MCC-16-RFP-0012_new.docx

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RFQ

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RFP

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17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

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24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

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UNIT

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AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

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28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

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7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

TBD

See Block 31C

MCC-16-RFP-0012

10-09-2015 Nataliya Holl, Contr. Repr. MCC

10-26-2015

Millennium Challenge Corporation Contracts and Grants Management Division 875 15th St, NW Suite 200 Washington DC 20005 X

N/A

Millennium Challenge Corporation

CGM

875 Fifteenth St., NW Washington DC 20005

Millennium Challenge Corporation Contracts and Grants Management Division 875 15th St., NW Suite 200 Washington DC 20005

To all Contractors

Interior Business Center Interior Business Center M/S D-2773 7301 West Mansfield Avenue Lakewood CO 80235-2230

See CONTINUATION Page

This RFP is for

Assessment and Capacity Building of Kalahi-CIDSS Subproject

Utility & Sustainability

See CONTINUATION Page

Taylor Wolf

Table of Contents

SECTION B - SCHEDULE OF SUPPLIES/SERVICES

B.1 SERVICES TO BE PROVIDED

To conduct Assessment and Capacity Building of Kalahi-CIDSS Subproject Utility & Sustainability.

B.2 PRICING/CONTRACT TYPE

This is a Time-and-Materials (T&M) type contract.

B.3 SCHEDULE

The Contractor shall furnish all personnel required to provide services to the MCC in accordance with Section C, Statement of Work, and the terms and conditions contained herein. The Contractor shall furnish all personnel, facilities, equipment, supplies, transportation, and other services required to provide services to the MCC in accordance with Section C, Statement of Work, and the terms and conditions contained herein. The Total Contract Price includes labor and other direct costs to perform all required services. Please see Attachment 1 for a sample price template of Direct Labor and Other Direct Cost (ODC) breakdowns.

Period of Performance - 18 months

Contract Period: Base POP Begin: TBD POP End: TBD

Period of Performance - 18 months

Contract Period: Base POP Begin: TBD POP End: TBD

Period of Performance - 18 months

Contract Period: Base POP Begin: TBD POP End: TBD

NOTE 1: Direct Labor Rates & Categories will be estimates only and may be increased and decreased as necessary for successful completion of the requirements and as approved by the COR. However, any increase in individual category hours is limited to the extent that the applicable CLIN’s total ceiling amount is not exceeded.

B.4 ADDITIONAL LABOR CATEGORIES AND COUNTRIES

During the performance of this contract, it may become desirable to add new labor categories to Section B. In such cases, the Government or the Contractor may identify additional labor categories and the Contractor may propose additional labor categories and rates.

In addition, during the performance of this contract, it may became necessary to add other MCC Threshold and Compact-Eligible countries.

B.5 ACCOUNTING AND APPROPRIATION DATA

SECTION C - STATEMENT OF WORK

Assessment and Capacity Building of Kalahi-CIDSS Subproject Utility & Sustainability

A. Introduction The Millennium Challenge Corporation (“MCC”) and the Government of the Republic of the Philippines (the “Government” or “GRP”) have entered into a Millennium Challenge Compact (the “Compact”) on 23 September 2010 to provide a grant of one hundred and twenty million dollars ($120,000,000.00) over five years to fund the implementation of the KALAHI-CIDSS (K-C). KC is a community driven development project implemented by the Department of Social Welfare and Development (DSWD) of the Philippines.

B. Background

1. KALAHI-CIDSS Project Overview

The objectives of the KALAHI-CIDSS (KC) project are:

· Improve the responsiveness of local government to community needs

· Encourage communities to engage in development activities

· Deliver benefits to barangay residents through individual sub-projects

Through KC, a community-driven development (CDD) program, communities (“barangays” or villages) are trained, together with their local governments, both at the barangay and the municipal level, to choose, design and implement sub-projects (SPs) that are intended to address their most pressing needs. This is done through a three-year, three-cycle program, which includes social preparation training for communities, barangays, and municipalities, and sub-project implementation.

