Master_Services_Agreement_for_Miscellaneous_Bridge_Repairs.pdf

CC-CC-7200-26/TAD

MASTER SERVICES AGREEMENT

FOR MISCELLANEOUS BRIDGE

REPAIRS

1301 East Second St.

Sanford, FL 32771

RELEASE DATE: October 12, 2026

DEADLINE FOR QUESTIONS: November 2, 2026

RESPONSE DEADLINE: November 18, 2026, 2:00 pm

Title: Master Services Agreement for Miscellaneous Bridge Repairs

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/seminolefl https://secure.procurenow.com/portal/%7bproject.government.code%7d

Seminole County

Master Services Agreement for Miscellaneous Bridge Repairs

TABLE OF CONTENTS

I. ADVERTISEMENT

II. INSTRUCTIONS TO BIDDERS

III. BID FORMS

IV. BID PRICE

V. DRAFT AGREEMENT

VI. PROVISIONS FOR CONTRACTOR'S INSURANCE

VII. GENERAL CONDITIONS

VIII. SUPPLEMENTARY CONDITIONS

IX. TECHNICAL SPECIFICATIONS

Attachments:

B - CC-7200-26 Draft Agreement

E - Seminole County - Bond Forms (after Notice of Award)

1. ADVERTISEMENT

1.1. Summary

Seminole County Board of County Commissioners

Invitation for Bid

Project: CC-7200-26/TAD – Master Services Agreement for Miscellaneous Bridge Repairs

Scope of Work: Contractors shall be responsible for all labor, materials, equipment, transportation, coordination and incidentals necessary for the miscellaneous major and minor bridge repairs. The bridge repairs will be in response to regular maintenance requirements.

Additionally, the contract may be used for emergency repairs that are in response to bridge damage caused by vehicular accidents, vandalism, or acts of God. All repair activities shall include the supply and installation of all requisite fasteners, including but not limited to nails, screws, bolts, nuts, washers, and other hardware necessary to insure the proper and complete execution of the work. This is a unit price bid. The County intends to award to multiple contractors. Work will be awarded as individual Work Orders under the Master Services

Agreement that are bid amongst the awarded contractors. Bidders shall submit documents, with

Bid Response, demonstrating compliance with the following: Contractors must be pre-qualified by the Florida Department of Transportation ("FDOT") under Rule Chapter 14-22, CONTRACTORS - HIGHWAY - QUALIFICATION TO BID, Florida Administrative Code for

FDOT Prequalification of R&R Intermediate Bridge Work Class.

The Engineer’s estimate for the project is $1,200,000 annually

Ordering Instructions: Bid documents are available on the Seminole County Website https://secure.procurenow.com/portal/seminolefl

• Scroll and Click on Search Solicitations

• View all current (active) solicitations

M/WBEs are encouraged to participate in the process.

NOTE: ALL PROSPECTIVE BIDDERS ARE HEREBY CAUTIONED NOT TO CONTACT ANY

MEMBER OF THE SEMINOLE COUNTY STAFF OR OFFICIALS OTHER THAN THE

SPECIFIED CONTACT PERSON.

***Public Records***

Article 1, Section 24, Florida Constitution, guarantees every person access to all public records, and Section 119.011, Florida Statutes, provides a broad definition of “public records.” As such, all responses to this competitive solicitation are public records. Any

Bidder or Respondent claiming any portion of its response to the solicitation contains information that is exempt from the public records law shall review and strictly follow the procedures set forth herein.

1.2. Contact Information

Tony Durrum Sr. Procurement Analyst Email: tdurrum@seminolecountyfl.gov Phone: (407) 665-7123

Department:

Public Works - Engineering

1.3. Timeline

Release Project Date October 12, 2026

Question Submission Deadline November 2, 2026, 5:00pm

Proposal Submission Deadline November 18, 2026, 2:00pm

Attend bid opening Via MS TEAMS meeting information below:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZWM3MTEwMDQtMDcwY i00MzYxLTk0NGYtMWY0OTk5MGI1N2Qy%40 thread.v2/0?context=%7b%22Tid%22%3a%22

