ADDENDUM #1

FY26 Boiler Plant Overhaul MATES and Bldg 1613 (Gym)

Fort Pickett, Blackstone, Va.

Project Number – 26-133657

August 21,2026

This Addendum shall become a part of the Contract Documents. Receipt of this Addendum shall be acknowledged on the Bid form where designated. Failure to do so may subject the bidder to be deemed non-responsive.

This Addendum consists of the following xx pages-counting this page:

• Addendum #1 title page

• Pre-Bid Conference Agenda – 4 pages

• Pre-Bid Record of Attendees Sheet Handwritten 2 pages

• Pre-Bid Questions 7 pages

• Pre-Bid Drawings and Photos 11 pages

• Revised Bid Form 4 Pages

1266694020.NFG

Cross-Out

Agenda for Pre-Bid Conference

PROJECT: Project Number: #26-133657

OWNER: Commonwealth of Virginia Department of Military Affairs Department of Public Works (DPW) Building 234, Fort Pickett Blackstone, VA 23824

LOCATION: Mates Bldg NG134, Fort Pickett

DATE/TIME: August 11, 2026 @ 10:00am

PURPOSE: Mandatory Pre-Bid Conference for Referenced Project

Bid documents (If any) to be delivered in accordance with the requirements established in the Invitation for Bids.

INTRODUCTIONS:

OWNER’S REP: William (Billy) Cole, DMA Project Manager (Point of Contact)

Ronnie Mason, Facilities Manager

Michael Wadford, Facilities Manager

William (Bill) Helton, O&M Branch Chief

Nicole Wilborn, Contracting Officer

RECORD OF ATTENDEES: All attendees present should sign the Pre-Bid Conference “Record of Attendees” sign in sheet before the end of the conference. Note: This is a mandatory pre-bid conference. Bid proposals will only be accepted from those bidders who attend this conference. Each attendee may represent only one bidder. Each attendee shall legibly sign in and provide accurate contract information including a working email address for distribution of future communications regarding the project. It is the contractor’s responsibility to provide accurate contact information and to follow-up with the A/E firm as necessary regarding issuance of addenda and other communications.

ALL ADDENDA WILL BE SENT TO THE EMAIL ADDRESS PROVIDED ON

THE SIGN IN SHEET.

THE FOLLOWING ITEMS SHALL BE COVERED:

INVITATION FOR BID

Bids received by 2:00 pm on August 28, 2026 electronically through the eVA website listed in IFB.

All regarding bid submission is listed in the Invitation for Bids (IFB).

Bids will be opened and read aloud at 2:00pm pm on August 31, 2026 at the same location noted on the IFB.

INSTRUCTIONS TO BIDDERS

eVA Business Vendor Registration: All bidders must be registered prior to award

Conditions at the site. In accordance with the Invitation for Bids, prospective bidders may not re-visit the areas of the proposed work after today.

Bid Bond of 5% is REQUIRED. No other forms of security, including certified checks, will be accepted. Failure to include a standard bid bond constitutes a non-responsive bid. Successful bidder will be required to submit Performance Bond & Standard Labor and Material Payment Bond regardless of contract amount.

Preparation and Submission of Bids: Bidders must have a valid Virginia Contractor License No. to qualify as a bidder.

Receipt of Bids: Factors to take into account so your bid is on time:

Bids must be electronically delivered within eVA to the Bid Officer. Bid Officer must have bids in hand by date and time or they will be marked LATE and SHALL NOT be considered.

All potential bidders shall clearly identify all bids within eVA. Any bids that are received late due to improper information by the contractor shall be marked as late and shall not be considered.

Facsimile bid modifications are not acceptable. DMA does not have fax machines.

Building Permits: Not Required. All other permits are the responsibility of the Contractor.

PRE-BID QUESTION FORM

All written questions must be submitted on the Pre-Bid Question form and sent electronically no later than 2:00 pm on August 18, 2026. All questions related to this IFB shall be directed to: Nilcole Wilborn at nicole.m.wilborn.nfg@army.mil

DMA will respond by close of business on August 21, 2026 to all pre-bid questions in the form of an Addenda and the Addenda will be sent electronically to all attendees.

