Management_of_Electrical_Switchgear_Equipment2C_Maintenance_and_Repair_Services.pdf

INVITATION TO NEGOTIATE

26-504-ITN

MANAGEMENT OF ELECTRICAL

SWITCHGEAR EQUIPMENT,

MAINTENANCE AND REPAIR SERVICES

TABLE OF CONTENTS

1. INTRODUCTION

2. GENERAL INFORMATION AND RESPONSE PREPARATION

3. SCOPE OF WORK

4. SERVICE LEVEL AGREEMENT (SLA)

5. MINIMUM REQUIREMENTS

6. SMALL BUSINESS PROGRAM AND REQUIREMENTS

7. OTHER REQUIREMENTS

8. SELECTION PROCESS AND AWARD

9. EVALUATION CRITERIA

10. VENDOR QUESTIONNAIRE

11. PRICE TABLE(S)

ATTACHMENTS

A - 26-504-ITN ATTACHMENT A SWITCHGEAR CIRCUIT BREAKERS

B - UPS'S MASTER LIST-INFARED

GREATER ORLANDO AVIATION AUTHORITY

Management of Electrical Switchgear Equipment, Maintenance and Repair Services

1. INTRODUCTION

1.1. Summary

The Contractor shall provide management oversight for all labor, supervision, test and safety equipment, tools, hardware to perform inspection and testing services, materials, supplies, accessories, Infrared testing, document and inspection services, and all other items necessary or proper for, or incidental to, performing annual inspections, cleaning, calibrating, adjusting, testing (annual services), modifications, upgrades and repairs of: Electrical Switchgear Equipment; Maintenance and Repair services at the Orlando International Airport (“MCO”) and the Orlando Executive Airport

(“ORL”) in accordance with the Contract Documents.

Disclaimer: Each Respondent shall be responsible for all legal costs in defending any non-disclosure of confidential or trade secret information designated by the

Respondent.

1.2. Procurement Services Point of Contact

When the Questions and Answers function is not available, please contact Johnathan

Morales, Senior Procurement Agent via email at johnathan.morales@goaa.org.

1.3. Intent

The Aviation Authority's intent is to enter into a non-exclusive Contract for the services described in this solicitation for a three (3) year base period, with two (2), one (1) year option(s). Contract to start on or about 3/1/2027.

1.4. Background

The Orlando International Airport (MCO), managed and operated by the Greater

Orlando Aviation Authority (Aviation Authority), currently handles over 56.4 million domestic and international passengers annually. MCO experienced a 14.5% growth in passenger traffic in the 12 months ended June 2025 compared to the 12 months ended

June 2019, including 16.3% growth in international passenger traffic which now stands at over 8.2 million passengers annually.

MCO is currently served by 39 commercial passenger airlines and 7 cargo carriers. MCO is the busiest airport in the State of Florida and has been ranked the 9th busiest airport in the United States and 25th in the world.

The Aviation Authority is committed to ensuring quality services and a seamless passenger journey through exceptional experiences, collaboration, and creativity, by focusing on People, Connection, Community and Innovation.

1.5. Tentative Timeline

Release Project Date: September 16, 2026

Pre-Submittal Meeting (Non-

Mandatory):

September 18, 2026, 1:00pm

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/2641

39763154799?p=opCN6aRwjKsBnBIsxi

Meeting ID: 264 139 763 154 799

Passcode: Aw9j76SM

Need help? | System reference

Dial in by phone

+1 872-242-8019,,928246970# United

States, Chicago

Find a local number

Phone conference ID: 928 246 970#

Join on a video conferencing device

Tenant key: goaa@m.webex.com

Video ID: 116 051 203 8

If attending in person (Site Visit to

Follow)

Orlando International Airport

GOAA Annex Building

2nd Floor Conference Room/ Thor

5855 Cargo Road

Orlando, Florida 32827

Question Submission Deadline: September 23, 2026, 3:00pm

Question Response (Addendum) Issue

Deadline:

September 25, 2026, 3:00pm

Response Submission Deadline: October 9, 2026, 3:00pm

Evaluation Committee Date: October 16, 2026

Interviews (Optional): October 21, 2026 https://teams.microsoft.com/meet/264139763154799?p=opCN6aRwjKsBnBIsxi https://teams.microsoft.com/meet/264139763154799?p=opCN6aRwjKsBnBIsxi mailto:goaa@m.webex.com

Conclusion of Negotiations (Non-

Mandatory):

October 23, 2026

Tentative

Evaluation of Respondents' BAFOs by

Committee (Non-Mandatory):

October 26, 2026

Tentative

Aviation Authority Board Contract

Approval Date:

November 18, 2026

Dates are subject to change. All times are EST.

1.6. Characteristics of an ITN

An ITN is a solicitation process to select one or more vendors with which to commence negotiations for the procurement of goods and/or contractual services.

When the Aviation Authority determines that procurement by an Invitation to Bid or other solicitation method is not in the best interest of the Aviation Authority, and that negotiation may be necessary for the Aviation Authority to obtain the Best Value, the

ITN process may be used. In making the determination to utilize the ITN process, the

Aviation Authority may consider, in addition to any other relevant considerations, the following:

a. The simultaneous use of competitive negotiations would be beneficial to achieve the goal of Best Value within the Aviation Authority’s budget.

b. Price is an important factor but not significant enough by itself to justify award to a low bidder.

c. Limited availability of competition.

d. Non-standard products or services are required.

e. Multiple options for achieving the desired results likely exist.

f. A contract of high complexity may be required.

g. Uncertainty of the ability to obtain results within the budget or time requirements.

h. Requirements for needed products or services cannot be specified with certainty.

i. There is an emphasis on new technology with innovative solutions and a range of options are available.

j. Flexibility in determining the Best Value for the Aviation Authority is paramount.

k. Items or services are mission critical to the Aviation Authority’s operation.

l. A process of re-engineering may be required.

m. The marketplace is experiencing constant change and updated solutions are pertinent.

Professional and technical expertise and qualifications of firms are critical to the success of the project or provision of services.

2. GENERAL INFORMATION AND RESPONSE PREPARATION

2.1. Non-Discriminatory Legal Notices

a. The Aviation Authority does not discriminate upon the basis of any individual’s disability status. Anyone requiring reasonable accommodations as provided for in the Americans with Disabilities Act or Section 86.26, Florida Statutes, should contact the ADA Coordinator at 407-825-7105 as soon as possible, or at least one full business day prior to any scheduled meeting.

b. In accordance with Section 287.05701, Florida Statutes, the Aviation Authority may not request documentation of or consider a Respondent's social, political, or ideological interests when determining if the Respondent is a responsible

Respondent.

2.2. Reservation of Rights

a. The Aviation Authority reserves the right, in its sole discretion, to waive any informalities or irregularities of a Response, except that:

i. the Aviation Authority will not waive the requirement that a Response, complete in all material respects, be received by the Aviation Authority by the time and date specified in the Timeline for the receipt thereof, and

ii. the Aviation Authority will not consider any Response which does not conform in all material respects to the terms of this Solicitation including a commitment to execute the Contract by the Respondent, if applicable.

b. The Aviation Authority reserves the right to solicit from available sources relevant information concerning a Respondent’s past performance and may consider such information in its evaluation and selection of Respondents.

c. The Aviation Authority reserves the right to request clarification of information submitted in any Response, to require additional information from any

Respondent, or, in the Aviation Authority's sole discretion, to reject any or all

Respondents for any reason and to re-advertise or not to re-advertise the

Solicitation.

d. The Aviation Authority reserves the right to reject responses containing any additional terms or conditions not specifically requested in the original special conditions and/or the terms and conditions.