9d380a55-ed10-44b9-813b-b83cfe0e80d4%22%2c%22Oid%22%3a%2246

2f8932-cfb6-408b-89d3-e432396ca876%22%7d Meeting ID: 237 578 707 545 Passcode: By9VR7oV mailto:tdurrum@seminolecountyfl.gov tel:(407)665-7123 https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZWM3MTEwMDQtMDcwYi00MzYxLTk0NGYtMWY0OTk5MGI1N2Qy%40thread.v2/0?context=%7b%22Tid%22%3a%229d380a55-ed10-44b9-813b-b83cfe0e80d4%22%2c%22Oid%22%3a%22462f8932-cfb6-408b-89d3-e432396ca876%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZWM3MTEwMDQtMDcwYi00MzYxLTk0NGYtMWY0OTk5MGI1N2Qy%40thread.v2/0?context=%7b%22Tid%22%3a%229d380a55-ed10-44b9-813b-b83cfe0e80d4%22%2c%22Oid%22%3a%22462f8932-cfb6-408b-89d3-e432396ca876%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZWM3MTEwMDQtMDcwYi00MzYxLTk0NGYtMWY0OTk5MGI1N2Qy%40thread.v2/0?context=%7b%22Tid%22%3a%229d380a55-ed10-44b9-813b-b83cfe0e80d4%22%2c%22Oid%22%3a%22462f8932-cfb6-408b-89d3-e432396ca876%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZWM3MTEwMDQtMDcwYi00MzYxLTk0NGYtMWY0OTk5MGI1N2Qy%40thread.v2/0?context=%7b%22Tid%22%3a%229d380a55-ed10-44b9-813b-b83cfe0e80d4%22%2c%22Oid%22%3a%22462f8932-cfb6-408b-89d3-e432396ca876%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZWM3MTEwMDQtMDcwYi00MzYxLTk0NGYtMWY0OTk5MGI1N2Qy%40thread.v2/0?context=%7b%22Tid%22%3a%229d380a55-ed10-44b9-813b-b83cfe0e80d4%22%2c%22Oid%22%3a%22462f8932-cfb6-408b-89d3-e432396ca876%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZWM3MTEwMDQtMDcwYi00MzYxLTk0NGYtMWY0OTk5MGI1N2Qy%40thread.v2/0?context=%7b%22Tid%22%3a%229d380a55-ed10-44b9-813b-b83cfe0e80d4%22%2c%22Oid%22%3a%22462f8932-cfb6-408b-89d3-e432396ca876%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZWM3MTEwMDQtMDcwYi00MzYxLTk0NGYtMWY0OTk5MGI1N2Qy%40thread.v2/0?context=%7b%22Tid%22%3a%229d380a55-ed10-44b9-813b-b83cfe0e80d4%22%2c%22Oid%22%3a%22462f8932-cfb6-408b-89d3-e432396ca876%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZWM3MTEwMDQtMDcwYi00MzYxLTk0NGYtMWY0OTk5MGI1N2Qy%40thread.v2/0?context=%7b%22Tid%22%3a%229d380a55-ed10-44b9-813b-b83cfe0e80d4%22%2c%22Oid%22%3a%22462f8932-cfb6-408b-89d3-e432396ca876%22%7d

2. INSTRUCTIONS TO BIDDERS

2.1. DEFINED TERMS

Terms used in these "INSTRUCTIONS TO BIDDERS" which are defined in the General

Conditions have the meanings assigned to them in the General Conditions.

2.2. COPIES OF BIDDING DOCUMENTS

A. Complete sets of the Bidding Documents may be obtained from the COUNTY's website at https://secure.procurenow.com/portal/seminolefl.

B. Complete sets of Bidding Documents shall be used in preparing Bids; neither COUNTY nor ENGINEER nor ENGINEER OF RECORD assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

2.3. QUALIFICATION OF BIDDERS

To demonstrate qualifications to perform the Work, each Bidder must be prepared to submit, following receipt of written request by COUNTY, information including but not limited to financial data, additional previous experience, references and evidence of authority to conduct business in the State of Florida. This information must be received by COUNTY within five (5) Days of

Bidder receiving the written request. Submittals requested pursuant to this subsection are in addition to those required elsewhere in these documents.

2.4. EXAMINATION OF CONTRACT DOCUMENTS AND SITE

A. Before submitting a Bid, each Bidder must: (a) examine the Contract Documents thoroughly; (b) visit the site to gain familiarization with local conditions that may in any manner affect cost, progress or performance of the Work including, but not limited to, weather and climatological data relating to the Seminole County area; (c) gain familiarization with federal, state and local laws, ordinance, rules, regulations and policies that may in any manner affect cost, progress or performance of the Work; (d) study and carefully correlate Bidder's observations with the Contract Documents; (e) make written requests for interpretations promptly after discovering any conflicts, errors, ambiguities or inconsistencies; and (f) contact all utilities and others who may be working at the Project site, including COUNTY owned utilities, prior to submitting a Bid in order to determine the extent to which utility installations, utility relocations or adjustments

(temporary and permanent) will impact the CONTRACTOR's responsibility to schedule, coordinate and sequence the CONTRACTOR's Work with the work of the COUNTY, utility work, and the work of others at the Project site.

B. Reports of investigations and tests of subsurface and physical conditions at the site affecting cost, progress or performance of the Work which have been relied upon by

ENGINEER OF RECORD in preparing the Plans and Specifications should be examined by the Bidder. COUNTY shall provide such reports, if available, to any Bidder requesting them. These reports are not guaranteed as to accuracy or completeness. If this information is used by Bidder in preparing a bid, Bidder shall assume all risks resulting from actual conditions differing from the conditions set out in the reports.

C. When a log of test borings showing a record of the data obtained by the investigation of subsurface conditions by the COUNTY, the ENGINEER OF RECORD or their

Consultants, is included with the Plans or other documents, it is expressly understood and agreed that said log of test borings represents only the opinion of the COUNTY, or the ENGINEER OF RECORD or their Consultants as to the character of the materials encountered by them in the test borings. The log is included in the Plans or other documents only for the convenience of Bidders, and its use is subject to all of the conditions and limitations set forth in this Section.

D. Before submitting a Bid, each Bidder shall, at Bidder's own expense, make or obtain any additional investigations, examinations, explorations and tests and obtain any additional information which pertain to the physical conditions (surface, subsurface and

Underground Facilities) at or contiguous to the site or otherwise which may affect cost, progress or performance of the Work and which Bidder deems necessary to determine its Bid for performing the Work in accordance with the time, price and other terms and conditions of the Contract Documents. The Bidder acknowledges that the Project and the CONSULTANT/CONTRACTOR's Work may involve significant utility installations and that utility relocation (temporary and permanent) may be significant and cause delays. Some utility facilities may need to be relocated and adjusted concurrently with the CONSULTANT/CONTRACTOR's Work, while some Work may be required above, adjacent to, and around utility facilities that are in-use and will remain in place.