If responses are in the Contract Documents, the questions and responses will not be included in the Addendum.

BID FORM

Contract will be awarded on the Total Base Bid Amount. Please note that there is Unit pricing shown on the bid form. This pricing will not be included in your total base bid amount.

Time for Completion is 180 calendar days to Substantial completion. Final Completion shall be within 30 days after the date of Substantial completion.

Bid Form shall be filled out completely and signed and dated. Failure to date the bid form is cause for being declared “non-responsive” on all DMA bids.

Failure to acknowledge receipt of any addenda is cause for being declared “non-responsive” on all DMA bids.

GENERAL CONDITIONS DGS-30-54 (CO-7) 03/22 Edition applies to this project Read the SUPPLEMENTAL GENERAL CONDITIONS.

REVIEW SPECIFICATION DIVISIONS discuss each project individually in a logical manner Bidders shall carefully review all of the technical sections of the project documents.

The project includes prevailing wage rate requirements.

Access to work is limited to the work schedule of the facility. Hours of operation are Monday through Friday 7:00 am to 4:30 pm.

Temporary Construction Facilities

Water – Will be furnished by the Owner. Extension or upgrades of the existing system as required to complete the work is the contractor’s responsibility. Contractor shall bear the cost of all extensions or upgrades for temporary water.

Electricity - Will be furnished by the Owner. Extension or upgrades of the existing system as required to complete the work is the contractor’s responsibility.

Contractor shall bear the cost of all extensions or upgrades for temporary electricity.

Sanitary - Will be furnished by the Contractor.

GENERAL REVIEW OF DRAWINGS

Review project site limitations and access Review the other aspects of the project Discuss sequence of construction – Awarded contractor shall supply at Pre-con.

QUESTION AND ANSWER PERIOD

Responses to questions that may impact the scope of work and / or a bid price proposal must be made in an Addendum to the Bidding Documents. Responses that only involve finding information that is already in the Bidding Documents may be made verbally during this Q&A period.

An addendum will be issued that will include these meeting minutes, any questions from the Pre-Bid Question form, and a copy of the attendee sign-in sheet.

VISIT TO THE AREAS OF THE PROPOSED WORK: review each project individually in a logical manner

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Project Number – 26-133657

August 21,2026

Prebid Questions and responses

• For the boiler PMs, it has listed that all fuel lines, metering valves and associated parts need to be replaced. It also says to inspect fuel lines for any signs of leakage and repair as necessary. Are we to assume that we need to replace every fuel line going to each boiler or is this on an ‘as needed’ basis?

No, we want the fuel lines inspected and if an issue is found we need it repaired. Please add in your quote a proposed unit price on the bid form per LF.**

• To test fuel oil lines, do you want these disconnected and have a pressure test performed on each line? If so, who will witness this?

It is completely up to you how the fuel lines are tested, we need verification that all are in working condition. We do not need to witness this just noted in your report they are good.

• What are boiler pins and how are they to be removed?

Boiler pins are installed at the base of the units for shipping purposes. Unfortunately, they were never removed when they were installed.

• Is there a list of all unit heaters (including make and model) and their locations on the campus?

See attached.

• Is this bid to include the replacement of every unit heater or just an operational check on each one?

All unit heaters will be replaced.

• Is there a testing procedure that you would like the winning bidder to use for the air handlers and unit heaters?

Fort Pickett, Blackstone, Va.

Repair of the Air Handlers is addressed on Bid Form

• Is there a list of all air handlers (including make and model) and their locations on campus?

See attached.

• Is there a list of all VFDs (including make and model) and their locations on campus?

See attached.

• Is there a list of all supply and circulator pumps (including make and model) and their locations on campus?

See attached

• Is this bid to include the replacement of all circulator and supply pumps in each building?

Yes

• How many propane tanks are being spec’d for the boiler replacement at building 134 and what capacity?

2 ea 1000 gallon tanks

• As there are vehicles in the bays that obstruct some of the units that will need to be repaired/replaced. Will there be access provided to all units located in the bays?

Coordination with the shops will allow you access when needed.

