Manzanita Classic Street Project Manual_2025-04-15.pdf

CITY OF MANZANITA

CLASSIC STREET PROJECT

CONTRACT DOCUMENTS AND

TECHNICAL SPECIFICATIONS

April 2025

Work under this contract is funded through Business Oregon and Local Funds

City Of Manzanita

Attention: Leila Aman City Manager

Po Box 129 167 S. 5th

Manzanita, OR 97130 503.812.2514

Windsor Engineers

Travis Tormanen 27300 NE 10th Avenue Ridgefield, WA 98642 360.912.9224

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Manzanita Classic Street– Windsor Engineers No. 24231

TABLE OF CONTENTS

Title Page

CONTRACT DOCUMENTS

INVITATION TO BID

BID FORM

BID BOND

FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM

AGREEMENT

PERFORMANCE BOND

PAYMENT BOND

CERTIFICATE OF COMPLIANCE

TECHNICAL SPECIFICATIONS

DIVISION ONE – GENERAL REQUIREMENTS

SECTION 101 – SUMMARY OF WORK

SECTION 104 – COORDINATION

SECTION 106 – REGULATORY REQUIREMENTS

SECTION 121 – PROJECT MEETINGS

SECTION 131 – SUBMITTALS

SECTION 132 - WEB-BASED CONSTRUCTION MANAGEMENT

SECTION 160 – MATERIALS AND EQUIPMENT

SECTION 180.95 – CONTRACT CLOSEOUT

DIVISION TWO – SITEWORK

SECTION 201 – MOBILIZATION

SECTION 202 – TEMPORARY PROTECTION AND DIRECTION OF TRAFFIC

SECTION 206 - COLD PLANE PAVEMENT REMOVAL

SECTION 220 – EARTHWORK

SECTION 221 – TRENCH EXCAVATION, BEDDING AND BACKFILL

SECTION 221A – TRENCHLESS PIPE INSTALLATION

SECTION 222 – DEWATERING SYSTEM

SECTION 223 – SUBGRADE

SECTION 224 – AGGREGATE BASES

SECTION 227 – EROSION CONTROL

SECTION 250 – ASPHALT CONCRETE PAVEMENT

SECTION 252 – CONCRETE ADA RAMPS, CURBS AND GUTTERS

SECTION 257 – CONSTRUCTION FABRIC

SECTION 258 – PAVEMENT MARKINGS

SECTION 261 – WATER PIPE AND FITTINGS

SECTION 265 – PVC CATCH BASINS

SECTION 266 – STORM DRAINAGE PIPE AND FITTINGS

SECTION 269 – STORM DRAINAGE MANHOLES

SECTION 275 – ADJUSTMENT OF EXISTING MANHOLES, CLEANOUTS, CATCH BASINS AND WATER

VALVES

SECTION 292 – HYDROSEEDING

SECTION 293 – PLANTING

DIVISION THREE - STRUCTURES

SECTION 301 - PREFABRICATED MODULAR RETAINING WALLS DESCRIPTION

SECTION 304 - FENCES DESCRIPTION

SECTION 305 – METAL GUARDRAIL

BOLI PREVAILING WAGE RATES ATTACHMENT

Manzanita Classic Street– Windsor Engineers No. 24231

CONTRACT DOCUMENTS

Manzanita Classic Street CD - 1

CONTRACT DOCUMENTS

INVITATION TO BID

The City of Manzanita is accepting Competitive Requests for Contractor Proposals for the Manzanita Classic Street Project in conformance with ORS 279C.335(2) and Resolution 25-03. This alternative method of solicitation related to Qualification + Bid is being used for this project to evaluate responsible bidders. A description of the Proposal requirements is available at the City of Manzanita website (https://ci.manzanita.or.us/).

Electronic bids submission for the Manzanita Classic Street project will be received and accepted via the online electronic bid services through QuestCDN vBid (www.questcdn.com) until 2:00 P.M., Pacific Time, on May 20, 2025 for the Owner, City of Manzanita, at 167 S. 5th Manzanita, OR 97130, at which time and place they will be publicly opened. The submitting bid totals will be read aloud with results provided on QuestCDN. No bids will be accepted after this time, regardless of the cause of a delay in (a) submission or (b) the City’s receipt of the bid. For this reason, early submission is encouraged. All bidders shall submit, electronically, separately, within two working hours of the bid opening time, on the bid date, a completed First-Tier Subcontractor Disclosure Form in compliance with ORS 279C.370.

Proposals for the Manzanita Classic Street project need to be submitted and delivered by 2:00 PM on May 20, 2025 in pdf format via email to Leila Aman, laman@ci.manzanita.or.us.

Electronic submissions are preferred, however, hard copies can be mailed or personally delivered, to:

The City of Manzanita Attn: Leila Aman 167 S 5th Street Manzanita, OR 97130

Phone and facsimile proposals will not be accepted. There will be no formal opening of proposals.

Proposal review, scoring and notification to contractors can be found in Resolution 25-03.

The City will evaluate proposals and will provide an evaluation and recommendation for Council award based on the schedule shown below.

The work for this project consists of approximately 2,500 LF of street improvement, 1,000 LF of retaining wall construction, 2,000 LF of new storm sewer installation, 3,200 LF of watermain replacement/extension work, and 2,000 LF of landscaping. The work will be accomplished in 2025.

In general, the project will be constructed within an urban area with limited right of way and the requirement to maintain traffic through the work area. Landscaping will provide aesthetics as well as slope stability either side of Classic, including a vegetative strip between the Classic Street and the sidewalk. There will be traffic calming measures on Classic Street, including speedbumps, pavement markings, signage and reconstruction of the northeast corner at Laneda to make it ADA compliant for a north south crossing. These elements are not included in the SB 1530 funding package but are anticipated to be paid for by City. These elements may be value engineered out if costs exceed available City funds. The elements of work include, but are not limited to:

1. Installation of water main and appurtenances.

2. Installation of storm drainage including storm pipe, manholes and catch basins.

3. Construction of curbs.

4. Construction of retaining walls.

5. Installation of guardrail.

6. Roadway reconstruction and paving.

7. Landscaping

Retaining walls will be needed to stabilize slopes for a stretch along Classic Street. The retaining wall will be installed in sandy ground conditions. The proximity to adjacent homes will require minimal vibration construction techniques.

