manchester 26-26 Electrical Standby Bid.pdf

PROJECT MANUAL

for

Bid #26-26 STANDBY ELELCTRICAL

SERVICES BID

TOWNSHIP OF MANCHESTER

September 1, 2026, at

12:00PM

Prepared for

Legal Notice to Bidders

Notice is hereby given by the Township of Manchester that sealed bids will be received by the Township purchasing agent on September 1, 2026, at 12:00PM prevailing time copies of the bid forms, contracts and specifications may be obtained on- line only at the following link www.bidnetdirect.com//manchestertwp

All bids must be submitted on the electronic platform, no physical bids will be accepted

BID #26-26 STANDBY ELECTRICAL SERVICES

BID

All bids must be submitted on the bid

Proposal forms approved and provided for by the bid specifications on the e procurement platform only. No physical bid submittal will be accepted.

Bidder Requirements:

Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq.

and N.J.A.C. 17:27 et seq. Other requirements as well as those described above are fully detailed in the bid document.

Date: August 18, 2026 Carl Block

Business Administrator

Applicable to Bid if marked “X”

DOCUMENTATION REQUIRED OR REVIEWED

Initials

When Due if not submitted with

Bid

Bid Guarantee (Bid Bond or Certified/Cashier’s Check) (with

POA for full amount of Bid Bond)

With Bid

Submission

Consent of Surety (Certificate from Surety company)

Performance Bond and Labor and Material Payment Bond

(Required from the Awarded Contractor)

At signing of contract

Maintenance Bond in the Amount of 100 % for a period indicated in “General Conditions” Required from the Awarded

Contractor Upon Acceptance of Project

Upon

Acceptance of

Project

X Acknowledgement of Receipt of Addenda (To be Completed if Addenda are Issued)

X Ownership Disclosure Form With Bid

Submission

Named Subcontractors in Bid for Listed Specialty Trades

X

Public Works Contractor Registration Certificate(s) for the

Bidder and all Sub Contractors

Prior to Award, but effective at time of bid

X Business Registration Certificate – Bidder and all Sub

Contractors

Prior to

Contract

Award

X Non-Collusion Affidavit With Bid

Submission

X Background Questionnaire With Bid

Submission

X Insurance and Indemnification Certificate

Prior to

Contract

Award

X Federal debarment Form

Prior to

Award

EEO/AA Form AA-201

After Notice of

Award, Prior to

Signing

Contract

X EEO/AA Form AA-302 or Letter of Federal Approval or

Certificate of Employee Information Report

After Notice of

Award, Prior to

Signing

Contract

X Bidder’s Checklist

Prior to

Award

This checklist is provided for bidder’s use in assuring compliance with required documentation; however, it does not include all specifications requirements and does not relieve the bidder of the need to read and comply with the specifications.

Bidder

Name:

Date:

Authorized

Representative:

Signature:

Print Name &

Title:

Bidder:

The undersigned has reviewed the proposal submitted in response to Bid#24-06 issued by the

Township of Manchester in connection with the need for the following:

Bid 26-26 Standby E L E C T R I C A L S E R V I C E S B I D

We affirm that the content of the proposal (which proposal is incorporated herein by reference) is accurate, factual and complete to the best of our knowledge and belief and that the proposal is submitted in good faith upon express understanding that any false statements may result in the disqualification of our proposal.

The undersigned hereby agrees to furnish all labor, materials, supplies, supervision, equipment and other means as necessary to perform all the work and furnish all the materials in accordance with the specifications

Standard Hourly

Rate

Overtime Hourly

Rate

Sunday & Holiday

Hourly Rate

Foreman

Journeyman

Miles from

1 Colonial

Drive, Manchester, N.J.

Business Name:

Representative's Name(print):

Representative's Signature:

NJ LICENSED ELECTRICAL SERVICES

TECHNICAL SPECIFICATIONS

1. SCOPE OF SERVICES

The Township of Manchester (“Township”) is seeking bids for a two (2) year contract for licensed electrical maintenance, diagnostic, repair, installation, replacement, emergency response, and related electrical services at

Township-owned and/or operated facilities.

Any extension or renewal of the contract shall be in accordance with the New Jersey Local Public Contracts Law, including N.J.S.A. 40A:11-15, as applicable.

The successful bidder shall provide qualified, New Jersey-licensed electrical personnel on an as-needed basis in accordance with these specifications.

The contractor shall furnish all labor, supervision, tools, vehicles, equipment, and other items necessary to provide complete electrical services as required by the Township.

2. CATEGORY "A" – GENERAL ELECTRICAL SERVICES

Category "A" is defined as general electrical work performed for the Township of Manchester and its various departments, facilities, and operations.

