MCRD Appliance Leasing PWS DRAFT 10.01.2025.pdf

PERFORMANCE WORK STATEMENT (PWS)

1. INTRODUCTION

The Marine Corps Recruit Depot (MCRD), San Diego, CA is required to provide washers and dryers for the use of the recruits and the permanent personnel living in the Bachelor Enlisted Quarters (BEQ) aboard MCRD, San Diego. The purpose of this contract is for the Contractor to provide contractor-owned, continuously functioning laundry appliances and to provide maintenance services for leased laundry appliances to the recruits living in recruit billeting and permanent personnel living in the BEQ at Marine Corps Recruit Depot, San Diego, CA

2. SCOPE

Approximately 5,000 Recruits/Marines will use these appliances. The appliances are located in approximately 18 locations and on various floors of each building. These buildings do not have elevators so all appliances must be delivered and serviced using stairs.

Historically, there have been approximately 10 service calls per week. The Government end users are responsible for identifying when equipment is unserviceable. Once the contractor is notified of unserviceable equipment the Contractor has 48 hours, 72 hours if a weekend or Federal holiday is involved, to repair the equipment.

3. GENERAL REQUIREMENTS

Contractor shall lease washers and dryers of the type, and to the locations, indicated in this PWS and Attachment (1). The contractor shall furnish all personnel, supervision, equipment, tools, and all other necessary materials to maintain the washers and dryers in accordance with manufacturer’s specifications.

3.1 Contractor Point of Contact (POC). The contractor shall provide a POC who will be responsible for overseeing all tasks identified in this PWS within 3 business days after contract award.

3.2 Compliance. The contractor shall be in compliance with all Federal, State, and local laws and regulations.

4. TASKS

The contractor shall furnish all personnel, supervision, equipment, tools, and all other necessary materials to maintain the washers and dryers in accordance with manufacturer’s specifications.

4.1 Delivery and Installation. The contractor shall provide appliances, parts, preventive maintenance, scheduled maintenance, and cleaning of ventilation ducts as required, as well as perform emergency maintenance as required. All washers in a location shall be the same color. All dryers in a location shall be the same color.

4.1.1 The Contractor shall be responsible for the delivery, installation, cleaning, maintenance, repair, removal, and relocation of contractor furnished washers and dryers. This responsibility includes supplying all installation hardware including, but not limited to, bases, bolts, pedestals, dryer venting, hoses, clamps, etc.

4.1.2 All machines shall be six years old or newer at time of initial installation.

Replacement machines shall be no older than six years. Equipment shall meet the requirements as specified in the PWS.

4.1.3 No later than ten business days after receipt of award, the Contractor shall provide the Government an installation schedule for all appliances to be installed. If there are changes in the scheduled delivery, the Contractor shall notify the Government immediately. All schedules shall be provided to the Contracting Officer and the Contracting Officer’s Representative (COR)*.

(Deliverable 6.1)

4.2 Appliance Specifications. Contractor shall provide appliances in accordance with ENERGY STAR (program information at: https://www.energystar.gov/) and the following specifications (see Section 8 for the quantities of each type of machine):

4.2.1 Washer, (16-18 LB)

a) Washer, Front loading/Top loading

b) With a minimum capacity of 16-18 pounds

c) Wash, rinse, and spin cycles. Permanent press cycle, Delicate cycle, Extra rinse cycle.

d) Push or Dial button.

e) 110 volt electrical system. Contractor to provide electrical connection between washer and wall.

f) Non-Coin Operated.

4.2.2 Washer, Heavy Duty (30 LB)

a) Washer, Front loading

b) With a minimum capacity of 30 pounds

c) Wash, rinse, and spin cycles. Permanent press cycle, Delicate cycle, Extra rinse cycle.

d) Push or Dial button.

e) 220/240 volt electrical system. Contractor to provide electrical connection between washer and wall.

f) Non-Coin Operated.

g) Must be secured to floor.

4.2.3 Dryer, Single Stacked Electric (16-18 LB)

a) Drying cycles and temperature selections

b) Lint removal screen

c) 220 volt electrical current. Contractor shall provide connection between machine and wall.

d) Non-Coin Operated.