The Department of Social Welfare and Development (DSWD) is the implementing entity for KC. With the MCC grant of roughly PHP 2.4 Billion (or USD 120 million), DSWD has been implementing 2,740 KC SPs in 160 municipalities across six (6) regions in Luzon and Visayas. The project generally aims to improve welfare in rural areas by targeting communities (barangays) where poverty incidence is between 30 and 70 percent and builds on and supports the application of the participatory planning, implementation, and monitoring methodology developed by the DSWD in collaboration with the World Bank. The project is expected to surpass some of the set targets, which could lead to significantly higher benefits without increasing the project cost. As of December 2014, 3,040 SPs have already been prioritized, out of which 1,822 have been completed while the rest are in various stages of completion. The number of SPs will further increase as communities maximize the assignment of the community grants allocation until June 30, 2015. The project is committed to complete all prioritized SPs by December 2015. In line with the Compact goal, MCC’s policy on gender, and the Government’s poverty alleviation, and gender and development objectives, MCA-P has committed to integrate social and gender development in all Compact projects. To this end, a Gender Incentive Grant (GIG) is being implemented to fund SPs aimed at addressing gender-specific needs. These GIG SPs can be implemented at either the barangay or municipality level.

1.1 Grants to Beneficiaries

As a standard practice, DSWD turns over SPs as soon as they are completed. The facility is turned over to the barangay and the Operation and Maintenance (O&M) Committee of the volunteer group. The turn over certificate states that the O&M Committee immediately assumes the responsibilities for repair and maintenance of the turned over facilities. The Barangay and/or Municipal Councils allocate repair and maintenance budgets for completed facilities in their annual budgets.

The prioritization of SPs is a continuing process. With the expected completion of all prioritized SPs in December 2015, DSWD will submit the final list of SPs and their respective status by March 2016. Communities are required to develop and implement viable plans for sustainability for each subproject to ensure that they deliver intended benefits over the long term.

1.2 Implementation Challenges

Several implementation challenges exist, including possible delays in the completion of SPs, savings that may not be utilized, and the sustainability of the SPs. The focus of this Terms of Reference is to address the sustainability of the SPs.

To foster the sustainability of SPs, particularly those that require the organization of O&M groups and provision of technical support to equip beneficiaries on O&M matters (especially on water systems and common service facilities), MCA-P and DSWD are developing simplified O&M manuals and corresponding training programs to ensure the functionality and longevity of usefulness of the facilities. These measures will be integral components of an action plan that will be further developed by MCA-P and the DSWD National Project Management Office for KC. In more practical terms, DSWD with the support of MCA-P has embarked on an assessment of SPs and the O&M groups that will culminate in decisive measures aimed at building their capacities and institutionalizing the structures. The measures may include the development of O&M manuals and corresponding training programs to ensure the functionality and longevity of the facilities’ usefulness. To help accomplish this, the guidelines for the use of the project’s Technical Assistance Fund have been expanded to cover the engagement of consultants/specialists who will focus on this aspect. The Gender Incentive Grants (GIG), in particular, fund projects that are outside of the usual scope of KC, such as skills training for women, construction of women’s safe houses and community restrooms, and may therefore have a particular set of sustainability and O&M challenges.

C. Statement of Work and Objectives The focus of the assignment is to assess the utility and sustainability of a representative sample of community SPs as well as to develop and assist in the implementation of a project-level action plan that addresses program sustainability needs and opportunities. General task categories include:

· Conduct a literature review of evidence-based effective practices that ensure the sustainability of small infrastructure projects, particularly those that are a part of a CDD program.

· Assess KC SPs: The assessment will be based on an inventory of sustainability opportunities and needs currently being developed by DSWD. The bulk of the assessment will focus on the SP types that are the most at-risk of sustainability challenges – to be determined jointly with MCAP, DSWD, MCC based on the inventory – or for which there are no sustainability standards (for example many of the GIG SPs). If any SPs are identified as having excellent sustainability activities, a sub-set of these will also be included in the assessment. The rough estimate of SPs included in the assessment is 30. The assessment will:

· Examine the effectiveness of activities, groups, budgets and/or mechanisms in place that foster SP (both standard and GIG-funded) sustainability at the barangay, municipality, district and national levels, as well as beneficiary perceptions about the quality of construction of SPs, services delivered, and other factors that have affected the use, O&M, and sustainability of SPs.

