Mechancial Gate BPA Performance Work Statement rev 1 DRAFT.pdf

PERFORMANCE WORK STATEMENT

Directorate of Plans, Training, Mobilization and Security (DPTMS)

Mechanical Gate Blanket Purchase Agreement (BPA) Part I

General Information

1. GENERAL: This is a non-personal services contract to provide services, repairs, replacements, and life cycle replacements, associated with access card readers, combination boxes, gate motors or any combination of requirements to maintain the operational functionality of the mechanical gates protecting access to Simmons Army Airfield, MacKall Army Airfield, the Installation Force Modernization Facility, and the Installation Mission Training Complex. The Government will not exercise any supervision or control over the contract service providers performing the services herein. The Government will not assign tasks to, or prepare work schedules for, individual Contractor personnel. Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor personnel.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform repairs, replacements, and life cycle replacements, associated with access card readers, combination boxes, gate motors or any combination of requirements to maintain the operational functionality of the mechanical gates protecting access to Simmons Army Airfield, MacKall Army Airfield, the Installation Force Modernization Facility, and the Installation Mission Training Complex, as defined in this Performance Work Statement (PWS), except for those items specified as government furnished property and services. The Contractor shall perform in accordance with (IAW) the terms and conditions of the contract and consistently with the established standards in this PWS and contract.

1.1.1. The desired results to be achieved is to maintain the mechanical gates located at Simmons Army Airfield, MacKall Army Airfield, Installation Force Modernization Facility (Ft. Bragg) and Installation Mission Training Complex (Ft. Bragg) in a fully operational state.

1.2. Background: DPTMS has 22 mechanical gates located throughout Fort Bragg, MacKall Army Airfield and Simmons Army Airfield. Serviceable mechanical gates are critical to the physical security of the activity in accordance with (IAW) Army Regulation (AR) 190-11, 190-13, and 190-51.

1.3. Scope: Contractor shall provide maintenance services, repairs and replacements to DPTMS mechanical gates in accordance with the requirements stated in the PWS.

1.3.1. Services Associated with maintenance services are providing preventative maintenance, repair services or replacement parts to the card readers, combination keypads, all components on the exterior of the fence, gate motor, retracting chain, belt, gate rollers, the access pedestal, wires, printed circuit board, keypad or card reader, sensors, and cowling, etc. in accordance with 5.2 of the PWS.

1.4. Type of Contract Contemplated: Blanket Purchase Agreement

1.5. Objectives: The objective of this contract is to provide preventative maintenance service, repair and replacements to the DPTMS’s Mechanical Gates to maintain security of the buildings and areas.

1.5.1. Provide maintenance services to DPTMS Mechanical Gates in accordance with 5.2 of the PWS.

1.5.2. Provide repair services to DPTMS Mechanical Gates in accordance with 5.2 of the PWS.

1.5.3. Provide replacement services to DPTMS Mechanical Gates in accordance with 5.2 of the PWS.

1.6. General Information:

1.6.1. Quality Assurance. The Contracting Officer’s Representative (COR) will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the COR must do to ensure that the Contractor has performed IAW the performance standards and contract quality requirements are being met. Contract quality requirements means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the Contractor, to ensure they are providing products or services that conform to the contractual requirements. It defines how the performance standards will be enforced, the frequency of surveillance, the minimum acceptable defect rate(s), and deductions applied, if applicable. When an observation indicates defective performance, the COR will require the Contractor or designated on-site representative to initial the observation to acknowledge the defective performance. The acknowledgement of the observation does not necessarily constitute Contractor concurrence with the observation, only that the Contractor acknowledges that they have been made aware of the defective performance.

1.6.1.1. Quality Control Plan (QCP). Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services and supplies to the Government and shall submit a tailored QCP for each task order. The Contractor shall develop, implement, and maintain a QCP to provide delivery of high-quality service and products IAW the requirements of the contract, applicable laws and regulations, and at or above the standards defined in the Performance Requirements Summary

(PRS).

1.6.1.1.1. The Contractor shall submit their QCP to the Contracting Officer (KO) and COR for review within five (5) workdays after contract award. The KO and COR will review the Contractor’s QCP and either notify the Contractor in writing of acceptance of the plan or return, with their comments, to the Contractor within five workdays. If the Government has provided comments, the Contractor shall then have five (5) workdays to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the KOs acceptance in writing. Any proposed changes to the initially accepted QCP are required to be resubmitted for acceptance by the KO no later than (NLT) 15 workdays prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. The basic intent of this plan is that the Contractor is responsible for quality. At a minimum, the QCP shall include and answer all the following to be acceptable:

1.6.1.1.2. How the Contractor will monitor work to ensure their performance complies with all specifications, contract requirements, and all deliverables to include timelines, deadlines, and goals.