Coordination with the developer to the west will be required so construction activities do not interfere with each projects work and schedule.

The project is funded by Business Oregon and the City of Manzanita. State prevailing wages (BOLI) will be required.

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IMPORTANT: Complete digital project bidding documents are available at www.questcdn.com. You may download the digital plan documents for $35 by inputting Quest project number 9529255 on the website’s Project Search page. Please contact QuestCDN.com at 952-233-1632 or info@questcdn.com for assistance in free membership registration, downloading, and working with this digital project information. RFP plus Bidding Documents can be viewed in person by appointment at the City of Manzanita Public Works Office, at 167 S. 5th Street, Manzanita, OR 97130; schedule appointment by cityhall@ci.manzanita.or.us. Please contact Marcus Lee at Windsor Engineers, at

612.428.3027 or mlee@windsorengineers.com if you have any Bid questions. Leila Aman is the sole point of contact for all questions, concerns, and protests related to this RFP. She may be reached by email at laman@ci.manzanita.or.us.

All bidders shall comply with the provisions of ORS 279C.800-870 [workers on public works to be paid not less than prevailing rate of wage for projects over $50,000.00]. Contractors submitting bids are required to be registered with the Construction Contractor’s Board.

A mandatory pre-bid conference and site tour will be held Tuesday April 29, 2025 at 11:00 am at Police Department, 167 S. 5th Street.

Bid security in the amount of not less than 10% of the bid must accompany each bid in accordance with the Instructions to Bidders. The online bid must be completed and submitted, all addenda acknowledged, and acknowledgement uploaded to the site, and a copy of the bid bond uploaded to the site. If a copy of the bid bond is uploaded, the original must be provided to the City after the bid opening but before the end of business on Tuesday, May 20, 2025. The Owner reserves the right to reject any bid not in compliance with all prescribed public bidding procedures and requirements, and may reject, for good cause, any or all bids upon a finding of the Owner that is in the public interest to do so in accordance with ORS 279C.395. The Owner reserves the right to waive any bid irregularities or informalities.

No bidder may withdraw or modify the bidder’s bid after the hour set for the opening thereof, until after the lapse of 30 days from the bid opening.

Protests to this ITB, including the specifications and requirements of the ITB and the terms and conditions of the Contract/Price Agreement, must be submitted in writing to the SPC identified in section 20 of this ITB.

Protests must be submitted by the due date in “Instruction to Bidders” schedule, or Section for Addendum.

Agency will not consider protests received after these deadline(s).

Unless a modified deadline is set forth through Addendum, a prospective Bidder may submit a protest of the Addendum by the close of the next business day after the issuance of the Addendum, or no later than the due date for Protests of ITB identified in “Instruction to Bidders” schedule of this ITB, whichever is later. Unless otherwise specified in the Addendum, a protest must be submitted in the same manner as a protest of the ITB under Section “Protest of ITB” and Section 20.

By Order of the City of Manzanita

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INSTRUCTIONS TO BIDDERS-PROPOSERS

INVITATION TO BID (“ITB”) SCHEDULE

The following is a general schedule for use by Proposers:

Advertisement/Release of RFP Thursday, April 17, 2025

Mandatory Pre-bid Conference

Police Department Conf. 167 S. 5th Street

Tuesday, April 29, 2025 – 11:00 a.m. PT

Due Date for Written Questions, Protests, Requests for Change, and Requests for Clarification for the

Request for Proposals

Friday, May 2, 2025 – 5 p.m. PT

Response to RFP questions/clarification Wednesday, May 7, 2025 – 5 p.m. PT

Due date for written contract questions and clarifications

Friday, May 9, 2025 – 5 p.m. PT

Marcus Lee – mlee@windsorengineers.com

Last Day to Issue Contract Addenda Thursday, May 15, 2025 – 5:00 pm PT

Bid and RFP Due Date and Time (the “Bid Closing”) Tuesday, May 20, 2025 – 2:00 p.m. PT

Bid Opening Tuesday, May 20, 2025 – 2:00 p.m. PT

First-Tier Subcontractor Disclosure Due Date and Time (Must be within two hours after Bid Closing)

Tuesday, May 20, 2025 – 4:00 p.m. PT

City review of Construction Services package Wednesday May 21 – Friday May 23, 2025

Notice of Intent to Award the Contract Wednesday, May 28, 2025

Deadline for Written Award Protests Tuesday, June 3 – 5:00 p.m. PT

City Review and Response to Protests Wednesday, June 4 – Friday June 6, 2025

Protest Response Monday, June 9, 2025

Award of Contract Wednesday, June 11, 2025

Notice of Award Thursday, June 12, 2025

Contract execution and Projected Notice to Proceed Monday, June 23, 2025

Projected Start Date Tuesday, June 24, 2025

Substantial Completion November 21, 2025

Projected Final Completion Date December 5, 2025

1. THE PROJECT:

The work for this project consists of approximately 2,500 LF of street improvement, 1,000 LF of retaining wall construction, 2,000 LF of new storm sewer installation, 3,200 LF of watermain replacement/extension work, and 2,000 LF of landscaping. The work will be accomplished in 2025.

In general, the project will be constructed within an urban area with limited right of way and the requirement to maintain traffic through the work area. Landscaping will provide aesthetics as well as slope stability either side of Classic, including a vegetative strip between the Classic Street and the sidewalk. There will be traffic calming measures on Classic Street, including speedbumps, pavement markings, signage and reconstruction of the north east corner at Laneda to make it ADA compliant for a north south crossing. These elements are not included in the SB 1530 funding package but are anticipated to be paid for by City. These elements may be value engineered out if costs exceed available City funds. The elements of work include, but are not limited to:

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1. Installation of water main and appurtenances.

