Marine_Waste_Oil_and_Bilge_Water_Pumping_and_Disposal_Services_(Addendum_#1_Revision).pdf

REQUEST FOR PROPOSAL

2023-RFP-389

MARINE WASTE OIL AND BILGE WATER PUMPING AND

DISPOSAL SERVICES

Pierce County

930 Tacoma Avenue S

Tacoma, WA 98402

RELEASE DATE: October 12, 2023

DEADLINE FOR QUESTIONS: October 13, 2023

RESPONSE DEADLINE: October 19, 2023, 4:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

Request For Proposal #2023-RFP-389 Title: Marine Waste Oil and Bilge Water Pumping and Disposal Services https://secure.procurenow.com/portal/piercecountywa https://secure.procurenow.com/portal/%7bproject.government.code%7d

Pierce County

REQUEST FOR PROPOSAL

Marine Waste Oil and Bilge Water Pumping and Disposal Services

I. Introduction II. Proposal Submission

III. Project Details IV. Pricing Proposal V. Evaluation Phases

VI. Vendor Questionnaire VII. General Requirements

VIII. Disclaimer

Attachments:

A - Insurance Requirements

C - E-Verify Document Sample

1. Introduction

This RFP is for informational purposes only and does not constitute a commitment, implied or otherwise, that Pierce County of Washington State will take any actions. Pierce County of Washington

State reserves the right to change or cancel this RFP at any time.

The Pierce County Department of Planning and Public Works (PPW) is responsible for serving the transportation and utility needs of the residents of Pierce County. The Department delivers services relating to road design and construction, long range transportation planning, road maintenance and operations, ferry and airport services, sewer systems and wastewater treatment, solid waste and recycling management, public use facilities, land management services and surface water management programs.

The Department's website is a valuable resource for information about the many services provided. Please access the website at www.piercecountywa.org/ppw

1.1. Summary

Pierce County (hereinafter known as the 'County') Planning and Public Works would like to secure the services of a Company (Contractor) to provide marine waste oil and bilge water pumping/disposal, marine and industrial cleaning, hazardous waste transportation, waste handling and proper disposal services for two ferries maintained and operated by the County.

The following ferry vessels are moored at the Steilacoom Ferry Landing located at 56 Union Ave, Steilacoom WA 98388:

• M/V Christine Anderson (Subchapter “K” Vessel, 219 passengers including crew and approximately 54 cars)

• M/V Steilacoom II (Subchapter “K” Vessel, 292 passengers including crew and approximately 54 cars)

1.2. Background

The County anticipates that the ferry vessels will be regularly scheduled quarterly for waste oil and bilge water pumping and disposal services. The bilges will also be steam cleaned when requested. When glycol is present the County will notify the contractor for additional services.

On site water is available for use free of charge at the ferry dock.

Equipment is to be staged on the ferry deck for close and unobstructed access whenever practical.

Contractor must maintain a 24-hour-a-day, 7-day-per-week manned telephone number to call for emergencies.

All services to be provided by the Contractor under this agreement shall be performed during the normal working days and hours of the Contractor, except when emergency conditions arise.

The Contractor shall furnish all parts, materials, labor, tools, equipment, safety equipment, etc.

necessary to safety perform and complete each item of work in a workmanship manner.

1.3. Contact Information

Roe Pulalasi-Gonzales

Procurement and Contract Specialist 2

950 Fawcett Avenue

Suite 300

Tacoma, WA 98402

Email: rosanne.pulalasi@piercecountywa.gov

Phone: (253) 798-7456

Department:

Procurement and Contract Division

Department Head:

Jana Prince

Contract and Monitoring Manager

1.4. Timeline

Release Project Date October 12, 2023

Question Submission Deadline October 13, 2023, 4:00pm

Proposal Submission Deadline October 19, 2023, 4:00pm mailto:rosanne.pulalasi@piercecountywa.gov tel:(253)798-7456

2. Proposal Submission

2.1. Procurement Documents & Holder List

PROPOSERS WHO REGISTER AND DOWNLOAD SOLICIATION DOCUMENTS will be automatically added to the FOLLOWER'S list in the County's eProcurement Portal. Notifications for solicitation updates, addendum and other solicitation information will be sent to all Proposers who register on the Pierce

County eProcurement Portal.