1.6.1.1.3. Deficiency Identification, Prevention and Correction. How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future.

1.6.1.1.3.1. Include a method of identifying and preventing deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS, without dependence upon Government direction. The Contractor shall identify and prevent defects in quality of products and services performed before the level becomes unacceptable and before they are provided to the Government.

1.6.1.1.4. Address process control and continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification; procedures for root cause analysis; corrective and preventive action procedures to include procedures for addressing Government discovered non-conformances; procedures for trend analysis; and procedures for collecting and addressing customer feedback/complaints. The Contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

1.6.1.1.5. How the Contractor will document and enforce quality control operations of both prime Contractor and/or subcontractor work, including inspection and testing. Address the specific tasks or areas to be inspected or tested on a scheduled or unscheduled basis, the manner of which inspections or testing are to be conducted, the titles of the individuals who will perform the inspections and testing, and the percentage of the work that will be inspected or tested on a recurring basis. In developing this inspection and testing program, the Contractor shall identify the key activities and associated characteristics in each process that have a significant influence on specific services and provide for methods for evaluation of the selected characteristics.

1.6.1.1.6. How the Contractor will monitor and ensure their staff qualifications, licenses, permits, certifications, and training requirements remain current and valid throughout contract performance.

1.6.1.1.7. Disaster Contingency Plan. The plan shall establish procedures, identify personnel, document essential PWS disaster services, and identify the means of maintaining essential PWS services during disasters. Disaster means natural disasters (e.g., earthquake, major storm, flash flood, or hurricane), utility outage, terrorist attack, or other special circumstances identified by the Government.

1.6.1.1.8. An Analysis of Quality Control and Timeliness of Submittals (i.e., deliverables) shall be provided to the KO and COR within 30 days upon completion of each option period or Period of Performance, whichever comes first.

1.6.1.1.9. How the Contractor will document, file, and save all Quality Control related documents for the life of the contract plus five (5) years.

1.6.2. Inspection Files. The Contractor shall keep records on-site of all inspections conducted by the Contractor and necessary corrective action taken. Upon request from the KO or COR, the Contractor shall provide, all reports generated as a result of the Contractor’s quality control efforts. This shall include any summary information used to track quality control, including any charts/graphs.

1.6.3. COR/Alternate COR (ACOR): The COR and ACOR monitor all technical aspects of the contract and assists in contract administration. As determined by the KO, a COR and ACOR will be identified and appointed by letter of designation, a copy of which will be provided to the Contractor by the KO. The designation letter states the responsibilities and limitations of the COR and ACOR, especially regarding changes in cost or price, estimates, or changes in delivery dates. The ACOR’s authority shall only be in effect during the absence of the COR.

1.6.3.1. In no event will the COR or ACOR, by virtue of their designation as such, be empowered to execute or agree to any contract changes thereof or authorized to obligate the Government. If the work is not written in the contract, neither the COR nor ACOR are authorized to request new work. The KO retains the ultimate responsibility for the administration of the contract. Any discrepancy resulting from coordination with or advisement from the COR or ACOR shall be addressed, in writing, to the KO.

1.6.3.2. The COR and ACOR are authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; and maintain written and oral communications with the Contractor concerning technical aspects of the contract. The COR and ACOR can also issue written interpretations of technical requirements, including government drawings, designs, and specifications; monitor Contractor's performance; notify both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel.

1.6.3.3. Performance Issues. The Contractor shall inform the COR of issues or potential issues that might affect the performance within one (1) hour of identifying those issues. Verbal reports shall be followed up by written reports within five workdays.

1.6.4. Nonconformance Report (NCR). Nonconformance occurs when a Contractor fails to meet Contract or Task Order terms, conditions and/or specifications; the Contractor’s quality control system is found to be inadequate; or the Contractor’s noncompliance has led to substandard performance requiring corrective action. All instances of nonconformance will be documented via a Nonconformance Report.

The Contractor shall reply to the KO and COR in writing within five (5) workdays from the date of receipt of the NCR, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence. An NCR will not normally be issued if the Contractor has self-identified a nonconforming condition and has implemented effective corrective actions. However, this does not apply in cases where a Contractor has issued an internal corrective action based on a nonconformance previously identified by the Government.