Can the owner provide an inventory of all existing boiler, pumps, VFD, controls, and associated equipment by building, including Manufacturer, Model Number, Capacity, and age?

See attached

Are as-built drawings, control schematics, piping diagrams, and electrical one-lines available for review"

Fort Pickett, Blackstone, Va.

See attached

Will contractors have unrestricted access to all mechanical rooms and equipment areas during project.

Coordination with the shops will allow you access when needed.

Are there any know asbestos-containing materials, lead based paint, or hazardous materials that may be encountered

There are not any existing hazardous materials.

Has the owner performed any recent condition assessments or testing of the boiler systems that can be shared with bidders?

No. All equipment is 20+ years old and is failing. The only known issue is the boilers in building 137; both boilers are cracked in one section.

Is the intent to overhaul all existing boilers in buildings 134A, 135, 137, and 139 regardless of hydro test results, or only those found deficient?

Yes

What acceptance criteria will be used for the hydro testing of the boiler sections

We need to verify any deficiencies found during hydro.

If cracks or failed sections are discovered during hydro testing, should replacement sections be included in base bid or addressed as a change order?

Issue addresses on Bid Form

Are all gaskets, relief valves, gauges, and burner components expected to be replaced regardless of condition?

Yes

What level of burner rebuild is required beyond the listed components?

This is covered in the SOW (Scope of Work).

Fort Pickett, Blackstone, Va.

Are combustion analysis, burner tuning, and startup reports required after completion? `

Yes

Please confirm the exact building requiring complete boiler replacement and identify the existing boiler capacities in those locations.

The boiler in building 134 and the boiler in 1613. Both are over 2 million BTU’s

Does the replacement boiler installation include demolition and disposal of existing boilers?

Demo only. Fort Pickett Recycling will remove debris from building parking lot

Does the replacement scope include new venting, combustion air piping, gas piping, pumps, controls, expansion tanks, and accessories required for a turnkey installation?

Replacement must include all plumbing and electrical for a complete, turnkey boiler installation.

Is the Lochinvar Crest FBN2501 Mandatory, or will equivalent manufacturers be accepted?

If so, what manufacturers are considered acceptable equals?

This is covered in the SOW (Scope of Work).

Is factory startup by the boiler manufacturer required?

Yes

Can the owner define the expected quantity of fuel line repairs for bidding purposes?

No. This is covered in the SOW (Scope of Work).

Will underground fuel lines be included in this scope?

Yes

For building 137, please provide specifications and capacities for the two new LP gas tanks and bollard protection system referenced in the scope?

Fort Pickett, Blackstone, Va.

The actual building is building 134. There needs to be 2 each 1000 gallon LP gas tanks installed with 8 bollards protecting the area.

Is tank permitting and coordination with the propane supplier included in the contractor's scope?

Tanks will not be supplied by a propane supplier; Contractor needs to purchase 2 tanks and install.

Please provide pump schedules or equipment lists identifying all glycol, circulator, and supply pumps to be replaced

See attached

Is replacement required for all pumps regardless of condition, or only pumps that fail inspection?

Covered in SOW, but yes

Are replacement pumps required to match existing performance curves or should new pumps be selected based on system calculations?

Yes

Is balancing of the hydronic system required after pump replacement?

Yes

What manufacturer and protocol are currently used for building controls and communications?

We will be going back with thermostats and zone sensors.

Are all VFDs to be replaced or only specific units? Please provide quantities and horsepower ratings

Yes, all VFD’s are to be replaced. There are 8 total. Pictures are in the notes.

Is integration with an existing Building Automation System required? If so, please provide BAS details and points list.

Fort Pickett, Blackstone, Va.

No. We will be going back with thermostats and zone sensors.

Who is responsible for programming, graphics updates, and commissioning of controls?

Contractor is responsible for any programming necessary to make the system fully operational.

Please provide the quantity and locations of all unit heaters to be replaced.

See attached

What are the required capacities and performance criteria for replacement unit heaters?

They should be comparable with the existing unit heater.

Please provide model information for the air handlers to be serviced and inspected.

See attached

Are replacement parts for air handlers included in the base bid or treated as additional work if deficiencies are found?

