste bins.

2. Vacuum all carpets, rugs and mats, and spot clean any and all stains.

3. Dust and mop lobby with approved chemically treated dust free implements.

Clean door thresholds. Damp mop to remove any stains and scuff marks.

smudges and dirt.

5. Wipe down all entrance and exit doors, door frames and signage, to remove all wet mop bathrooms. Machine buff floors daily.

7. Clean and disinfect wall tile and lavatory partitions as needed, paying special attention to areas under soap and paper towel dispensers.

8. Fill toilet tissue holders, soap dispensers and paper towel dispensers.

AB2026-57 JANITORIAL SERVICES FOR MCPC 17

9. Clean conference room; dust area furniture.

10. Clean and shampoo all carpets, rugs and mats SEMI-ANNUALLY.

11. Clean all windows inside and outside BI-ANNUALLY.

12. Dust windowsills, walls and light fixtures.

13. Dust reception area furniture (including information counter, shelves, and monitor);

also, desks (in office area).

14. Clean with damp cloth MONTHLY: lobby walls, beams, light fixtures and moldings

15. Clean all glass doors and windows inside and outside WEEKLY

JANITORIAL SERVICES SHALL BE PROVIDED AT THE PARK RANGER HEADQUARTERS FOR AN

AREA OF APPROXIMATELY 1,000 SQUARE FEET. SERVICE AREAS SHALL INCLUDE: LOBBY

ENTRANCE, OFFICES, MEETING ROOM, LOCKER ROOM, BATHROOMS

DECEMBER 31, 2028, FOR THE PARK RANGER HEADQUARTERS ARE AS FOLLOWS:

SCHEDULE OF SERVICES

SERVICE

AREAS TO CLEAN

• MONDAY

• FRIDAY

• 8:30AM – 4:30PM

• 8:30AM – 4:30PM

SERVICE

AREAS TO CLEAN

• MONDAY

• FRIDAY

• 8:30AM – 4:30PM

• 8:30AM – 4:30PM

AT THE PARK RANGER HEADQUARTERS

AB2026-57 JANITORIAL SERVICES FOR MCPC 18

AT THE PARK RANGER HEADQUARTERS

1. Empty all wastebaskets, supply and replace plastic liners. Remove all trash to designated trash bins (WEEKLY).

2. Vacuum all carpets, rugs and mats. Spot clean any and all stains (WEEKLY).

3. Mop all vinyl floors, strip and wax 1X MONTH.

4. Dust and clean all interior doors, door frames, remove all smudges and dirt

(WEEKLY).

5. Wipe down with damp cloth all exit signs and interior signage (WEEKLY).

6. Clean all sinks, toilet bowls, urinals, using germicidal disinfectant solution. Wet mop all floors in bathrooms and locker room (WEEKLY).

7. Clean and disinfect wall tile, lavatory partitions. Pay special attention to under soap and paper towel dispensers (WEEKLY).

8. Fill toilet tissue, paper towel, and soap dispensers (WEEKLY).

AB2026-57 JANITORIAL SERVICES FOR MCPC 19

COUNTY OF MERCER

ACKNOWLEDGMENT OF RECEIPT OF ADDENDA

The undersigned Bidder hereby acknowledges receipt of the following Addenda:

Addendum Number Dated Acknowledge Receipt

(initial)

Acknowledged for: __________________________________________

(Name of Bidder)

By: _________________________________________

(Signature of Authorized Representative)

Name: ______________________________________

(Print or Type)

Title: ________________________________________

Date: ________________________________________

AB2026-57 JANITORIAL SERVICES FOR MCPC 20

INSTRUCTIONS TO BIDDERS AND STATUTORY REQUIREMENTS

SUBMISSION OF BIDS

A. Electronically sealed bids shall be received by the County of Mercer in accordance with public advertisement as required by law, with a copy of said notice being attached hereto and made a part of these specifications.

B. Bids shall be electronically uploaded. NO physical bids shall be received, opened or honored. Electronically sealed bids will be opened and conducted in electronic platform in accord with N.J.A.C. 5:34-1 et. Seq., on BidNet Direct at https://www.bidnetdirect.com/new-jersey/mercercounty .

C. It is the bidder's responsibility that bids are presented to the County at the time and at the place designated.

D. The Mercer County Park Commission and the Mercer County Library System are considered agencies of the County entitled to participate in the contract(s) resulting from this bid.

E. Sealed bids forwarded to the County before the time of opening of bids may be withdrawn upon written application of the bidder. Once bids have been opened, they shall remain firm for a period of sixty (60) calendar days.