· Analyze institutional arrangements for O&M and the extent that the roles and responsibilities of key actors, such as communities and local governments, are enforced effectively and identify deficiencies in the utility and sustainability of SPs. For GIG activities focused on women’s skills building, TESDA, a national training service provider, should be consulted, and modalities explored to support concrete opportunities to improve post-training employment prospects with the private sector. For GIGs that funded restroom construction, modalities to ensure maintenance of communal restrooms are a key concern, while for GIGs that funded women’s centers, sustainability concerns involve continued availability of qualified personnel to counsel women as well as funding arrangements for maintenance needs of facilities, among others.

· Develop an action plan: The action plan will translate the findings from the assessment into actionable interventions which will ensure SP sustainability. This action plan will enhance community capacity to ensure strong prospects for long-term sustainability of SPs, including a reliable O&M plan, engagement of community-based organizations (CBOs), and participation of the people in bayanihan (voluntary labor or in-kind contributions), in collaboration with municipal governments to augment funds raised through cost-recovery measures, thus enhancing the sustainability of community social infrastructure. Indicators to monitor these sustainability activities post-Compact will also be developed and the source and responsible party for each indicator will be identified.

· Participate in the implementation of the action plan. This may include preparing and delivery training materials, developing standards and processes to ensure the sustainability of current and future SPs and working with MCAP and DSWD to build capacity of staff and implement the process, and development and implementation of indicators to monitor SP sustainability – including integrating the indicators into DSWD’s process of tracking indicators. Participation may also include other duties not mentioned in this call.

· Create a recommended SP sustainability process for future SPs.

· Create a report for MCC with recommendations for future CDD and small infrastructure projects.

D. Experience Required of Key Staff Required Team Experience and Qualifications Firms submitting Proposals should demonstrate the following skills, knowledge and experience:

· Assessing, designing and implementing CDD programs that include small infrastructure projects.

· Fostering sustainability of small infrastructure projects in rural and semi-rural settings

· Developing and working with community-based O&M groups.

· Developing and implementing monitoring indicators to track the sustainability of small infrastructure operated and maintained by community-based organizations.

· Building the capacity of community groups and local and national governments in cultivating the sustainability of CDD projects, including small infrastructure projects.

· Working with community groups and local and national governments in developing budgets for the sustainability of CDD projects, including small infrastructure projects.

· Engineering experience with small scale infrastructure in rural, semi-rural, and potentially environmentally sensitive (e.g. coastal, upland, riparian) settings.

· Understanding of gender, social and environmental guidelines and requirements of MCC and other international donors.

· Integrating gender into CDD programs and projects, including small infrastructure projects.

· Assuring environmental and engineering sustainability of small infrastructure projects in rural and semi-rural settings.

· Ability to mobilize within two weeks of award.

In addition to the minimum qualifications, it is preferred that the firm possesses the following:

· Understanding of, or experience specifically with, the KC Project.

· Proficiency in Tagalog and/or other major languages spoken in the Philippines.

This assignment requires one Key Staff member in the role of Project Lead/CDD Specialist. This Key Staff should possess the following skills, knowledge, and experience:

Project Lead/CDD Specialist The Project Lead will be responsible for field supervision of the project and quality assurance of all design and other deliverables. As such, the Project lead should be an experienced project manager with at least 15 years of experience at a senior level in the fields of facility and/or infrastructure planning and design, including project management. The proposed Project Manager should be able to demonstrate a breadth of relevant technical and institutional design experience, ability to lead and coordinate the activities of a multi-disciplinary international technical team, pull together and integrate technical inputs from the team into a coherent high-quality product, skills to forge constructive dialogue and relationship with governmental and non-governmental organizations, and success in problem solving. The Project Manager should have experience in similar projects in developing countries and experience in the Philippines is highly desirable.

In addition to the Key Staff outlined above, a team of no more than three staff should be proposed to support MCC under this requirement. Each staff member should have at least 10 years of experience assessing, designing, and implementing CDD programs that include small infrastructure projects.

The Contractor shall submit resumes of all proposed personnel in advance to MCC for review. No personnel shall begin his/her assignment without prior specific authorization of MCC. MCC reserves the right to disapprove any proposed personnel and/or to request the Contractor to replace personnel for any reason. To the extent that additional personnel representing other disciplines are needed to carry out any of the tasks outlined above, the Contractor must present for MCC’s approval both the qualifications and billing rates for such new personnel. For each individual task, the Contractor’s Project Lead will determine the staffing requirements and submit the same for acceptance by the MCC COR.

