MATES Boilers IFB PackageR1 (002).pdf

PDF 911 KB Posted Aug 21, 2026

Attached to: FY26 DPW Hot Water Plant Overhaul
Solicitation number: IFB-125388
Issued by: New Kent County, Virginia

About this file

Written by GovTribe AI · Aug 27, 2026

This is an Invitation for Bids (IFB) issued by the Department of Military Affairs on behalf of Fort Pickett in Blackstone, Virginia, for the overhaul of boiler and heating systems at the MATES facilities. The project encompasses repair and replacement of boilers, pumps, pump controls, fuel lines, gasket replacement, hydro testing, flue assemblies, and burner assembly services across multiple buildings (134A, 135, 137, 139, NG134, and 01613). Specific work includes hydro testing and rebuilding of four boilers, complete glycol system overhaul, replacement of circulator pump assemblies, supply pump assemblies, and variable frequency drives, replacement of boiler feed lines with leak inspection and valve servicing, and unit heater replacement and balancing. Two boiler replacements are required due to refractory deterioration, with Lochinvar Crest FBN2501 gas boilers (157-gallon capacity, 2,500,000 BTU maximum, 96% thermal efficiency) specified as preferred. A mandatory pre-bid conference is scheduled for August 11, 2026, at 10:00 a.m. at Building NG 134, Fort Pickett. Sealed bids must be submitted electronically through eVA by 2:00 p.m. on August 28, 2026, with public opening on August 31, 2026, at 2:00 p.m. in Building 229 Conference Room. Pre-bid questions are due by 2:00 p.m. on August 18, 2026, with answers provided by August 21, 2026. All vehicle occupants must present Real ID credentials at Fort Pickett's gate for entrance.

The contract will be awarded on a lump sum basis for the Total Base Bid Amount, with unit pricing required for two line items: removal and replacement of fuel lines from boiler to fuel tank (per linear foot) and removal and replacement of boiler feed lines throughout buildings (per linear foot). A Bid Bond is required only for projects exceeding $250,000; however, a Commonwealth of Virginia Standard Performance Bond (DGS-30-084, form CO-10) and Standard Labor and Material Payment Bond (DGS-30-088, form CO-10.1) are mandatory regardless of bid amount. Bidders must be registered vendors in eVA and comply with Virginia contractor registration requirements per Section 54.1-1103 of the Code of Virginia. Award notification will be posted on eVA's central electronic procurement website at https://eva.virginia.gov. The work is classified as non-capital construction and is subject to Executive Order 35 (dated July 3, 2019) regarding advancement by executive branch agencies. Questions and bid documents should be directed to William Cole at william.l.cole.nfg@army.mil or submitted to nicole.m.wilborn.nfg@army.mil for the pre-bid question form.

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Other files

File	Type	Posted
Terms and Conditions.pdf	PDF	Aug 21, 2026
Federal Terms and Conditions w BABA.pdf	PDF	Aug 21, 2026
Addendum (1) for Boiler Repairs.pdf	PDF	Aug 21, 2026

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DGS-30-256

Notice of Invitation for Bids Page 1 of 2

(Rev. 07/21)

NOTICE OF

INVITATION FOR BIDS (IFB)

Sealed bids are invited for demolition and repair / replacement of the Boiler systems at the Mates facilities within Fort Pickett, Blackstone, Va.

The work can be generally described as repair and/or replacement of boilers, pumps, and pump controls. Evaluation and PM of fuel lines, gasket replacement, hydro testing, flue assemblies, burner assembly repair and PM, etc.... See attached Scope of Work for more information.

The work is considered to be non-capital construction.

Sealed bids will be received electronically in eVA only. The deadline for submitting bids is 2:00 P.M. sharp, as determined by the Bid Officer, on August 28, 2026, Fort Pickett, Blackstone, VA. 23824.

The bids will be open the following work day, August 31, 2026, at 2:00PM in building 229 Conference Room (behind building 234).

Bids not received by the bid officer prior to the listed time and date SHALL be considered non-responsive and marked as “LATE.”

A Bid Bond is not required for projects less than $250,000.00. Over $250,000.00 please submit a Bid Bond.

A Commonwealth of Virginia Standard Performance Bond (DGS-30-084, form CO-10) and a Commonwealth of Virginia Standard Labor and Material Payment Bond (DGS-30-088, form CO-10.1) will be required regardless of the bid amount.

eVA Vendor Registration: The bidder or offeror shall be a registered vendor in eVA. See the attached eVA Vendor Registration Requirements.

Procedures for submitting a bid, claiming an error, withdrawal of bids and other pertinent information are contained in the Instructions to Bidders, which is part of the Invitation for Bids. Withdrawal due to error in bid shall be permitted in accord with Section 9 of the Instructions to Bidders and § 2.2-4330, Code of Virginia. The Owner reserves the right to reject any or all bids.

A pre-bid conference will be held at Fort Pickett located in Building NG 134, Blackstone, Virginia, 23824 on August 11, at 10:00 am. Attendance SHALL BE mandatory for those submitting a bid. Anyone arriving to the pre-bid conference late will not be allowed to enter the meeting nor sign the attendee list. This will be the only time available for prospective bidders to view the project site. Subcontractors, suppliers, and other interested parties are encouraged to attend the pre-bid conference. All Pre-bid questions are due by 2:00 PM on August 18, 2026. Questions answered by COB August 21, 2026 by way of addenda. All questions related to this IFB shall be directed to: William Cole at william.l.cole.nfg@army.mil

Entrance to Fort Pickett requires all occupants of the vehicle present a Real ID at the gate before gaining entrance. Please make sure that all driver and passengers meet this requirement.

