Mass_Care_Cost_Evaluation-sample.xlsx

This is a Cost Evaluation Worksheet for the County of Orange, California's Mass Care and Shelter Services RFP-017-2831606-JL. The solicitation seeks qualified respondents to provide mass care and shelter services capable of meeting the requirements outlined in the Scope of Work. The evaluation uses a standardized scenario based on 500 shelter residents, 14 days of activation, and 24/7 operations at a single shelter site. Scoring is based on five evaluated line items: shelter worker general operations (3,360 hours), standard adult meals (21,000 meals), standard cots (7,000 cots/days), mobilization of personnel and equipment (one activation), and demobilization of personnel and equipment (one activation). All proposals must be submitted electronically through the County's eProcurement Portal, with questions and clarifications due by Monday, August 24, 2026, before 2:00 pm. The County will not accept facsimile or email proposals, and verbal clarifications from County personnel are not binding.

Cost scoring uses a competitive formula where the respondent with the lowest total evaluated cost receives 100 points, and other proposals are scored proportionally using the calculation: (Lowest Cost ÷ Respondent Cost) × 100. Additional cost categories are required to be fully priced but excluded from scoring, including overtime and holiday rates for ten labor categories, nineteen optional or specialized services, twenty-eight equipment and shelter structure items, remaining consumables, transportation, and pre-disaster training and exercises. Respondents must enter unit rates in yellow cells of the worksheet, while extended costs are auto-calculated in green cells, and county-set quantities appear in blue cells and cannot be edited.