Med_Waste_PWS _Final.pdf

DHA PWS Template Feb 2025

Department of Defense Defense Health Agency

Performance Work Statement

Naval Health Clinic Cherry Point Medical and Pharmaceutical Waste Removal and Disposal

Materiel Management Department

Naval Health Clinic Cherry Point and Associated Branch Clinics

Solicitation Number:

Version: I Date: 01 October 2026

PART 1

1.0 GENERAL INFORMATION

1.1. This is a non-personal services contract to provide Medical and Pharmaceutical Waste Removal and Disposal for Naval Health Clinic Cherry Point (NHCCP).

1.2. Description of services/introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Medical and Pharmaceutical Waste Removal and Disposal as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this PWS. The contractor shall comply with all federal, state, and local laws and regulations for removal, transportation and disposal of medical and pharmaceutical wastes.

1.3. Background: Naval Health Clinic Cherry Point has a need for Regulated Medical Waste (RMW) and Pharmaceutical Waste Disposal. The contractor shall comply with all federal, state, and local laws and regulations for removal, transportation and disposal of medical and pharmaceutical waste during the performance of services.

1.4. Objectives: Contractor shall provide properly trained drivers to transport medical and pharmaceutical waste over public roads in accordance with 49 CFR Part 172.400 and state regulations for pick-up and disposal of medical and pharmaceutical waste. The Contractor shall

Feb 2025 pick-up one (1) time per week between the hours of 8:00 am to 4:00 pm, Monday through Friday. Date and time of pick-up will be coordinated between the government and contractor.

1.4.1. The Contractor shall furnish approximately 240 medical waste and 36 pharmaceutical waste boxes and liners per year to NHCCP.

1.4.2. Containers shall meet DOT 49 CFR Parts 173, 178, and 179 specifications and withstand handling, transfer, and transportation. Boxes shall be provided to NHCCP in a timely manner, marked and labeled properly, ensuring safe handling in locked containers while under the contractor’s control until disposal. Certified manifest for transported waste will include date/time and quantity of pick-up.

1.5. Scope: In accordance with all applicable federal, state, and local laws and regulations as applicable to the performance of this contract for the removal and disposal of both medical and pharmaceutical wastes from NHCCP. The Government is anticipating the award of a Five (5) year Firm Fix Price (FFP). The awarded contract will have a one (1) year Base and four (4) 1-year options.

1.6. Period of Performance (PoP):

Base Year: October 01, 2026 - September 30, 2027 Option 1: October 01 - 2027 September 30, 2028 Option 2: October 01 - 2028 September 30, 2029 Option 3: October 01 - 2029 September 30, 2030 Option 4: October 01 - 2030 September 30, 2031

1.7 Administrative specifications

1.7.1. Place of performance: The work shall be performed at:

Naval Health Clinic Cherry Point MCAS Cherry Point 4389 Beaufort Road Cherry Point NC 28533

1.7.2. Recognized Federal holidays: The contractor is not required to perform services on holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

1.7.3. Hours of operation: The contractor is responsible for conducting business Monday through Friday at the determined pick-up date except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government

Feb 2025 directed facility closings. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.7.4. Emergency Services: On occasion, services may be required to support an activation or exercise of contingency plans outside the normal duty hours.

1.10. Quality

1.10.1. Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure nonrecurrence of defective services. The contractor’s QC program is the means by which the work complies with stated requirements.

1.10.2. Quality assurance (QA): The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan provides a systematic method for the Government to evaluate performance and to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.11. Contractor personnel

1.11.1. Contractor Identification

Contractor personnel performing services in a contractor capacity in a government facility are required to possess and wear an identification badge that displays his or her name and the name of their company.

1.11.2. The contractor shall report to the loading dock in the back of Building 4389 Beaufort Road. The contractor shall ring the doorbell twice to notify Materiel Management personnel of their arrival.. A designated staff member that has a clear understanding of the contract requirement will escort the contractor to required location for pick-up.

1.11.3. Installation Access

Obtain access to Navy and Marine Corps installations through participation in the Defense Biometrics Identification System (DBIDS). Requirements for Contractor employee registration, and transition for employees currently under Navy Commercial Access Control System (NCACS), are available at https://www.cnic.navy.mil/om/dbids.html. No fees are associated with obtaining a DBIDS credential.

Participation in the DBIDS is not mandatory, and Contractor personnel may apply for One-Day Passes at the Base Visitor Control Office to access an installation.