1.6.7. Recognized Federal Holidays. The Contractor is normally not required to perform services on recognized federal holidays. However, that requirement is subject to mission execution requirements. The recognized federal holidays include:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day Washington’s Birthday Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

1.6.7.1. The Contractor shall not be required to perform services on recognized federal holidays nor on days observed in lieu thereof. When a holiday occurs on a Saturday, Federal employees are normally granted the previous Friday as the holiday observance. When a holiday occurs on a Sunday, Federal employees are normally granted the following Monday as the holiday. The Contractor shall work on the days the Government is scheduled to work.

1.6.7.2. When an unforeseen installation closure occurs on a regularly scheduled day of work, the COR may approve one of the following options:

1.6.7.2.1. Reschedule the work so it is performed the following day unless the following day falls on a weekend.

1.6.7.2.2. Reschedule the work on any day that is mutually satisfactory.

1.6.8. Hours of Operation. The Contractor shall be responsible for providing services, between the hours of 8:00 AM – 4:30 PM Monday through Friday, except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings. The Contractor shall always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential to successful performance under this contract. No overtime (OT) or compensatory time (CT) is authorized. Contractor personnel shall not exceed a 40-hour work week; flexible work schedule may be considered.

1.6.8.1. Performance of work by Contractor personnel under the terms of this contract shall not interfere with regularly scheduled government operational activities.

1.6.8.2. During a Force Protection Condition (FPCON) Charlie and Delta, mechanical gate maintenance service, repair and replacement services may be discontinued. The COR will notify the contractor if this shall occur. The mechanical gate maintenance service, repair and replacement services will resume when the FPCON level is reduced to level Bravo or lower.

1.6.9. Place of Performance. The work to be performed under this contract shall be accomplished at Fort Bragg, MacKall Army Airfield and Simmons Army Airfield.

1.7. Installation and Facility Access: Contractor personnel shall comply with all personal identity verification requirements as directed by DoD, Headquarters Department of Army (HQDA) and/or local policy.

1.7.1. Contractor personnel shall have a valid form of Government issued identification which satisfies the requirements to gain entry onto Fort Bragg (or state other). This requirement shall be met for the life of the contract.

1.7.2. Contractor personnel shall comply with applicable installation, facility, area commander installation and facility access, and local security policies and procedures. U.S. Army Fort Bragg – Physical Security Access Control. Personnel shall be aware of and comply with the requirements associated with Installation Access Control (IAC). The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

1.8.3. In addition, the Contractor shall provide the KO, via the COR, an Initial Installation Pass Log within 3 calendar days after contract award. At a minimum the log shall contain the following information, employees first and last name. The log shall be updated as employees are added or removed; submitted within five (5) days after any changes occur; and available at any time upon request by the KO or COR.

1.8.3.1. The Contractor shall collect installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within 3 calendar days.

1.8.3.2. Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within 3 calendar days.

1.8.3.3. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.9. Occupational Safety and Health Act (OSHA) and Environment:

1.9.1. The Contractor shall perform work in a safe manner as required by Occupational Safety and Health Act (OSHA) and Health Requirements. Provide a verbal notification to the KO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact.

1.9.2. Contractor shall verify the employment eligibility of personnel assigned to this contract. Contractor personnel shall comply with vetting requirements per AR 525-13 Antiterrorism.

1.9.2.1. Eligibility Verification for Employment. E-Verify is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S.

Department of Homeland Security and Social Security Administration records to confirm employment eligibility. The U.S. Department of Homeland Security is working to stop unauthorized employment. By using E-Verify to determine the employment eligibility of their employees, companies become part of the solution in addressing this problem. All U.S. employers shall complete and retain a Form I-9 for each individual they hire for employment in the United States. This includes U.S. citizens and noncitizens. On the form, the employer shall examine the employment eligibility and identity document(s) an employee presents to determine whether the document(s) reasonably appear to be genuine and relate to the individual and record the document information on the Form I-9. The list of acceptable documents can be found on the last page of the form. E-Verify is mandatory for employers with federal contracts or subcontracts that contain the Federal Acquisition Regulation E-Verify clause 52.222-54.