The bidder shall have:

1. An active New Jersey electrical business permit for a minimum of five (5) consecutive years immediately preceding the bid opening; and

2. A minimum of five (5) years of demonstrated experience providing electrical services to commercial, institutional, governmental, utility, or other facilities of similar size, type, and complexity to those operated by the Township.

The Township owns and operates a Water and Sewer Utility. The successful bidder shall therefore possess demonstrated experience servicing electrical systems and equipment commonly associated with public water and sewer facilities.

The bidder shall have a minimum of five (5) years of experience working with equipment including, but not limited to:

• Pumps;

• Electric motors;

• Electrical panels;

• Motor controls;

• Control systems;

• Electrical distribution equipment; and

• Other electrical equipment typical of water and sewer utility operations.

The successful bidder shall have sufficient personnel, equipment, expertise, and resources to complete all work required under the contract.

Services shall include, but are not limited to:

• Installation, repair, and replacement of utility poles;

• Installation, repair, and maintenance of area and exterior lighting;

• Installation and repair of underground electrical utilities;

• Interior electrical modifications, installations, maintenance, and repairs;

• Installation, modification, and repair of electrical services serving Township facilities;

• Diagnosis and repair of electrical systems and equipment;

• Electrical work associated with pumps, motors, panels, and controls at Water and Sewer facilities;

• Service, installation, repair, or coordination of service involving generators and uninterrupted/uninterruptible power supply systems;

• Emergency electrical repairs; and

• Other electrical services within the scope of the contractor's licenses and qualifications as directed by the

Township.

3. MANDATORY SERVICE LOCATION AND RESPONSE

REQUIREMENT

Due to the critical nature of Township operations and the emergency response requirements established under this contract, the bidder must maintain an established service response location within twenty-five (25) driving miles of

1 Colonial Drive, Manchester, New Jersey.

For purposes of determining compliance, the twenty-five (25) mile distance shall be measured by the driving route displayed by Google Maps from the bidder's identified service response location to 1 Colonial Drive, Manchester, New Jersey, as of the date of bid submission.

The bidder shall identify in its bid response:

• Name of the bidder;

• Street address of the service response location;

• Municipality, State, and ZIP Code;

• Telephone number for the service response location; and

• Google Maps documentation demonstrating that the identified service response location is within twenty-five

(25) driving miles of 1 Colonial Drive, Manchester, New Jersey.

The identified location must be an established location from which the bidder can dispatch qualified personnel, vehicles, tools, and equipment necessary to perform the services required under this contract.

A post office box, mail drop, virtual office, answering service, or other location from which qualified service personnel are not actually dispatched shall not satisfy this requirement.

THIS IS A MANDATORY BID REQUIREMENT. FAILURE TO IDENTIFY AND DOCUMENT A

QUALIFYING SERVICE RESPONSE LOCATION WITHIN TWENTY-FIVE (25) DRIVING MILES OF 1

COLONIAL DRIVE, MANCHESTER, NEW JERSEY, WITH THE BID SUBMISSION SHALL RENDER THE

BID NON-RESPONSIVE.

The successful bidder shall maintain a qualifying service response location throughout the entire contract term. Any change in the identified service response location shall be immediately reported to the Township and shall be subject to verification of continued compliance with this requirement.

This requirement is necessary because the successful bidder must be capable of rapid emergency response to facilities and operations that are critical to the health, safety, and welfare of the Township, including:

• Manchester Township Police Department and emergency dispatch facilities;

• Township municipal facilities;

• Office of Emergency Management facilities and emergency shelters;

• Department of Public Works facilities and fuel depot;

• Water and Sewer facilities; and

• Other Township facilities requiring uninterrupted or limited-interruption electrical service.

4. RESPONSE TIME

The successful bidder shall provide service in a timely manner.

For routine service calls, work shall be commenced and completed as promptly as reasonably practicable and, unless otherwise authorized by the Director of Public Works or designee, shall not remain unaddressed for more than seventy-two (72) hours.

The Township recognizes that completion time may depend upon the scope of work, availability of replacement parts or equipment, required permits, or other circumstances beyond the contractor's reasonable control. Any anticipated delay shall be immediately communicated to the Director of Public Works or designee.

If the contractor is unable to respond within the required timeframe, the Township reserves the right to obtain services from another provider when, in the judgment of the Director of Public Works or designee, conditions require more immediate action.

5. EMERGENCY SERVICE

The successful bidder shall provide emergency electrical service twenty-four (24) hours per day, seven (7) days per week, including weekends and holidays.