REGISTRATION FOR DBIDS

Registration for DBIDS is available at https://www.cnic.navy.mil/Operations-and-Management/Base- Support/DBIDS/. Procedure includes:

a. Present a letter or official award document (i.e., DD Form 1155 or SF 1442) from the Contracting Officer that provides the purpose for access to the Base Visitor Control Center representative.

https://www.cnic.navy.mil/om/dbids.html https://www.cnic.navy.mil/Operations-and-Management/Base-Support/DBIDS/

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b. Present valid identification, such as a passport or Real ID Act-compliant state driver's license.

c. Provide completed SECNAV FORM 5512/1 to the Base Visitor Control Center representative to obtain a background check. This form is available for download at https://www.cnic.navy.mil/Operations-and-Management/Base-Support/DBIDS/.

d. Upon successful completion of the background check, the Government will complete the DBIDS enrollment process, which includes Contractor employee photo, fingerprints, base restriction, and several other assessments.

e. Upon successful completion of the enrollment process, the contractor employee will be issued a DBIDS credential and will be allowed to proceed to worksite.

DBIDS ELIGIBILITY REQUIREMENTS

Throughout the length of the contract, the Contractor employee must continue to meet background screen standards. Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges. DBIDS access privileges will be immediately suspended or revoked if at any time a contractor employee becomes ineligible.

An adjudication process may be initiated when a background screen failure results in disqualification from participation in the DBIDS, and the Contractor employee does not agree with the reason for disqualification. The Government is the final authority.

DBIDS NOTIFICATION REQUIREMENTS

Immediately report instances of lost or stolen badges to the Contracting Officer.

Immediately collect DBIDS credentials and notify the Contracting Officer in writing under the following circumstances:

1) An employee has departed the company without having properly returned or surrendered their DBIDS credentials.

2) There is a reasonable basis to conclude that an employee, or former employee, might pose a risk, compromise, or threat to the safety or security of the Installation or anyone therein.

ONE-DAY PASSES

Personnel applying for One-Day passes at the Base Visitor Control Office are subject to daily mandatory vehicle inspection and will have limited access to the installation. The Government is not responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS.

1.11.3.1. STATION REGULATIONS

No employee or representative of the contractor will be admitted to the work site without an Identification Badge.

CONTRACTOR ACCESS TO MCAS CHERRY POINT AND OUTLYING AREAS

Feb 2025

Documentation requirements for granting access to MCAS Cherry Point for commercial and contract employers and employees. This document is an aid in meeting ASO 5560.6B requirements and is not a substitute for the order.

The Pass & Identification Office at Building 251 will issue credentials to authorized contractors.

Sub-Contractors and suppliers must coordinate through the Prime-Contractor.

Criminal Activity. In accordance with ASO 5560.6B, the below list of criminal activities within an applicant's record is considered not in the best interest of the Marine Corps and will be grounds for automatic denial of access aboard the Installation:

a. Conviction for espionage, sabotage, sedition, treason, terrorism, armed robbery, or murder.

b. Felony conviction for a firearms or explosives violation, regardless of the date of conviction.

c. Conviction of crimes encompassing sexual assault or rape.

d. Conviction of crime encompassing child molestation, or the possession or production of child pornography.

e. Conviction of trafficking in persons.

f. Conviction of drug possession with intent to sell or distribute.

g. Convicted of three or more misdemeanor violations, or attempted violations, within the previous 10 years of the following offenses:

1) Sex crime

2) Assault

3) Larceny

4) Drugs

5) Weapons

Persons requesting access to MCAS Cherry Point will be denied access based on the following:

a. The individual is a registered sex offender.

b. The individual has an active arrest warrant from Federal, State, local, or other civil law enforcement authorities, regardless of offense or violation.

c. The individual has a felony conviction within the last 10 years, regardless of the offense or violation.

d. The individual's name appears on any Federal or State agency watch list for criminal behavior or terrorist activity.

e. The individual is debarred entry or access to a Marine Corps site, other DoD installations or facilities, or other Federal site or facility.

f. The individual engaged in acts or activities designed to overthrow the U.S.