1.9.3. Sponsoring organizations or activities will be responsible for monitoring Contractor access by submitting a completed and approved Directorate of Emergency Services (DES) Form 118 to the Installation All American Visitors Control Center (VCC), detailing the contracted services to be performed, location of services, and duration of the contract. Contractors requesting access for less than one year https://home.army.mil/bragg/index.php/about/garrison/directorate-emergency-services/physical-security/physical-security-department-army-security-guards/access-control#:%7E:text=The%20application%20request%20form%20%28DES%20Form%20118%29%20for,mailbox%20using%20the%20approving%20authority%E2%80%99s%20government%20email%20account.

https://home.army.mil/bragg/index.php/about/garrison/directorate-emergency-services/physical-security/physical-security-department-army-security-guards/access-control#:%7E:text=The%20application%20request%20form%20%28DES%20Form%20118%29%20for,mailbox%20using%20the%20approving%20authority%E2%80%99s%20government%20email%20account.

may receive an Army’s Automated Installation Entry (AIE) visitor card on a case-by-case basis, or a temporary vehicle pass for 90 days. Contractor cards will be issued for periods of one (1) to three (3) years depending on the terms of their contract. AIE card expirations may be updated to reflect a new contract period by resubmitting an approved DES Form 118 to the All American VCC. Renewed short term passes shall be re-processed at the All American VCC.

1.11. Occupational Safety and Health Act (OSHA) and Environment:

1.11.1. The Contractor shall perform work in a safe manner as required by Occupational Safety and Health Act (OSHA) and Health Requirements. Provide a verbal notification to the KO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact.

1.11.2. The Contractor shall comply with all local, state, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, state, and Federal laws, rules and regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO and COR for final resolution. The Contractor shall notify the KO and COR in writing in addition to any verbal notification of such conflicts. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local state, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO or COR, to halt all Contractor performance with a commensurate deduction of monies due the Contractor until such unsafe conditions are corrected.

The Contractor shall take due caution not to endanger personnel during performance of this contract.

Upon discovery of any hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall immediately notify the COR.

1.12. Contractor Personnel:

1.12.1. Requirements Applicable to all Contractor Personnel.

1.12.1.1. The Contractor shall be responsible for ensuring all personnel performing work under this contract possess and maintain current certifications as indicated in this PWS during the execution of this contract.

1.12.1.2. Contractor personnel performing work under this contract shall be U.S. citizens unless the provisions of AR 380-5 have been fully completed and approval has been granted by the Government for the non-U.S. citizen to perform the required support.

1.12.1.3. Contractor personnel performing work under this contract shall be able to read, write, speak, and understand the English language to effectively carry out all contract requirements. They shall have a command of both the written and spoken English language to properly clearly, and effectively communicate in person or via electronic devices (i.e., telephone or Email) with co-workers, customers, and the general public.

1.12.1.4. Appearance and Performance. It is essential that all Contractor personnel meet the highest standards of professionalism and personal integrity. Contractor personnel shall not perform work under the influence of alcohol, illegal prescribed drugs, or any other incapacitating agents. Contractor personnel shall be neatly groomed and dressed in business professional attire to always present a professional appearance.

1.12.1.5. Conduct of Personnel. The KO may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or found to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor personnel shall be subject to dismissal from the premises upon determination by the KO that such action is necessary in the interest of the Government. The removal from the job site or dismissal from the premises shall not relieve the

Contractor of the requirement of providing sufficient personnel to perform the services as required by this contract.

1.13. Identification of Contractor Personnel:

1.13.1. Contractor personnel shall identify themselves by name and company affiliation when answering the telephone, presenting briefings, conducting, or attending meetings and seminars, or working in other situations where their Contractor status is not obvious to third parties.

1.13.2. All Contractor correspondence, to include all documents or reports they produce, shall be suitably marked with their company name and as a Contractor product. Documents and reports of which the Contractor contributed to shall be appropriately disclosed.

1.14. Organizational Conflict of Interest: The Contractor and subcontractor(s) shall not employ any person or perform a contract in a situation where the existence of conflicting roles may bias the Contractor's judgement or prevent unfair competitive advantage in accordance with Organizational Conflict of Interest Rules in FAR 9.5. Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever Contractor becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.15. Post Award Orientation/Periodic Progress Meetings:

1.15.1. Post Award Orientation. The Contractor, and any major subcontractor, shall attend the post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The post award conference will be coordinated by the KO and shall be at no additional cost to the Government.