2.2. Submittal Guidelines

For proposals to be considered the following must be included in your submittal:

• Contractor/Consultant/Supplier Name, local address, email address, and phone number

• Capability Statement

• Previous county project(s) experience (if applicable); any project experiences are applicable.

• Number of years the firm has been in business (include and identify entity name change and dba)

• Project Team Members Information - Name, Position, Background and Experience, including secondary project team members.

• Complete pricing for all services in the proposal.

• References listing client contracts of similar services.

• Additional services or procedures of benefit to the County (if applicable)

• A statement outlining any proposal exceptions to the County’s requirements or requested clarifications to the requirements. (if applicable)

• The caption, cause number, Court, Counsel, and general summary of any litigation pending, or judgment rendered within the past three (3) years involving the proposer. (if applicable)

• Acknowledgement (via the County's eProcurement Portal) of each addendum issued. (if applicable)

By submitting a proposal, proposer agrees that all documents, reports, proposals, submittals, working papers, or other materials prepared by the Contractor pursuant to this proposal shall become the sole and exclusive property of the County, and the public domain, and not property of the Contractor. The

Contractor shall not copyright, or cause to be copyrighted, any portion of said items submitted to the

County because of this solicitation.

Only electronic submittal via the County's eProcurement Portal shall be accepted. No hard copies, emails or fax submittals are acceptable.

https://procurement.opengov.com/portal/piercecountywa

2.3. Questions and Clarifications

All questions must be submitted within the County's eProcurement Portal, under the Questions and

Answer Section not later than 4:00 pm on Friday, October 13, 2023. Proposers must be registered in the eProcurement Portal software in order to submit questions, receive addenda, notifications and ultimately submit a proposal.

Proposals must be received by the Procurement & Contract Services and the Finance Department before

4:00 pm on Thursday, October 19, 2023. The proposer is responsible for submission of proposal before the deadline. The County shall not be responsible for late submittals.

The initial contract period is anticipated to be for 1 year. The County has the option of renewing for an additional 4 years after initial contract is executed. The actual schedule will be negotiated with the selected firm based on consultant and agency staff availability and finalized scope of work.

3. Project Details

3.1. Scope of Work

Routine scheduled maintenance for the Ferry Vessels will include but is not limited to:

• Waste oil pumping and proper disposal

• Bilge water pumping and proper disposal

• Glycol/water mix removal from vessels-if present

• Steam cleaning of bilges

Other services both for the ferry and other pierce county facilities may include:

• Transfer and disposal of miscellaneous waste materials (i.e. gas cans, oil drums, propane tanks, etc.)

• Industrial cleaning, tank cleaning, confined space cleaning, to include but not be limited to oil tanks, diesel tanks, polymer tanks, vactor truck tanks, sewer manhole enclosures, etc.

• 24-hour emergency response to spills

3.2. Bid Item Description

A. Mobilization Fee:

To include all labor, mileage, mobilization/demobilization and transportation costs for arrival at job sites. To be paid for all callouts including the pre-scheduled services listed below. Limited to one mobilization fee per job.

B. Waste Oil, and Bilge Water Pumping and Disposal:

To be performed and regularly scheduled every quarter for both vessels. Per gallon rate includes all labor, equipment, parts/materials and disposal costs. Permits if needed will be compensated at cost plus 15%. Mobilization costs billable as in bid item #1

C. Glycol/Water Mix Pumping and Disposal:

To be performed as needed when Glycol is present. Per gallon rate includes all labor, equipment, parts/materials and disposal costs. Permits if needed will be compensated at cost plus 15%. Mobilization costs billable as in bid item #1

D. Emergency Call Out Fee:

Flat Fee for Emergency Service call out, with less than 2-hour on-site response time required.

Mobilization costs billable as in bid item #1. This is a separate emergency fee. All other costs will be billed per established bid items.