The Contractor must provide and maintain all key personnel proposed. Any changes are subject to approvals in accordance with the key personnel clauses of this task order and the basic contract.

E. Travel:

The minimum expected travel requirements for the Contract are as follows:

A. Meetings at MCC Office, Washington D.C. (attendees TBD, possibility of tele or video conference for distant team members) (Please note the distinction between “Contract” and “Compact” in the following) B. Kick-off meeting (week 1-2 of Contract) C. Update presentation and meeting (month 3-4 of Contract) D. End of Compact presentation and meeting (month 7 of Contract) E. Final presentation, end of Contract (month 16 of Contract) Field Missions to the Philippines F. Kick-off meeting/initial field visit by key personnel and others, as justified (month 1 of Contract) G. SP assessment field visits (month 2-3 of Contract) H. Action plan implementation field visits (months 4-7 of Contract) I. Follow-up assessment of SP sustainability (month 13-14 of Contract)

F. Subcontracts

MCC-16-RFP-0012

Sub-contracts are allowed in order to complete the proposed in-country work.

SECTION D - PACKAGING AND MARKING

SECTION E - INSPECTION AND ACCEPTANCE

E.1 General Inspection and Acceptance

Inspection and acceptance of all services under this contract will be accomplished by the COR and/or PM.

If the Contracting Officer determines that services, work or materials being furnished do not meet the required standards, the Government reserves the right to have the work performed elsewhere, charging the contractor with costs involved, subject to the provisions of FAR 52.246-6.

MCC inspection and acceptance of services, reports and other required deliverables or outputs shall take place at MCC Headquarters in Washington, DC or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted.

E.2 Deliverables Acceptance Criteria

Deliverables are associated with the tasks identified above. All reports are to be submitted in English in electronic copy using WINDOWS based MS-Office products including WORD for text, data tables in EXCEL, appropriate MS-Office 2010 programs for exhibits, and schedules using MS-Project. Files containing graphs, flowcharts or diagrams should be submitted in PDF printable version. Digital photo files should be submitted in JPG format.

Acceptance Criteria:

The deliverables will be evaluated according to the following criteria:

· Thoroughness and timeliness in complying with all of the elements in the tasks specified.

· Quality and clarity of analyses and work produced.

· Timeliness and efficacy of communications with relevant counterparts at MCC, MCA, and other relevant organizations.

· All reports should be written in excellent English.

· MCC reserves the right to review a draft report and provide comments before it is finalized.

· All reports are to be submitted in English in hard and electronic copy (in MS Word), with tables, data and calculations in MS Excel.

SECTION F - DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE AND LEVEL OF EFFORT

The Period of performance for this contract is 18 months from the date of the award.

MCC anticipates the estimated level of effort outlined in the table below but does not guarantee this level of effort as it may increase or decrease:

Senior Technical Expert Consultant

Senior (I) 736.00

Subtotal

2,944

*Assume 8 hours in 1 person-day

Contractor may propose additional Labor Categories together with justification why those categories are needed.

F.2 PLACE OF PERFORMANCE

The contractor shall perform services at their facilities, and in Philippines.

F.3 MCC TECHNICAL DIRECTION

(a) Performance of the work under this contract is subject to the written technical direction of the Contracting Officer Representative (COR), and any Government Project Monitors, (PM), who shall be specifically appointed, and responsibilities identified, by the Contracting Officer in writing in accordance with MCC policy. "Technical direction" means a directive to the Contractor that approves approaches, solutions, designs, or refinements; fills in details or otherwise completes the general description of work or documentation items; shifts emphasis among work areas or tasks; or furnishes similar instruction to the Contractor. Technical direction includes requiring studies and pursuit of certain lines of inquiry regarding matters within the general tasks and requirements in Section C of this contract, and any resulting Contract.

(b) The COR/Government PM does not have the authority to, and shall not, issue any instruction purporting to be technical direction that—

(1) Constitutes an assignment of additional work outside the statement of work;

(2) Constitutes a change as defined in the changes clause;

(3) Constitutes a basis for any increase or decrease in the total estimated contract cost, the fixed fee (if any), or the time required for contract performance;

(4) Changes any of the expressed terms, conditions, or specifications of the contract; or

(5) Interferes with the contractor's rights to perform the terms and conditions of the contract.