1.15.2. Periodic Progress Meetings. To provide effective communication and impart necessary information, the Contractor shall attend, participate in, and furnish input to scheduled and unscheduled progress meetings, conferences, and briefings. Meetings will relate to the functions and services herein (AR 70-13 Para 4-4.b.(1)) to include issues, progress of the contract, and Contractor performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These periodic progress meetings will be held at a minimum on a quarterly basis, coordinated by the KO or COR, held at a mutually agreed location or telephonically, and shall be at no additional cost to the Government. Meetings are typically held during normal duty hours; however, under special circumstances, meetings may start or end outside of regular duty hours.

1.15.3. Contractor’s Contract Manager (or designated representative) shall attend all meetings. At times the Contractor’s managerial, supervisory, and other contractor personnel knowledgeable of the subject matter shall be requested by the Government and required to attend meetings.

1.15.4. IAW the COR Designation Letter, the COR will document the minutes of the meetings and distribute them to the KO, Contractor, and other personnel on a need-to-know basis. The Contractor shall follow-up with the COR on any due outs.

1.16. Addendum to FAR Clause 52.228-5 - Insurance Requirements: (The following kinds and minimum amount of insurance coverage is required in accordance with Para (a) of FAR Clause 52.228-5 Insurance-Work on a Government Installation:

KIND AMOUNT

Workers’ Compensation Amount required by the State in which this contract is performed; at least $100,000 except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers

Employer’s Liability $100,000 except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers

Comprehensive General Liability $500,000 per occurrence for Bodily Injury

Comprehensive Automobile Liability

$200,000 per person $500,000 per occurrence for Bodily Injury $20,000 per occurrence for Property Damage

1.17. Limitations on Subcontracting (FAR Clause) 52.219-14: The Contractor shall submit evidence of compliance to the KO every six months starting from date of initial performance. Evidence may include a Contractor developed report that indicates the percentage of work performed by the prime contractor and the percentage of work performed by non-similarly situated entities. The report shall be supported by such facts as subcontractor billing and prime contractor payment.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. CONFLICTING DIRECTIVES. Any apparent conflict between compliance with the directives, rules, and regulations identified in the contract and the satisfaction of the requirements of the contract shall be immediately brought to the attention of the KO for final resolution prior to performing the work involved.

The Contractor shall notify the KO in writing in addition to any verbal notification of such conflict as soon as possible but NLT one (1) workday of the discovery of a conflict.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER (KO). Individual with the authority to enter, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the KO acting within the limits of their authority as delegated by the KO. The only individual who can legally bind the Government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). Individual designated and authorized in writing by the KO to perform specific technical or administrative functions. An employee of the U.S.

Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor, if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. CONTRACTOR PERSONNEL. Includes Contractor and subcontractor employees performing working under this contract. Used interchangeably as Contractor employees.

2.1.6. DAY. Calendar day, unless otherwise specified.

2.1.7. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement (PWS).

2.1.8. DELIVERABLE. Anything that can be physically delivered, but may include non-physical things, such as meeting minutes or reports.

2.1.9. Performance Work Statement (PWS). A statement of work for performance-based acquisition that describes the required results in clear, specific, and object terms with measurable outcomes.

2.1.10. PERFORMANCE PREQUIREMENT SUMMARY (PRS). A listing of the service outputs under the contract that are to be evaluated by the COR on a regular basis, the surveillance methods to be used for these outputs, and the performance requirement of the listed outputs.

2.1.11. PHYSICAL SECURITY. Part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

2.1.12. PROPERTY ADMINISTRATOR (PA). The authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to government property in the possession of a Contractor.

2.1.13. PROPERTY MANAGEMENT SYSTEM. The Contractor’s system or systems for managing and controlling Government Property in its possession.

2.1.14. QUALITY ASSURANCE. A planned and systematic pattern of various functions, including inspections, performed by the Government necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved.

2.1.15. QUALITY ASSURANCE SURVEILLAND PLAN (QASP). The Government’s organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

2.1.16. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.17. SHALL. An imperative command. Has a duty to or is required to. Denotes that a regulation or requirement must be followed.

2.1.18. SUBCONTRACTOR. Supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor. The Government does not have privity of contract with the subcontractor.

2.1.19. WORKDAY. The length of time during a day in which the Contractor provides services, in accordance with the contract. Also referred to as Business Day.