E. Regular Hourly Labor Rates for General Laborer and Heavy Equipment Operator:

Rate for Service Calls: List your hourly rate for labor to perform services to include but not be limited to: Steam Cleaning of Bilge Holds, Transfer and Disposal of Miscellaneous Waste, Industrial Cleaning, Confined Space Cleaning, Tank Cleaning, Response to spills.

F. Overtime Hourly Labor- for Hours Outside of Regular Hours Listed Above:

Rate for Service Calls: List your hourly labor rate for labor to perform services to include but not be limited to: Steam Cleaning of Bilge Holds, Transfer and Disposal of Miscellaneous Waste, Industrial Cleaning, Confined Space Cleaning, Tank Cleaning, Response to spills.

3.3. Bid Pricing

Proposers to whom contracts are awarded must pay prevailing wages and shall be responsible to comply with all prevailing wage requirements.

The unit bid prices shall be full payment for any and all costs associated in any way with the services requested.

Once a contract is awarded, the County will pay only the unit bid price and will not pay any additional charge or fee to cover any cost or expense related to providing the material, labor, or service.

Proposers should therefore include within their proposed unit prices all costs for which the proposer would wish to be reimbursed or paid, including (without limitation) the cost of the item or material, the cost to obtain labor, all overhead and administrative costs, supervisory costs, training costs, regulatory costs, taxes, profit, transportation costs, travel time, tools, gear or equipment, food, drink, fuel, and any other cost associated in any way with providing the material, labor, or service for which the unit price is bid. State and local sales taxes should be excluded from the rates bid, as Pierce County will add those particular taxes to each purchase order issued under this contract as applicable.

3.4. Insurance Requirements

Proposers shall provide, comply and maintain, at Proposer's expense, the insurance coverage for the work and/or services performed should the Proposers be awarded the contract. The insurance coverage, except Workers' Compensation insurance coverage, must name the awarding agency as additional insureds inclusive to partners, affiliates and subsidiaries. Additional insureds coverage shall apply regardless of Proposer's fault or negligence, or lack thereof, and will not be limited to the additional insured's vicarious or derivative liability.

See (Attachment A)

4. Pricing Proposal

PRICING PROPOSAL

SET COSTS

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 To include all costs associated with mob/demo to site. To be paid for ALL call Mobilization fee for arrival at

Steilacoom Dock.

10 Each $500.00

TOTAL

*IN THE CASE OF A MATHEMATICAL ERROR, UNIT PRICE WILL TAKE PRECEDENCE.*

Having carefully examined the specifications as well as understanding the conditions affecting the work, the Undersigned proposes to furnish Pierce County with marine waste oil and bilge water pumping/disposal, marine and industrial cleaning, hazardous waste transportation, waste handling, proper disposal services and related services. as follows and per the attached minimum specifications and requirements. Proposers must bid on all bid items to be considered responsive.

Line Item Description Quantity Unit of

Measure Unit Cost Total

2 Per Gallon Waste Oil: Pumping and

Disposal Charge, to include all labor, equipment, parts/materials and disposal. (8 Visits, 1000 Gallons Each

Visit. Each boat every quarter)

8,000 Per Gallon

3 Per Gallon Bilge Water: Pumping and

Disposal Charge, to include all labor, equipment, parts/materials and disposal. (8 Visits, 3000 Gallons Each

Visit (each boat, every quarter))

24,000 Per Gallon

4 Per Gallon, Glycol/Water Mix:

Pumping and Disposal Charge, to include all labor, equipment, parts/materials and disposal. (2 Visits, 3000 Gallons Each Visit (As needed))

6,000 Per Gallon

Line Item Description Quantity Unit of

Measure Unit Cost Total

5 Emergency Call Out Fee for

Emergency Services, with less than 24 hours on-site response time required

2 Each Visit

6 Regular Hourly Labor: Rate for Service

Calls, Classification: General Laborer

40 HR

7 Regular Hourly Labor: Rate for Service

Calls, Classification: Heavy Equipment

Operator

40 HR

8 Overtime Hourly Labor: Rate for

Service Calls, Classification: General

Laborer

20 HR

9 Overtime Hourly Labor Rate for

Service Calls, Classification: Heavy

Equipment Operator

20 HR

TOTAL

5. Evaluation Phases

No. Evaluation Criteria Scoring Method Weight (Points)

1. Price

The unit bid prices shall be full payment for any and all costs associated in any way with the services requested.