2. Installation of storm drainage including storm pipe, manholes and catch basins.

3. Construction of curbs.

4. Construction of retaining walls.

5. Installation of guardrail.

6. Roadway reconstruction and paving.

7. Landscaping

Retaining walls will be needed to stabilize slopes for a stretch along Classic Street. The retaining wall will be installed in sandy ground conditions. The proximity to adjacent homes will require minimal vibration construction techniques.

Coordination with the developer to the west will be required so construction activities do not interfere with each projects work and schedule.

2. CONTRACT DOCUMENTS:

The Contract Documents are as defined in the Agreement, which is included in this Invitation to Bid.

3. ADDENDA AND INTERPRETATIONS:

No interpretation of the meaning of the plans, specifications, or other documents will be made to any bidder verbally.

Every request for such interpretation or clarification should be emailed to Marcus Lee, the Engineer for Windsor Engineers, email mlee@windsorengineers.com and to be given consideration must be received at least seven days prior to the date provided above. The City will have no obligation to consider a request for interpretation or clarification unless the City has received it by the applicable due date set forth in this Section 3. All issues relating to clarification or objection to any term of this ITB must be raised under this Section 3. Any issue that could have been raised under this Section 3, but is not, cannot be grounds for protest of award. Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the specifications.

Addenda, if issued, will be available on the Quest site. The Engineer will attempt to provide notifications via email, to all prospective prime contract bidders not later than 48 hours prior to the bid opening, at the respective addresses furnished for such purposes.

Failure of any bidder to receive an addendum shall not relieve such bidder from any obligation under the bidder’s bid as submitted. All issued addenda shall become part of the contract documents.

4. TIME OF COMPLETION:

The work to be performed under this contract shall be completed by November 21, 2025.

5. QUALIFICATIONS OF BIDDER AND SUBCONTRACTOR:

The City, at its sole discretion, shall have the right to reject any bid based upon the requirement to demonstrate the Bidder’s responsibility under ORS 279C.375(3)(b), and may reject for good cause all Offers after finding that doing so is in the public interest.

Each bid must contain a statement as to whether the bidder is a resident bidder, as defined in ORS 279A.120.

Contractors submitting bids are required to be registered with the Construction Contractor’s Board. All Subcontractors performing work described in ORS 701.005(2) (i.e., construction work) are required to be registered with the Construction Contractors Board or licensed by the State Landscape Contractors Board in accordance with ORS 701.026 to 701.035 before the Subcontractors commence work under the contract.

Contractors or Subcontractors need not be licensed under ORS 468A.720 [asbestos abatement].

The Contractor and every Subcontractor shall each have a public works bond filed with the Construction Contractors Board before starting work on the project, unless exempt under section 2 (7) or (8) of Enrolled Senate Bill 477 (SB-477B) as enacted by the State Legislature in 2005.

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6. CONDITIONS OF WORK:

Each bidder must investigate and be fully informed of the conditions relating to the construction of the project and the employment of labor thereon. Failure to do so will not relieve a successful bidder of the bidder’s obligation to furnish all equipment, material and labor necessary to carry out the provisions of this contract. Insofar as possible the Contractor, in carrying out the Contractor’s work, must employ such methods or means as will not cause any interruption of work.

7. BIDDER’S REPRESENTATION:

Each bidder is responsible for inspecting the site and for reading and being thoroughly familiar with the Contract Documents. The failure or omission of any bidder to do any of the foregoing shall in no way relieve the bidder from any obligation in respect to the bidder’s bid. Each bidder, by submitting a bid, represents that:

a. The bidder has read and understands the Bidding Documents and the bidder’s bid is made in accordance therewith.

b. The bidder has inspected the site(s), has become familiarized with the site conditions under which the work is to be performed, and has correlated the bidder’s observations with the requirements of the proposed Contract Documents.

c. The bidder’s bid is based upon the products, systems, and equipment described in the bidding documents without exception.

8. PRE-BID MEETING:

A mandatory pre-bid conference will be held on Tuesday, April 29, 2025, at 11:00 a.m. PT. The meeting site will be the Manzanita Police Department Conference room, located at 167 S. 5th Street.

9. DISCLOSURE OF FIRST-TIER SUBCONTRACTORS:

In accordance with ORS 279C.370, each bidder must submit a completed First-Tier Subcontractor Disclosure Form within two working hours after the date and time of the bid opening through www.QuestCDN.com. The list shall identify any first-tier subcontractors that will be furnishing labor or furnishing labor and materials meeting the minimum amount specified in ORS 279C.370. A bidder shall submit the required disclosure form either with its bid submission or within two working hours after the date and time of the bid closing deadline.

Failure to submit a completed disclosure form by the disclosure deadline of two working hours after the bid opening time will result in a nonresponsive bid. A nonresponsive bid will not be considered by the Owner for award. The Owner will consider for contract award only those bids for which the required disclosure form has been submitted.

The bidder is specifically advised that any person, firm or party to whom it is proposed to award a subcontract under this contract must be acceptable to the Owner. Substitution of affected first-tier subcontractors shall be made only in accordance with ORS 279C.585. The Contractor shall notify the Owner in writing of all proposed changes in subcontractors prior to making any changes in subcontractors. No subcontractor with a contract value in excess of 5% of the total amount of the bid, but at least $15,000, or with a contract value equal or greater to $350,000, regardless of the percentage of the total bid, and who is not listed on the disclosure form shall be used without the written approval of the Owner.

Instructions for First-Tier Subcontractor Disclosure Form

Bidders are required to disclose information about certain first-tier subcontractors when the contract value for a Public Improvement project is greater than $100,000 (see ORS 279C.370). When the contract amount of a first-tier subcontractor furnishing labor or furnishing labor and materials on the contract, if awarded, whose subcontract value would be greater than or equal to:

(i) 5% of the total project bid, but at least $15,000; or

(ii) $350,000 regardless of the percentage of the total project bid;

the bidder must disclose on the disclosure form and submit the following information about the first-tier subcontractors either with the bid submission or within two working hours after bid closing:

1) the subcontractor’s name, Manzanita Classic Street CD - 6

2) the dollar value of the subcontract, and

3) the category of work that the subcontractor would be performing.