2.1.20. WORK WEEK. Monday through Friday, unless otherwise specified.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer’s Representative AD Army Directive AFARS Army Federal Acquisition Regulation Supplement AI Army Instruction AIE Automated Installation Entry AOR Area of Responsibility APM Alternate Program Manger AR Army Regulation AT Antiterrorism ATCTS Army Training Certification Tracking System ATEP Antiterrorism Enterprise Portal CAC Common Access Card CAR Contract Action Report CFR Code of Federal Regulations CHESS Computer Hardware, Enterprise Software and Solutions CICA Competition in Contracting Act CLIN Contract Line-Item Number CMDF Controlled Material Destruction Facility CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer’s Representative COTS Commercial Off the Shelf CPARS Contractor Performance Assessment Reporting System CT Compensatory Time CTIP Combating Trafficking in Persons CUI Controlled Unclassified Information CY Calendar Year (1 January – 31 December) DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Form 254 DD1466 Building Pass DES Department of Emergency Services DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DO Delivery Order DoD Department of Defense DoDD Department of Defense Directive DoDI Department of Defense Instructions DoDM Department of Defense Manual DoDR Department of Defense Regulation DTM Directive Type Memorandum EN Evaluation Notice EO Executive Order ET Eastern Time FAR Federal Acquisition Regulation FFP Firm Fixed Price FFS Full Food Service FPCON Force Protection Condition FSO Facility Security Officer FSS Federal Supply Schedule FY Fiscal Year (1 October – 30 September) GAO Government Accounting Office GFE/M/P Government Furnished Equipment/Material/Property GPA Government Property Administrator HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Assurance IAC Installation Access Control IACS Installation Access Control System IAW In Accordance With ICE Interactive Customer Evaluation IDIQ Indefinite-Deliver Indefinite-Quantity IGE Independent Government Estimate IRAPT Invoicing, Receipt, Acceptance, and Property Transfer IT Information Technology JPAS Joint Personnel Adjudication System JTR Joint Travel Regulation KO Contracting Officer KS Contracting Specialist LH Labor Hours LPTA Lowest Price Technically Acceptable MA Multiple Award MAS Minimum Acceptable Standard MATOC Multiple Award Task Order Contract MFR Memorandum for Record MICC Mission and Installation Contracting Command NACI National Agency Check with Inquiries

NCR Nonconformance Report NDA Nondisclosure Agreement NISP National Industrial Security Program (32 CFR Part 2004) NISPOM National Industrial Security Program Operating Manual (32 CFR Part 117).

NLT No Later Than NTE Not to Exceed NTP Notice to Proceed OASIS One Acquisition Solution for Integrated Services OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Cost OPSEC Operations Security OSHA Occupational Safety and Health Act OT Over Time PII Personally Identifiable Information PIPO Phase-In/Phase- Out PIT Process Improvement Tracker PM Program Manager PMSA Property Management System Analysis POC Point of Contact POP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement RA Requiring Activity RFI Request for Information RFP Request for Proposal RFQ Request for Quotation RTOP Request for Task Order Proposal QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan SAM System for Award Management SB Small Business SCR Service Contract Report SME Subject Matter Expert SOP Standard Operating Procedure TARP Threat Awareness and Reporting Program TE Technical Exhibit TO Task Order TSDB Terrorist Screening Database U.S.C. United States Code VCC Visitor Control Center WAWF Wide Area Workflow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all personnel, equipment, repair parts, transportation, tools, materials, supervision and other items necessary to perform maintenance service, repairs or replacements as described in the PWS and associated contract documents.

4.2. Secret Facility Clearance: N/A

4.3. Materials: The Contractor shall provide all supplies and materials needed in the performance of this contract.

4.4. Vehicles and Equipment: The Contractor shall provide all necessary vehicles (no GSA vehicles will be provided to the Contractor for use on this contract) and equipment to perform the work described in this PWS. All Contractor provided vehicles, and equipment shall have the company name prominently displayed on both sides of the vehicle or equipment and present a neat professional appearance.

Contractor’s vehicles and equipment used in the performance of this contract shall meet all federal, state and local traffic, safety and environmental requirements. Vehicles found to be unsafe shall be removed from the installation and replaced. The Contractor shall not use any Government-owned tools, materials or parts to maintain Contractor’s vehicles and equipment without prior written approval to the KO. The COR may inspect the Contractor’s vehicles and equipment at any time.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The Contractor shall provide non-personal services for maintenance service, repair, replacement or all of the above to return the DPTMS mechanical gates to manufacturers operational specifications upon completion of the requested work. Scheduled service costs cited in Items 1 and 2 of Technical Exhibit #2 shall be all-inclusive. This Firm Fixed Price (FFP) amount will be negotiated for the contract base period and then determined 30 days prior to exercising follow-on option periods. For Items 3 and 4 of Technical Exhibit #2, the amount can only be determined once a quote for component/components/part/parts is provided. The itemized quote shall detail the repairs, replacements, and labor to return one or multiple DPTMS mechanical gates to manufactures operational condition. For Items 5 and 6 of Technical Exhibit #2, the amount can only be determined once a quote for the replacement/lifecycle component/unit is provided. The itemized quote shall detail the total replacement cost to include labor to return one or multiple DPTMS mechanical gates to manufacturer’s operational condition.