E. On request, COUNTY will attempt to provide each Bidder reasonable access to the site to conduct such investigations and tests as Bidder deems necessary for submission of

Bid. If access is provided, Bidder shall restore site to condition existing prior to conducting the investigations and tests.

F. The lands upon which the Work is to be performed, Rights-of-Way for access thereto and other lands designated for use by CONSULTANT/CONTRACTOR in performing the

Work are identified in the Contract Documents. All additional lands and access thereto required for temporary construction facilities or storage of Materials and Equipment are to be provided by CONSULTANT/CONTRACTOR.

G. The submission of a Bid shall constitute a conclusive representation by the Bidder that

Bidder has complied with every requirement of this Section and that the Contract

Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of the Work and that Bidder will make no claim arising from failure to comply with these Sections.

H. The submission of the Bid shall be an indication that the Bidder has considered normal local weather conditions (daily and monthly variations) for the previous ten (10) years from the date of the Bid as compiled by the National Weather Service and measured at

Orlando International Airport. Bidder should consider and include the impact of weather conditions, including the possibility of hurricanes and tropical storms and related adverse weather conditions common to Central Florida, on construction scheduling and sequencing when preparing the Bid. No claim shall be allowed based upon the schedule impact of normal local weather conditions.

2.5. INTERPRETATIONS

All questions about the meaning or intent of the Bid Documents shall be submitted to the attention of the Procurement Analyst identified in the Invitation for Bid advertisement as the contact person for this project. Bidders are required to advise the COUNTY, in writing via the

Q&A tab on the COUNTY's websitehttps://secure.procurenow.com/portal/seminolefl, of any conflicts in the Bid Documents or any discrepancies between conditions noted at the Project site and those shown on the Plans or described in the Specifications. Should revisions to the Bid documents become necessary, the COUNTY will post Addenda information on the COUNTY's

Website, https://secure.procurenow.com/portal/seminolefl. Bidders should check the COUNTY's

Website or contact the Purchasing and Contracts Division Contact Person to verify information regarding Addenda. Failure to do so could result in rejection of the proposal as unresponsive.

No Addenda shall be issued less than seven (7) calendar days prior to the bid opening, unless otherwise specified by the Seminole County Purchasing and Contracts Division.

Bidder shall acknowledge receipt of any and all addenda with their Bid. It is the sole responsibility of the Bidder to ensure the latest information related to Addenda and the project is obtained.

Only interpretation, clarification, or correction given by the Purchasing and Contracts Division, in writing, shall be binding and prospective Bidders are advised that no other source is authorized to give information concerning, or to explain or interpret the Bidding Documents. Questions will not be accepted during the last ten (10) days prior to bid date, unless otherwise specified by the

Seminole County Purchasing and Contracts Division. If the Q&A deadline has passed, a Bidder may contact the COUNTY directly, if necessary, at tdurrum@seminolecountyfl.gov. The

COUNTY reserves the right to reject any questions sent after the Q&A deadline.

Any questions concerning the intent, meaning and interpretations of the CC documents, including the attached Draft Agreement, shall be requested in writing, and received no later than 5:00 pm on Monday, November 2, 2026. Written requests shall be submitted via the

COUNTY’S e-Procurement Platform. The COUNTY will not be responsible for oral instructions made by employees of the COUNTY or its authorized representatives in regard to this CC.

2.6. Inquiries

All Proposers should carefully examine the CC documents. Any ambiguities or inconsistencies shall be brought to the attention of Tony Durrumin writing via the Q&A tab in the COUNTY’S e-

Procurement Portal prior to the scheduled due date and time for submission. Failure to do so, on the part of the Proposer, shall constitute an acceptance by the Proposer of any subsequent decision made by the COUNTY. Any questions concerning the intent, meaning and interpretations of the CC documents, including the attached Draft Agreement, shall be requested in writing, and received no later than 5:00 pm on Monday, November 2, 2026 via the

COUNTY’S e-Procurement Platform. The COUNTY will not be responsible for oral instructions made by employees of the COUNTY or its authorized representatives in regard to this CC. If the

Q&A deadline has passed, a Proposer may contact the COUNTY directly, if necessary, at tdurrum@seminolecountyfl.gov. The COUNTY reserves the right to reject any questions sent after the Q&A deadline.

2.7. PURCHASING CODE

Seminole County Code Chapter 220 (Purchasing Code) and Administrative Code Section 3.55

(Purchasing Policy) apply to this Bid in their entirety.

2.8. PURPOSE

Bidders acknowledge that the purpose of the Bidding Documents and Chapter 220, Seminole

County Purchasing Code is to provide for the fair and equitable treatment of all Bidders involved in COUNTY Bid solicitations, to maximize the purchasing value of COUNTY funds, and to provide safeguards for maintaining a Bid procedure of quality and integrity.

2.9. CONSTRUCTION

The Bidding Documents shall be liberally construed to assure protections and benefits to the public. The Bidding Documents are intended to assure Bidders fair and equitable treatment;

however, the Bidding Documents shall not be construed to create property interests benefiting

Bidders as a result of the procedural safeguards established to benefit the public.

2.10. BID PROTESTS

Bid protests shall be resolved in accordance with the Seminole County Code which can be found in www.seminolecountyfl.gov/purchasing.

2.11. LIMITATION ON DAMAGES

Bidders submitting Bids agree that any actual or prospective Bidder who is aggrieved in connection with the Bid solicitation, proposed award or award of an Agreement is limited to actual Bid preparation costs related to the specific Bid solicitation. Bidders agree that Bid preparation costs shall be computed based on actual cost and pricing data. Bidders agree that

Bid preparation costs may not be proven by use of any formula based calculations.