If the bidder will not be using any subcontractors that are subject to the above disclosure requirements, the bidder is required to indicate “NONE” on the disclosure form.

10. PREPARATION OF BIDS:

Bids shall be submitted on the QuestCDN Bid Form. All blanks must be appropriately filled in. Where so indicated by the make up of the Bid Form, sums shall be expressed in both words and figures, and in case of discrepancy between the two, the amount in words shall govern. Bidders shall make no additional stipulations on the Bid Form nor qualify any bid in any manner. Only one copy of the Bid Form is required.

11. BID SECURITY:

Each bid must be accompanied by cash, a cashier’s check, a certified check of the bidder, an irrevocable letter of credit issued by an insured institution as defined in ORS 706.008, or a bid bond prepared on the form of the bid bond attached hereto, duly executed by the bidder as principal and having as surety thereon a surety company approved by the Owner, in the amount of 10% of the bid. Such bid security will be returned to all except the three lowest bidders within seven days after the opening of bids. The remaining bid security will be returned promptly after the Owner and the accepted bidder have executed the contract. If no award has been made within 30 days after the date of the opening of bids, upon demand of the bidder at any time thereafter, so long as the bidder has not been notified of the acceptance of the bidder’s bid, the bid security shall be returned. The bid security of the successful bidder will be retained until the Performance Bond and Payment Bond have been executed and approved, after which it will be returned.

12. LIQUIDATED DAMAGES FOR FAILURE TO ENTER INTO CONTRACT:

The successful bidder, upon the bidder’s failure or refusal to execute and deliver the contract and bonds required within 10 days after the bidder has received notice of the acceptance of the bidder’s bid, shall forfeit to the Owner, as liquidated damages for such failure or refusal, the security deposited with the bidder’s bid.

13. SUBMISSION OF BIDS:

Bids shall be submitted as specified prior to the time and date for receipt of bids indicated in the Advertisement for Bids or any extension thereof made by Addendum. Bids received after the time and date for receipt of bids (the bid closing deadline) will be unopened. Oral, paper, telephonic, faxed, or telegraphic submissions of bids are invalid and will not receive consideration.

14. MODIFICATION OR WITHDRAWAL OF BID:

A bidder may withdraw or modify a bid as set forth in OAR 137-049-0320. Bid Security shall be in an amount sufficient for the bid as modified or resubmitted. A bid may not be withdrawn, modified or canceled by the bidder for 30 days following the time and date designated for the receipt of bids. Should there be reasons why the contract cannot be awarded within the specified period, the time may be extended by mutual agreement between the Owner and the Bidder in accordance with OAR 137-049-0410.

15. UNBALANCED BIDS:

A materially unbalanced bid is defined as, “a bid which generates a reasonable doubt that award to the bidder submitting a mathematically unbalanced bid will result in the lowest ultimate cost to the Owner.”

A bid will be considered irregular and may be rejected if the Owner determines that any of the unit prices are significantly or materially unbalanced to the potential detriment of the Owner. The Owner will place specific emphasis on its review of bids that appear to be unbalanced, as it may be to the detriment of the Owner, and other bidders who choose not to unbalance their bids. If the Owner finds that a bid is a detriment to the Owner or not in the best interest of the public, the Owner will act by rejecting all such unbalanced bids.

16. CONSIDERATION OF BIDS:

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The Owner shall have the right to reject any or all bids and to reject a bid not accompanied by the required Bid Security or data required by the Bidding Documents, or to reject a bid, which is in any way incomplete or irregular.

The Owner shall have the right to waive, or permit a bidder to correct any minor informality or irregularity in any bid received. Bidding shall be in conformance with applicable OAR’s and ORS state codes. All work of this project will be awarded as a single general contract to one Contractor. Award will be made to the lowest responsible bidder. In determining the lowest responsible bidder, the Owner will, for the purpose of awarding the contract, add a percent increase on the bid of a nonresident bidder equal to the percent, if any of the preference given to that bidder in the state in which the bidder resides. The Owner shall consider all bids immediately after the bid opening

17. SECURITY FOR FAITHFUL PERFORMANCE:

Simultaneously with delivery of the executed contract, the Contractor shall furnish a surety bond or bonds as security for faithful performance of this contract and for the payment of all persons performing labor on the project under this contract and furnishing materials in connection with this contract, as specified in the General Conditions included herein. The surety on such bond or bonds shall be a duly authorized surety company satisfactory to the Owner.

18. POWER OF ATTORNEY:

Attorneys in fact who sign bid bonds or contract bonds must file with each bond a certified and effective dated copy of their power of attorney.

19. LAWS AND REGULATIONS:

The bidder's attention is directed to the fact that all federal, state and local laws, ordinances, rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract throughout, and they will be deemed to be included in the same as though herein written out in full. All bidders shall comply with the provisions of ORS 279C.840 (Prevailing Wage Rates).

On federally funded projects, all bidders shall comply with the provisions of the Davis-Bacon Act (40 U.S.C.

276a). No bid will be considered by the Owner unless the bid contains a statement by the bidder that the provisions of ORS 279C.838, 279C.840 or 40 U.S.C. 3141 to 3148 are to be complied with.

20. PROTESTS OF BID DOCUMENTS:

Any bidder that believes that the terms of the ITB (including the Contract terms or specifications) are unnecessarily restrictive, limit competition, or otherwise do not comply with applicable law or any contracting rule of the City, may submit a protest or request for change in writing to Rick Rempfer, Public Works Director, at 1090 Oak St, Manzanita, Oregon 97130, email: rrempfer@ci.manzanita.or.us; (503) 368-5347.

• The protest must include a detailed statement of the legal and factual grounds for the protest; a description of the resulting prejudice to the bidder; and a statement of the desired changes to the contract terms, including any specifications.

