MASTER SOW Residential Cleaning V1.7_Revised_202404.pdf

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CONTRACTOR SIGNATURE___________________________________________________________

US Embassy Statement of Work – Preparing residence for Occupation MASTER SOW Residential Cleaning V1.7_Revised_202404

SENSITIVE BUT UNCLASSIFIED

Embassy of the United States of America

Pretoria, South Africa

STATEMENT OF WORK

Comprehensive Residential Cleaning and Unpacking of Welcome Kit

RESIDENCE: -----

PROJECT CODE: S___MR2025/6

Embassy of the United States of America

Pretoria, South Africa

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US Embassy Statement of Work – Preparing residence for Occupation MASTER SOW Residential Cleaning V1.7_Revised_202404

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Statement of Work

Preparing Existing Leased Residence for Occupancy

The Department of State for the United States of America offers the following Statement of Work for consideration, bidding, and upon bid acceptance as a list of required activities in the performance of the contract.

Location of the Project: ADDRESS Point of Contact (POC): HOUSING COORDINATOR Contact Details: 079 111 /@state.gov

Introduction: The U.S Department of State has regular turnover in personnel assigned to Embassy Pretoria. The United States Government provides housing for these personnel and as such routinely performs in-depth cleaning and preparation for new arrivals.

Background: The list of tasks found below is comprehensive and representative of the work expected. However, if additional requirements are identified, it is expected that all parties will negotiate in good faith to ensure the final product meets all reasonable standards.

Schedule and Scope of Work:

• Date property will be available for inspection by prospective bidders: ---

• Expected duration of Project: -- working days

• Quotations to be submitted to pretoria_quotations@state.gov 2 working days after receiving the FINAL SOW

• Any changes to the SOW must be in writing and confirmed by the POC

• Deadline for completion of work will be established by the POC. This will be confirmed in writing in advance and will be based on order approval and property vacancy. Any changes to the deadline will be made orally and confirmed in writing.

Tasks: The required tasks are outlined below. The contractor is encouraged to contact the POC for more information, should it be required.

mailto:cillierscx@state.gov mailto:PretoriaHousingCo@state.gov

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US Embassy Statement of Work – Preparing residence for Occupation MASTER SOW Residential Cleaning V1.7_Revised_202404

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TABLE OF CONTENTS

SERIES TASK PAGE NO

SERIES one Establish & Maintain Site and Site Safety 4-5

SERIES two Security Clearances 5

SERIES three Management and Supervision of Staff 6

SERIES four General Requirements 6

SERIES five Quotation Front Page 7

SERIES six Interior Cleaning 8-10

SERIES seven Unpacking of Welcome Kit 10

SERIES eight Carpet Deep Cleaning 11

SERIES nine Specialized Floor Surfaces 11-12

SERIES ten Furniture and Upholstery 12-13

SERIES eleven Health and Safety Requirements 14-17

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US Embassy Statement of Work – Preparing residence for Occupation MASTER SOW Residential Cleaning V1.7_Revised_202404

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SERIES one: ESTABLISH & MAINTAIN SITE AND SITE SAFETY

1.1 Contractor shall at its own expense, protect its employees and other persons from the risk of death, injury or bodily harm arising from or in any way related to the work

1.2 Contractors to ensure that all local legislation regarding Occupational Health and Safety Act (Act 85 1993, general safety reg. 1-23), Labor & National Building Regulations & all relevant SANS are met

1.3 Contractor to further comply with all by laws, orders, citations, regulations, standards, and statutes concerning health and safety, accident prevention, safety equipment and practices

1.4 Safety of all staff entering the site, regardless of affiliation, is always the highest priority. Contractors to deny access to unsafe areas and ensure no unauthorized personnel enters the site at any time. Safety hazards shall be addressed immediately.