F. All prices and amounts must be written in ink or preferably machine-printed. Bids containing any conditions, omissions, unexplained erasures or alterations, items not called for in the bid proposal form, attachment of additive information not required by the specifications, or irregularities of any kind, may be rejected by the County. Any changes, whiteouts, strikeouts, etc. in the bid must be initialed in ink by the person signing the bid.

G. Each bid proposal form must give the full business address, business phone, fax, e-mail if available, the contact person of the bidder, and be signed by an authorized representative as follows:

• Bids by partnerships must furnish the full name of all partners and must be signed in the partnership name by one of the members of the partnership or by an authorized representative, followed by the signature and designation of the person signing.

• Bids by corporations must be signed in the legal name of the corporation, followed by the name of the State in which incorporated and must contain the signature and designation of the president, secretary or other person authorized to bind the corporation in the matter.

• Bids by sole-proprietorship shall be signed by the proprietor.

• When requested, satisfactory evidence of the authority of the officer signing shall be furnished.

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H. Bidder should be aware of the following statutes that represent “Truth in Contracting” laws:

• N.J.S.A. 2C:21-34, et seq. governs false claims and representations by bidders. It is a serious crime for the bidder to knowingly submit a false claim and/or knowingly make material misrepresentation.

• N.J.S.A. 2C:27-10 provides that a person commits a crime if said person offers a benefit to a public servant for an official act performed or to be performed by a public servant, which is a violation of official duty.

• N.J.S.A. 2C:27-11 provides that a bidder commits a crime if said person, directly or indirectly, confers or agrees to confer any benefit not allowed by law to a public servant.

• Bidder should consult the statutes or legal counsel for further information.

J. Contract shall be awarded to the lowest responsible bidder as declared by the County of

Mercer. The contract awarded between the County of Mercer and the successful bidder shall establish the contractual obligation regarding specific items, specifications and services to be provided to the county.

K. Successful bidder shall not assign, transfer, convey sublet or otherwise dispose of the contract or any part thereof to anyone without the written consent of the County of

Mercer.

L. The County of Mercer reserves the right in the event of unsatisfactory service to cancel the contract awarded to the successful bidder and procure the goods or services from other sources and hold the contractor responsible for any excess cost.

M. The successful bidder agrees that he will make no claim for additional payment or any other concession because of any misrepresentation or misunderstanding of the contract on his part, or of any failure to fully acquaint himself with any conditions relating to the contract.

N. Bidders are cautioned to fill in all information as requested on the proposal forms to serve as a basis for making awards. The county, without invalidating the contract, may order changes consisting of additions, deletions or modifications and the contract sum shall be adjusted accordingly.

P. Bidder shall list all deviations from the specifications as contained herein when returning proposal as specified.

Q. The bidder, if awarded a contract, agrees to protect, defend and save harmless the

County of Mercer against any damage for the payment for the use of any patented material process, article or device that may enter into the manufacture, construction or form a part of the work covered by his contract, and he further agrees to indemnify and save harmless the County of Mercer from suits or actions of every nature and description

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brought against it, for or on account of any injuries or damages received or sustained by any parties, by, or from any acts of the contractor, his servants or agents.

R. Bidder must provide Certificate of insurance in a form and amount acceptable to the

County of Mercer including General Liability, Automobile, Workman’s Compensation and such other coverage as may be deemed necessary by the County of Mercer for the work, services or goods being bid.

S. Bidder may be required to submit financial statements unless a guarantee by certified check, cashier’s check or bid bond, or surety certificate is required. Refer to Bidder’s

Checklist.

T. BIDDERS SHALL PROVIDE TRADE SECRET OR PROPRIETARY INFORMATION UNDER SEPARATE

COVER WITH THE BID RESPONSE.

U. SOURCE OF SPECIFICATIONS/BID PACKAGES Official County bid packages for routine goods and services are available from on the county website www.mercercounty.org at no cost to the vendor. All addenda are posted on this site. Potential bidders are cautioned that they are bidding at their own risk if a third party supplied the specifications that may or may not be complete. As such, The County is not responsible for third party supplied specifications. All addenda so issued shall become part of the specification and bid documents, and shall be acknowledged by the bidder by completing the Acknowledgement of Receipt of Addenda form.

V. The County reserves the right to purchase items from state contract or other county contracts, co-op vendors and/or in the open market, if such use serves the interest of the

County. The County reserves the right to bid separately for any commodity.

W. CAUSES FOR REJECTING BIDS

Bids may be rejected pursuant to N.J.S.A. 40A:11-13.2.

