Marine Electronics APPENDIX A Specifications.doc

APPENDIX A

MAINE DEPARTMENT OF TRANSPORTATION

REQUEST FOR BIDS

State of Maine Ferry Service Marine Electronics Package Purchase & Installation The Maine Department of Transportation/Maine State Ferry Service is accepting Bids with intent to award a contract for the purchase and installation of six (6) marine electronics packages. The contract will be awarded for a one year period starting 2 weeks after contract execution date.

The original Contract amount will be $500,000 per year. This does not guarantee the annual amount for services under this contract. The actual Contract amount will be determined by the actual work authorized and performed at the prices bid.

I. BACKGROUND

The Maine Department of Transportation/Maine State Ferry Service operates a fleet of seven (7) ferries. Six (6) of the ferries will receive modern marine electronics packages.

The ferries and their locations at which the Department may designate to have work performed are as follows:

M/V Governor Curtis/Rockland & Vinalhaven Maine/Penobscot Bay

M/V Everett Libby/Rockland Maine/Penobscot Bay

M/V Charles Philbrook/Rockland & Vinalhaven Maine/Penobscot Bay

M/V Neal Burgess/Rockland & North Haven Maine/Penobscot Bay

M/V Margaret C. Smith/Rockland, Lincolnville & Islesboro Maine/Penobscot Bay

M/V Henry Lee/Rockland, Bass Harbor & Swan’s Island Maine/Penobscot and Blue Hill Bay

II. SCOPE OF WORK AND REQUIREMENTS

Marine Electronic Packages: The packages for each vessel shall consist of the following equipment or a suitable equivalent-

Scope: Supply and Install six (6) marine electronic packages. Remove existing equipment. Installation of the majority of the equipment will be performed during biennial shipyard periods in Rockland, ME. Installation of minor equipment and job evaluation and preparation may be performed while vessel(s) are in service. All equipment installation will be done in accordance with applicable U.S. Coast Guard regulations and will be performed so as to ensure optimum performance of each individual piece of equipment. Work to be performed on an hourly basis as authorized by the Department.

Equipment: The Contractor shall provide all necessary equipment and tools necessary for the proper and safe accomplishment of the work. Equipment shall be well maintained and in good working order.

Materials: The Contractor shall procure all necessary materials necessary for the proper accomplishment of the work upon prior approval by the Department unless otherwise directed. All materials to meet applicable State of Maine Standard Specifications and/or approved by the Maine Dept. of Transportation.

Notification to Begin Work: Requests for Contract Services will be made by the Ferry Service Port Engineer. The Contractor shall respond in a timely manner in accordance with a schedule approved by the Department.

Access to Facilities: the Contractor shall notify the Ferry Service Port Engineer prior to working at any facility.

Ferry Transportation: complimentary ferry tickets will be provided to the Contractor when work under this Contract involves working on the vessel while it is underway or at an island location.

Marine Electronics Contractor Requirements:

Contractor must:

· Be able to perform highly electric, electronic, mechanical, and carpentry tasks

· Be able to read, interpret and construct a project from plans and specifications

· Have a reliable vehicle (Service Truck) assigned to provide transportation to and from employee’s place of residence and/or workplace during normal work hours. Vehicle must carry all tools, supplies, and equipment needed for job duties

· Have all tools and necessary equipment needed to perform required duties

· Have knowledge of all codes, OSHA requirements and Department safety policies as they relate ferry vessels

· Knowledge of US Coast Guard regulations as they pertain to subchapter H & K ferry vessels

· Have and use properly, all Personal Protective Equipment needed to perform job duties and comply with established safety guidelines and procedures

· Be able to work effectively with minimum supervision

· Be equipped with a pager and cell phone with the ability to be contacted at all times.

III. BID SUBMISSION REQUIREMENTS

Your Bid should include detail description and history of your business; number of licensed technicians qualified to perform services, 3 references and completed Bid worksheets in Appendix A.

1. Submit photographs or a detailed written description of a minimum of three examples of projects completed within the last two years. If submitting photographs also provide a brief description of the project details including location, scope, etc.

2. Provide reference contact names and telephone numbers of at least 3 previous customers that have had similar work performed by the Bidder.

3. The Bidder must submit completed Bid worksheets in Appendix A specifying the hourly rates.

IV. GENERAL INFORMATION

This Bid does not commit MaineDOT to pay any costs incurred in preparing and submitting your proposal, or in procuring or sub-contracting for services or supplies related to the proposal. MaineDOT reserves the right to reject any and/or all bids.

V. BID EVALUATION

An Evaluation Committee will read and score each bid. The Evaluation Committee may require the Bidder to make the examples of prior work available for inspection at a location, date and time which are mutually agreeable to the Department and the Bidder. An Evaluation Committee member may schedule inspections with the Bidder.

The Bids will be scored on the basis of the following weighted criteria:

Criteria Weight

1. Price

75%

2. Quality of Prior Work

15%

3. Previous customer recommendations

10% The contract award will be made to the bidder whose Bid receives the Committee’s highest score following the final review.

The Committee reserves the right to request additional information from Bidders and to request clarification if needed.