1.5 Visible caution signage, marking, or solid barriers to be erected around high-risk areas, open trenches/excavations to be demarcated by visible orange PVC barriers

1.6 No person shall carry out any work of any kind unless such person is qualified, competent and the necessary safety precautions have been implemented

1.7 Contractor to ensure that the necessary Personal Protective Equipment and Clothing (PPE & C) be available to its employees, including but not limited to hard hats, goggles, gloves, dust masks, respirators, ear plugs, face shields, safety shoes, harnesses, and other related safety wear as necessary to conduct the work

1.8 Contractors to adhere to and supply relevant material safety data sheets as per specific manufacturers specifications

1.9 Contractors remain responsible to ensure that all tools, equipment, and machinery are fully functional and are only used as originally designed or intended and by qualified personnel

1.10 Ladders, scaffolding and any form of lifting equipment to be operated by authorized and competent personnel only, including erection and dismantling of such scaffolding or equipment

1.11 Contractor shall prohibit/prevent the presence or use of alcohol, tobacco products or drugs by its employees, sub-contractor, and suppliers. All personnel accessing Embassy property must be sober and free from toxication of any kind

1.12 Contractor will be subject to periodic safety inspections to uphold safe working conditions

1.13 Contractor shall upon noticing/observing of any unsafe conditions or practices on site immediately stop work and notify POC. Contractor shall immediately report any accidents or injuries on site and comply with Embassy reporting requirements

1.14 Contractors’ tools, machinery and equipment is to be stored in such a manner that it does not hamper or restrict movement in or around the premises. Embassy will not be held responsible for any losses or damaged to said tools, machinery, and equipment. No personal property shall be stored overnight at any Embassy properties

1.15 Contractor provided equipment/machines not being used or out of commission must be marked and made safe

1.16 Contractor to make use of drop sheets, covers and any products/material needed to prevent damage to property

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1.17 Contractor shall always ensure cleanliness and neatness of the property to avoid unnecessary costs, fire hazards, pest infestation, etc.

SERIES two: SECURITY CLEARANCES

IMPORTANT: No work will commence until the RSO security clearances have been issued

2.1 The US Embassy Regional Security Office (RSO) must issue security clearances on all contractor personnel that will be working at US Embassy properties

2.2 Contractors shall provide copies of certified identity documents, undergo fingerprinting and complete application forms

2.3 Clearances issued will be valid for five (5) years

2.4 Before award of the contract, the Embassy will conduct a background investigation on each contractor employee who will be assigned to and work on this project. Please follow the procedure below:

• Each contractor employee must complete and sign the following documents (attached): 1) MIE Indemnity

Form SF-86 Form 2) Application for Security Clearance Form- Temporary Contractor and 3) One Badge

DS7783

• Each individual employee must provide a clear copy of two (2) government issued identity documents with photos, i.e., ID card, passport, driver’s license. Should an individual only have one form of identity, this must be communicated with your POC

• The Embassy POC will collect contractors signed paperwork when it has been completed

• Embassy investigative staff will conduct a background investigation and will upon completion of the background investigation and issuance of clearance, inform the POC. The POC will inform the contractor

SERIES three: MANAGEMENT AND SUPERVISION OF STAFF

3.1 The Contractor shall designate a representative who shall always be responsible for on-site supervision of the

Contractor’s workforce

3.2 The supervisor shall be the POC with Embassy staff. The supervisor shall have sufficient English proficiency to be able to communicate with Embassy staff

3.3 All personnel accessing property to sign logbook

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SERIES four: GENERAL REQUIREMENTS

4.1 Contractor and all personnel shall wear Embassy issued contractor badge whilst on site. Badges should not be worn outside of US Embassy work sites. Badges must be surrendered immediately upon expiration or contract termination

4.2 All contractors and all its personnel are prohibited from removing anything from Embassy properties without prior approval by Embassy personnel. Theft will be prosecuted

4.3 The contractor shall provide, in writing, the name of the person responsible for quality control on the site. This

POC will be required to conduct a quality control inspection upon completion of the work and provide written certification that 1) quality control inspection was conducted and 2) work was completed to a satisfactory standard

4.4 The contractor will provide to the referenced POC in writing a detailed list of completed work at the end of each week and a comprehensive list upon completion of the project

4.5 Any damage to the house/unit, furniture, curtains, carpets, or appliances must be brought to the Embassy POC’s attention prior to starting the project

4.6 Do not unwrap, use, or temporarily remove any furniture or appliances on embassy property

4.7 The contractor shall afford embassy POC, embassy personnel and the appointed personnel of the contractors, full access for routine site inspections and respective responsibilities