2.12. BID SECURITY

A. Bid Security shall be made payable to COUNTY, in an amount of five percent (5%) of the Bidder's Total Bid and in the form of a certified or cashier's check, or a Bid Bond issued by a Surety meeting the requirements of these Bid Documents.

B. The Bid Security of the selected Bidder will be retained until such Bidder has executed the Agreement, furnished the required Bonds and the Insurance Certificates and

Endorsements, in accordance with the COUNTY requirements. If the selected Bidder fails to execute and deliver the Agreement or furnish the required Contract documents, within the allotted time, COUNTY may annul the Notice of Award and the Bid Security of that Bidder may be forfeited. The Bid Security of all other Bidders will be returned to them immediately after the execution of the Agreement by the awarded Contractor.

http://www.seminolecountyfl.gov/purchasing

C. Bid Security is submitted with the understanding that it shall guarantee that the Bidder will not withdraw its Bid for a period of at least ninety (90) days after the closing time for receipt of Bids. By mutual agreement of the COUNTY and an Apparent Low Bidder, the

Bid acceptance period may be extended for a period longer than ninety (90) days.

D. All Bonds shall be in accordance with statutory bond provisions in Florida Statutes and all other applicable Laws and Regulations. All Bonds shall be executed by such Sureties as are licensed to conduct business in the State of Florida and, except as otherwise provided by Laws and Regulations, are named in the current list of "Companies Holding

Certificates of authority as Acceptable Sureties on Federal Bonds or as Acceptable

Reinsuring Companies" as published in Circular 570 (amended) by the Audit Staff

Bureau of Accounts, U.S. Treasury Department. All Bonds signed by an agent must be accompanied by a certified copy of its authority to act.

2.13. SUBSTITUTE MATERIAL AND EQUIPMENT

The Agreement, if awarded, will be on the basis of the Work described in the Plans and specified in the Specifications without consideration of possible substitute or "or-equal" items, unless approved, in writing, by the County.

2.14. BID FORM

A. Bid Forms are included in the section, #BID FORM. Bid Forms must be completed in ink or typewritten. The Total Bid price must be entered into the #BID PRICE section.

B. Bids by corporations must be executed in the corporate name by the president, vice-president, or other appropriate corporate officer and attested by another corporate officer. Bids by partnerships must be executed in the partnership name and signed by an authorized partner whose title must appear under the signature or all partners. Bids executed by authorized partners must be accompanied by evidence of authorization.

Bids by joint ventures must be executed by each ownership interest in the joint venture.

C. Bidder must acknowledge receipt of Addenda on the Bid Form.

2.15. SUBMISSION OF BIDS

Bids shall be submitted electronically via the COUNTY’S website using the Bid Forms provided in the #BID FORM and #BID PRICE sections unless otherwise instructed by the Purchasing and

Contracts Division. Bids shall be submitted electronically at or before the time indicated in the

Advertisement or the INVITATION FOR BID. Bids submitted in any other format other than via the COUNTY’S website, including but not limited to, hard copy (mailed or hand delivered), facsimile, or emailed submittals, will not be accepted, nor considered for award.

The COUNTY will not be responsible for late bid submissions due to personal or company internet or hardware limitations, settings or restrictions, internet speed, power outage, network connection, or use of a malfunctioning electronic device, or the like, neither the COUNTY, nor the Software Administrator, will be held responsible. Bidders shall be solely responsible for ensuring the capability of their computer system while responding to this IFB, and for the stability of their internet service. Uploading large documents may take significant time https://secure.procurenow.com/portal/seminolefl/projects/275455/document?section=2656791 https://secure.procurenow.com/portal/seminolefl/projects/275455/document?section=2656787 https://secure.procurenow.com/portal/seminolefl/projects/275455/document?section=2656791 https://secure.procurenow.com/portal/seminolefl/projects/275455/document?section=2656787 depending on the size of the file(s) and the Internet connection speed that the Bidder is using to submit a response. Failure of the Bidder to successfully submit an electronic Bid before the deadline indicated herein shall be at the Bidder’s sole risk, and no relief will be given for late and/or improperly submitted Bids. Once file(s) have been uploaded and the Submission Status shows as “Submitted” the submission is complete. At that point, the Bidder will also receive an email confirmation from the COUNTY’S website.

Bids received after the time and date specified in the INVITATION FOR BID will not be accepted.

2.16. MODIFICATION AND WITHDRAWAL OF BIDS

A. Bidders may withdraw their submittal electronically via the COUNTY'S website at any time prior to the scheduled due date and time for submission.

B. If within 24 hours after Bids are opened, any Bidder files a duly signed written notice with

COUNTY, and within 48 hours thereafter demonstrates to the reasonable satisfaction of the COUNTY that: a) there has been a material and substantial mistake in the preparation of the Bid; b) the mistake is of such great consequence that to enforce the

Agreement would be unconscionable; and c) the mistake occurred notwithstanding the exercise of reasonable care in the preparation of the Bid; the Bidder may withdraw its

Bid, and the Bid Security will be returned provided that the COUNTY is not seriously prejudiced, except for the loss of its bargain. Bidder shall not be allowed to correct a Bid with a material and substantial mistake. A Bidder withdrawing its Bid under this subsection shall be disqualified from further bidding on the Work. At its sole discretion, the COUNTY may request additional information should the COUNTY deem it necessary.