The contractor shall:

• Provide the Director of Public Works with a twenty-four (24) hour emergency contact telephone number;

• Return emergency service calls within sixty (60) minutes of initial notification; and

• Be capable of having qualified service personnel arrive at the emergency location within thirty (30) minutes after notification by an authorized Township official.

The bidder acknowledges that the mandatory service-location requirement contained in these specifications is directly related to the emergency response requirements of this contract.

6. PRIORITY OF TOWNSHIP CALLS

The successful bidder shall recognize that continuity of municipal operations is essential.

Emergency service calls involving public safety, emergency communications, water and sewer operations, emergency shelters, public works operations, fuel facilities, and other critical municipal functions shall receive priority.

The contractor shall maintain sufficient staffing, vehicles, equipment, and other resources to satisfy the response requirements of this contract.

7. LICENSES AND QUALIFICATIONS

The bidder shall possess all licenses, permits, registrations, and qualifications required by the State of New Jersey and any other governmental authority having jurisdiction to perform the electrical services contemplated under this contract.

The bidder shall possess a valid New Jersey electrical contractor license and applicable business permit.

Proof of all required licenses, business permits, and applicable license and permit numbers shall be submitted as required by the bid documents.

The successful bidder shall maintain all required licenses and permits throughout the contract term.

Any subcontractor performing regulated work shall possess all licenses, permits, certifications, registrations, and qualifications required for the work assigned to that subcontractor.

8. SAFETY AND OSHA REQUIREMENTS

The contractor shall comply with all applicable federal and State occupational safety requirements.

Where applicable to the work being performed, contractor personnel shall be properly trained and qualified for:

• Confined-space entry and work;

• Lockout/tagout procedures; and

• Operation of aerial lifts and/or bucket trucks.

Proof of applicable training, certification, or qualification shall be provided when required by the Township.

The contractor shall be responsible for ensuring that its employees and subcontractors comply with all applicable safety requirements while performing work at Township facilities.

9. NORMAL AND PREMIUM TIME

Normal Township working hours for purposes of this contract shall be Monday through Friday, 7:00 A.M. through

4:30 P.M., excluding Township-recognized legal holidays.

The contractor shall make every reasonable effort to schedule routine service during normal working hours to minimize premium-time expenditures.

Premium time may be charged only when:

1. The work is deemed an emergency by the Director of Public Works or designee;

2. The work is authorized to be performed outside normal working hours; or

3. The Township specifically authorizes premium-time work.

Weekends and Township-recognized legal holidays shall be considered premium time when work is specifically authorized by the Township.

The premium-time hourly rate shall not exceed one and one-half (1.5) times the bidder's applicable straight-time hourly rate.

No premium time shall be paid solely because the contractor elects to perform non-emergency work outside normal working hours.

10. LABOR, TOOLS, EQUIPMENT, AND PERMITS

The contractor shall furnish all labor, supervision, tools, vehicles, testing equipment, safety equipment, aerial equipment, and other necessary equipment and incidental items required to accomplish the authorized services in a complete and professional manner.

The contractor shall obtain all permits required for work performed under this contract unless otherwise specifically directed by the Township.

The Township shall not separately compensate the contractor for travel time, mileage, fuel, tolls, or other transportation expenses associated with travel to or from Township facilities.

11. MATERIALS AND PARTS

Unless otherwise provided in the Bid Proposal, authorized materials and parts shall be invoiced at the contractor's actual documented cost plus a markup not to exceed ten percent (10%).

Upon request, the contractor shall provide the Township with supplier invoices, receipts, or other documentation sufficient to establish the contractor's actual cost.

No material, equipment, or replacement component exceeding an amount established by the Township may be purchased or installed without prior authorization from the Director of Public Works or designee.

Materials furnished under this contract shall be new and of commercial quality appropriate for the intended application unless the Township specifically authorizes otherwise.

12. WORK AUTHORIZATION AND REPORTING

The contractor shall notify the Director of Public Works or designee before commencing work and upon completion of work at any Township facility.

For each service call, the contractor shall submit a completed service/work report identifying, at a minimum:

• Date of service;

• Township facility and specific location;

• Time of arrival and departure;

• Description of the reported problem;

• Diagnosis;

• Work performed;

• Materials and parts used;

• Number and classification of personnel performing the work;

• Electrician labor hours;

• Helper or apprentice labor hours, where applicable;

• Equipment used, if applicable; and

• Any recommended additional repairs or corrective action.

The work report shall be signed or otherwise approved by the Director of Public Works or designee before payment of the associated invoice.

13. INVOICING AND PAYMENT

Invoices shall be submitted no later than thirty (30) days following completion of the authorized work.