4.8 A 6-month guarantee is required on all parts and work performed unless otherwise specified

4.9 The contractor shall clean the premises and yard of debris and rubble daily during the project and once the project is completed including:

• Contractor is not allowed to use residential/Embassy waste bins and is responsible for removal of waste and rubble due to contract

• Empty and clean all waste bins on premises when project is completed

• Remove all excess building material, nails, foreign objects or debris, driveway/area where contractor vehicles are parked, needs to be cleaned/swept daily to ensure no items that may be harmful to kids and/or vehicle tires, are left lying around

• Dust off all surfaces including work tops and furniture ensuring that all debris/particles from project are removed (this includes but is not limited to wood shavings, excess sealant, crack filler, sanded wall surfaces, dirt)

• Sweep and wash the floors with clean water as needed

• Clean the yard of debris, plastics, cigarette butts, papers, and rubble during the project and once the project is completed

• Remove all paint marks new or old from windows, floors, fixtures, fittings, doors, furniture, appliances, and work tops (do not make use of abrasive or harmful materials and chemicals to clean off excess paint and spills)

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SERIES five: QUOTATION FRONT PAGE

QUOTATION – Residential Cleaning

__ADDRESS____________________________________

Company Name: ________________________________________

The amount quoted includes all work stipulated in the FINAL SOW

Work will be completed according to the attached FINAL SOW

Series Task Page No Rand Value

SERIES six Phase 1 Part 1 – Post Departure Clean 8

Phase 1 Part 2 - Cleaning and Packing Up of Welcome Kit 8

Phase 2 Pre-Clean 8-9

Phase 3 Final Clean 9-10

SERIES seven Unpacking of Welcome Kit 10

SERIES eight Deep Carpet Cleaning 11

SERIES nine Specialized Floor Surfaces 11-12

SERIES ten Upholstery Cleaning 12-13

SERIES eleven Health and Safety Requirements 14-17

SUB TOTAL

VAT (if applicable)

TOTAL AMOUNT QUOTED

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SERIES six RESIDENTIAL CLEANING (3 phase)

Residential Cleaning to be done in 3 phases:

� Phase 1 Parts 1 and 2: Post Departure Clean and Collection of Welcome Kit items”

� Phase 2: Pre-Clean (before placement of furniture)

� Phase 3: Final Clean (just before occupant move-in)

PHASE 1 PART 1– General Cleaning of the Residence (post departure) including:

� Removing filth

� Emptying trash and cleaning bins

� Removing old cleaning supplies and abandoned personal property (box, label and deliver to warehouse)

� Cleaning and washing of floors and walls throughout the residence

� Cleaning wet areas (bathrooms, kitchens, sculleries, sinks)

PHASE 1 PART 2– Cleaning and Packing Up Welcome Kit (post departure) including:

� Collect and wash/clean all welcome kit items throughout the residence (all cutlery, crockery, linen, etc.)

� Check welcome kit items against inventory list, mark items received and place clean items in blue trunks

PHASE 2 – Pre-Clean

WINDOWS

� Clean all windows inside using window cleaner and wipe down with rubber squeegee before window coverings are re-installed

� Clean all window grills, sills (inside and out), and hardware

PAINT

� Scrapers/Stanly blades to be used to remove all paint marks – old and new - from affected windows, floors, fixtures, fittings, doors, furniture, appliances, and work tops. Ensure no fittings and fixtures are damaged or scratched during the cleaning process

� Do not make use of abrasive or harmful materials and chemicals to clean off excess paint and spills

� Contractors will be liable for repairs or replacement of damaged fixtures and fittings

BATHROOMS, KITCHEN, SCULLERY, PANTRY

� Clean and sanitize the showers, baths, basins, toilets, toilet pans, mirrors, faucets

� Clean inside and outside of all cupboards, wipe down and clean all cupboard door handles

� Clean inside, outside and underneath all areas where appliances will be installed

� Clean cooker hood and its aluminum filters

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FLOORS

� Polish wooden floors where applicable with non-slip deep penetrating wood sealer

� Sweep and wash the floors with clean water and floor cleaner, scrub grout lines on tiled floors and kick plates with soft bristled brush

� Clean underneath all raised cabinets (i.e., kitchen cupboards on feet)

GENERAL

� Clean inside and outside of all bedroom and study cupboards, wipe down and clean all cupboard door handles

� Clean all rooms, cabinets, storerooms, garages, out rooms and paved/concrete driveway/outside areas and patios

� Clean all curtain rails, on top of all doors, all door handles, gates, grills, garage doors, fireplaces, outside braais, exterior lights fittings, eves, balconies, etc.