Once a contract is awarded, the County will pay only the unit bid price and will not pay any additional charge or fee to cover any cost or expense related to providing the material, labor, or service.

The winning proposer remains responsible to fully comply with prevailing wage requirements. State and local sales taxes should be excluded from the rates bid, as

Pierce County will add those particular taxes to each purchase order issued under this contract.

Points Based 80 (80% of Total)

2. Experience

The experience of the firm, length of time in business, and other matters relating to relevant experience.

Points Based 20 (20% of Total)

6. Vendor Questionnaire

6.1. Proposal*

Upload proposal

*Response required

6.2. Pricing Table*

*Response required

7. General Requirements

7.1. Proposer Acknowledgment

As an authorized representative of the proposer, having carefully examined the Request for Proposals, propose to furnish services in accordance therewith as set forth in the attached proposal.

I further agree that this proposal will remain in effect for not less than sixty (60) calendar days from the date that proposals are due, and that this proposal may not be withdrawn or modified during that time.

I hereby certify that this proposal is genuine and not a sham or collusive proposal, or made in the interests or on behalf of any person not therein named; and I have not directly or indirectly induced or solicited any Contractor or supplier on the above work to put in a sham proposal or any person or corporation to refrain from submitting a proposal; and that I have not in any manner sought by collusion to secure to myself an advantage over any other contractor(s) or person(s).

In order to induce the County to consider this proposal, the proposer irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to Pierce County, and proposer further promises that it will not in the future directly or indirectly induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from performing work or providing supplies to Pierce County.

7.2. Copyright

By submitting a proposal, proposer agrees that all documents, reports, proposals, submittals, working papers, or other materials prepared by the Contractor pursuant to this proposal shall become the sole and exclusive property of the County, and the public domain, and not property of the Contractor. The

Contractor shall not copyright, or cause to be copyrighted, any portion of said items submitted to the

County because of this solicitation.

7.3. RFP General Terms and Conditions

Reserved Rights and Procedures:

A. Pierce County expressly reserves the following rights:

1. To waive any and/or all irregularities in the proposals submitted.

2. To reject any or all proposals or portions thereof.

3. To base awards with due regard to quality of services, experience, compliance with specifications, and other such factors as may be necessary in the circumstances.

4. To make the award to any vendor or combination of vendors whose proposal(s), in the opinion of the County, is in the best interest of the County.

B. Pierce County cannot accept late proposals.

C. Reimbursement: The County will not reimburse proposers for any costs involved in the preparation and submission of responses to this RFP or in the preparation for and attendance at subsequent interviews.

D. Cooperative Purchasing

1. The Washington State Interlocal Cooperation Act, Ch. 39.34 RCW, authorizes public agencies to cooperatively purchase goods and services if all parties agree. By responding to this RFP, Consultants agree that other public agencies may purchase goods and services under this solicitation or contract at their own cost and without Pierce County incurring any financial or legal liability for such purchases. Pierce County agrees to allow other public agencies to purchase goods and services under this solicitation or contract, provided that Pierce County is not held financially or legally liable for purchases and that any public agency purchasing under such solicitation or contract file a copy of this invitation and such contract in accordance with RCW 39.34.040.

E. Public Records and Proprietary Material

1. Proposers should be aware that any records they submit to the County or that are used by the County even if the proposers possess the records may be public records under the

Washington Public Records Act (RCW 42.56). The County must promptly disclose public records upon request unless a statute exempts them from disclosure. Proposers should also be aware that if even a portion of a record is exempt from disclosure, generally, the rest of the record must be disclosed. Exemptions are narrow and specific.

2. Proposers should clearly mark any record they believe is exempt from disclosure.

F. Title VI Compliance

1. Pierce County, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42

U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of

Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.