5.1.1. Delivery Date. : Scheduled services cited in Items 1 and 2 of Technical Exhibit #2 shall be scheduled within 1 week of the call order issued and occur NLT 4 weeks thereafter. Repair requirements associated with Items 3 and 4 of Technical Exhibit #2 shall be scheduled within 1 week of the call order issued while the on-site service call, video teleconference, or exchange of detailed pictures depicting failed pieces, parts, components, or assemblies shall occur NLT 4 weeks thereafter. Such information shall be used to provide a repair cost all quote to return the DPTMS mechanical gate/gates to a fully operational state. Replacement requirements associated with Items 5 and 6 of Technical Exhibit #2 shall be scheduled within 1 week of the call order issued while the on-site service call, video teleconference, or exchange of detailed pictures depicting the failed assemblage/unit shall occur NLT 4 weeks thereafter.

Such information shall be used by the contractor to provide a replacement cost quote to return the DPTMS mechanical gate/gates to a fully operational state. Specific timelines for repair or replacement cannot be determined until availability of pieces, parts, components, assemblies, or units are determined.

5.2. Specific Tasks.

5.2.1. Task #1 – Services Associated with Technical Exhibit #2 Item 1 and 2

5.2.1.1. The government shall request a call order for preventative maintenance services on one or multiple DPTMS mechanical gates from the Fort Bragg Mission and Installation Contracting Command

(MICC).

5.2.1.2. Once the call order is issued by the MICC KO, the government shall call the contractor to arrange required services.

5.2.1.3. The contract shall be prepared to accept full BPA FFP call amount for TE#2 Item 1 or 2 services via Government Purchase Card (GPC).

5.2.1.4. The contractor shall schedule a service technician in accordance with the paragraph 5.1.1.

Required Delivery Date identified in the PWS.

5.2.1.5. The contractor’s Service Technician shall arrive with all the special tools and expendable materials required to perform TE#2 Item 1 and 2.

5.2.1.6. Once the service is complete, the contractor’s Service Technician shall execute a mechanical gate operational test to ensure the serviced unit is functioning In Accordance With (IAW) the manufacturer’s operating specifications.

5.2.1.7. The contractor’s Service Technician shall contact the corporate office and advise of the completed service so invoicing for rendered services can begin; resulting in prompt payment to the contractor.

5.2.2. Repair Associated with Technical Exhibit #2 Item 3 and 4

5.2.2.1. The government shall request a call order for repair services on one or multiple DPTMS mechanical gates from the Fort Bragg Mission and Installation Contracting Command (MICC).

5.2.2.2. Once the call order is issued by the MICC KO, the government shall call the contractor to arrange repair services.

5.2.2.3. The contract shall be prepared to accept a Government Purchase Card (GPC) for the total amount of the requested repair/repairs not to exceed the “Each Cost” amount cited in TE#2 Item 3 or 4 for each repair.

5.2.2.4. The contractor shall schedule a service technician in accordance with the paragraph 5.1.1.

Required Delivery Date identified in the PWS.

5.2.2.5. The contractor’s Service Technician shall arrive with all the special tools and expendable materials required to perform TE#2 Item 3 and 4.

5.2.2.6. Once the repair is complete, the contractor’s Service Technician shall execute a mechanical gate operational test to ensure the repaired unit is functioning IAW the manufacturer’s operating specifications.

5.2.2.7. The contractor’s Service Technician shall contact the corporate office and advise of the completed repair so invoicing for rendered services can begin; resulting in prompt payment to the contractor.

5.2.3. Replacement Associated with Technical Exhibit #2 Item 5 and 6

5.2.3.1. The government shall request a call order for replacement services on one or multiple DPTMS mechanical gates from the Fort Bragg Mission and Installation Contracting Command (MICC).

5.2.3.2. Once the call order is issued by the MICC KO, the government shall call the contractor to arrange replacement services.

5.2.3.3. The contract shall be prepared to accept a Government Purchase Card (GPC) for the total amount of the requested replacements not to exceed the “Each Cost” amount cited in TE#2 Item 5 or 6 for each replacement.