Government by force.

g. The individual is known to be or reasonably suspected of being a terrorist or belongs to an organization with known terrorism links/support.

h. The individual is identified in the National Crime Information Center (NCIC) known suspected terrorist (KST) file, or the Terrorist Screening Database

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(TSDB) report as known to be, or suspected of being, a terrorist or belonging to an organization with known links to terrorism or support of terrorist activity. If an individual is identified on the NCIC KST files or TSDB, the Provost Marshal's Office (PMO) will immediately call the NCIS Multiple Threat Alert Center (MTAC) for further coordination. The MTAC will coordinate with the Department of Justice or Federal Bureau of Investigation (FBI) and provide handling instructions to MCAS Cherry Point Police, Criminal Investigations Division (CID), or NCIS.

i. The individual is illegally present in the U.S.

j. The individual has knowingly submitted an employment questionnaire with false or fraudulent information.

k. The individual is a prisoner on a work-release program or currently on felony probation or parole.

l. The individual is pending any felony charge.

m. The individual has criminal arrest information that the site commander determines the person presents a threat to good order, discipline, or health and safety on the Marine Corps site.

n. Any reason the Installation Commander deems reasonable for good order and discipline.

1.14. Reporting

1.14.2. Non-Disclosure Agreement (NDA): All contractor personnel who will obtain access to proprietary, classified, or confidential information or any information release of which is protected or governed by law or regulation associated with DHA acquisitions shall be required to complete and sign a DHA contractor NDA (DHA Form 49) prior to beginning work on the subject contract. The contractor shall execute an NDA on behalf of the company and shall ensure that all staff assigned to, including all subcontractors and consultants, or other personnel performing on contract/Task order execute an NDA protecting the procurement sensitive information of the Government and the proprietary information of other contractors. The NDA shall be executed not later than first day of employment and to be renewed upon exercising a contract option period. Assignment of staff who has not executed this statement or failure to adhere to this statement shall constitute default on the part of the contractor. The contractor shall maintain originally signed NDAs of individual employees and provide copy to the COR.

1.14.3. Government’s COR: The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor contractor's performance and notifies both the CO and contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, Feb 2025 estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

COR Name: Theresa Barbato COR Email: Theresa.a.barbato.civ@health and

ACOR Name: Glamourous Williams ACOR Email: glamourous.l.williams.civ@health.mil mailto:Theresa.a.barbato.civ@health mailto:glamourous.l.williams.civ@health.mil

Feb 2025

PART 2

2.0 DEFINITIONS, ACRONYMS, AND APPLICABLE

PUBLICATIONS/INSTRUCTIONS

2.1. Definitions:

2.1.3. Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.4 Contracting Officer’s Representative (COR): An individual, including a contracting officer’s technical representative (COTR), designated and authorized in writing by the CO to perform specific technical or administrative functions. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 Nonpersonal services contract: a contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

2.1.6 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance. The Government may either prepare the QASP or require the offerors to submit a proposed quality assurance surveillance plan for the Government’s consideration in development of the Government’s plan.

2.2. Acronyms:

AQL Acceptable Quality Level CNSSI Committee on National Security Systems Instruction CO Contracting Officer(s) CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative CSP Cloud Service Provider CSSP Cyber Security Service Provider CUI Controlled Unclassified Information DHA Defense Health Agency DoD Department of Defense DoDD Department of Defense Directive DoDI Department of Defense Instruction FAR Federal Acquisition Regulation FCI Federal contract information HIPAA Health Insurance Portability and Accountability Act MHS Military Health System NDA Non-Disclosure Agreement PGI Procedures, Guidance and Information

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POC Point of Contact PMO Program Management Office PoP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan TOS Terms of Service US United States

2.3. Applicable Publications, DHA Administrative Instructions (AI), etc. 49 CFR Part

172.400 DHA-PI 6050.01

Feb 2025

PART 3

3.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

The Requiring Activity Authority has assessed the need for Government Furnished Property, Equipment, and Services and determined:

3.1 Services: The Government:

☒ Will NOT provide Government Furnished Services in support of this contract/task order. As a result, this paragraph is Not Applicable.

☐ WILL provide Government Furnished Services required in support of this contract/task orders. These Services are described below: provide

3.2 Facilities: The Government:

☒ Will NOT provide Facilities in support of this contract/task order. As a result, this paragraph is Not Applicable.

☐ WILL provide Facilities in support of this contract/task orders. The Government provided Facilities are described below:

3.3 Utilities: The Government:

☒ Will NOT provide Utilities in support of this contract/task order. As a result, this paragraph is Not Applicable.