� All paved areas and outside walls (house/unit and perimeter walls) must be power washed and cleared of all dirt marks, insect nests and bird droppings etc. during the final clean stage of the make ready.

PHASE 3 – Final Clean

WINDOWS & EXTERIOR

� Power-wash clean all exterior walls of residence, driveway and perimeter walls

� Clean all windows outside using window cleaner and wipe down with rubber squeegee

� Clean all window grills, sills (inside and out), and hardware

PAINT

� Scrapers/Stanly blades to be used to remove all paint marks – old and new - from affected windows, floors, fixtures, fittings, doors, furniture, appliances, and work tops. Ensure no fittings and fixtures are damaged or scratched during the cleaning process

� Do not make use of abrasive or harmful materials and chemicals to clean off excess paint and spills

� Contractors will be liable for repairs or replacement of damaged fixtures and fittings

BATHROOMS, KITCHEN, SCULLERY, PANTRY

� Clean and sanitize the showers, baths, basins, toilets, toilet pans, mirrors, faucets

� Clean inside and outside of all cupboards, wipe down and clean all cupboard door handles

� Clean inside, outside and underneath all appliances – fixed and free-standing appliances, i.e., stove, oven, washing machine, tumble drier (filter and drip trays), microwave, fridge, freezer, etc.

� Clean cooker hood and its aluminum filters

� Clean lint/space between dryer flexi hose and gravity flap cover

FURNITURE (NOT UPHOLSTERED)

� Apply furniture polish for wood to all wooden furniture throughout the house

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Contractor notes:____________________________________________________________________________________

Additional Information Discussed on Site: _________________________________________________________________

SERIES seven WELCOME KIT (Phase 3)

� Unpack all contents of the welcome kit boxes, linen, appliances, cutlery, etc.

� Mark items on Welcome Kit Inventory Sheet and report immediately to POC any shortfalls/missing or broken items

� Ensure all beds are dressed and appropriate linen is used for the right size beds

� Fold and place all towels in respective bathrooms

� Place all miscellaneous items such as waste bins, toilet paper, hangers, etc.

� Place small appliances, cutlery, glassware, and kitchen utensils in appropriate locations

� Place the empty boxes in the blue trunks and place blue trunks in the garage

Contractor notes:____________________________________________________________________________________

Additional Information Discussed on Site: _________________________________________________________________

Contractor Signature

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SERIES eight DEEP CARPET CLEANING (Phase 3)

THIS INCLUDES WALL TO WALL AND LOOSE CARPETS

� Inspect all components of the carpets including stitching, seems and underlay

� Remove all items where possible from floor surface to ensure easy access and coverage to entire carpet surface

� Vacuum entire carpet area with industrial vacuum ensuring that all dust and debris is removed before cleaning process starts

� Treat all stains and odors with relevant chemicals as per manufacturer’s specifications

� For deep soiled carpets, gently agitate the carpets with brush to break down any soil or grease

� Steam cleans the carpets with the correct ratio of carpet shampoo and hot water ensuring that all debris and dirt is extracted from carpet and carpet fibers

� Apply relevant deodorizer if required

� Repeat the process if there are still stains or heavily soiled areas

� Allow carpet to air dry

� Reposition loose carpets ensuring that underfelt is hidden and not visible

Contractor notes:____________________________________________________________________________________

Additional Information Discussed on Site: _________________________________________________________________

SERIES nine SPECIALIZED FLOOR SURFACES (Phase 2 and 3 as required)

� Ensure all floor surfaces are free of dirt, dust, stains, and debris by sweeping or vacuuming