e. The Aviation Authority reserves the right to cancel an award to a Respondent upon due cause—i.e., misrepresentation, negligence, non-performance, etc. via written notice.

f. As the best interest of the Aviation Authority may require, the right is reserved to make award(s) by individual items, group of items, all or none, or a combination thereof.

g. All awards made as a result of this Solicitation shall conform to applicable policies of the Aviation Authority.

h. The Aviation Authority reserves the right at its sole discretion to increase, decrease, or delete any portion of the Scope of Services of the resulting Contract at any time, without cause.

i. The Aviation Authority shall have the right, but not the obligation, to award all or any portion of the services. The extent and Scope of the Services, along with the fees for such services, will be subject to final approval by the Aviation Authority.

The Aviation Authority intends, but is not obligated, to enter into a non-exclusive agreement with the highest ranked Respondent to perform the required Services described herein.

j. The Aviation Authority reserves its right to award any or all of the advertised services subject to the availability of funding.

2.3. Response Preparation

a. All prospective Respondents shall thoroughly examine and become familiar with the Solicitation package and carefully note the items which must be submitted with the Solicitation as detailed in Section 10: Vendor Questionnaire.

b. Submission of a Response shall constitute an acknowledgment that the

Respondent has read and understands the Solicitation Documents. The failure or neglect of a Respondent to receive or examine any Solicitation Document shall in no way relieve it from any obligations under its Response or the Contract. No claim for additional compensation will be allowed which is based upon a lack of knowledge or understanding of any of the Contract Documents or the scope of work.

c. Sealed electronic responses will be received for this Solicitation through the

Greater Orlando Aviation Authority e-Procurement Platform located at https://procurement.opengov.com/portal/goaa. Once you have completed the free account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic response. By way of the

Platform, responses will be locked and digitally encrypted until the submission deadline passes.

d. All Responses must be received by the Aviation Authority as noted in the

Section 1: Introduction. All Responses timely received will be listed with the https://procurement.opengov.com/portal/goaa name of the Respondent during the Virtual Announcement of Respondents. The e-Procurement Platform will not allow for late submittals.

e. The time/date stamp clock located in the electronic submittal Platform shall serve as the official authority to determine lateness of any response.

f. If the Aviation Authority determines that it is necessary to change the dates or times prior to the due date, the change will be announced and posted on the e-

Procurement Platform.

g. The Aviation Authority shall not be responsible for delays caused by any occurrence. This shall include any delay as a result of a technology issue. Any late response shall not be accepted.

h. Responses submitted by hard copy, e-mail, or fax shall not be accepted.

Responses submitted outside of the designated electronic submission Platform shall be rejected as non-responsive regardless of where and when they were received.

i. Respondents shall not be allowed to modify their responses after the opening time and date.

j. Unless otherwise noted, Respondents shall submit one Response only.

k. Each Respondent shall complete Section 10: Vendor Questionnaire. Please respond to each item individually, as applicable.

l. Unless otherwise directed, all uploaded files must be in PDF format. Do not upload zip files.

m. Regarding narrative responses: please do not include any links to any material, as those will not be reviewed. Additionally, images shall not be added into narrative fields, as those will not be reviewed.

n. Once the deadline for receipt of Responses has occurred, no Response may be altered or withdrawn for a period of 180 days after such deadline.

2.4. Pre-Submittal Meeting

a. A Pre-Submittal Meeting will be held in-person for this solicitation.

b. The address is provided under Section 1: Introduction

c. The purpose of any Pre-Submittal Meeting is to review the solicitation (and any addenda) as published.

d. Attendance is mandatory.

e. Attendees are expected to be familiar with the Solicitation Document.