INTERPRETATION AND ADDENDA, CHALLENGE TO SPECIFICATIONS

The bidder understands and agrees that its bid is submitted on the basis of the specifications prepared by the County. The bidder accepts the obligation to become familiar with these specifications.

Bidders are expected to examine the specifications and related documents with care and observe all their requirements. Ambiguities, errors or omissions noted by bidders should be promptly reported in writing to the Purchasing Agent. In the event the bidder fails to notify the

County of such ambiguities, errors or omissions, the bidder shall be bound by the bid.

No oral interpretation of the meaning of the specifications will be made to any bidder. Every request for an interpretation shall be in writing, addressed to the Purchasing Agent. In order to be given consideration, written requests for interpretation must be received at least ten (10) days prior to the date fixed for the opening of the bids. Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the specifications, and will be distributed to all prospective bidders, in accordance with Statute. All addenda so issued shall

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become part of the contract documents, and shall be acknowledged by the bidder in the bid.

The County’s interpretations or corrections thereof shall be final.

If the amount shown in words and its equivalent figures do not agree, the written words shall be binding. Ditto marks are not considered writing or printing and shall not be used. In the event that there is a discrepancy between the unit prices and the extended totals, the unit prices shall prevail. In the event there is an error of the summation of the extended totals, the computation by the County of the extended totals shall govern.

Any prospective bidder who wishes to challenge a bid specification shall file such challenges in writing with the contracting agent no less than three business days prior to the opening of the bids. Challenges filed after that time shall be considered void and having no impact on the contracting unit or the award of contract.

BRAND NAMES, STANDARDS OF QUALITY AND PERFORMANCE

Only manufactured and farm products of the United States, wherever available, shall be used on this contract in accordance with prevailing statutes.

Brand names and or descriptions used in this bid are to acquaint bidders with the type of commodity desired and will be used as a standard by which alternate or competitive materials offered will be judged. Competitive items must be equal to the standard described and be of the same quality of work. Variations between materials described and the materials offered are to be fully explained by the bidder on a separate sheet and submitted with the proposal form.

Vendor's literature will not suffice in explaining exceptions to these specifications. In the absence of any changes by the bidder, it will be presumed and required that materials as described in the proposal be delivered.

It is the responsibility of the bidder to demonstrate the equivalency of item(s) offered. The County reserves the right to evaluate the equivalency of a product which, in its deliberations, meets its requirements.

The contractor shall hold and save harmless the County, its officers, agents, servants, and employees, from any liability of any nature and kind for or on account of the use of any copyrighted or uncopyrighted composition, secret process, patented or unpatented invention or article furnished or used in the performance of this contract.

Wherever practical and economical to the County, it is desired that recycled or recyclable products be provided. Please indicate when recycled products are being offered.

In submitting its bid, the bidder certifies that the goods and services to be furnished will not infringe upon any valid patent or trademark and that the successful bidder shall, at its own expense, defend any and all actions or suits charging such infringement, and will save the County harmless from any damages resulting from such infringement.

MULTI-BRAND MANUFACTURER’S

Specifications for a contract item may include a specific manufacturer's brand and model number or equivalent. The product brand or brands referenced in the specifications shall be restricted to one brand produced or manufactured by a multi-brand commercial products manufacturer.

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PRICING INFORMATION FOR PREPARATION OF BIDS

The County is exempt from any local, state or federal sales, use or excise tax.

Estimated Quantities (Open-End Contracts): The County has attempted to identify the item(s) and the estimated amounts of each item bid to cover its requirements; however, past experience shows that the amount ordered may be different than that submitted for bidding. The right is reserved to decrease or increase the quantities specified in the specifications pursuant to N.J.A.C.

5:30-11.2 and 11.10. NO MINIMUM PURCHASE IS IMPLIED OR GUARANTEED.

Contractor shall be responsible for obtaining any applicable permits or licenses from any government entity that has jurisdiction to require the same. All bids submitted shall have included this cost.

Bidders shall insert prices for furnishing goods and services required by these specifications. Prices shall be net, including any charges for packing, crating, containers, etc. All transportation charges shall be fully prepaid by the contractor, F.O.B. destination and placement at locations specified by the County. As specified, placement may require inside deliveries. No additional charges will be allowed for any transportation costs resulting from partial shipments made for the contractor's convenience.

METHOD OF CONTRACT AWARD

The length of the contract shall be stated in the technical specifications. Pursuant to requirements of

N.J.A.C. 5:30-5.1 et seq., any contract resulting from this bid shall be subject to the availability and appropriation of sufficient funds annually. Please see Section entitled Termination of Contract

If the award is to be made on the basis of a base bid only, it shall be made to that responsible bidder submitting the lowest base bid.