� Mix correct ratio of relevant floor cleaner and water. Ensure correct cleaning solution for floor surface is being used, i.e., porcelain tile, laminated floorboards, vinyl flooring and parquet flooring

� For laminated floor surfaces hand wipe affected areas

� Ensure mops, mop buckets, dust mops have been thoroughly rinsed and sanitized to eliminate odors and stains before use

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� Do not use large amounts of water or leave water on laminated floor surfaces to eliminate water seepage into joints resulting in swelling or warping

� Do not use soaps, liquid detergents, steel wool, abrasive cleaners, or chlorine on laminated/wood floor surfaces

Contractor notes:____________________________________________________________________________________

Additional Information Discussed on Site: _________________________________________________________________

SERIES ten UPHOLSTERY CLEANING (Phase 3)

THIS INCLUDES ALL LEATHER, FABRIC AND UPHOLSTERED FURNITURE AND MATTRESSES

� Inspect all components of the furniture including cushions, head rests, arm rests, base sets, mattresses, etc.

� Vacuum entire area with industrial vacuum ensuring that all dust and debris is removed before the cleaning process starts

� Treat all stains and odors with relevant chemicals as per manufacturer’s specifications (it is recommended to test chemical composition on a small area first to ensure no discoloration of material)

� For deep soiled upholstery, gently agitate the upholstery with brush to break down any soil or grease

� Steam cleans the upholstery with correct ratio of upholstery shampoo and hot water ensuring that all debris and dirt is extracted from upholstery fibers

� Apply relevant deodorizer if required

� Repeat the process if there are still stains or heavily soiled areas

� Allow upholstery to air dry

� Lather leather material with soft cloths and wash with lukewarm water to remove dirt and grime

� Ensure that the leather is not saturated with water or chemicals to avoid discoloration

� Wipe down with damp soap free cloth

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Contractor notes:____________________________________________________________________________________

Additional Information Discussed on Site: _________________________________________________________________

IMPORATANT NOTICE ON UPHOLSTERY CLEANING:

Houses are furnished per family size and contractor quotation needs to include cleaning of all upholstered furniture in the residence at the time of performing the service

Contractor Quality Control POC Name and Signature

Date Quality Control Inspection Done

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SERIES eleven SAFETY REQUIREMENTS FOR CONTRACTORS AND SUBCONTRACTORS

Contractors must submit a detailed, site-specific safety plan in their statement of work (SOW) as part of the tender documents, addressing hazard mitigation and control methods.

REQUIREMENTS

1. General Safety

a. The Contractor must demonstrate an understanding of their responsibilities related to the safety and health requirements by addressing hazards in the pre-planning processes and meetings.

b. Before starting a project, the Contractor must review the work site and identify hazards that may occur while performing the work project.

c. The Contractor is expected to provide a “competent person” to implement the site safety and health plan and oversee its strict compliance. A competent person is an individual who, by way of training and/or experience, is knowledgeable of applicable standards, capable of identifying workplace hazards related to the specific operation, is designated by the employer, and has the authority to take appropriate actions.

d. The Contractor must provide proof of payment of local insurance for all employees involved in the work project for the duration of the project. This information must be included as part of the safety file.

e. The Contractor will conduct a safety briefing before starting daily work.

f. Any Contractor personnel who show signs of intoxication will be denied entry into the work area.

g. The Contractor shall ensure personnel working at the site are trained and aware of potential hazards. The

Contractor shall unequivocally ensure that personnel have proper safety equipment to prevent accidental injury per the contract's requirements.

h. The Contractor must accept the safety and health standards established by the U.S. Embassy.

i. All workers shall remove any chains, rings, watches, bracelets, and other jewelry during the execution of the work project. Medical bracelets are excluded.

j. Smoking is strictly prohibited at the work site, and personnel will only use areas identified as “designated smoking areas.” The consumption of marijuana or similar recreational substances is strictly prohibited on U.S. government-held properties.

k. The Contractor will report accidents and near misses to the COR, who will pass the proper data to the POSHO.

