Memo_for_AMC_Surveillance_Renewal_1.pdf
PDF 193 KB Posted
- Attached to
- CCTV Preventative Maintenance, Installation, and Network Cabling Services (Re-Solicitation)
- Solicitation number
- 26-007
- Issued by
- Broward County, Florida
About this file
This is a memorandum from the City of Dania Beach Department of Finance recommending approval of an annual quote from AMC Surveillance Camera & Electronics for preventive maintenance and on-call services related to the city's surveillance camera system. The city has utilized AMC's services since 2013 for citywide surveillance camera needs and proposes to continue this relationship. The preventive maintenance and on-call services are designed to address equipment malfunctions, vandalism, damage from inclement weather, and technician labor costs. The service calls portion is billed on an as-needed basis and represents contingency funding rather than a guaranteed expense.
The total annual cost for the preventive maintenance and on-call services is $33,660, comprised of $14,160 for preventative maintenance and $19,500 for service calls on a contingency basis. Funding for these services is available in the Information Technology Division budget account #507-17-04-516-46-10 for Contractual Services General in fiscal year 2025. The memorandum recommends approval of this procurement while waiving competitive bidding, citing the advantages of maintaining a single uniform contractor including streamlined operations, cost efficiency, consistent service quality, efficient scalability, technology upgrade coordination, and standardized data security protocols. The recommendation was approved by the City Manager and Chief Financial Officer as of October 4, 2024.
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Text version
CITY OF DANIA BEACH
DEPARTMENT OF FINANCE
MEMORANDUM
TO: Ana Garcia, ICMA-CM, City Manager
FROM: Monica Terrazas, IS Senior Manager
VIA: Frank DiPaolo, Chief Financial Officer
DATE: October 4, 2024
SUBJECT: Approval of quote for AMC Surveillance Camera & Electronics Preventive Maintenance and On-Call Services and waiving of competitive bidding.
REQUEST
The IT Division requests approval of the annual quotes for preventive maintenance and on-call services from AMC Surveillance Camera & Electronics.
BACKGROUND
The City has been using AMC services since 2013 for its citywide surveillance camera needs. Therefore, it is advantageous for the City to remain with one uniform contractor for all its surveillance camera and equipment needs. They have been reliable and responsive to all requests for service and are a trusted partner with comparable pricing. Maintaining a single uniform contractor for the City's surveillance needs is advantageous due to streamlined operations, cost-efficiency, and consistent service. Additionally, it allows for efficient scalability, technology upgrades, and standardized data security protocols.
The breakdown of the quotes provided by AMC and their associated costs are as follows:
Preventative Maintenance $14,160 Service Calls (Contingency) $19,500 Total cost for services $33,660
The Service Calls portion is to address equipment malfunctions, vandalism, damage due to inclement weather, and technician labor costs. It is billed on an as-needed basis and not a guaranteed expense.
BUDGETARY IMPACT
The estimated cost of the annual services is $33,660.00. Funding is available for FY25 in the Information Technology Division Account #507-17-04-516-46-10 - Contractual Services General.
RECOMMENDATION
Approve the purchase of preventive and on-call services from AMC Surveillance Camera & Electronics.
Approved: ________________________________ Ana Garcia, ICMA-CM, City Manager
| 2024-10-04T14:22:36-0400 | |
| Monica Terrazas |
| 2024-10-04T14:45:43-0400 | |
| Frank DiPaolo |
File details come from the government source that posted it. Updated .