5.2.3.4. The contractor shall schedule a service technician in accordance with the paragraph 5.1.1.

Required Delivery Date identified in the PWS.

5.2.3.5. The contractor’s Service Technician shall arrive with all the special tools and expendable materials required to perform TE#2 Item 5 and 6.

5.2.3.6. Once the replacement is complete, the contractor’s Service Technician shall execute a mechanical gate operational test to ensure the replaced unit is functioning IAW the manufacturer’s operating specifications.

5.2.3.7. The contractor’s Service Technician shall contact the corporate office and advise of the completed replacement so invoicing for rendered services can begin; resulting in prompt payment to the contractor.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

6.1. The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures.

32 CFR Part 2004 National Industrial Security Program (NISP) AD 2014-05 Policy and Implementation Procedures for Common

Access Card Credentialing and Installation Access for Uncleared Contractors

ARMY REGULATIONS:

AR 190-13 The Army Physical Security Program

DoD Forms Management Program:

DoDM 5200.08 Vol 3 Physical Security Program: Access to DoD Installations DoDM 6025.18 Implementation of the Health Insurance Portability and Accountability Act

(HIPAA) Privacy Rule in DoD Health Care Programs FIPS 201-3 Personal Identify Verification (PIV) of Federal Employees and

Contractors Fort Bragg 380-5 Physical Security https://www.ecfr.gov/current/title-32/subtitle-B/chapter-XX/part-2004 https://armypubs.army.mil/ProductMaps/PubForm/Details.aspx?PUB_ID=104095 https://armypubs.army.mil/ProductMaps/PubForm/AR.aspx https://armypubs.army.mil/productmaps/pubform/Details.aspx?PUB_ID=1004558 https://www.esd.whs.mil/Directives/forms/ https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/520008_vol3.pdf?ver=2020-09-18-130526-407 https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/602518m.pdf?ver=2019-03-13-123513-717 https://csrc.nist.gov/publications/detail/fips/201/3/final

PART 7

TECHNICAL EXHIBIT LISTING

7. Technical Exhibit List:

7.1. Technical Exhibits:

Technical Exhibit 1 DPTMS Mechanical/Electronic Gates Inventory

Technical Exhibit 2 Mechanical Gate Service, Repair or Replacement Matrix

Technical Exhibit 3 Performance Requirements Summary

Technical Exhibit 4 Deliverables Schedule

TECHNICAL EXHIBIT 1

DPTMS Mechanical/Electronic Gates Inventory

Technical Exhibit #1

Gate Type Gate (Make/Model) Motor MODEL#/SERIAL NO. Reader(s) MODEL/SER NO. Date Installed

V2 DOOR KING 9150-080/ K63ZZFCL-4951/18152 1520-080 REV: I/103591 2013

V3 DOOR KING 9150-080/9731 K63ZZFCL-4951/9088 1520-080 REV:H/102115 2013

V6 DOOR KING 6300-081/386, 990 YLD100-129/8062, 8071 KEYPAD: 26-500/31A19434 2012

V9 DOOR KING 9150-080/ K63ZZFCL-4951/9099 1520-080 REV:H/102102 2013

V14 DOOR KING 9150-080/ K63ZZFCL-4951/9097 1520-080 REV:I/103792 2013

V16 DOOR KING 9150-080/8755 K63ZZFCL-4951/9118 1520-080 REV:H/102108 2013

V19 DOOR KING 9150-080/7104 K63ZZFCL-4951/6805 1520-080 REV:H/101643,101649 2013

V21 DOOR KING 9150-080/7101 K63ZZFCL-4951/6802 1520-080 REV:H/101641,102117 2013

V22 DOOR KING 9150-080/7102 K63ZZFCL-4951/6803 1520-080 REV(S): H,I/102112,103723 2013

V25 DOOR KING 9150-380/1662 K63ZZFCL-4951/21743 23-206/kp / 2119-000512 2020

V26 DOOR KING 9150-380/1635 K63ZZFCL-4951/21713 23-206/kp /2119-000625 2020

V27 DOOR KING 9150-380/1665 K63ZZFCL-4951/21738 23-206/kp /2119-001256 2020

V28 DOOR KING 9150-380/1604 K63ZZFCL-4951/21680 23-206/kp /2119-001303 2020

V29 (I) DOOR KING 9154-031/4-03-106 K63ZZFCL-4951/28374 23-206/kp…