4.2.4 Dryer, Double Stacked Electric (16-18 LB)

a) Drying cycles and temperature selections

b) Lint removal screen

c) 220 volt electrical current. Contractor shall provide connection between

d) Non-Coin Operated.

4.2.5 Dryer, Single stacked Gas (16 LB)

a) Gas system

b) Drying cycles and temperature selections.

c) Accessible lint removal screen.

d) 110 volt electrical current. Contractor shall provide connection between

e) Non-Coin Operated.

4.2.6 Dryer, Double Stacked Gas (16 LB)

a) Gas system

b) Drying cycles and temperature selections.

c) Accessible lint removal screen.

d) 110 volt electrical current. Contractor shall provide connection between machine and wall.

e) Non-Coin Operated.

f)

4.2.7 Dryer, Double Stacked Gas Heavy Duty (30 LB)

a) Selectable drying time.

b) Cycles and temperature selections.

c) Gas System

d) 220 volt electrical current. Contractor shall provide connection between machine and wall.

e) Non-Coin Operated.

f) Must be secured to floor.

4.3 Automatic Dispensers. The Government uses automatic detergent dispensers to control supply cost for the industrial/heavy duty machines (see 4.2.3 and 4.2.4 above) required in building 625. The contractor shall allow the Government mounting of automatic detergent dispensers to the heavy duty machines. Six machines require this dispenser (see Section 8).

4.4 Repair of Appliances. The contractor shall provide all routine and regular maintenance and service, except those repairs or replacements of parts caused by misuse, accident, or negligence on the part of the Government. Contractor shall provide names, phones numbers of each contact person responsible for servicing machines. Notification of maintenance or repairs shall be by telephone or email. The contractor shall have 48 hours to repair or 72 hours if a weekend or Federal holidayis involved, an inoperable appliance. The hours for repairs are between 8:00 am (PT) and 4:00 pm (PT), Monday through Friday.

4.4.1 Each washer and dryer shall have a repair service identification label or plate attached to the machine that cannot be easily torn off or destroyed by water and it should have a serial number or machine number to report when maintenance or repairs are needed.

4.4.2 The Government may request additional washers/dryers due to an increase in Recruits attending training. The contractor shall have 30 calendar days to provide and install any additional washers/dryers after a request is made via contract modification.

4.4.3 The contractor must provide to the COR a log of all installed appliances with serial numbers and service identification number. The log must be provided within 30 calendar days of contract award. (Deliverable 6.2) The contractor shall keep this log updated throughout the period of this contract. This log shall be provided to the COR quarterly and within 30 calendar days of installation of replacement equipment or additional equipment. The log shall be provided Microsoft Excel format and shall contain, at a minimum, the information shown in Section 8.

4.4.4 The contractor shall establish its own preventive maintenance schedule, including, but not be limited to, filter cleaning as recommended by the manufacturer to ensure washers and dryers are maintained in a safe and operational condition.

4.5 Phase-In and Replacement. The incoming contractor shall coordinate with the outgoing contractor and the COR on the removal of any existing appliances. The COR will facilitate coordination with the outgoing contractor as needed. Based on this coordination, the incoming contractor shall develop a plan for removal and installation to ensure that the removal and installation of appliances does not allow for more than 4 laundry rooms to be nonoperational at a time for more than one calendar day.

The current contractor is responsible for removing the contractor-owned appliances.

All installation equipment (such as hoses, clamps etc.) for appliances is also contractor-owned and should be removed by the outgoing contractor. If installation equipment still remains after the outgoing contractor has removed its equipment, the incoming contractor shall remove any old accessories from prior installations.

During the intial staging (base period), the incoming contractor will be allotted approximately 1,000 square feet of Warehouse 149 aboard Marine Corps Recruit Depot San Diego to use for staging.

Each room shall be completed before beginning installation on the next laundry room, following the plan agreed to by the outgoing Contractor, the incoming Contractor, and the COR. The incoming contractor shall schedule all installation work during standard working hours, Monday through Wednesday, 8:00 am to 4:00 pm (PT). If the contractor starts the appliance installation process in a laundry room, all washer and dryer appliances for that laundry room shall be installed by the close of business (4:00 pm PT) of the same day.