The contract shall be awarded on a lump sum basis as follows: the Total Base Bid Amount including any properly submitted and received bid modifications. as the Owner in its discretion decides to award in the manner set forth in Paragraph 12 of the Instructions to Bidders.

‘Notice of Award’ or ‘Notice of Intent to Award’ will be posted on eVA, Virginia Department of General Services’ central electronic procurement website, at https://eva.virginia.gov.

Contractor registration is required in accordance with Section 54.1-1103 of the Code of Virginia. See the Invitation for Bids for additional qualification requirements.

Notice of Invitation for Bids Page 2 of 2

DGS-30-256

(Rev. 07/21) All executive branch agencies are directed to advance Executive Order 35, dated July 3, 2019.

The invitation for Bids for the above project, including the drawings and the specifications containing the information necessary for bidding, may be obtained from the office of Department of Public Works (DPW), Bldg 234, Fort Pickett, Blackstone VA. 23824.

Telephone 804-814-6510. Email: William.l.cole.nfg@army.mil PDF will be emailed upon request. Documents will be distributed electronically to prospective bidders

Department of Military Affairs Building T0234, Ft. Pickett, Blackstone, VA 23824

Authorized Official of Owner/Agency

JAMES W. RING

Brigadier General, VaARNG The Adjutant General of Virginia

Attachment: eVA Vendor Registration Requirements

Scope of Work

Hot Water Plant Overhaul

DMA has gotten to a critical point with the MATES heating systems. All boilers, pumps and pump controls are 20 plus years old and are failing at a rate that we are unable to make a simple repair or adjustment to keep the system up and running.

replaced/rebuilt before we enter the next, if not sooner, heating season.

The following is a list of services that are vital we get done to have a dependable and

The list is by category and contains the service, repair or replacement that will be sought when performing the overhaul.

Boilers: Bldgs 134A, 135, 137, & 139

1. All boilers need to have a hydro test to check for cracks in the sections.

2. All boilers need to be rebuilt, gasket replacement, pressure relief u reassembled.

3. Open, clean and close boiler.

4. Check all fuel lines from the boiler to fuel tank for any issues. Make repairs as necessary. (Unit Price required on Bid Form per LF of repair)

6. All boiler pins need to be removed.

7. Burner assembly –

a) All fuel lines, metering valve and associated parts need to be replaced.

b) All electronics and wiring need to be inspected.

d) Inspect burner motor for proper voltage, amperage and operation.

Glycol system:

Complete overhaul of the glycol systems which consist of:

1. Glycol Reservoir - Needs to be disconnected, removed, cleaned, inspected and

2. Glycol pump assembly – Needs to be removed, cleaned, inspected for serviceability, reinstalled and inspect for proper operations.

3. Pump control needs to be inspected for proper operation.

Circulator Pump Assemblies:

1. All pump assemblies need to be removed, replaced, and reinstalled.

2. Lube all pumps once the above is complete.

Supply Pump Assemblies:

1. All pump assemblies need to be removed, replaced, and reinstalled.

2. Lube all pumps once the above is complete.

Variable Frequency Drives:

1. All VFD’s need to be replaced with new and programmed. Verify proper communications with all pumps adjusting as necessary.

Boiler Feed lines:

1. Check all boiler feed lines for leaks throughout the building. (Unit Price in Bid Form per LF of repair)

2. Inspect all isolation valves to ensure they are serviceable and open/close completely.

Heat Supply Source:

1. Replace and balance all unit heaters. Check motors for proper voltage, amperage

2. Troubleshoot, clean, and inspect all air handlers, 2 per shop, in the main shop of 134A, 135, 137, and 139. Ensure proper water the air handler and verify proper operation upon completion.

Boiler Replacement:

1. Building NG134 and 01613 - Replace the boiler in both locations due to the refractory deterioration. Replacement must include all plumbing and electrical for a complete, turnkey boiler install.

2. Note:

Below are the specs for a Lochinvar Crest FBN2501 gas boiler. They are preferred and should be used when selecting replacement boilers. Alternate products shall conform to the specifications listed below for acceptance.

Specifications Tech Specs Nominal Gallon Capacity 157 Gallons Thermal Efficiency 96% Maximum BTUs 2,500,000 Power Source

GAS

Limited Parts Warranty 1 Years Water Connection Size 4" ASME Certified

Yes ASME Stamp H Destination Country

Fuel Source

PROPANE

Ignition Type Direct Spark Installation Type

INDOOR

Limited Heat Exchanger Warranty 10 Years Minimum BTUs 125,000 Application

COMMERCIAL

Shipping Height 95" Shipping Length 96" Shipping Width 43" Side Loop No Voltage Dimension & Venting Type Boiler Height 79.75" Width 35" Shipping Weight 2557 lbs Height to Gas Valve 79.75" Vent Material Stainless Steel, polypropylene, PVC, CPVC

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Pre-Bid Question Form ____ Page of ____

Date:____________

Project: Pickett MATES Boiler Repairs PC# 33657

The following question concerns ___________________________________:

The following question concerns S ________________, All responses to valid questions will be made by addendum, as deemed necessary by the Contracting Officer

Name Organization Question submitted by: _______________________________________________________________________

Email Form to: nicole.m.wilborn.nfg@army.mil

Bidders must submit questions so that they reach the no later than

File details come from the government source that posted it. Updated Aug 27, 2026.