(c) Technical direction may be oral or in writing; however, the COR or government PM shall confirm oral direction in writing within five workdays.

(d) The Contractor shall proceed promptly with the performance of technical direction duly issued by the COTR or PM in the manner prescribed by this clause and within the COR's/PM’s authority. If, in the Contractor's opinion, any instruction or direction by the COR/PM falls within any of the categories defined in paragraph (b) of this clause, the Contractor shall not proceed but shall notify the Contracting Officer in writing within 5 workdays after receiving it (either orally or in writing, whichever comes first) and shall request the Contracting Officer to take action as described in this clause. Upon receiving this notification, the Contracting Officer shall either issue an appropriate contract modification within a reasonable time or advise the Contractor in writing within 30 days that the instruction or direction is—

(1) Rescinded in its entirety; or

(2) Within the requirements of the contract and does not constitute a change under the changes clause of the contract , and that the Contractor should proceed promptly with its performance.

(e) A failure of the contractor and Contracting Officer to agree that the instruction or direction is both within the requirements of the contract and does not constitute a change under the changes clause, or a failure to agree upon the contract action to be taken with respect to the instruction or direction, shall be subject to the Disputes clause of this contract.

(f) Any action(s) taken by the contractor in response to any direction given by any person other than the Contracting Officer or the COR/PM shall be at the Contractor's risk.

F.4 DELIVERABLES

SUMMARY OF DELIVERABLES AND DUE DATES

Technical directives will provide more detail on structuring each deliverable. At a minimum, the following will be required:

F.5 AUTHORIZED WORK DAY / WEEK

No overtime or premium pay is authorized under this Contract. The contractor is authorized up to a 6-day workweek in the field for Short Term Technical Assistance with no overtime or premium pay.

F.6 LANGUAGE REQUIREMENTS

All deliverables shall be produced in English.

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 MCC 52.201-70 Contracting Officer’s Representative (COR) and/or Project Monitor (PM) (JULY 2012)

(a) The Contracting Officer may designate a Government representative to act as the Contracting Officer's Representative (COR) or Project Monitor (PM) to perform functions under the contract such as review and/or inspection and acceptance of supplies, services, including construction, and other functions of a technical nature. The Contracting Officer will provide a written notice of such designation to the COR and/or PM and the Contractor. The designation letters will set forth the authorities and limitations of the COR and/or PM under the contract.

(b) Modifications to this contract are effective only if reduced to writing and executed by the Contracting Officer. The Contractor is specifically prohibited from performing any work that is outside the scope of this contract without the approval of the Contracting Officer. The Contracting Officer cannot authorize the COR or any other representative to sign documents (i.e., contracts, contract modifications, etc.) that require the signature of the Contracting Officer.

G.2 MCC 52.232-70 INVOICE INSTRUCTIONS (MAY 2013)

Invoices shall be paid in accordance with the Prompt Payment Act, thirty days (30) following receipt of a proper invoice. The Contractor shall submit each invoice electronically via email or fax to the following:

Fax: 303.969.5151/7281 ATTN: MCC Payments, or Email: mcc_accounting_ibcdenver@ibc.doi.gov, or As an alternative to electronic submission of invoices, one copy of each invoice may be submitted to the following address:

Interior Business Center M/S D-2773 7301 West Mansfield Avenue Lakewood, CO 80235-2230 If it is determined that the amount billed is incorrect, the invoice may be revised by the Government, or the contractor may be required to submit a revised invoice.

To constitute a proper invoice, each invoice must include the following information and/or attached documentation:

(1) Name, address and telephone of the Contractor

(2) Date of invoice and invoice number

(3) Contract number (including call order or call number and contract line item(s)) also modification number, if applicable

(4) Description (quantity, unit of measure, unit price, and extended price) of the supplies/services rendered (including hours incurred and billing rate, as applicable to the contract)

(5) A schedule depicting the following information:

Amount Invoiced This Period

If the contractor is billing for costs incurred over more than a single month, the costs for each month in which the costs were incurred and shall be segregated into the month they were actually incurred.

(6) Name of Contracting Officer’s Representative (COR); and

(7) Signature of authorized representative of the firm with the following invoice certification:

“The undersigned hereby certifies to the best of my knowledge and belief that: the sum claimed under this contract is proper and due, and all the costs of contract performance have been paid, or to the extent allowed under the applicable payment clause, will be paid by the Contractor when due in the ordinary course of business; the work reflected by these costs has been performed, and amounts involved are consistent with the requirements of this Contract.