4.6 Phase-Out. At the conclusion of this contract, the contractor shall remove all contractor owned equipment and installation equipment within the timeframe requested by the COR. In the event that there is a follow-on contract and the contractor is not awarded the new contract, the contractor shall coordinate with the new contractor and the COR on the timely removal of all contractor-owned appliances and installation equipment.

5. QUALITY ASSURANCE

5.1 Contractor Quality Control. The Contractor shall develop and maintain a quality control program to ensure washers and dryers services are performed in accordance with commonly accepted commercial practices. At a minimum, the Contractor shall develop quality assurance procedures that address the areas identified in PWS Section 6.0, “Performance Requirements Summary.” These procedures shall be documented in a Quality Control Plan (QCP) and delivered to the Contracting Officer and COR for review within 30 calendar days of contract award. After the QCP has been approved and accepted by the Contracting Officer, the Contractor shall obtain the Contracting Officer’s acceptance in writing of any proposed change to the QCP.

(Deliverable 6.3)

5.2 Government Quality Assurance Surveillance. The Government shall evaluate the Contractor’s performance under this contract in accordance with a Quality Assurance Surveillance Plan incorporating the performance requirements contained within this PWS. This plan is primarily focused on what the Government will do to ensure that the Contractor has performed in accordance with the performance standards contained in this PWS. It defines how the performance standards will be applied. The Government will supply a Quality Assurance Surveillance Plan (QASP) within ten business days of contract award.

6. DELIVERABLES. Deliverables shall be submitted to the COR (or other specified

Government recipients) as identified in the table below. Deliverables shall be provided in Contractor-preferred format (unless otherwise specified below). In most cases, electronic submission via email is the preferred method of transmission.

Deliverable PWS Section Frequency Installtion schedule of all appliances

4.1.3 Within 14 days of contract award

Log of all installed applainces with serial numbers and service identification number

4.4.3 Within 30 days after contract award and

within 30 days after replacement or new installation

7. PERFORMANCE REQUIREMENTS SUMMARY (PRS). The following performance standards shall be utilized by the COR and will be incorporated into the Government’s Quality Assurance Surveillance Plan (QASP).

PWS Section Performance Standard Acceptable

Quality Level Inspection Method

4.1 Timely

installation of additional washers/dryers

The Contractor shall install additional washers/dryers whn requested within the timeframe specificed in the

PWS

99% 100% inspection

4.4 Timely

response to repair requests

The Contractor shall respond to repair requests within the timeframe specified in the PWS

99% Periodic inspections and customer feedback

4.5 Initial

installation of washers/dryers

The Contractor shall ensure equipment is installed as specificed within the timeframe specified in the

PWS

99% 100% inspection

8. INVENTORY

8.1 The total amount of units required is summarized below. Double-stacked equipment is counted as 1 unit for the sake of this performance work statement;

Sets Req

Appliance Capacity Style Source Voltage Max Width

Max Depth

Max Height

6 Dryer E 16-18 lbs Front Load Single

Electric 220/240 v

28" 28" 45"

7 Dryer E 16-18 lbs Doubl e Stack

Electric 220/240 v

28" 28" 77"

5 Dryer G 16-18 lbs Front Load Single

GAS 110/120

v

33" 43" 45"

42 Dryer G 30 lbs Doubl e Stack

GAS 220/240

v

33" 43" 77"

11 Dryer G 16-18 lbs Doubl e Stack

GAS 110/120

v

28" 28" 77"

41 Washer 16-18 lbs Top Load

Electric 110/120 v

28" 28" 45"

80 Washer 30 lb Front Load

Electric 220/240 v

30" 35" 45"

8.2 Equipment List -

***To be provided in Solicitation***

9. INSURANCE REQUIREMENTS. As required by FAR 52.228-5, the following minimum amounts are established for performance under this contract:

a) Workers Compensation: Statutory Minimum

b) General Liability:

a. $500,000 per occurrence

b. $500,000 per occurrence for bodily injury

c. $20,000 per occurrence for property damage

c) Automobile Liability: $200,000 per person