2.17. OPENING OF BIDS

A. At the specified time and place as indicated in the Advertisement and/or the

"INVITATION FOR BID," Bids will be opened and read publicly.

B. A Bid tabulation with the names of the Bidders and their bid amount will be displayed and made publicly available on the COUNTY'S website within a reasonable time after the opening of Bids.

C. More than one Bid received for the same Work from an individual, firm or partnership, a

Corporation or Association or other legal entity under the same or different names shall not be considered. Reasonable grounds for believing that any Bidder is interested in more than one Bid for the same Work will cause the rejection of all such Bids in which the Bidder is interested. If there are reasonable grounds for believing that collusion exists among the Bidders, the Bids of the participants believed to be in such collusion shall not be considered.

D. The COUNTY reserves the right to reject any and all Bids and waive any and all irregularities, and the right to disregard any or all nonconforming, unbalanced or conditional Bids or counter proposals. The COUNTY may reject, as non responsive, any or all Bids where Bidders fail to acknowledge receipt of addenda as prescribed. If the

COUNTY elects not to reject a Bid which fails to acknowledge receipt of any addendum, the Bid shall be construed as though the addendum had been received and acknowledged by the Bidder.

E. Discrepancies between words and figures shall be resolved in favor of words.

Discrepancies between the indicated sum of any column of figures and the correct sum thereof shall be resolved in favor of the correct sum. Discrepancies in the extension of the Unit Price times the estimated quantity for any line item shall be resolved in favor of the correct extension.

2.18. BIDS TO REMAIN FIRM

A. All Bids shall remain firm for ninety (90) Days after the day of the Bid opening, but

COUNTY may, in its sole discretion, release any Bid and return the Bid Security prior to that date.

B. Extensions of time when Bids shall remain firm beyond the ninety-day period may be made only by mutual agreement between Seminole County, Bidders, and the Surety, if any.

2.19. AWARD OF CONTRACT

A. In reviewing Bids, COUNTY will consider the qualifications of the Bidders, and whether the Bids comply with the established requirements. If the project is to be awarded, it will be awarded to the lowest responsive, responsible Bidder.

B. The Apparent Low Bidder shall submit, upon request of COUNTY, additional documentation evidencing its capability to perform the Work contemplated. This information must be received by COUNTY within five (5) Days of the Apparent Low

Bidder receiving written request.

C. COUNTY may consider the qualifications and experience of Subcontractors and other persons and organizations, including those who are to furnish the principal items of

Material or Equipment, proposed for those portions of the Work. Operating costs, maintenance, considerations, performance data and guarantees of Materials and

Equipment may also be considered by COUNTY. When requested by the County, the list of Subcontractors must be provided by the Contractor within five (5) Days of receiving the request.

D. COUNTY reserves the right to review the Bid of any Bidder who is behind, as determined by the COUNTY, on the completion schedule for any existing contracts with the COUNTY, in litigation with the COUNTY, involved in any dispute resolution procedure with the COUNTY, has previously defaulted on a contract with the COUNTY or has previously failed to satisfy all COUNTY requirements related to life safety including, but not limited to, the maintenance of traffic provisions on existing or previous agreements with the COUNTY as part of the Bidder’s responsibility determination.

E. COUNTY, while reviewing the Bid of the Apparent Low Bidder, may reasonably require other Bidders to submit promptly for COUNTY inspection, information, including, but not limited to, their responsibility, qualifications and financial ability. The acceptance of these submittals shall in no way impose any obligation whatsoever upon COUNTY to award the Agreement to any such Bidders, and all information provided shall be at Bidders' sole expense. The COUNTY shall in no event be obligated to reimburse Bidders for their costs incurred to supply this information to the COUNTY.

F. Any of the following causes may be considered as sufficient grounds for disqualification of a Bidder or the rejection of a Bid:

1. Submission of more than one (1) Bid for the same Work by any entity under the same or different names.

2. Evidence of collusion among Bidders.

3. Submission of an unbalanced Bid in which prices quoted for some items are out of proportion to the prices quoted for other or similar items in the same Bid.

4. Lack of responsibility as shown by past Work from the standpoint of life safety including, but not limited to, strict adherence to all maintenance of traffic requirements of COUNTY, workmanship, progress and financial irresponsibility.

5. Uncompleted Work for which the Apparent Low Bidder is committed by contract which might hinder or prevent the prompt completion of Work under this Bid if an

Agreement would have been awarded to the Apparent Low Bidder.

6. Falsification of any entry made on the Bid Documents shall be deemed a material irregularity and will be grounds, at the COUNTY's option, for disqualification of the

Apparent Low Bidder or rejection of the Bid.

7. This section shall be construed liberally to benefit the public and not the Apparent

Low Bidder; however, any other evidence which may hinder or otherwise delay completion of the Project may be grounds for disqualification.

8. Non-compliance with the submittal requirements of these Instructions to Bidders.

G. The COUNTY reserves the right to waive any informality in Bids received when such waiver is in the best interests of the COUNTY.

H. AWARD CRITERIA: The COUNTY reserves the right to reject all bids, make multiple awards (award to more than one CONSULTANT/CONTRACTOR), make a partial award, to re-solicit and advertise for new bids, or to cancel the project in its entirety. The recommendation of award will be based on, but not limited to the following criteria:

1. The ability, capacity and skill of the Apparent Low Bidder to perform the Work.

2. Whether the Apparent Low Bidder can perform the Work promptly, or within the time specified, without delay or interference.

3. The character, integrity, reputation, judgment and efficiency of the Apparent Low

Bidder.