2.5. Communications; Questions Regarding Specifications or Solicitation

Process and Receiving Responses

a. Any communication during the solicitation process must be submitted to the

Aviation Authority via the e-Procurement

Platform, https://procurement.opengov.com/portal/goaa. prior to the deadline for Questions. In the event of the OpenGov Q&A is not functional, please contact the Procurement Point of Contact specified in Section 1.

b. All answers to inquiries will be posted on the Aviation Authority e-Procurement

Platform. Respondents may also click “Follow” on this Solicitation to receive an email notification when answers are posted. It is the responsibility of the

Respondent to check the website for answers to inquiries.

c. In accordance with Administration Policies (Sections 180.01 and 180.03) policies, any communication directly or indirectly to seek to encourage any specific result in connection with an Aviation Authority selecting process, including but not limited to, written communications, any and all forms of electronic communications or messaging, including social media, oral communications either in person or by telephone, initiated by a Respondent or through a lobbyist, agent or third person, to any Aviation Authority staff and/or Committee/Board member who is a member of any committee constituted for the purposes of ranking Solicitations, making recommendations or making an award, is prohibited from the time that the Solicitation is released to the time that the award is made. A copy of the Administration Policies (Sections 180.01 and

180.03) is available upon request from the Manager of Board Services.

d. All firms are hereby placed on notice that the Aviation Authority Board and staff shall not be contacted about this Solicitation. Firms and their agents shall not contact members of the Aviation Authority staff and/or Committee/Board member (with the exception of designated Procurement Agent and the Small

Business Development Department). An appropriate official or employee of the

Aviation Authority may initiate communication with a Respondent in order to obtain information or clarification needed to develop a proper and accurate review of the Response. Any official communication from a Respondent during the solicitation process should be submitted via the e-Procurement Platform as directed during the solicitation process. Failure to adhere to these requirements may result in and Aviation Authority Board action to disqualify your firm from consideration of award.

e. Requests for interpretation, clarification or correction of solicitation documents, forms or other material in the solicitation must be made in writing via the e-

Procurement Platform during the Question-and-Answer period. Questions or issues raised at the Pre-Submittal Meeting or during the Question-and-Answer https://procurement.opengov.com/portal/goaa period, which, in the Aviation Authority's discretion, necessitate changes to the solicitation documents, will be the subject of an addendum to this solicitation at the conclusion of the question period, and will be made available through the e-

Procurement Platform. It is the responsibility of each Respondent to ensure that it has received and reviewed any and all such solicitation(s) or addendum.

f. Per F.S. 287.057 (25): Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents.

Violation of this provision may be grounds for rejecting a response.

2.6. Lobbying Statement

Do not contact Aviation Authority Board members or Staff concerning this

Solicitation. Public meetings and public deliberations of the Evaluation Committee are the only acceptable forum for the evaluation of any Responses received pursuant to this

Solicitation. Written correspondence concerning questions may be submitted to the Procurement Services Department via the e-Procurement Platform during the specified period. Any official communication from a Respondent during the Solicitation process should be submitted in writing to the Greater Orlando Aviation Authority via the e-Procurement Platform as directed in the Solicitation. Copies of the Administration

Policies (Sections 180.01 and 180.03) are available at https://flymco.com/airport-business/policies/. Failure to adhere to these requirements could result in action to disqualify your firm from consideration of award. Respondents to this Solicitation or persons acting on their behalf may not contact, between the release of the Solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this Solicitation, except in writing to the procurement officer or as provided in the Solicitation documents. Violation of this provision may be grounds for rejecting a response. (F.S.

287.057 (25))

2.7. Addenda

All interpretations, corrections and supplemental instructions will be in the form of written Addenda to the Contract Documents which, if issued, will be through the e-

Procurement Platform. All Addenda shall become part of the Solicitation

Document. Only the interpretation or correction issued in a written Addendum shall be binding, and Respondents are warned that no other source or form of communication is https://flymco.com/airport-business/policies/ authorized to give information concerning, or to explain or interpret, or modify the

Solicitation Documents.

2.8. Silence of Specifications

The apparent silence of the specifications and any supplemental specifications as to any details or the omission from same of any detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail and only materials of first quality be provided.