Inquiries regarding the status of invoices may be directed to NBC Accounting. The email address is: mcc_accounting_ibcdenver@ibc.doi.gov.

G.3 ACCEPTANCE AND APPROVAL

The COR and PM must accept and approve all deliverables before payment may be made.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 KEY PERSONNEL

The following individual is identified as Key Personnel under the Contract:

Key Personnel are:

1. Project Director

2. Senior Expert (3 positions)

The Contractor must provide and maintain all Key Personnel as specified in the Statement of Work. Any changes are subject to prior approvals by MCC in accordance with the appropriate U.S. Government regulations.

The Contractor shall provide resumes of Key Personnel for this contracts. All personnel identified in a contract under this contract as Key Personnel are considered to be essential to the work being performed hereunder.

Before changing an individual identified as Key, the Contractor shall notify the Contracting Officer in no less than 15 business days and will submit written justification as to the reason for substitution. Substitution within the first 90 days will only be considered for reasons of illness, death, or termination of employment. The Justification must include the name and qualifications of the proposed substitute(s). The proposed substitute(s) will possess qualifications equal to or superior to those of the Key person being replaced. The Contractor shall not substitute Key personnel without written consent from the Contracting Officer. No change in fixed unit prices may occur as a result of key personnel substitution. The key personnel may, with the consent of the contracting parties, be amended from time to time during the course of this contract to either add or delete personnel, as appropriate, provided that the contracting officer may ratify, in writing, such diversion and such ratification shall constitute the consent of the contracting officer. Substitutions of Key Personnel shall be equal to or have greater qualifications than the personnel being replaced.

H.2 MCC 52.232-73 Travel Reimbursement (MAY 2013)

Policy. When authorized as part of the Scope of Work on this contract/order and within the contract/order ceiling and as approved by the Contracting Officer’s Representative (COR) and/or other MCC officials as described below, travel expenses incurred in performance of technical directives issued under this contractor/order may be reimbursed as allowed by the Federal Travel Regulations (FTR) in effect at the time of travel. MCC’s supplemental policy interpretations are derived from the FTR and cannot grant additional benefits or adjust processes defined in the FTR. Supplemental policies of MCC set forth below:

a) Traveler Responsibilities. All contractor travelers must:

1) Exercise the same care in incurring expenses that a prudent person would exercise if traveling on personal business;

2) Travel in accordance with the FTR and the MCC policies included in this document; and

3) Pay any charges or fees associated with non-compliance of FTR or any MCC policies included in this document, and any expenses incurred for personal convenience. For example, the traveler may become personally responsible for travel costs associated with unauthorized use of other than coach class accommodations, failing to follow the Fly American Act requirements, exceeding per diem rates, changing departure or return flights, purchasing unapproved items, etc. regardless of the fact that travel arrangements may have been booked by others (e.g., Travel Agency).

b) Cabin Class Standards

1) The standard cabin class for contractor air-travel is coach class, regardless of destination or travel time.

2) Coach “premium” class may be authorized for destinations which have a travel time of more than 14 hours, consistent with the Federal Travel Regulations and the approval standards outlined in paragraph (f) of this document.

3) Business class travel accommodations will NOT be authorized except as determined through the approval process outlined in paragraph (f) of this document. This approval process is considered to be exceptional, to be part of a trip by trip analysis, and at the discretion of the government regardless of the destination or travel time.

c) Airlines and Flights. In accordance with the Fly America Act, contractors must use a U.S. flag air carrier service for all travel funded by the government beginning or ending in the U.S. unless a specific exemption to the “Fly America” rule applies. Flights on U.S. air carrier pairings with foreign carriers (i.e., code share flights) are regarded as meeting Fly America requirements if the ticket is issued on the American carrier and there is an American carrier flight number.

d) Limitations. Travel reimbursement, which is part of ODC, shall not exceed the authorized ODC amount on the contract. To be reimbursable, the travel expenses must be:

1) Allowable under the FTR and the provisions of this contract/order and associated technical directives;

2) Approved prior to travel expenditure by the COR; and

3) Allocable and necessary for performance of this contract/order and associated technical directives.

e) Reimbursement Requests. Travel reimbursement requests must be submitted in sufficient time for the COR to give prior approval, and must identify:

1) The name of the traveler.