☐ WILL provide Utilities in support of this contract/task orders. The Government provided Utilities are described below

3.4 Equipment: The Government:

☐ Will NOT provide Equipment in support of this contract/task order. As a result, this paragraph is Not Applicable.

☒ WILL provide Equipment in support of this contract/task orders. The Government provided Equipment is described below: Government will provide a secure refrigerated medical waste storage unit. The Government will not be responsible for the damage or loss due to fire, theft, accident, or other disasters of Contractor supplies, materials, or for the personal belongings brought onto Government property by Contractor’s personnel.

Feb 2025

PART 4

4.0. CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1. Services: The Contractor:

☐ Will NOT provide Contractor Furnished Services in support of this contract/task order. As a result, this paragraph is Not Applicable.

☒ WILL provide Contractor Furnished Services required in support of this contract/task orders.

These Services are described below:

4.2. General: The contractor shall furnish all supplies, equipment, facilities and services required to perform work listed under Section 5 of this PWS.

4.4. Materials: The contractor shall furnish all supplies, equipment, facilities and services required to perform work listed under Section 5 of this PWS.

4.5. Equipment: The contractor shall furnish all equipment required to perform work listed under Section 5 of this PWS.

4.6. Facilities: The contractor shall provide facilities for any work that is required to be performed off-site resulting from a Contractor determined requirement. The Contractor shall provide insurance coverage for damage to or loss of equipment while in Contractor or service Contractor’s custody.

Feb 2025

PART 5

5.0 SPECIFIC TASKS

5.1. Containers: Contractor furnished containers:

5.1.1. Contractor shall furnish approximately 240 medical waste and 36 pharmaceutical waste boxes and liners per year.

5.1.2. Containers shall meet DOT 49 CFR Parts 173, 178, and 179 specifications and withstand handling, transfer, and transportation.

5.1.3. Contractor shall ensure NHCCP has an adequate amount of containers to allow for storage until scheduled pick-up.

5.1.4. All containers shall be marked and labeled in accordance with federal, state, and local regulatory requirements (i.e. 49 CFR Parts 172, 172.301, 171.323).

5.2. Contractor storage and transport:

5.2.1. All medical waste transported to the disposal facility is required to have a signed acceptance copy by the driver and counter signed by the authorized representative of the waste facility as being accepted for disposal. Manifest will document the date, time and quantity of pick-up/transport. All records shall be retained and provided to the government upon request.

5.2.2. Contractor shall provide drivers with DOT required endorsement to transport RMW and Pharmaceutical waste.

5.3. Deliverable

5.3.1. Manifest along with certificate of destruction shall be provided by the contractor to the government within 30 days of pick-up.

5.4. Special Qualifications: Contractor shall provide properly trained drivers to transport medical and pharmaceutical waste over public roads in accordance with 49 CFR Part 172.400, as well as applicable State regulations.

5.4.1. When using education/certification in conjunction with labor categories, the COR in coordination with the CO must establish a review process of contractor personnel to ensure labor category requirements are met.

5.4.2. Federal Regulations: All containers will be marked and labeled in accordance with federal, state, and local regulatory requirements (i.e. 49 CFR Parts 172, 172.301, 171.323).

Feb 2025

PART 7, ATTACHMENT 1

PERFORMANCE REQUIREMENTS SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement from Part 5)

PWS Reference Acceptable Quality Level (AQL) (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

Performance Requirements Summary (PRS) # 1.

The contractor shall pick up RMW and Pharmaceutical Waste containers

In accordance with PWS Section 5

100% 100% Inspection:

Government surveillance of services provided against manifest provided

PRS # 2

Contractor provided materials

In accordance with PWS Section 4

100% 100% Inspection:

Government surveillance of materials provided against contract requirement

PRS # 3

Contractor deliverables

In accordance with PWS Section 5

100% 100% Inspection:

Government will confirm receipt for each pick-up

PRS # 4

Transport, store, pick-up and dispose of RMW and Pharmaceutical waste with appropriate license/permits

In accordance with PWS Section 5

100% 100% Inspection:

Contractor shall provide verification of endorsement

Feb 2025

PART 7, ATTACHMENT 6

ESTIMATED WORKLOAD DATA

ITEM NAME ESTIMATED QUANTITY

1 Regulated Medical Waste (RMW) boxes pickup / transported/disposal

240 boxes

2 Pharmaceutical Waste pickup/transported/disposal 36 boxes