Addressed on Bid Form

Does the contractor have responsibility for all electrical work associated with pumps, VFDs, controls, boilers, and unit heaters?

Yes

Are existing electrical services adequate for the proposed equipment, or should upgrades be anticipated?

There is adequate existing power

What commissioning requirements apply to this project?

Any equipment installed that requires manufacturer commissioning.

Will functional performance testing of boilers, pumps, VFDs, controls, and heating equipment be required in the presence of Owner representatives?

Fort Pickett, Blackstone, Va.

Yes

What training requirements apply for maintenance personnel?

None

Are O&M manuals, startup reports, balancing reports, and as-built drawings required for project closeout?

YES

Is work permitted during normal operating hours only, or are after-hours and weekend activities allowed?

Normal operating hours. 0700-4:30

Can portions of the heating systems be taken out of service during the project, and if so, what outage limitations apply?

Yes, coordinate with PM and Building Manager

The bid form appears to indicate a 90-day substantial completion period. Please confirm the required contract duration and notice-to-proceed assumptions.

Contractor will have 180 days for substantial competition.

Are liquidated damages applicable if completion dates are not achieved?

No

Fort Pickett, Blackstone, Va.

The following contains informational changes and SOW additions. SOW additions shall become part of the SOW and part of the contract.

Informational Changes

1. The IFB required a 90-day turn around; this has been changed to 180 days for substantial completion.

2. Awarded vendor will have a construction schedule ready at the time of the preconstruction meeting.

SOW Additions

1. The unit heaters in the shop areas of 134A, 135, 137, 139 all have on/off switches.

Buildings 137 and 139 have switches located on the wall that the employee can use to cut the heater on and off. Buildings 134A and 135 do not have these switches on the wall and need to be added.

Fort Pickett, Blackstone, Va.

Project Number – 26-133657

Fort Pickett, Blackstone, Va.

Project Number – 26-133657

Fort Pickett, Blackstone, Va.

Project Number – 26-133657

Fort Pickett, Blackstone, Va.

Project Number – 26-133657

Fort Pickett, Blackstone, Va.

Project Number – 26-133657

Fort Pickett, Blackstone, Va.

Project Number – 26-133657

Fort Pickett, Blackstone, Va.

Project Number – 26-133657

Fort Pickett, Blackstone, Va.

Project Number – 26-133657

Fort Pickett, Blackstone, Va.

Project Number – 26-133657

Fort Pickett, Blackstone, Va.

Project Number – 26-133657

Standard Bid Form Format Page 1 of 4

DGS-30-220 Standard Bid Form Format (Rev. 07/26)

BID FORM

DATE: [Bidder fill in Date]

PROJECT: Fort Pickett MATES Boiler Repairs Fort Pickett Blackstone, VA

Project Code: 26-133657

To: Commonwealth of Virginia Department of Military Affairs Building 316 Fort Pickett Blackstone, VA 23824

In compliance with and subject to your Invitation for Bids and the documents therein specified, all of which are incorporated herein by reference, the undersigned bidder proposes to furnish all labor, equipment, and materials and perform all work necessary for construction of this project, in accordance with the Scope of Work and the Addendum noted below, as prepared The Department of Public Works (DPW), Ft. Pickett, for the consideration of the following amount:

TOTAL BASE BID AMOUNT IS:

_______________________________________________________ DOLLARS ($ )

Unit Prices:

1) Unit Price per LF to remove and replace fuel lines from boiler to fuel tank to include labor and material.

____________________________________________ Dollars ($ )

2) Unit Price per LF to remove and replace feed lines (water) throughout all buildings to include labor and material

____________________________________________ Dollars ($ )

3) Unit Price per Air Handler to bring back to fully operational status

____________________________________________ Dollars ($ )

Standard Bid Form Format Page 2 of 4

$) Unit Price per Boiler for Structural Crack Repairs

______________________________________________ Dollars ($ )

Contract award will be based on the TOTAL BASE BID AMOUNT shown above (including any properly submitted bid modifications) plus as many Additive Bid Items taken in sequence as the Owner in its discretion decides to award. In the event of a conflict between the amount written in words and the numerals, the amount written in words shall take precedence.