G. E-Verify

1. Pierce County requires that contracted vendor attest to participation in the E-Verify program. A sample E-Verify form will be attached to this solicitation and will be required to be completed by the awarded vendor and returned with contract documents.

7.4. Federal Terms and Conditions

Without limitation as otherwise set forth in this Agreement, Subrecipient shall comply with all relevant

Catalog of Federal Domestic Assistance (CFDA) Listing Requirements, as amended and supplemented.

Specifically, but not by way of limitation, CFDA 21.027 has the following policy requirements:

1.1. 31 CFR Part 35, as amended by the Interim final rule published May 17, 2021, at 26786 FR

Vol. 86, No. 93; or otherwise subsequently amended by Final Rule.

1.2. 2 CFR Part 200, including Subparts B through F

1.2.1. Additional Information: The following 2 CFR Policy requirements also apply to this assistance listing: 2 CFR Part 25, Universal Identifier and System for Award Management; 2 CFR

Part 170, Reporting Subaward and Executive Compensation Information; and 2 CFR Part 180, OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Non-procurement). The following 2 CFR Policy requirements are excluded from coverage under this assistance listing: For 2 CFR Part 200, Subpart C, the following provisions do not apply to the

SLFRF program: 2 CFR § 200.204 (Notices of Funding Opportunities); 2 CFR § 200.205 (Federal awarding agency review of merit of proposal); 2 CFR § 200.210 (Pre-award costs); and 2 CFR §

200.213 (Reporting a determination that a non-Federal entity is not qualified for a Federal award). For 2 CFR Part 200, Subpart D, the following provisions do not apply to the SLFRF program: 2 CFR § 200.308 (revision of budget or program plan); 2 CFR § 200.309 (modifications to period of performance); CFR § 200.305 (b)(8) and (9) (Federal Payment).

Without limitation as otherwise set forth in this Agreement, Subrecipient shall ensure that any procurement involving funds authorized by this Agreement complies with all applicable federal, state, and local laws and regulations, including but not limited to, 2 CFR 200.318 through 200.327, as well as

Appendix II to 2 CFR Part 200 (entitled “Agreement Provisions for Non-Federal Entity Contracts Under

Federal Awards”).

7.5. Small Business and Disadvantage Business Opportunities

The Pierce County encourages participation in all of its contracts by MWBE firms certified by the Office of Minority and Women's Business Enterprises (OMWBE). Participation may be either on a direct basis in response to this solicitation/invitation or as a subcontractor to a Bidder/Proposer. However, unless required by federal statutes, regulations, grants, or contract terms referenced in the contract documents, no preference will be included in the evaluation of bids/submittals, no minimum level of

MWBE participation shall be required as a condition for receiving an award and bids/submittals will not be rejected or considered non-responsive on that basis. Any affirmative action requirements set forth in federal regulations or statutes included or referenced in the contract documents will apply. The selected firm will be required to show evidence of outreach.

7.6. Sustainability Opportunities

In the event of an awarded contract, the proposers may comply with all applicable federal, state and local environmental laws and regulations. All parties are encouraged to share the environmentally responsible practices throughout the duration of this project.

The proposer may commit to giving preference to environmentally friendly and sustainable products and services when procuring goods and services under this agreement, whenever feasible and cost-effective.

7.7. Public Disclosure

Proposals submitted under this Solicitation will be considered public documents and, with limited exceptions, will become public information and may be reviewed by appointment by anyone requesting to do so following the conclusion of the evaluation, negotiation, and award process. This process is concluded when a signed contract is completed between the Pierce County and the Proposer. If a firm considers any portion of its response to be protected under the law, the vendor shall clearly identify each such portion with words such as “CONFIDENTIAL,” “PROPRIETARY” or “TRADE SECRET” on each page for which the protection is sought. If a request is made for disclosure of such portion, Pierce

County will notify the vendor of the request.

8. Disclaimer

This RFP is for informational purposes only and does not constitute a commitment, implied or otherwise, that Pierce County of Washington State will take any actions. Pierce County of Washington

State reserves the right to change or cancel this RFP at any time.