2. Barricading and Warning Signs The Contractor must place provisional barricades and warning signs to maintain a safe and accessible path of travel for all pedestrians, including those with disabilities, to avoid accidents with third parties. Barricades alert others about hazards created by construction activities and should be used to control vehicular traffic around the work site. The Contractor shall:

a. Erect and maintain proper barricades for the duration of the contract, including fencing material, traffic cones, caution tape, and temporary curb rams, complying with all applicable access codes and regulations.

b. Ensure that no construction materials are stored and/or positioned in the path of travel.

c. Maintain the construction barriers in a sound, neat, and clean condition.

3. Personal Protective Equipment (PPE)

a. All Contractor personnel must use the PPE required per the contracted work.

b. The Contractor must inspect and maintain spare PPE in case of equipment damage, deterioration, or loss.

c. The PPE must meet the technical specifications required by local and international standards.

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d. All sharp cutting tools must be carried in tool-carrying cases. Under no circumstances shall they be carried on-person in uniform pockets.

e. In those takes where certified PPE is required, the Contractor must provide the current certification to the POSHO via the COR.

f. The Contractor must provide records of PPE received for all the employees involved in the task.

4. Safety Inspections

a. All tools, equipment, and machinery used in executing the contracted work must be inspected by a competent person before starting the project.

b. COR and/or safety representatives of the U.S. Embassy may inspect the Contractor's equipment, tools, and machinery at any time and request a change if necessary.

5. Hand & Power Tool Safety

a. The Contractor must ensure the safety of all tools and equipment its employees use.

b. All hand and power tools must be inspected regularly and maintained in good condition per the manufacturer's specifications. Tools that are damaged must be removed from service.

c. The Contractor shall ensure that all tools are used only for their intended purposes.

6. Emergency Response

a. In case of an emergency within U.S. government facilities or during the execution of contracted work on behalf of the U.S. government, all Contractor personnel must follow the instructions given by the USG representative who is supervising the work or the POSHO and/or the Regional Security Officer.

b. The Contractor shall ensure that a fully serviced fire extinguisher and first aid kit are readily available on-site for the work project.

c. The Contractor must not obstruct emergency response equipment such as first aid kits, fire extinguishers, fire cabinets, defibrillators, spill kits, stretchers, eye wash stations, or safety signage.

7. High-Risk Work

a. The Contractor shall submit training certificates for each employee conducting the task. These certificates must be submitted to the POSHO via the COR at least three days before the start of the work project.

b. The Contractor shall prepare a work permit specifically for the task, which must be provided to the COR before the initiation of work.

c. The execution of high-risk activities will be carried out with at least two employees present. Both employees must be capable of performing duties as spotters for unseen hazards and as buddy persons who can render first aid or give notice in case of emergency.

8. Electrical Safety

a. The Contractor shall fully comply with the Department of State standards related to electrical safety work practices and work de-energized to prevent any incident that may impact the safety and health of personnel or any electrical systems in U.S. government-held properties.

b. It is Departmental policy that energized or “live” parts to which an employee may be exposed must be de-energized before the employee works on or near them. If de-energizing “live” parts introduces or increases hazards or otherwise makes the work unfeasible, the Contractor must notify the COR to report such a situation and await further guidance.

c. All personnel conducting electrical work shall be sufficiently trained and considered competent before performing such work.

d. The Contractor should identify all potential sources of electrical energy likely to cause death, injury, or serious physical harm.

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e. The Contractor shall ensure all work follows all applicable local regulations, U.S. standards, and international codes.

f. The Contractor must provide the appropriate equipment and tools for the work in compliance with the contract requirements.

g. During work on the electrical system, Contractor personnel must remove conductive jewelry such as watches, rings, chains, and bracelets.

h. The Contractor shall ensure non-conductive (fiberglass) ladders are used for electrical work or work near electrical hazards.

9. Fall Protection According to U.S. Occupational Safety & Health Administration (OSHA) standards, all work performed at more than 1.22 meters (4 feet) in general industry workplaces and 1.83 meters (6 feet) at construction sites is considered “work at heights.” The Contractor must strictly comply with the following requirements when working at heights:

a. All equipment at elevated surfaces must meet ANSI Z359.1 standards or the international equivalent.

b. All ladders and stepladders must have two locking spreaders and have a minimum weight rating of 250 lbs.