Each invoice shall contain sufficient detail to permit the Township to verify the charges against the applicable service/work report and contract pricing.

Invoices shall separately identify, as applicable:

• Straight-time electrician labor hours;

• Straight-time helper or apprentice labor hours;

• Premium-time electrician labor hours;

• Premium-time helper or apprentice labor hours;

• Applicable contract hourly rates;

• Materials and parts;

• Contractor's documented material cost;

• Applicable material markup;

• Authorized equipment charges; and

• Permit fees or other specifically authorized reimbursable expenses.

No payment shall be made for unauthorized work or charges inconsistent with the contract.

14. PREVAILING WAGE AND OTHER STATUTORY

REQUIREMENTS

Where work performed under this contract constitutes public work subject to the New Jersey Prevailing Wage Act, the contractor and all subcontractors shall comply with all applicable prevailing wage, registration, certified payroll, and other statutory requirements.

The contractor shall be solely responsible for determining and maintaining compliance with all laws and regulations applicable to its employees and subcontractors.

15. BID AWARD

The contract shall be awarded to the lowest responsible bidder whose bid conforms to all material requirements of the bid specifications, in accordance with the New Jersey Local Public Contracts Law.

The Township reserves all rights permitted by law concerning the evaluation of bids, determination of bidder responsibility and responsiveness, waiver of non-material informalities where legally permissible, and rejection of bids.

16. CONTRACT TERM

The contract shall be for a period of two (2) years commencing upon the date established by the Township following execution of the contract.

Any renewal or extension shall be permitted only as authorized by the New Jersey Local Public Contracts Law, including N.J.S.A. 40A:11-15, as applicable.

ALL BID SUBMITTALS AND QUESTIONS MUST GO THROUGH:

www.bidnetdirect.com//manchestertwp

ABSOLUTELY NO EXCEPTIONS OR PHYSICAL BID WILL BE ACCEPTED

EXHIBIT B

MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE

N.J.S.A. 10:5-31 et seq. (P.L.1975, c.127)

N.J.A.C. 17:27-1.1 et seq.

CONSTRUCTION CONTRACTS

During the performance of this contract, the contractor agrees as follows:

The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicant’s in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such equal employment opportunity shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.

The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer, pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act.

When hiring or scheduling workers in each construction trade, the contractor or subcontractor agrees to make good faith efforts to employ minority and women workers in each construction trade consistent with the targeted employment goal prescribed by N.J.A.C. l7:27-7.2; provided, however, that the Dept. of LWD, Construction EEO Monitoring Program, may, in its discretion, exempt a contractor or subcontractor from compliance with the good faith procedures prescribed by the following provisions, A, B, and C, as long as the Dept. of LWD, Construction EEO Monitoring Program is satisfied that the contractor or subcontractor is employing workers provided by a union which provides evidence, in accordance with standards prescribed by the

Dept. of LWD, Construction EEO Monitoring Program, that its percentage of active “card carrying” members who are minority and women workers is equal to or greater than the targeted employment goal established in accordance with N.J.A.C. 17:27-7.2. The contractor or subcontractor agrees that a good faith effort shall include compliance with the following procedures:

(A) If the contractor or subcontractor has a referral agreement or arrangement with a union for a construction trade, the contractor or subcontractor shall, within three business days of the contract award, seek assurances from the union that it will cooperate with the contractor or subcontractor as it fulfills its affirmative action obligations under this contract and in accordance with the rules promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et. seq., as supplemented and amended from time to time and the Americans with Disabilities Act. If the contractor or subcontractor is unable to obtain said assurances from the construction trade union at least five business days prior to the commencement of construction work, the contractor or subcontractor agrees to afford equal employment opportunities minority and women workers directly, consistent with this chapter. If the contractor's or subcontractor's prior experience with a construction trade union, regardless of whether the union has provided said assurances, indicates a significant possibility that the trade union will not refer sufficient minority and women workers consistent with affording equal employment opportunities as specified in this chapter, the contractor or subcontractor agrees to be prepared to provide such opportunities to minority and women workers directly, consistent with this chapter, by complying with the hiring or scheduling procedures prescribed under (B) below; and the contractor or subcontractor further agrees to take said action immediately if it determines that the union is not referring minority and women workers consistent with the equal employment opportunity goals set forth in this chapter.