4. The quality of performance of previous contracts or services to Seminole County or any other agency or client.

5. The previous and existing compliance by the Apparent Low Bidder with Chapter 220, Seminole County Purchasing Code, the life safety requirements of COUNTY, and other laws and ordinances, regulations.

6. The sufficiency of the financial resources and ability of the Apparent Low Bidder to perform the Work.

7. The quantity, availability and adaptability of the Apparent Low Bidder to perform the

Agreement or service to the particular needs of the COUNTY.

8. The ability of the Apparent Low Bidder to retain employees for the purpose of this

Work.

9. The experience of the Apparent Low Bidder performing in a similar manner as required by this Agreement. Minimum of three (3) satisfactory years in business shall be required.

10. The type, structure and experience of the local or branch management proposed.

11. Quality Control Program.

12. Claims and Litigation filed against the Apparent Low Bidder or filed by the Apparent

Low Bidder for equitable adjustment, contract claim or litigation in the past five (5) years.

13. Reprimand of any nature or suspension by the Department of Business &

Professional Regulation (DBPR) or any other regulatory agency or professional association within the last five (5) years.

2.20. BONDS AND INSURANCE

The Contract Documents set forth COUNTY's requirements as to Bonds and Insurance. When the successful Apparent Low Bidder delivers the executed Agreement to COUNTY, it shall be accompanied by the required Bonds, Insurance Certificates, and all other documents as required for this Bid.

A misstatement or omission of a material fact, whether intentional or not, regarding the Bidder's insurance coverage, policies or capabilities may be grounds for rejection of the Bidder’s submitted bid and rescission of any ensuing Award Agreement.

The COUNTY recommends that all Bidders review the insurance requirements listed within

Solicitation Section #CONTRACTOR'S INSURANCE with their insurance carriers. A copy of the insurance certificate shall be furnished to the COUNTY prior to the final execution of the

COUNTY’s Award Agreement. The COUNTY reserves the right to reject the award to any

Bidder that fails to provide the insurance as required within the COUNTY’s Award Agreement https://secure.procurenow.com/portal/seminolefl/projects/275455/document?section=undefined

2.21. PUBLIC ENTITY CRIMES

Any Person or affiliate, as defined in Section 287.133 of the Florida Statutes, shall not be allowed to contract with the COUNTY, nor be allowed to enter into a subcontract for Work on this Project, if such a person or affiliate has been convicted of a public entity crime within three

(3) years of the date of this Project was advertised for Bid, or if such person or affiliate was listed on the State's convicted vendor list, within three (3) years of the date of this Project was advertised, whichever time period is greater. A public entity crime means a violation of any state or federal law with respect to and directly related to the transaction of business with any public entity or agency (federal, state or local), including but not limited to, any contract for the construction or repair of a public building or public work involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, forgery, falsification of records, receiving stolen property or material misrepresentation.

Any Agreement with the COUNTY obtained in violation of this Section shall be subject to termination for cause. A subcontractor who obtains a subcontract in violation of this Section shall be removed from the Project and promptly replaced by a subcontractor acceptable to the

COUNTY.

2.22. CONCURRENT WORK BY OTHERS

A. Bidders are advised that there will be other contractors or the COUNTY with its own forces working at the Project site concurrent with the construction of the Work described herein. Accordingly, Bidders should consider the limitations to site access, construction sequencing and the CONSULTANT/CONTRACTOR's obligation to coordinate the

Progress Schedule with others when preparing the Bid.

B. Bidders shall consider permanent and the possibility of temporary utility facilities and appurtenances in their present, relocated or proposed positions and installation of new facilities as required for the Work. No additional monetary compensation will be allowed for any delays, inefficiencies, or damages of any nature sustained due to any delay, inefficiency, disruption, suspension, constructive acceleration, or interference from

COUNTY utilities, utilities of others or from the operations of relocating or installing them.

2.23. SPECIAL WARRANTY, GUARANTEE, INSURANCE

MAINTENANCE, AND CORRECTION PERIOD REQUIREMENTS

There may be special requirements pertaining to Warranty, Guarantee, Insurance, Maintenance and the Correction Period, which are described in the Bidding Documents. Bidders should review these special requirements, if applicable, and reflect in their Bids all costs associated therewith.

2.24. TAXES

The COUNTY is not subject to Florida Sales and Use Tax; the COUNTY's exemption does not extend to any Bidder as a result of construction of any COUNTY owned facility. The Bidder is cautioned to include costs related to Florida Sales and Use Tax in the Bid.

2.25. ALTERNATE BIDS

Alternate Bids will not be accepted unless specifically called for in the Bidding Documents.

2.26. GRATUITIES AND KICKBACKS

A. Gratuities: It is unethical for any person to offer, give, or agree to give any employee or for any employee to solicit, demand, accept or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination claim or controversy, or other particular matter, pertaining to any program requirement or an Agreement or subcontract, or to any solicitation therefore. See, Chapter 220.

B. Kickbacks: It shall be unethical for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a Contract to the

CONSULTANT/CONTRACTOR or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order.

C. Contract Clause: The prohibition against gratuities and kickbacks prescribed in this section shall be conspicuously set forth in every Contract and subcontract and solicitation, therefore.