(113.4 kg). All ladders must be inspected by a competent person before use and immediately remove noncompliant ladders from service.

c. All Contractor personnel using equipment for work at heights must follow the instructions and warnings associated with such equipment.

d. Contractor personnel will not use ladders, piping, or pipe supports as anchor points for work.

e. If an anchor point does not offer the recommended resistance for fall protection (2,268 kg or 5,000 lbs), the

Contractor must provide PPE for heights with dampers that may decrease the impact force.

f. Scissor scaffolds are strictly prohibited. Only adequately certified multidirectional and modular scaffolding is authorized for use.

g. Use dielectric ladders to work with electricity and in areas with electrical influence.

h. Standing on or above the second top rung of ladders is forbidden.

i. A minimum period of eight working days before the start of the work project, the Contractor shall submit to the POSHO via the COR fall

j. prevention and protection training certificates for all workers who

k. will perform the job.

10. Scaffolding

a. The Contractor is responsible for providing safe conditions when using, erecting, and breaking down scaffolding.

b. Scaffolds should be erected and dismantled by competent workers under the supervision of knowledgeable and experienced supervisors.

c. Scaffolds should be erected on a rigid surface, capable of carrying the maximum intended load without settling or displacement.

d. Ensure the scaffold is equipped with standard guardrails and toe boards on all open sides and ends of platforms 1.22 to 3.05 meters (4 to 10 feet) in height.

e. Provide an access ladder or equivalent safe access.

f. The work platform must be fully planked. All vertical plumbs must have base plates for stability.

g. Supported scaffolds with a height-to-base width ratio of more than four to one (4:1) shall be restrained from tipping by guying, tying, bracing, or equivalent means.

11. Hazard Communication (Chemical Substances) Safety

a. If the contracted task requires chemicals, the Contractor must comply with the specifications required by local law and/or U.S. standards for storage, handling, transportation, and disposal.

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b. The Contractor is responsible for verifying the correct handling of each product, such as storage, labeling, required PPE, and waste disposal, in compliance with safety and environmental regulations.

c. The Contractor shall have accessible copies of Safety Data Sheets (SDS) for each chemical brought onto a U.S.

government-held property. The SDS of hazardous materials must be shared with the COR for review by the

POSHO.

d. Use and store all hazardous or flammable chemicals in approved containers on the project site. Food and beverage containers or unauthorized spray bottles must never be used to store chemicals.

12. Lifting Loads, Use of Cranes, or Elevating Work Platforms Safety

a. The Contractor shall submit certificates of the equipment used for the work to the POSHO via the COR before the start of any task. This includes forklifts, cranes, elevating platforms, and the like.

b. The Contractor shall submit certificates for all slings, chains, shackles, or other elements used for lifting loads to the POSHO via the COR.

c. The Contractor shall submit certificates of all personnel performing the task to the POSHO via the COR.

d. The Contractor shall present, in writing, the loading and unloading procedure to the COR before the operation.

e. The Contractor shall establish a plan to ensure the lifting capacity of the crane and/or its arm is relative to its load.

13. Welding Safety

a. Before cutting, welding, or any other open flame operation is permitted, the COR shall inspect the area to reduce the potential of an uncontrolled ignition of materials.

b. The Contractor shall obtain a hot work permit through the COR from the POSHO before any cutting, welding, or open flame activity within occupied existing facilities, within 12.2 meters (40 feet) of any structure, in areas where potential combustion hazards exist such as fuel storage tanks, and all confined spaces regardless of location.

c. Establish work area barriers according to the work to protect pedestrians. These barriers shall comply with OSHA standards and the hot work policy established by the POSHO.

d. A serviced fire extinguisher shall be maintained on-site and in a state of readiness for instant use.

e. Cutting, welding, and any other open flame operation shall be performed only in areas that are or have been made fire safe. When the task cannot be relocated, the area shall be made safe by removing or protecting combustibles from ignition sources.

f. The Contractor shall ensure all welder operators and attendants exposed to the hazard use proper PPE.

14. Confined Spaces Safety For any work to be performed in confined spaces, the Contractor shall consult with the POSHO to identify and comply with the mandatory requirements established by the U.S. Department of State.