The undersigned agrees that it will use as the subcontractor for Work under Section 15900, "HVAC Monitoring and Control System (EMCS)" and for related Work shown on the drawings, [Insert Name] , a subcontractor selected by the Owner, for a subcontract price of [words and numbers] $ , and that this quote has been included in the TOTAL BASE BID AMOUNT above. The undersigned agrees that it will be responsible for this subcontractor and its work just as if it had been selected by the undersigned.

The bidder has relied upon the following public historical climatological records:

[A/E fill in] for _____________________, VA.

Code of Virginia, § 2.2-4376.2 shall be applicable to the Work of the Contract.

The undersigned understands that time is of the essence and agrees that the time for Substantial Completion of the entire project shall be ______[A/E or Agency fill in] consecutive calendar days from the date of commencement of the Work as specified in the Notice to Proceed, and Final Completion shall be achieved within 30 consecutive calendar days after the date of Substantial Completion as determined by the A/E.

* * * OR FOR A SPECIFIC SUBSTANTIAL COMPLETION DATE * * *

The undersigned understands that time is of the essence and agrees that the date for Substantial Completion of the entire project shall be on or before [A/E or Agency fill in date] based on a Notice authorizing Work to proceed on or before [Insert date] , and Final Completion shall be achieved within 30 consecutive calendar days after the date of Substantial Completion as determined by the A/E.

Standard Bid Form Format Page 3 of 4

Acknowledgment is made of receipt of the following Addenda:

If notice of acceptance of this bid is given to the undersigned within 30 days after the date of opening of bids, or any time thereafter before this bid is withdrawn, the undersigned will execute and deliver a contract in the prescribed form (Commonwealth of Virginia Contract Between Owner and Contractor, Form CO-9) within 10 days after the contract has been presented to him for signature. The required payment and performance bonds, on the forms prescribed, shall be delivered to the Owner along with the signed Contract.

Immigration Reform and Control Act of 1986: The undersigned certifies that it does not and shall not during the performance of the Contract for this project violate the provisions of the Federal Immigration Reform and Control Act of 1986, which prohibits employment of illegal aliens, or knowingly employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986.

DISQUALIFICATION OF CONTRACTORS: By signing this bid or proposal, the undersigned certifies that this Bidder or any officer, director, partner or owner is not currently barred from bidding on contracts by any Agency of the Commonwealth of Virginia, or any public body or agency of another state, or any agency of the federal government, nor is this Bidder a subsidiary or affiliate of any firm/corporation that is currently barred from bidding on contracts by any of the same. We have attached an explanation of any previous disbarment(s) and copies of notice(s) of reinstatement(s).

Either the undersigned or one of the following individuals, if any, is authorized to modify this bid prior to the deadline for receipt of bids by writing the modification and signing their name on the face of the bid, on the envelope in which it is enclosed, on a separate document, or on a document which is telefaxed to the Owner:

I certify that the firm name given below is the true and complete name of the bidder and that the bidder is legally qualified and licensed by the Virginia Department of Professional and Occupational Regulation, Board for Contractors, to perform all Work included in the scope of the Contract.

Virginia License No.: ______________ Bidder: ______________________________

(Name of Firm)

Contractor Class: ________________ By:___________________________________ (Signature)

Specialty: _______________________ Valid until: ______________________

FEIN/SSN: _____________________ Title: _______________________________

Standard Bid Form Format Page 4 of 4

If General Partnership (List Partners' Names)

Business Address:

Telephone # ________________________

FAX # _______________________________

If Corporation, affix Corporate Seal & list State of Incorporation

State: _____________________________

(Affix Seal)

Virginia State Corporation Commission ID No.: _______________; or

If Contractor is a foreign business entity not required to be authorized to transact business in the Commonwealth under Titles 13.1 or 50 of the Code of Virginia, or as otherwise required by law, please provide an explanation as to why such entity is not required to be so authorized: ____________________

[Agency Small Business Participation Requirement:] % [Agency insert percentage] (optional)

Contractor’s Proposed Small Business Participation: % [Contractor insert percentage] (required)