2.27. PERMITS

A. Unless otherwise specified, the CONSULTANT/CONTRACTOR shall secure and pay for all permits, governmental fees, local building permit, and licenses necessary for the proper execution and completion of the Work, which are applicable at the time the Bids are received. The CONSULTANT/CONTRACTOR is to be familiar with all Federal, State and local laws, codes, ordinances and regulations which in any manner affect those engaged or employed in the Work, Material or Equipment used in the conduct of the

Work. Before securing permits or necessary licenses, CONSULTANT/CONTRACTOR shall carefully study and compare the Plans and Specifications and shall at once report in writing to the Engineer any error and omission he/she may discover that is in variance with applicable laws, statutes and regulations. If such notice is not received by Engineer of Record prior to issuance of permits, CONSULTANT/CONTRACTOR shall assume full responsibility and bear all costs accrued. It is the obligation of the

CONSULTANT/CONTRACTOR to determine the permits and fees required by any local regulations, State regulations, etc., and include the cost of all such permits in Bid.

Permits and fees will not be waived. No waiver of the required permit/licenses/fees should be assumed.

The COUNTY may be required to stop the specific portions of the Work related to a permit as a result of the failure of the CONSULTANT/CONTRACTOR to secure the applicable permit. The

Bidder is hereby advised that the CONSULTANT/CONTRACTOR will be required to pay all fines and penalties of any nature related to a failure to satisfy any permit requirement or violation of any applicable permit.

2.28. LICENSES

Bidder's, both corporate and individual, must be fully licensed and certified for the type of work to be performed in the State of Florida at the time of submittal and during the entire Contract

Time.

2.29. PUBLIC RECORDS COMPLIANCE

By executing this Contract, the Contractor hereby certifies that it understands and agrees that all books, records, and accounts related to the performance of this Contract shall be subject to the applicable public records provisions of Chapter 119, Florida Statutes. As such, all books, records, and accounts created by the Contractor, or provided to the Contractor pursuant to this

Contract, are public records and the Contractor agrees to assist the County in compliance with any request for such public records made in accordance with Chapter 119, Florida Statutes.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER

119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC

RECORDS RELATING TO THIS CONTRACT, CONTACT THE COUNTY’S PUBLIC

RECORDS COORDINATOR AT:

407-665-7410, PUBLICRECORDS@SEMINOLECOUNTYFL.GOV

1101 E. FIRST STREET

SANFORD, FL 32771

A. CONTRACTOR specifically acknowledges its obligations to comply with Section

119.0701, Florida Statues, with regard to public records and shall:

1. Keep and maintain public records that ordinarily and necessarily would be required by COUNTY; and

2. Provide the public with access to public records on the same terms and conditions that COUNTY would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law; and

3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law; and

4. Meet all requirements for retaining public records and transfer, at no cost to the

COUNTY, all public records in possession of CONTRACTOR upon termination of this Contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to COUNTY in a format that is compatible with the information technology system of COUNTY.

mailto:PUBLICRECORDS@SEMINOLECOUNTYFL.GOV

2.30. PROPOSER/BIDDER’S RESPONSIBILITY REGARDING

CONFIDENTIAL OR EXEMPT INFORMATION IN PROPOSAL/BID

Bids and Proposals are considered “public records” and shall be subject to the public disclosure regulations consistent with Chapter 119, Florida Statutes. If Bidder or Proposer considers any portion of its Bid or Proposal to contain material that is confidential or exempt from public inspection or disclosure under Chapter 119, Florida Statues, or other applicable state or federal law, then Bidder or Proposer must, simultaneously with its unredacted Bid or Proposal, provide the County with a complete separate copy of the Bid or Proposal which has redacted the portions the Bidder or Proposer asserts to be confidential and exempt from disclosure. Only the portions of the Bid or Proposal the Bidder or Proposer claims are confidential or exempt from disclosure should be redacted and no Bid or Proposal may be redacted in its entirety.

In submitting the redacted copy of the Bid or Proposal, at the same time as the unredacted Bid or Proposal, the Bidder or Proposer must upload it separately under Section 4.15 of this solicitation, “Confidential Files”. The Bidder or Proposer shall also submit an index under

Section 4.15 of the solicitation that specifically lists the confidential portions of the Bid or

Proposal along with a thorough written description identifying each reason and statutory basis under which the Bidder or Proposer has claimed such exemption(s).

If the Bidder or Proposer fails to properly upload the redacted copy of the Bid or Proposal under

Section 4.15 of this solicitation, “Confidential Files”, its claim of confidentiality will be considered waived upon submission of the Bid or Proposal. If the Bidder or Proposer fails to properly identify the confidential portions of the Bid or Proposal or fails to include the statutory basis for which the claim of exemption is based, such claim of confidentiality will be waived upon submission of the Bid or Proposal.

If the County receives a public records request to which materials identified as confidential are responsive, the County will provide the redacted copy to the requestor. If the public records requestor asserts a right to the redacted portions of the material, the County will notify the

Bidder or Proposer that such an assertion has been made. It is then the Bidder or Proposer’s responsibility to take the appropriate legal action to assert that the portion of the records in question are protected from disclosure under the public records law. If the Bidder or Proposer fails to take appropriate and timely legal action to defend its claim of confidentiality, the County will release the materials that are responsive, without redaction, to the public records requestor.

If the County becomes subject to a demand for discovery or disclosure of materials the Bidder or Proposer claims are confidential, the County will notify the Bidder of Proposer of the demand, and thereafter it will be the responsibility of the Bidder or Proposer to take appropriate legal action to defend its claim of confidentiality. If the Bidder or Proposer fails to take appropriate and timely legal action to defend its claim of confidentiality, the County will release the materials that are responsive, without redaction, to the public records requestor.

By submitting a response to this solicitation, the company agrees to defend the County in the event it is forced to litigate the public records status of the company’s documents.