• The protest must be marked “Bid Document Protest” and identify the solicitation document that the request is associated with.

• The City will promptly respond in writing to each written protest and when appropriate issue any revisions or clarifications by written addendum to all interested bidders. All changes or clarifications must be by written addendum to be valid and binding on the City.

• No protest will be considered unless the City has received it by the applicable due date set forth in this ITB. All issues relating to clarification or objection to any term of this ITB must be raised under this Section 20. Any issue that could have been raised under this Section 20, but is not, cannot be a ground for protest of award.

21. PROTEST OF AWARD

Any bidder who is adversely affected by the City’s Notice of Intent to Award the Contract may file a written protest of award. A bidder is “adversely affected” only if the bidder meets the criteria for an adversely affected or aggrieved bidder set forth in OAR137-049-0450(4)(c).

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• A protest of award must be submitted in writing to, at 1090 Oak St, Manzanita, Oregon 97130, by the applicable due date set forth in this ITB. The City will not consider a protest submitted after 5:00 p.m. on the applicable due date set forth in this ITB.

• The written protest must specify the grounds on which the protest is based. An issue that could have been but was not raised as a request for clarification or protest of the bid documents is not grounds for a protest of award.

• The City will resolve all the written protests in writing.

22. EXECUTION OF CONTRACT:

The party to whom the contract is awarded will be required to execute the Agreement and obtain the performance bond, payment bond, and required insurance within 10 calendar days from the date when Notice of Intent to Award is delivered to the bidder. The Notice of Intent to Award shall be accompanied by the necessary Agreement and bond forms. In case of failure of the bidder to execute the Agreement, the Owner may at the Owner’s option consider the bidder in default, in which case the Bid Security accompanying the bid shall become the property of the Owner.

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BID FORM

BID OF (hereinafter called “Bidder”), organized and existing under the laws of the State of _______________, doing business as .

(Insert “a joint venture”, “a corporation”, “a partnership” or “an individual” as applicable.)

To City of Manzanita

[hereinafter called “Owner”]:

1. The undersigned Bidder, in compliance with your invitation for bids, including the ADVERTISEMENT FOR

BIDS and the INSTRUCTIONS TO BIDDERS, for

Manzanita Classic Street Project having examined the plans and specifications with related documents and having examined the site of the project work, and being familiar with all the conditions pertaining to the construction of the project, hereby offers to furnish all labor, materials, equipment and supplies necessary to construct the project in accordance with the contract documents within the time set forth therein, and at the unit prices stated below. The prices are to cover all the costs connected with performing the work required under the contract documents, of which this bid is a part.

2. The Bidder submits the unit prices set forth herein as those at which the Bidder will perform the work involved. The extensions in the column headed “Total” are made for the sole purpose of facilitating comparison of bids and if there are any discrepancies between the unit prices and the total amounts shown, the unit prices shall govern.

3. The Bidder certifies, under penalty of perjury, by the submission of this bid, that all requirements of ORS 279C.838-840 (Prevailing Wage Rate Laws) will be complied with throughout the course of this contact.

The Bidder further certifies, under penalty of perjury, that the Bidder is a resident bidder, as defined by ORS 279A.120 (1)(b), of the State of ______________. The Bidder further certifies, under penalty of perjury, that the Bidder is, to the best of the Bidder’s knowledge, not in violation of any tax laws described in ORS 305.380 (4).

4. The Bidder acknowledges receipt of the Addenda numbered ______ through _______. The Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of bid security. The Bidder agrees that this bid shall be good and may not be withdrawn for a period of 30 calendar days after the scheduled closing date for receiving bids.

5. The Bidder agrees to comply with all the Federal, State and Local laws, ordinances, rules and regulations that are pertinent to construction contracts of this character even though such laws may not have been quoted or referred to in the contract documents.

6. Upon receipt of written Notice of Intent to Award, Bidder will execute the Agreement attached within 10 calendar days and deliver a Surety Bond or Bonds as required by the contract documents. The Bid Security accompanying this bid is to become the property of the Owner in the event the contract and bonds are not executed within the time above set forth, as liquidated damages for the delay and additional expense to the Owner caused thereby.

7. The Bidder agrees to commence work under this contract within 10 calendar days after issuance to the Bidder of written Notice to Proceed by the Engineer. The Bidder agrees to substantially complete the project on or before the dates or within the number of calendar days indicated in Article II of the Agreement, with such extensions of time as are provided in the General Conditions. The Bidder accepts the provisions of the Agreement regarding liquidated damages (Article III of the Agreement) in the event of failure to complete the work of the project on or before the dates or within the number of calendar days indicated in Article II of the Agreement, with such extensions of time as are provided in the General Conditions.

The Bidder declares that the only persons or parties interested in this bid are those named herein, that this bid is in all respects fair and without fraud, and that it is made without collusion with any other bidder and without collusion with any representatives of the Owner. The Bidder hereby represents that no employee of the Owner, or any partnership or corporation in which an employee of the Owner has an interest, has or will receive any remuneration of any description from the Bidder, either directly or indirectly, in connection, except as specifically declared in writing.

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8. The Bidder certifies that the Bidder has not discriminated and will not discriminate, in violation of subsection (1) of ORS 279A.110(1), against a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns or an emerging small business in awarding a subcontract.

9. The Bidder will complete the work for the following prices in accordance with the Schedule of Contract Prices found in Bid online documents.