(B) If good faith efforts to meet targeted employment goals have not or cannot be met for each construction trade by adhering to the procedures of (A) above, or if the contractor does not have a referral agreement or arrangement with a union for a construction trade, the contractor or subcontractor agrees to take the following actions:

(l) To notify the public agency compliance officer, the Dept. of LWD, Construction EEO Monitoring Program, and minority and women referral organizations listed by the Division pursuant to N.J.A.C. 17:27-5.3, of its workforce needs, and request referral of minority and women workers;

(2) To notify any minority and women workers who have been listed with it as awaiting available vacancies;

(3) Prior to commencement of work, to request that the local construction trade union refer minority and women workers to fill job openings, provided the contractor or subcontractor has a referral agreement or arrangement with a union for the construction trade;

(4) To leave standing requests for additional referral to minority and women workers with the local construction trade union, provided the contractor or subcontractor has a referral agreement or arrangement with a union for the construction trade, the State Training and Employment Service and other approved referral sources in the area;

(5) If it is necessary to lay off some of the workers in a given trade on the construction site, layoffs shall be conducted in compliance with the equal employment opportunity and nondiscrimination standards set forth in this regulation, as well as with applicable Federal and State court decisions;

(6) To adhere to the following procedure when minority and women workers apply or are referred to the contractor or subcontractor:

The contactor or subcontractor shall interview the referred minority or women worker.

If said individuals have never previously received any document or certification signifying a level of qualification lower than that required in order to perform the work of the construction trade, the contractor or subcontractor shall in good faith determine the qualifications of such individuals. The contractor or subcontractor shall hire or schedule those individuals who satisfy appropriate qualification standards in conformity with the equal employment opportunity and non-discrimination principles set forth in this chapter. However, a contractor or subcontractor shall determine that the individual at least possesses the requisite skills, and experience recognized by a union, apprentice program or a referral agency, provided the referral agency is acceptable to the Dept. of LWD, Construction EEO Monitoring Program. If necessary, the contractor or subcontractor shall hire or schedule minority and women workers who qualify as trainees pursuant to these rules. All of the requirements, however, are limited by the provisions of (C) below.

The name of any interested women or minority individual shall be maintained on a waiting list, and shall be considered for employment as described in (i) above, whenever vacancies occur. At the request of the Dept. of LWD, Construction EEO Monitoring Program, the contractor or subcontractor shall provide evidence of its good faith efforts to employ women and minorities from the list to fill vacancies.

If, for any reason, said contractor or subcontractor determines that a minority individual or a woman is not qualified or if the individual qualifies as an advanced trainee or apprentice, the contractor or subcontractor shall inform the individual in writing of the reasons for the determination, maintain a copy of the determination in its files, and send a copy to the public agency compliance officer and to the Dept. of LWD, Construction EEO Monitoring Program.

(7) To keep a complete and accurate record of all requests made for the referral of worker’s in any trade covered by the contract, on forms made available by the Dept. of LWD, Construction EEO Monitoring Program and submitted promptly to the Dept. of LWD, Construction EEO Monitoring Program upon request.

(C) The contractor or subcontractor agrees that nothing contained in (B) above shall preclude the contractor or subcontractor from complying with the union hiring hall or apprenticeship policies in any applicable collective bargaining agreement or union hiring hall arrangement, and, where required by custom or agreement, it shall send journeymen and trainees to the union for referral, or to the apprenticeship program for admission, pursuant to such agreement or arrangement. However, where the practices of a union or apprenticeship program will result in the exclusion of minorities and women or the failure to refer minorities and women consistent with the targeted county employment goal, the contractor or subcontractor shall consider for employment persons referred pursuant to (B) above without regard to such agreement or arrangement; provided further, however, that the contractor or subcontractor shall not be required to employ women and minority advanced trainees and trainees in numbers which result in the employment of advanced trainees and trainees as a percentage of the total workforce for the construction trade, which percentage significantly exceeds the apprentice to journey worker ratio specified in the applicable collective bargaining agreement, or in the absence of a collective bargaining agreement, exceeds the ratio established by practice in the area for said construction trade. Also, the contractor or subcontractor agrees that, in implementing the procedures of (B) above, it shall, where applicable, employ minority and women workers residing within the geographical jurisdiction of the union.

After notification of award, but prior to signing a construction contract, the contractor shall submit to the public agency compliance officer and the Dept. of LWD, Construction EEO Monitoring Program an initial project workforce report (Form AA-201) electronically provided to the public agency by the Dept. of LWD, Construction EEO Monitoring Program, through its website, for distribution to and completion by the contractor, in accordance with N.J.A.C. 17:27-7.

The contractor also agrees to submit a copy of the Monthly Project Workforce Report once a month thereafter for the duration of this contract to the Dept. of LWD, Construction EEO Monitoring Program, and to the public agency compliance officer.

The contractor agrees to cooperate with the public agency in the payment of budgeted funds, as is necessary, for on-the-job and/or off-the job programs for outreach and training of minorities and women.