2.31. CONFIDENTIAL FILES

In compliance with Chapter 119, Florida Statutes, any Bidder or Proposer that believes any portion of its Bid or Proposal is exempt from public records disclosure shall upload its redacted copy here. In addition to the redacted copy, the Bidder or Proposer shall also upload an index that specifically lists the confidential portions of the Bid or Proposal, along with a thorough written description identifying each reason and statutory basis under which the Bidder or

Proposer has claimed each exemption.

3. BID FORMS

3.1. Enter Contractor License Number*

*Response required

3.2. Bid Confirmation*

Pursuant to and in compliance with your notice inviting sealed Bids (Invitation for Bid), Instructions to Bidders, and the other documents relating thereto, the undersigned Bidder, having familiarized himself with the terms of the Bidding Documents, local conditions affecting the performance of the Work, and the cost of the Work at the place where the Work is to be done, hereby proposes and agrees to perform within the time stipulated in the Bidding

Documents, including all of its component parts and everything required to be performed, and to provide and furnish any and all of the labor, Material, and tools, expendable Equipment, and all utility and transportation services necessary to perform the Work and complete in a workmanlike manner, all of the Work required in connection with the construction of said Work all in strict conformity with the Plans and Specifications and other Contract Documents, including any and all Addenda on file at the Purchasing and Contracts Division for the Total Bid (Contract Price) hereinafter set forth.

The undersigned Bidder agrees that the Work shall be completed according to the schedule set forth in the #BID PRICE section.

The undersigned Bidder further agrees to pay liquidated damages as described in the Bidding

Documents.

Bidder acknowledges that it has read and fully understands all Sections of the Bidding

Documents.

The undersigned, as Bidder, declares that the only persons or parties interested in this Bid as principals are those named herein; that this Bid is made without collusion with any person, firm or corporation; and agrees, if the Bid is accepted, that he will execute an Agreement with the

COUNTY in the form set forth in the Bidding Documents in strict compliance with all of County requirements.

Pursuant to and in compliance with this Invitation to Bid, Instructions to Bidders, and all documents relating thereto, the undersigned hereby agrees to furnish all labor, Materials and

Equipment required to do the Work in strict accordance with the Bidding Documents and all addenda, if any, issued prior to the date of this Bid at the Total Bid Price herein.

The Bidder acknowledges that the Total Bid Price stated herein includes the sum of $250.00 or

1% of the Bid whichever is greater, specific consideration for indemnification.

☐ Please confirm

*Response required

3.3. Bid Guarantee*

ACCOMPANYING THIS BID IS a "cashier's check," bidder's bond," certified check," or other security as provided by law in an amount equal to at least five percent (5%) of the Total Bid, payable to the:

https://secure.procurenow.com/portal/seminolefl/projects/275455/document?section=2656787

BOARD OF COUNTY COMMISSIONERS, SEMINOLE COUNTY, FLORIDA

The undersigned deposits the following security as a Bid guarantee and agrees that it shall be forfeited to the COUNTY as liquidated damages in case this Bid is accepted by the COUNTY and the undersigned fails to execute an Agreement with the COUNTY as specified in the

Contract Documents accompanied by the required Payment and faithful Performance Bonds with Sureties satisfactory to the COUNTY, and accompanied by the required certificates of insurance coverage, and endorsements. Should the COUNTY be required to engage the services of an attorney in connection with the enforcement of this Bid, Bidder promises to pay

COUNTY's reasonable attorney's fees and costs (including attorney's fees and costs on appeals) incurred with or without suit.

The undersigned understands the Bid guarantee Submittal Instructions, and agrees to submit the Bid Guarantee appropriately as follows:

A. If cashier's check or certified check: Bidders shall deliver their cashier's check or certified check to the COUNTY in original hard copy format PRIOR to the bid submittal deadline in a properly labeled and sealed envelope. A scanned copy of a check will not be acceptable and will result in the Bidder being deemed non-responsive.

1. envelope instructions for cashier's check or certified check only:

▪ from:

• CC-7200-26/TAD,Master Services Agreement for Miscellaneous Bridge

Repairs &Wednesday, November 18, 2026

• Bidder Company Name

• Attn: (contact person)

• Address

• Phone Number

▪ To:

• County of Seminole

• Attn: Purchasing and Contracts Division

• 1301 East Second Street, Sanford, Florida 32771

• (407) 665-7123

B. If bid bond: A fully executed and notarized Bid Bond in accordance with the requirements herein shall be scanned and submitted electronically as part of the bidder's electronic response via the COUNTY'S website. Bidders submitting a fully executed Bid

Bond electronically need not also deliver the hard copy to the COUNTY in duplicate. The

COUNTY may request the original Bid Bond from the apparent low bidder for validation purposes after bid opening. Improperly executed or invalid bid bonds will result in the

Bidder being deemed non-responsive.

☐ Bidder's Bond

☐ Cashier's Check

☐ Certified Check

*Response required

3.4. Bid Bond

Upload Scan of properly executed Bid Bond here.

3.5. Trench Safety Act Form*

Please download the below documents, complete, and upload.

• 00110_-_Trench_Safety_Act.docx

*Response required

3.6. CONFIDENTIAL - EXEMPT FROM PUBLIC RECORDS LAW

Upload any confidential files here in accordance with the instructions herein.

3.7. Insurance Confirmation*

Please download the below documents, complete, and upload.

• 00710_-_Insurance_Confirmat...

*Response required

3.8. Additional Documents

• Copies of required Licenses as…