SCHEDULE OF PRICES

SCHEDULE A - CLASSIC STREET SECTION

ITEM ITEM DESCRIPTION UNIT

ESTIMATED

QUANTITY UNIT PRICE TOTAL PRICE

1 MOBILIZATION LS 1 Lump Sum $

TEMPORARY PROTECTION AND

DIRECTION OF TRAFFIC

LS 1 Lump Sum $

3 EROSION AND SEDIMENT CONTROL LS 1 Lump Sum $

4 CLEARING AND GRUBBING AC 1.25 $ $

5 ASPHALT PAVEMENT SAWCUTTING LF 701 $ $

6 SALVAGE AND REINSTALL HYDRANT EA 1 $ $

REMOVAL OF PAVEMENT, AC/PCC

(INCLUDING HAUL)

SY 5004 $ $

8 REMOVAL OF WALK SY 31 $ $

9 REMOVAL OF CURBS LF 297.6 $ $

REMOVE OR PLUG-FILL AND

ABANDON EXISTING PIPE (WATER)

LF 294 $ $

11 REMOVAL OF PIPE (STORM SEWER) LF 337 $ $

REMOVAL OF STRUCTURES (STORM

SEWER, CB ONLY)

EA 9 $ $

13 SALVAGE EXISTING SIGNS LS 13 Lump Sum $

14 GENERAL EXCAVATION CY 560 $ $

15 TOPSOIL (SEEDED AREA) CY 205 $ $

16 BORROW EXCAVATION TN 760 $ $

17 BASE COURSE AGGREGATE CY 1693 $ $

18 LEVELING COURSE AGGREGATE CY 208 $ $

19 RETAINING WALL (AVG. HEIGHT 22') LF 835 $ $

20 4 FOOT CHAIN LINK FENCE LF 835 $ $

21 W-BEAM GUARDRAIL, TYPE 2A LF 880 $ $

22 W-BEAM END TREATMENT-TYPE 5 EA 2 $ $

LEVEL 2 - 3/8 INCH ACP MIXTURE

WEARING COURSE (ROADWAY)

TON 647 $ $

LEVEL 2 - 1/2 INCH ACP MIXTURE

BASE COURSE (ROADWAY)

TON 577 $ $

LEVEL 2 - 3/8 INCH ACP MIXTURE

(PATH)

TON 186 $ $

26 2" COLD PLANE PAVEMENT REMOVAL SY 603 $ $

EXTRA FOR PEDESTRIAN LANDINGS-

ADA RAMPS

EA 11 $ $

6" CONCRETE CURBS, CURB &

GUTTER

LF 1050 $ $

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ITEM ITEM DESCRIPTION UNIT

ESTIMATED

QUANTITY UNIT PRICE TOTAL PRICE

4" CONCRETE CURBS, MOUNTABLE-

ROLLED CURB & GUTTER

LF 410 $ $

VALLEY GUTTER CONCRETE

SURFACING

LF 679 $ $

31 MINOR ADJUSTMENT OF MANHOLES EA 3 $ $

CONNECTIONS TO EXISTING WATER

MAIN

EA 7 $ $

33 6" PVC IPS, SDR 21 WATERMAIN LF 55 $ $

34 6" DI PIPE Class 52 LF 7 $ $

35 8" DI PIPE Class 52 LF 8 $ $

36 10" HDPE SDR 14, WATERMAIN LF 2152 $ $

37 8" DI MJ BENDS (VARIOUS ANGLES) EA 1 $ $

38 10" DI MJ BENDS (VARIOUS ANGLES) EA 10 $ $

39 10"X10"X6" DI FLG TEE EA 3 $ $

40 10"X10"X6" DI MJ TEE EA 1 $ $

41 10" DI FLG TEE EA 1 $ $

42 10" DI MJ TEE EA 1 $ $

43 10" FLG X MJ TEE EA 2 $ $

44 6" MJ GATE VALVE EA 2 $ $

45 6" FLGXMJ GATE VALVE EA 2 $ $

46 10" FLGXMJ GATE VALVE EA 12 $ $

47 10" MJ GATE VALVE EA 2 $ $

48 6" MJ LONG PATTERN SLEEVE EA 2 $ $

49 8" MJ LONG PATTERN SLEEVE EA 4 $ $

50 10" MJ LONG PATTERN SLEEVE EA 1 $ $

51 10" TO 8" MJ REDUCER EA 6 $ $

52 6" DI FLG CAP EA 1 $ $

53 2" AIR RELEASE VALVE AND VAULT EA 1 $ $

54 HYDRANT ASSEMBLY EA 2 $ $

55 CDF BACKFILL MATERIAL CY 5 $ $

CONNECTIONS TO EXISTING STORM

SEWER

EA 4 $ $

57 8 INCH HDPE PIPE, 5 FT DEPTH LF 179 $ $

58 12 INCH HDPE PIPE, 5 FT DEPTH LF 1718 $ $

59 18 INCH HDPE PIPE, 5 FT DEPTH LF 48 $ $

60 TYPE 1 CATCH BASIN EA 27 $ $

61 NYLOPLAST CATCH BASIN EA 5 $ $

48" STORM SEWER MANHOLE (ALL

DEPTHS)

EA 5 $ $

63 INFILTRATION BASIN STRUCTURE EA 1 $ $

64 CENTER LINE (YELLOW DOUBLE LINE) LF 2553 $ $

65 FOG LINE (WHITE SINGLE LINE) LF 500 $ $

66 STOP BARS (THERMOPLASTIC) LF 107 $ $

Manzanita Classic Street CD - 12

ITEM ITEM DESCRIPTION UNIT

ESTIMATED

QUANTITY UNIT PRICE TOTAL PRICE

CROSSWALK STRIPES (6 X 2

THERMOPLASTIC)

EA 54 $ $

68 SPEED BUMPS EA 8 $ $

69 TRAFFIC DELINEATORS EA 51 $ $

70 TEMPORARY SEED SY 3688 $ $

71 PERMANENT SEED SY 3688 $ $

72 COMPOST EROSION BLANKET SY 3688 $ $

73 LANDSCAPING LS 1 Lump Sum $

SUBTOTAL SCHEDULE A - CLASSIC STREET SECTION $

SCHEDULE B – NECARNEY CITY ROAD SECTION

ITEM ITEM DESCRIPTION UNIT

ESTIMATED

QUANTITY UNIT PRICE TOTAL PRICE

74 8" HDPE SDR 14, WATERMAIN LF 1483 $ $

75 8" HDPE SDR 14, WATERMAIN

(TRENCHLESS)