(D) The contractor and its subcontractors shall furnish such reports or other documents to the Dept. of LWD, Construction EEO Monitoring Program as may be requested by the Dept. of LWD, Construction EEO Monitoring Program from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Dept. of LWD, Construction EEO Monitoring Program for conducting a compliance investigation pursuant to N.J.A.C. 17:27-1.1 et seq.

NEW JERSEY ANTI-DISCRIMINATION PROVISIONS

N.J.S.A. 10:2-1 ET SEQ.

Pursuant to N.J.S.A. 10:2-1, if awarded a contract, the contractor agrees that:

a. In the hiring of persons for the performance of work under this contract or any subcontract hereunder, or for the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under this contract, no contractor, nor any person acting on behalf of such contractor or subcontractor, shall, by reason of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex, discriminate against any person who is qualified and available to perform the work to which the employment relates;

b. No contractor, subcontractor, nor any person on his behalf shall, in any manner, discriminate against or intimidate any employee engaged in the performance of work under this contract or any subcontract hereunder, or engaged in the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under such contract, on account of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex;

c. There may be deducted from the amount payable to the contractor by the contracting public agency, under this contract, a penalty of $50.00 for each person for each calendar day during which such person is discriminated against or intimidated in violation of the provisions of the contract; and

d. This contract may be canceled or terminated by the contracting public agency, and all money due or to become due hereunder may be forfeited, for any violation of this section of the contract occurring after notice to the contractor from the contracting public agency of any prior violation of this section of the contract.

SAMPLE CERTIFICATE OF EMPLOYEE INFORMATION REPORT

New Jersey Business Registration Certification

Pursuant to N.J.S.A. 52:32-44, The Township of Manchester (“Contracting

Agency”) is prohibited from entering into a contract with an entity unless the bidder/proposer/contractor, and each subcontractor that is required by law to be named in a bid/proposal/contract has a valid Business Registration

Certificate on file with the Division of Revenue and Enterprise Services within the

Department of the Treasury.

Prior to contract award or authorization, the contractor shall provide the

Contracting Agency with its proof of business registration and that of any named subcontractor(s).

Subcontractors named in a bid or other proposal shall provide proof of business registration to the bidder, who in turn, shall provide it to the Contracting Agency prior to the time a contract, purchase order, or other contracting document is awarded or authorized.

During the course of contract performance:

(1) the contractor shall not enter into a contract with a subcontractor unless the subcontractor first provides the contractor with a valid proof of business registration.

(2) the contractor shall maintain and submit to the Contracting Agency a list of subcontractors and their addresses that may be updated from time to time.

(3) the contractor and any subcontractor providing goods or performing services under the contract, and each of their affiliates, shall collect and remit to the Director of the Division of Taxation in the Department of the

Treasury, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A.

54:32B-1 et seq.) on all sales of tangible personal property delivered into the State. Any questions in this regard can be directed to the Division of

Taxation at (609)292-6400. Form NJ-REG can be filed online at http://www.state.nj.us/treasury/revenue/busregcert.shtml.

Before final payment is made under the contract, the contractor shall submit to the Contracting Agency a complete and accurate list of all subcontractors used and their addresses.

Pursuant to N.J.S.A. 54:49-4.1, a business organization that fails to provide a copy of a business registration as required, or that provides false business registration information, shall be liable for a penalty of $25 for each day of violation, not to exceed $50,000, for each proof of business registration not properly provided under a contract with a contracting agency.

Emergency Purchases or Contracts

For purchases of an emergent nature, the contractor shall provide its Business

Registration Certificate within two weeks from the date of purchase or execution of the contract or prior to payment for goods or services, whichever is earlier.

SAMPLE BUSINESS REGISTRATION CERTIFICATE

PAY TO PLAY ADVISORY

Disclosure Requirement

P.L. 2005, Chapter 271, Section 3 Reporting

(N.J.S.A. 19:44A – 20.27)

Any business entity that has received $50,000 or more in contracts from government entities in a calendar year will be required to file an annual disclosure report with ELEC.

The report will include certain contributions and contract information for the current calendar year.

At a minimum, a list of all business entities that file an annual disclosure report will be listed on ELEC’s website at www.elec.state.nj.us.

If you have any questions please contact ELEC at:

1-888-313-ELEC (toll free in NJ) or

609-292-8700

An analyst from ELEC’s Special Programs Section will assist you.

CERTIFICATION OF NON-DEBARMENT

FOR FEDERAL GOVERNMENT CONTRACTS

N.J.S.A. 52:32-44.1 (P.L. 2019, c.406)

This certification shall be completed, certified to, and submitted to the contracting unit prior to contract award, except for emergency contracts where submission is required prior to payment.