2) Destination (s) including itinerary.

3) Purpose of the travel; and

4) Cost breakdown.

5) To be reimbursed, invoices including travel expenses must provide a detailed breakdown of the actual expenditures invoiced. Contractor shall maintain the original or legible copy of receipts for all travel expenses invoiced when the expenditure is $75.00 or more. MCC reserves the right to request evidence of any travel expense paid.

f) Approvals. All travel expenses, including rental cars, must be approved by the MCC COR in writing in advance of booking any travel and incurring travel expenses. The following expense types require additional MCC pre-approvals beyond that of the COR. These additional approvals and associated justifications will be documented in writing:

1) Business class Business class travel is considered to be exceptional, to be determined as part of a trip by trip analysis, and at the discretion of the government regardless of the destination or travel time. To reflect the exceptional nature of this approval, the justification for use of business class must be prepared by the COR and approved in writing by the relevant Managing Director or Deputy Vice President of the organization requesting the contractor to travel. The single exception to requiring this justification and approval for every trip in question is when a State Department approved medical accommodation has been granted. In this case, the approval of the COR and the Contracting Officer only is required after verifying that the medical accommodation is effective for the trip in question and that sufficient funds are available. All justifications must verify that the contractor is required to report for duty the following day or sooner, that the travel time for the trip is at least 14 hours, and that a rest stop will not be taken en route. For audit purposes, all justifications and approvals to this effect must be retained by the COR and the contractor until contract closeout at which point all documentation must be provided to the Contracting Officer for incorporation in the contract file. Below are possible justifications supporting these exceptional requests:

A) Medical accommodation – MCC has engaged the services of the U.S. Department of State’s Office of Medical Services (MED/DP) for adjudication on requests for medical accommodations due to disability. MCC will facilitate this process but will not adjudicate disputes or appeals in connection with these requests. If the Department of State’s policies for reviewing these requests changes, MCC will be responsible for notifying contractors of the change but will not be responsible for providing an alternative for medical accommodation requests. For detailed procedures see Attachment: Medical Accommodation Procedures.

B) Sanitation/Health – Coach accommodations on an authorized/approved foreign air carrier do not provide adequate sanitation or health standards.

C) Savings – Flying in non-coach status would involve significant cost savings to MCC when compared to the lowest price non-refundable or restricted coach class fare.

D) Availability - No space is available in coach-class accommodations in time to accomplish the mission, which is urgent and cannot be postponed. (Note: this justification should not be used based on the lack of advanced planning by the contractor or the COR).

E) Security – Exceptional security circumstances require other than coach-class airline accommodations.

F) Mission critical agency requirement – circumstances in which a critical agency priority or project will incur delay or degradation without the intervention of a contractor and that intervention urgently requires other than coach class ticketing.

2) Coach “premium” class Must be approved by the COR, subject to the availability of funds on the contract/order, and:

A) The origin and/or destination are OCONUS; and B) The scheduled flight time including non-overnight stopovers and change of planes, is in excess of 14 hours. Scheduled flight time is the flight time between the originating departure point and the ultimate arrival point including scheduled non-overnight time spent at airports during plane changes. Scheduled non-overnight time does not include time spent at the originating or ultimate arrival airports. And;

C) The contractor is required to report to duty the following day or sooner; and D) The contractor does not take a rest stop en route or a rest period upon arrival at the duty site.

3) Rest Stops – must be approved by the COR and cannot exceed 24 hours.

Medical accommodation – MCC has engaged the services of the U.S. Department of State’s Office of Medical Services (MED/DP) for adjudication on requests for medical accommodations due to disability. MCC will facilitate this process but will not adjudicate disputes or appeals in connection with these requests. If the Department of State’s policies for reviewing these requests changes, MCC will be responsible for notifying contractors of the change but will not be responsible for providing an alternative for medical accommodation requests.

Detailed Procedures - Travelers requesting medical accommodations based upon disability must complete the steps below.

Traveler completes Form DS4086. When complete the traveler selects the “Submit” button, which will create and attach the document to an e-mail addressed to MED/DP at meddp@state.gov with a copy to the MCC Travel Office at mccmedical@mcc.gov.