LF 116 $ $

76 8" DI BENDS (VARIOUS ANGLES) EA 1 $ $

77 8"X8"X6" DI FLG TEE EA 2 $ $

78 8" DI FLG TEE EA 2 $ $

79 6" MJ GATE VALVE EA 1 $ $

80 6" FLGXMJ GATE VALVE EA 1 $ $

81 8" FLGXMJ GATE VALVE EA 9 $ $

82 8" DI MJ LONG PATTERN SLEEVE EA 2 $ $

83 8" DI MJ CAP EA 1 $ $

84 2" AIR RELEASE VALVE AND VAULT EA 1 $ $

85 HYDRANT ASSEMBLY EA 1 $ $

86 CONNECTIONS TO EXISTING WATER

MAINS

EA 3 $ $

SUBTOTAL SCHEDULE B – NECARNEY CITY ROAD SECTION $

Schedule A Total $

Schedule B Total $

Sum of Totals (A + B) = Grand Total $

Manzanita Classic Street CD - 13

The following documents are attached to and made a condition of this bid:

a. The required Bid Security submitted on-line with the Bid Form.

b. The First-Tier Subcontractor Disclosure Form submitted on-line within two hours after the date and time of the bid opening.

c. The on-line vBid Schedule of Unit Prices as filled out and submitted by the Contractor.

Respectfully Submitted, Name of Firm

Address

Federal Employer I.D. No.

State Employer I.D. No.

State C.C.B. Registration No.

Telephone ( )

FAX No. ( )

By (Signature)

Name (Please Print)

Title

If Corporation, Attest (Secretary of Corporation)

Dated this day of , 2025

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Manzanita Classic Street CD - 15

BID BOND

We, ____________________________________________________, as “Principal,” (Name of Principal) and __________________________________, an ______________________ Corporation, (Name of Surety) authorized to transact Surety business in Oregon, as “Surety,” hereby jointly and severally bind ourselves, our respective heirs, executors, administrators, successors and assigns to pay unto the City of Manzanita (“Obligee”) the sum of ($___________________________)

__________________________________________________________________ dollars.

WHEREAS, the condition of the obligation of this bond is that Principal has submitted its bid to an agency of the Obligee in response to Obligee’s project identified as:

Classic Street Road & Stormwater Improvements and Water Main Extension Project which bid is made a part of this bond by reference, and Principal is required to furnish bid security in an amount equal to ten (10%) percent of the total amount of the bid pursuant to ORS 279C.365 (5) and the procurement document.

NOW, THEREFORE, if the bid submitted by Principal is accepted, and if a contract pursuant to the bid is awarded to Principal, and if Principal enters into and executes such contract within the time specified in the procurement document and executes and delivers to Obligee its good and sufficient performance and payment bonds required by Obligee within the time fixed by Obligee, then this obligation shall be void; otherwise, it shall remain in force and effect.

IN WITNESS WHEREOF, we have caused this instrument to be executed and sealed by our duly authorized legal representatives this ______________________ day of ______________________, 2025.

PRINCIPAL: __________________________ SURETY:

By BY ATTORNEY-IN-FACT:

Signature

Official Capacity Name

Attest:

Corporation Secretary Signature

Address

City State Zip

Phone Fax

Manzanita Classic Street CD - 16

Manzanita Classic Street CD - 17

FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM

(OAR 137-049-0360)

Bids which are submitted by Bid Closing, but for which a required disclosure submittal has not been made by the specified Disclosure Deadline, are not responsive and shall not be considered for Contract award

AGENCY SUPPLIED INFORMATION:

PROJECT NAME: Manzanita Classic Street Quest #: 9529255 CLOSING: Date: May 20, 2025 Time: 2:00 PM REQUIRED DISCLOSURE DEADLINE: Date: May 20, 2025 Time: 4:00 PM

Deliver Form To (Agency): City of Manzanita Designated Recipient (Person): Rick Rempfer Agency’s Address: 167 S 5th Street, Manzanita, OR 97130

INSTRUCTIONS: “Sealed bids will ONLY be received and accepted via the online electronic Bid service through www.QuestCDN.com”

The contracting agency will insert “N/A” above if the contract value is not anticipated to exceed $100,000.

Otherwise this form must be submitted either with the bid or within two (2) working hours after the advertised bid closing date and time; but no later than the DISCLOSURE DEADLINE stated above.

Unless otherwise stated in the solicitation, this document shall not be submitted by facsimile. It is the Responsibility of bidders to submit this disclosure form and any additional sheets, with the bid number and project Name clearly marked, at the location indicated by the specified disclosure deadline. See “Instructions to Bidders”.

List below the Name, Category of Work add Dollar Value for each first-tier subcontractor that would be furnishing labor, or labor and material, for which disclosure is required. Enter the word “NONE” if there are no first-tier subcontractors subject to disclosure. ATTACH ADDITIONAL SHEETS IF NECESSARY.

BIDDER DISCLOSURE:

SUBCONTRACTOR NAME CATEGORY OF WORK DOLLAR VALUE

1. ________________________ _____________________ _______________________

2. ________________________ _____________________ _______________________

3. ________________________ _____________________ _______________________

4. ________________________ _____________________ _______________________

The above-listed first-tier subcontractor(s) are providing labor, or labor and material, with a Dollar Value equal to or greater than:

a) 5% of the total Contract Price, but at least $15,000. [If the Dollar Value is less than $15,000 do not list the subcontractor above.] or

b) $350,000 regardless of the percentage of the total Contract Price.

Form Submitted By (Bidder Name):

Contact Name: _________________________________ Phone #:

Manzanita Classic Street CD - 18

Manzanita Classic Street CD - 19

AGREEMENT

THIS AGREEMENT, made this day of _______, 2025 by and between

CITY OF MANZANITA

hereinafter called the Owner, and , hereinafter called the “Contractor.”