PART I: VENDOR INFORMATION

Individual or Organization Name

Address of Individual or Organization

DUNS Code (if applicable)

CAGE Code (if applicable)

Check the box that represents the type of business organization:

Sole Proprietorship (skip Parts III and IV) Non-Profit Corporation (skip Parts III and IV)

For-Profit Corporation (any type) Limited Liability Company (LLC) Partnership

Limited Partnership Limited Liability Partnership (LLP)

Other (be specific):

PART II – CERTIFICATION OF NON-DEBARMENT: Individual or Organization

I hereby certify that the individual or organization listed above in Part I is not debarred by the federal government from contracting with a federal agency. I further acknowledge: that I am authorized to execute this certification on behalf of the above-named organization; that the Township of Manchester is relying on the information contained herein and that I am under a continuing obligation from the date of this certification through the date of contract award by Township to notify the Township in writing of any changes to the information contained herein;

that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I am subject to criminal prosecution under the law and that it will constitute a material breach of my agreement(s) with the Township permitting the Township to declare any contract(s) resulting from this certification void and unenforceable.

Full Name (Print):

PART III – CERTIFICATION OF NON-DEBARMENT: Individual or Entity Owning Greater than 50 Percent of Organization

Section A (Check the Box that applies)

Below is the name and address of the stockholder in the corporation who owns more than 50 percent of its voting stock, or of the partner in the partnership who owns more than 50 percent interest therein, or of the member of the limited liability company owning more than 50 percent interest therein, as the case may be.

Name of Individual or Organization

Home Address (for Individual) or Business Address

OR

No one stockholder in the corporation owns more than 50 percent of its voting stock, or no partner in the partnership owns more than 50 percent interest therein, or no member in the limited liability company owns more than 50 percent interest therein, as the case may be.

Section B (Skip if no Business entity is listed in Section A above)

Below is the name and address of the stockholder in the corporation who owns more than 50 percent of the voting stock of the organization’s parent entity, or of the partner in the partnership who owns more than 50 percent interest in the organization’s parent entity, or of the member of the limited liability company owning more than 50 percent interest in organization’s parent entity, as the case may be.

Stockholder/Partner/Member Owning Greater Than 50 Percent of Parent Entity

Home Address (for Individual) or Business Address

No one stockholder in the parent entity corporation owns more than 50 percent of its voting stock, no partner in the parent entity partnership owns more than 50 percent interest therein, or no member in the parent entity limited liability company owns more than 50 percent interest therein, as the case may be.

Section C – Part III Certification

I hereby certify that no individual or organization that is debarred by the federal government from contracting with a federal agency owns greater than 50 percent of the Organization listed above in Part I or, if applicable, owns greater than 50 percent of a parent entity of I further acknowledge: that I am authorized to execute this certification on behalf of the above-named organization; that the Township of Manchester is relying on the information contained herein and that I am under a continuing obligation from the date of this certification through the date of contract award Township to notify the Township in writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I am subject to criminal prosecution under the law and that it will constitute a material breach of my agreement(s) with the Township permitting the Township to declare any contract(s) resulting from this certification void and unenforceable.

Full Name (Print):

Part IV – CERTIFICATION OF NON-DEBARMENT: Contractor – Controlled Entities

Section A

Below is the name and address of the corporation(s) in which the Organization listed in Part I owns more than 50 percent of voting stock, or of the partnership(s) in which the Organization listed in Part I owns more than 50 percent interest therein, or of the limited liability company or companies in which the Organization listed above in Part I owns more than 50 percent interest therein, as the case may be.

Name of Business Entity Business Address

**Add additional sheets if necessary**

The Organization listed above in Part I does not own greater than 50 percent of the voting stock in any corporation and does not own greater than 50 percent interest in any partnership or any limited liability company.

Section B (skip if no business entities are listed in Section A of Part IV)

Below are the names and addresses of any entities in which an entity listed in Part III A owns greater than 50 percent of the voting stock (corporation) or owns greater than 50 percent interest (partnership or limited liability company).

Name of Business Entity Controlled by Entity Listed in Section A of Part IV

Business Address

**Add additional Sheets if necessary**

No entity listed in Part III A owns greater than 50 percent of the voting stock in any corporation or owns greater than 50 percent interest in any partnership or limited liability company.