If the award is to be made on the basis of a combination of a base bid with selected options, it shall be made to that responsible bidder submitting the lowest net bid.

The County may also elect to award the contract on the basis of unit prices.

The form of contract shall be submitted by the County to the successful bidder. Terms of the specifications/bid package prevail. Bidder exceptions must be formally accepted by the County.

TERMINATION OF CONTRACT

A. If, through any cause, the contractor shall fail to fulfill in a timely and proper manner obligations under the contract or if the contractor shall violate any of the requirements of the contract, the

County shall there upon have the right to terminate the contract by giving written notice to the contractor of such termination and specifying the effective date of termination. Such termination shall relieve the County of any obligation for balances to the contractor of any sum or sums set forth in the contract. County will pay only for goods and services accepted prior to termination.

B. Notwithstanding the above, the contractor shall not be relieved of liability to the County for damages sustained by the County by virtue of any breach of the contract by the contractor and the

County may withhold any payments to the contractor for the purpose of compensation until such time as the exact amount of the damage due the County from the contractor is determined.

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C. The contractor agrees to indemnify and hold the County harmless from any liability to subcontractors or suppliers concerning payment for work performed or goods supplied arising out of the lawful termination of the contract by the County under this provision.

D .In case of default by the contractor, the County may procure the goods or services from other sources and hold the contractor responsible for any excess cost.

E. Continuation of the terms of the contract beyond the fiscal year is contingent on availability of funds in the following year's budget. In the event of unavailability of such funds, the County reserves the right to cancel the contract.

F. ACQUISITION, MERGER, SALE AND/OR TRANSFER OF BUSINESS, ETC.

It is understood by all parties that if, during the life of the contract, the contractor disposes of his/her business concern by acquisition, merger, sale and or/transfer or by any means convey his/her interest(s) to another party, all obligations are transferred to that new party. In this event, the new vendor will be required to submit all documentation/legal instruments that were required in the original bid/contract. Any change shall be approved by the County.

G. The contractor will not assign any interest in the contract and shall not transfer any interest in the same without the prior written consent of the County.

H. The County of Mercer reserves the right, at its option, to terminate this contract upon giving thirty

(30) days written notice to the contractor. Such termination shall relieve the County of any obligation for balances to the contractor of any sum or sums set forth in the contract. County will pay only for goods and services accepted prior to termination.

PAYMENT

No payment will be made unless duly authorized by the County of Mercer’s authorized representative and accompanied by proper documentation. Payment will be made in accordance with the County of Mercer’s policy and procedures.

TRANSITIONAL PERIOD

In the event services are terminated by contract expiration or by voluntary termination by either the Contractor or The County of Mercer, the Contractor shall continue all terms and conditions of said contract for a period not to exceed thirty (30) days at the County’s request.

NEW JERSEY SALES TAX

In submitting a bid, the Contractor certifies that the total base bid set forth does not include any

New Jersey Sales Tax, and he further certifies that in the event of a successful bid, bidder will only apply for an exemption for materials or supplies to be used in connection with County property.

Contractor’s Exemption Purchase Certificate, Form ST-13, issued by the State of New Jersey

Division of Taxation, Sales Tax Bureau, shall be completed and presented to his suppliers for material used to make any permanent change to a County Building on this contract.

http://www.state.nj.us/treasury/taxation/pdf/other_forms/sales/st13.pdf

STATISTICAL DATA REPORT

If requested, the contractor shall provide in writing to the County, a statistical data report

Identifying all goods and or services provided.

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LATE FEE POLICY

The County of Mercer pays vouchers bi-weekly, thus vendors, in most cases are paid in less than

30 days, if the vendor has complied by responding promptly with delivery, a signed voucher and an original invoice. We can pay only for goods and services rendered and late fees and service charges are not appropriated for such purposes. All County employees are reminded that no one is authorized to sign a letter of credit or any other document that represents a legal commitment on the part of the County without a specific authorization from our governing body or through a resolution that grants the same. All credit applications or similar forms are carefully read in Finance and terms the County does not agree to, are stricken.

TIE BIDS: Tie bids will be decided by the County of Mercer.

DEMONSTRATION AND SAMPLE

If so requested, the vendor shall provide demonstration. If so requested, the vendor shall submit a sample of the units or merchandise.

MANUFACTURERS’ NAMES

Any manufacturers’ names, trade names, brand names or catalog numbers used in the specifications are for the purpose of describing and establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand, which meets or exceeds the quality of the specifications listed for any item.