WITNESSETH, that the Contractor and the Owner, for the considerations hereinafter named, agree as follows:

ARTICLE I - Scope of the Work

The Contractor hereby agrees to furnish all labor, materials, equipment and supplies necessary for the construction and completion of the project entitled

Manzanita Classic Street all in accordance with the requirements and provisions of the Contract Documents. The term “Contract Documents” means and includes the following:

a. Request for Proposal

b. Bid Form

c. This Agreement

d. General Conditions to the Agreement

e. Performance Bond

f. Payment Bond

g. Notice of Intent to Award

h. Notice to Proceed

i. All Change Orders issued after execution of this Agreement

j. Drawings prepared by Windsor MEP Engineers LLC (Windsor Engineers) and North Coast Civil

Design, and dated April 15, 2025

k. Specifications prepared or issued by Windsor MEP Engineers LLC (Windsor Engineers) with input provided by North Coast Civil Design dated April 15, 2025.

l. Addenda:

No. , dated , 2025.

All the above form the Contract, and all are as fully a part of the Contract as if attached to this Agreement or repeated herein.

ARTICLE II - Time of Completion

The Work to be performed under this Contract shall be commenced within 10 calendar days after the date of written notice by the Owner to the Contractor to proceed. The written Notice to Proceed shall be issued within 10 days following receipt of the acceptable Performance Bond, Payment Bond, and Agreement signed by the party to whom the Agreement was awarded. Substantial Completion shall be achieved not later than November 21, 2025 with such extensions of time as are provided for in the

Manzanita Classic Street CD - 20

General Conditions. The time allotted to reach Substantial Completion is the “Contract Time.” Contractor must fully complete all Work required under the Contract within 30 days after Substantial Completion.

ARTICLE III - Time is of the Essence

The Owner and Contractor recognize that time is of the essence of this Agreement and that the Owner will suffer financial loss if the Work is not substantially complete within the time specified in Article II above, plus any extensions of time allowed in accordance with the General Conditions. Such financial loss includes, but is not limited to, a loss of funding for the Project (a majority of the Owner’s funding for the Project is grant-funded and is contingent on timely Project completion).

ARTICLE IV - Contract Price

The Owner will pay the Contractor for the performance of the Contract the amounts determined for the total number of each of the units of Work in the Schedule of Prices completed at the unit price stated. The number of units contained in the Schedule of Prices is approximate only, and the final payment will be made for the actual number of units that are incorporated in, or made necessary by, the Work covered by the Contract.

ARTICLE V - Progress Payments

1. On no later than the fourth calendar day of every month the Contractor shall prepare and submit to the Engineer a progress payment estimate filled out and signed by the Contractor. The estimate shall cover the total quantities under each item of Work that have been completed from the start of the job up to and including the last day of the preceding month. The estimate shall include the value of the Work so completed determined in accordance with such supporting evidence as may be required by the Owner and/or the Engineer. The estimate shall also include an allowance for the cost of such materials and equipment required in the permanent Work as has been delivered to the site and suitably protected but not as yet incorporated in the Work.

2. The Engineer will, within 5 days after receipt of each progress payment estimate, either indicate in writing the Engineer’s approval of payment and present the progress payment estimate to the Owner, or return the progress payment estimate to the Contractor indicating in writing the Engineer’s reasons for refusing to approve payment. In the latter case, the Contractor may make the necessary corrections and resubmit the progress payment estimate.

3. The Owner will, after deducting previous payments made, promptly pay to the Contractor 95% of the amount of the estimate as approved by the Engineer within 30 days of the Contractor’s application for payment or within 14 days after the Owner approves the Contractor’s application for payment, whichever occurs first. The 5% retainage will be held by the Owner until the final completion of all Work under the Contract. Money retained by the Owner under ORS 279C.570 (7) or OAR 137-049-0820 shall be:

Retained in a fund by the Owner and paid to the Contractor in accordance with ORS 279C.570;

4. In accordance with ORS 279C.515, if the Contractor fails, neglects or refuses to make prompt payment of any claim for labor or services furnished to the Contractor or a Subcontractor by any person in connection with this public improvement Contract as the claim becomes due, the Owner may pay such claim to the person furnishing the labor or services and charge the amount of the payment against funds due or to become due the Contractor by reason of the Contract.

5. The Owner will, after deducting previous payments made, any payments made under ORS 279C.515 and the above-described retainage, promptly pay to the Contractor the amount of the estimate as

Manzanita Classic Street CD - 21 approved by the Engineer. Progress payments shall not be considered acceptance or approval of any Work or waiver of any defects therein. In accordance with ORS 279C.570, the Owner will pay to the Contractor interest on the progress payment, not including retainage, due the Contractor. The interest shall be charged and paid in accordance with ORS 279C.570.

6. Notwithstanding ORS 279C.555 or 279C.570 (7), if a Contractor is required to file certified payroll statements under ORS 279C.845 the Owner shall retain 25% of any amount earned by the Contractor on the public works until the Contractor has filed with the Owner certified payroll statements as required by ORS 279C.845. The Owner shall pay the Contractor the amount retained under this subsection within 14 days after the Contractor files the certified payroll statements as required by ORS 279C.845, regardless of whether a Subcontractor has failed to file certified payroll statements as required by ORS 279C.845.

7. Such progress payments shall be made in accordance with Section 9.8 of the General Conditions and under the terms and conditions governing final payment, except that progress payments shall not constitute a waiver of claims.

ARTICLE VI – Substantial Completion, Acceptance, and Final Payment

1. When Contractor considers that the Work is substantially complete, Contractor shall prepare for and submit to the Owner and Engineer a comprehensive list of items to be completed or corrected prior to final payment. Failure to include an item on such list does not alter the responsibility of Contractor to complete all Work in accordance with the Contract Documents.

2. Upon receipt of the Contractor’s list described in Section VI.1 above, the Engineer shall make an inspection to determine whether the Work is substantially complete. If the Engineer’s inspection discloses any item, whether or not included on the Contractor’s list, which is not sufficiently complete in accordance with the Contract Documents so that the Owner can occupy or utilize the Work or for its intended use, the Contractor shall, before issuance of the Certificate of Substantial Completion, complete or correct…