2.9. Incurred Cost

The Aviation Authority is not liable for any cost incurred by any Respondent prior to an award. Costs for developing a response is entirely the obligation of the Respondent and shall not be chargeable in any manner to the Aviation Authority.

2.10. Withdrawal of Responses

No Response may be withdrawn after the scheduled Response opening time for a period of 180 days. Any Respondent withdrawing or attempting to withdraw its Response prior to the expiration of the 180 day period shall be obligated to reimburse the Aviation

Authority for all its costs incurred in connection with such withdrawal or attempted withdrawal including, without limitation, any increased costs for procuring the goods or services from another Respondent or all costs of advertising and re-procuring the goods or services, and all attorneys’ fees, in addition to payment of the Aviation Authority’s other damages. A Respondent’s submission shall be deemed the Respondent’s acknowledgment of an agreement to the provisions of this Section.

2.11. Public Meetings

Public meetings are posted on the Aviation Authority's website:

https://flymco.com/airport-business/sunshine-meetings/. Attendance by all interested

Parties is encouraged.

2.12. Public Records / Confidential and Exempt Information

a. The Greater Orlando Aviation Authority (“Aviation Authority”) is subject to

Chapter 119, Florida Statutes, and Article I, section 24 of the Florida

Constitution. Accordingly, all materials submitted in response to this Invitation to

Negotiate (“ITN”) are subject to public disclosure unless confidential or exempt under applicable law.If the Respondent contends that any portion of its bid, proposal, response, or submission contains confidential or exempt information, including trade secret information, the Respondent shall provide:

https://flymco.com/airport-business/sunshine-meetings/

1. one complete, unredacted copy clearly identifying and conspicuously labeling all information claimed to be confidential or exempt; and

2. one redacted copy of the identical submission suitable for public records production.

2. For each redaction or claim of exemption, the Respondent shall cite the specific legal authority supporting the asserted exemption. Generalized claims of confidentiality or proprietary status are insufficient and will not be considered properly identified by the Respondent.Pricing and other financial terms are generally not confidential or exempt from public disclosure following bid or proposal opening or notice of intended award, except as otherwise provided by law.The Aviation Authority will endeavor in good faith to maintain information properly identified by the Respondent as confidential or exempt; however, the

Aviation Authority shall independently determine whether any submitted information is subject to disclosure under applicable law.The Aviation Authority shall not be liable for the disclosure of information that:

1. was not properly identified by the Respondent;

2. is not confidential or exempt under applicable law; or

3. the Aviation Authority determines must be disclosed pursuant to law, court order, or administrative determination.

b. If the Aviation Authority relies upon the Respondent’s asserted claim of confidentiality or exemption in withholding or redacting records responsive to a public records request, the Respondent shall, upon request, provide legal and factual support for the asserted exemption and shall indemnify, defend, and hold harmless the Aviation Authority, its board members, officers, employees, agents, and representatives from and against any claims, damages, penalties, costs, or attorneys’ fees arising from the Aviation Authority’s reliance on the Respondent’s asserted exemption or confidentiality claim.Nothing herein obligates the Aviation

Authority to assert or defend any claimed exemption from disclosure on behalf of the Respondent.

2.13. Independent Consultant Status and Compliance with the Immigration

Reform and Control Act

Respondent is and shall remain an independent Consultant and is neither agent, employee, partner, nor joint venture of Aviation Authority. Respondent acknowledges that it is responsible for complying with the provisions of the Immigration Reform and

Control Act of 1986 located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended from time to time. Failure to comply with the above provisions shall be considered a material breach of the Agreement.