AWARD/REJECTION

In accordance with N.J.S.A. 40A:11-24, all contracts will be awarded or all bids will be rejected within sixty (60) days of the receipt of bids unless vendor agrees to extend for a longer period of time.

AVAILABILITY OF FUNDS

Pursuant to statutory requirements, any contract resulting from this bid shall be subject to the availability and appropriation of sufficient funds annually.

MULTIPLE BIDS NOT ALLOWED

More than one bid from an individual, a firm or partnership, a corporation or association under the same or different names shall not be considered.

FAILURE TO ENTER CONTRACT

Should the bidder, to whom the contract is awarded, fail to enter into a contract within 21 days, Sundays and holidays excepted, the County of Mercer may then, at its option, retain the bidder’s bid deposit/bond and accept the bid of the next lowest responsible bidder.

INQUIRIES

All questions and information pertaining to this proposal shall be directed to the Department of

Purchasing at (609) 989-6710.

COMMUNICATIONS AFTER THE BID OPENING

It is highly improper for a bidder after bid opening to contact any representative of the County of Mercer to discuss the bids. The solicitation package contains all documents and instructions.

These may be supplemented by any comments you wish to make. Such additional material and comments must be submitted with the bid. Should there be any questions concerning the

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bid submitted, you will be contacted by a representative of the County of Mercer and any discussion or contact will be limited to the questions of the representative.

INDEX RATE

If the County of Mercer desires to extend a contract under the provisions of N.J.S.A. 40A:11-15 or

N.J.S.A. 18A:18A-42, the index rate is the basis to determine the appropriate increase in the contract price. The following are the requirements for using this provision: Contracts for services, the statutory length of which is for three years or less, may only include provisions for no more than one (1) two-year or two (2) one-year extensions. The original bid specifications and contract must include language that explains the possibility for an extension.

W-9

Successful bidder/respondent shall complete A W-9 Form and submit to the Purchasing

Department prior to the contract award. The form is available at the following link:

www.irs.gov/pub/irs-pdf/fw9.pdf

SAFETY PROGRAM:

Observe all rules and regulations of the Federal, State, and local health officials, including regulations concerning construction safety and health standards. At the preconstruction meeting, submit to the County approval a written safety program that meets or exceeds the minimum requirements of the Contract and applicable State or Federal regulations. Include at a minimum the following:

1. Description. Describe in detail how the safety program is implemented and monitored.

Provide guidelines for protecting personnel from hazards associated with Project operations and activities. Establish the policies and procedures for safety practices that are necessary for the Work to be in compliance with the requirements of OSHA and other

State and Federal regulatory agencies with jurisdiction, rules, regulations, standards, or guidelines in effect at the time the Work is in progress.

2. Certification, Responsibility, and Identification of Personnel. Identify the qualified safety professional responsible for developing the safety program and provide that person's qualifications for developing the safety program including, but not be limited to, education, training, certifications, and experience in developing this type of safety program. Provide a certification, executed by the qualified safety professional that developed the safety program, stating that the safety program complies with the rules, regulations, standards, and guidelines in effect at the time the Work is in progress, of OSHA, and other applicable Federal, State, and local regulatory agencies having jurisdiction.

Identify a safety officer and designate the on-site supervisory-level personnel responsible for implementing and monitoring the safety program until Acceptance and having the authority to take prompt corrective measures to eliminate hazards, including the authority to stop work. Include documentation of training provided to the on-site supervisory-level personnel. For work that requires a competent person as defined by OSHA, ensure that the person is capable of identifying existing and predictable hazards and has the authority to take prompt corrective measures to eliminate the hazards, including the authority to

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stop work. Include documentation of the qualifications of such competent persons identified, including certifications received.

3. Elements of the Program. Include information and procedures for the following elements:

a. Chain of Command. Include the responsibilities of the management, supervisor, safety officer, and employees.

b. Traffic Control Coordinator. Include the name and contact information.

c. Environmental Manager. Include the name and contact information.

d. Local Emergency Telephone Numbers. Include police, fire, medical

e. Procedures for Handling Emergencies. Provide guidelines for handling emergencies, including emergency action plans for accidents involving death or serious injury, property damage, fires, explosions, and severe weather. Include the emergency contact information of the Contractor's personnel responsible for handling emergencies.

f. Training Topics. Include regulatory and jobsite toolbox meetings. Include the documentation from the training and an attendance sheet for each.

g. Contractor's Safety Rules. Include housekeeping procedures and personal protective equipment requirements.

h. Employee Disciplinary Policy. Include the violation forms.

i. Safety Checklists. Include project safety-planning, emergency plans and…