Traveler then downloads and provides their physician with Form DS4086A which the physician completes and signs. Once signed, the traveler OR their physician e–mails a scanned .pdf attachment to MED/PD at meddp@state.gov. Alternatively it can be faxed Attn: Domestic Programs 202-663-3673.

MED/DP makes a medical determination based on the information provided by the traveler and the traveler’s physician on the DS 4086A. MED/DP will e-mail the traveler with its decision. If approved, MED/DP will attach a scanned, signed DS-4086. The traveler must e-mail the signed DS-4086 to the travel office at mccmedical@mcc.gov. The DS-4086A, is a State Department document only and should NOT be sent to mccmedical@mcc.gov.

MCC will not approve any business class accommodations beyond normal MCC guidelines unless the traveler has completed the medical accommodation paperwork and received a positive response from MED/DP.

Please note that the process can take several weeks and will depend on how quickly the traveler’s physician faxes the completed DS4068A to MED/DP.

NOTE: Travelers may upgrade flight accommodations at their own expense or through the use of frequent flyer miles if the coach airfare is upgradeable at no extra cost to MCC.

H.3 MCC 52.232-74 ODC REIMBURSEMENT (JAN 2007)

Other Direct Charges (ODCs) will be reimbursed for direct costs as provided in the contract and/or contract. To be reimbursed, invoices including ODCs, must provide a detailed breakdown of the actual expenditures invoiced. The contractor shall maintain the original or legible copy of receipts for all ODCs invoiced. MCC reserves the right to request evidence of any ODC reimbursed. To assure timely reimbursement of ODC’s, the contractor is strongly encouraged to submit charges within 45 days of the expense.

(End of clause)

H.4 MCC 52.242-70 CONTRACTOR PERFORMANCE ASSESSMENT RATING SYSTEM (CPARs) REGISTRATION (AUG 2011)

The Millennium Challenge Corporation (MCC) utilizes the Contractor Performance Assessment Rating System (CPARS) to evaluate contractor performance (see FAR, Subparts 42.1502 and 42.1503). Contractors doing business with MCC are required to register in CPARS accessible via the Internet at: http://www.cpars.csd.disa.mil/cparsmain.htm. An evaluation of contractor performance using the CPARS is mandatory for all contract actions exceeding $150,000, but may be conducted for contract actions lower than that amount should significant events occur such as a contract termination or extraordinary contract performance by the contractor. Inquiries regarding the registration process should be addressed to the CPARS help desk. The email address is WEBPTSMH@NAVY.MIL and the telephone number is (207) 438-1690.

H.5 MCC 52.243-70 INCREASE IN SERVICES (OCT 2006)

The services described in Sections B and C (statement of work) represent the Government’s best estimate for known requirements at this time. However, due to the uncertainty of the work, the Government reserves the right to add or delete services if the need arises.

H.6 MCC 52.203-70 CONTRACTOR NON-DISCLOSURE AGREEMENT (JULY 2012)

All contractor employees or independent contractors engaged in this contract shall provide a non-disclosure agreement as follows signed by the individual contractor/consultant and, if a contractor employee, by the contractor’s contract administrator:

NON-DISCLOSURE AGREEMENT

I, _(contractor employee’s name) do solemnly swear (or affirm) that I will not divulge any information, whether obtained orally or in writing from, or data maintained by (Confidential Information) the Millennium Challenge Corporation (MCC) to any unauthorized person for any purpose. I will not directly or indirectly use, or allow the use of Confidential Information for any other purpose other than that directly associated with my officially assigned duties for MCC.

Further, I will not directly or indirectly reveal or cause to be revealed the nature or content of any (Confidential Information), except to authorized personnel.

I am aware that the unauthorized use of information may be a violation of law and this Agreement.

Company or Subcontractor

Understand that authorized persons refer only to persons assigned to a project requiring access to Confidential Information or directly in the line of management over the project requiring access to the data.

[signatory]

Contract Administrator Date

H.7 CONFIDENTIALITY AND OWNERSHIP OF INTELLECTUAL PROPERTY

All reports generated and data collected during this project shall be considered the property of MCC and shall not be reproduced, disseminated or discussed in open forum, other than for the purposes of completing the tasks described in this document, without the express written approval of a duly-authorized representative of MCC.