Section C – Part IV Certification

I hereby certify that the does not own greater than 50 percent of any entity that that is debarred by the federal government from contracting with a federal agency and, if applicable, does not own greater than 50 percent of any entity that in turns owns greater than 50 percent of any entity debarred by the federal government from contracting with a federal agency. I further acknowledge: that I am authorized to execute this certification on behalf of the above-named organization; that the Township of Manchester is relying on the information contained herein and that I am under a continuing obligation from the date of this certification through the date of contract award by Township to notify the Township in writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I am subject to criminal prosecution under the law and that it will constitute a material breach of my agreement(s) with the Township permitting the Township to declare any contract(s) resulting from this certification void and unenforceable.

Full Name (Print):

Americans with Disabilities Act of 1990

The CONTRACTOR and the OWNER do hereby agree that the provisions of Title 11 of the Americans With

Disabilities Act of 1990 (the "ACT") (42 U.S.C~ S12101 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant thereunto, are made a part of this contract. In providing any act benefit, or service on behalf of the OWNER pursuant to this contract, the CONTRACTOR agrees that the performance shall be in strict compliance with the Act. In the event that the Contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the CONTRACTOR shall defend the OWNER in any action or administrative proceeding commenced pursuant to this Act. The Contractor shall indemnify, protect, and save harmless the OWNER, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The CONTRACTOR shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the OWNER grievance procedure, the CONTRACTOR agrees to abide by any decision of the OWNER which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the OWNER or if the OWNER must any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the CONTRACTOR shall satisfy and discharge the same at its OWN expense.

The OWNER shall, as soon as practicable after a claim has been made against it, give written notice thereof to the CONTRACTOR along with frill and complete particulars of the claim. if any action or administrative proceedings is brought against the OWNER or any of its agents, servants, and employees, the OWNER shall expeditiously forward or have forwarded to the CONTRACTOR every demand, complaint, notice, summons, pleading, or other process received by the OWNER or its representatives.

It is expressly agreed and understood that any approval by the OWNER of the services provided by the

CONTRACTOR pursuant to this contract will not relieve the CONTRACTOR of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the OWNER pursuant to this paragraph.

It is further agreed and understood that the OWNER assumes no obligation to indemnify or save harmless the CONTRACTOR, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the CONTRACTOR expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the CONTRACTOR'S obligations assumed in this Agreement, nor shall they be construed to relieve the CONTRACTOR from any liability, nor preclude the OWNER from taking any other actions available to it under any other provisions of the Agreement or otherwise at law.

Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law.

Lowest Responsible Bidder by 10% or More

Certification of Prevailing Wage Rates and

Acknowledgement of Penalties Form

P.L.2021, c.301

I, of the bidding organization/firm of

, located in the Municipality of

, County of , State of

; and being of full age, do hereby certify and affirm that:

I am a Bidder and/or authorized representative of same submitting a bid for labor/materials/services on the [Project]. I hereby certify that, should [organization/firm] be deemed the lowest responsible bidder for the Project, and should [organization/firm’s] bid amount be ten percent (10%) or more lower than the next lowest bid for the contract, that the prevailing wage rates required by the New Jersey Prevailing Wage Act, P.L.1963, c.150 (C.34:11-56.25 et seq.) shall be paid.

Furthermore, I hereby certify and acknowledge, that I understand that if [organization/firm] does not provide this Certification prior to the award of contract, the Project Owner shall award the contract to the next lowest responsible and responsive bid, pursuant to P.L.2021, c.301.

Name of Authorized Agent

Signature

Title

Date

STATEMENT OF OWNERSHIP DISCLOSURE

N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)

This statement shall be completed, certified to, and included with all bid and proposal submissions. Failure to submit the required information is cause for automatic rejection of the bid or proposal.

Name of Organization:_________________________________________________________________

Organization Address:_________________________________________________________________

Part I Check the box that represents the type of business organization:

Sole Proprietorship (skip Parts II and III, execute certification in Part IV)

Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)

For-Profit Corporation (any type) Limited Liability Company (LLC)

Partnership Limited Partnership Limited Liability Partnership (LLP)

Other (be specific): ______________________________________________

Part II

The list below contains the names and addresses of all stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may be. (COMPLETE

THE LIST BELOW IN THIS SECTION)

No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or no individual partner in the partnership owns a 10 percent or greater interest therein, or no member in the limited liability company owns a 10 percent or greater interest therein, as the case may be. (SKIP TO PART IV)

(Please attach additional sheets if more space is needed):

Name of Individual or Business Entity Address

Part III DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCKHOLDERS, PARTNERS OR LLC

MEMBERS LISTED IN PART II

If a bidder has a direct or indirect parent entity which is publicly traded, and any person holds a 10 percent or greater beneficial interest in the publicly traded parent entity as of the last annual federal

Security and Exchange Commission…