2.14. Whistle Blower Reporting Line

The Aviation Authority is committed to the highest level of integrity in its operations and is fully committed to protecting the organization, its operations, and its assets against fraud, waste or abuse. The Aviation Authority has established a Whistle Blower

Reporting Line with a third-party service provider as a means for employees, contractors, vendors, tenants and the general public to report suspected fraud, waste or abuse in connection with Authority operations. Should Contractor suspect any fraud, waste or abuse in connection with any work under the Contract, including any work of its subcontractors or laborers, it shall promptly report such activity at (877) 370-6354, through email: caseinbox@goaa.caseiq.app, or through the online reporting form at https://goaa.caseiq.app/portal. The Contractor shall include this reporting requirement in all subcontracts and vendor agreements. The Contractor is further encouraged to report any suspected fraud, waste or abuse it suspects in connection with any other airport operation or project.

2.15. Code of Ethics and Business Conduct Policy

The Aviation Authority has adopted a Code of Ethics and Business Conduct Policy #

101-02, which addresses the obligation of the Aviation Authority’s Board members and employees to follow the Florida Statutes in reference to these issues. This includes, but is not limited to, the obligations of the Aviation Authority’s Board members and employees with respect to having an interest in business entities, outside employment, gratuities, divulgence of information, unauthorized compensation and acceptance of gifts. Please be aware that any violation of this policy by a Respondent and/or any attempt to influence an Aviation Authority Board member or employee to violate the policy is sufficient cause for the denial of the right of the Respondent to Respond on any

Contract or sell any materials, supplies, equipment, or services to the Aviation

Authority for a period of time that is determined by the Chief Executive Officer. A copy of this policy (101.02) is available on the Aviation Authority’s website: https://flymco.com/airport-business/policies/

2.16. Notice of Intent to Award

Unless all Responses are rejected by the Aviation Authority, a Notice of Intent to Award is anticipated to be provided within 90days from the opening of Responses. Such

Notice will be posted to the e-procurement platform.

2.17. Appeals

Any Respondent who is adversely affected by a decision or intended decision concerning this competitive solicitation or award and who wants to appeal such specifications, decision, or intended decision shall file an appeal within five (5) business days of the date of any decision or intended decision in compliance with the Aviation Authority’s mailto:caseinbox@goaa.caseiq.app https://urldefense.com/v3/__https:/goaa.caseiq.app/portal__;!!EAdQMw!nMShE3hmQqrkRKpGMVMA14BLeb4GGqkUEJR5z5EOXMsg95unzOq_ooic350k47t8fqEAQRNVgmWNoetT$

Policy 110.04, Appeal Process. Failure to file an appeal in accordance with the Aviation

Authority’s Policy 110.04, shall constitute a waiver of the appeal process.

2.18. Exceptions to Terms and Conditions within the Solicitation

Respondents may propose modifications to the Aviation Authority's contract terms and conditions by submitting in writing any redlines for such intended changes, via the e-

Procurement platform in response to the Vendor Questionnaire. To be considered by the

Aviation Authority, the request must include the desired language. A full substitution of the entire agreement or sets of terms and conditions will not be considered.

2.19. Appeal of Solicitation Requirements

Any potential Respondent that is adversely affected by the requirements or specifications of this Solicitation may file an appeal in writing to the Senior Vice

President of Procurement Services, Kelly.loll@goaa.org, within 72 hours after the posting of the Solicitation. Failure to do so shall constitute a waiver of all rights to appeal the contents of the Solicitation.

3. SCOPE OF WORK

3.1. Overview

The Contractor shall provide management oversight for all labor, supervision, test and safety equipment, tools, hardware to perform inspection and testing services, materials, supplies, accessories, Infrared testing, document and inspection services, and all other items necessary or proper for, or incidental to, performing annual inspections, cleaning, calibrating, adjusting, testing (annual services), modifications, upgrades and repairs of: Electrical Switchgear Equipment; Maintenance and Repair at the Orlando International Airport (“MCO”) and the Orlando Executive Airport (“ORL”) in accordance with the Contract Documents.

3.2. Management of Electrical Switchgear Equipment Testing, Maintenance and Repair Services

a. The Greater Orlando Aviation Authority may require the Contractor to obtain services from licensed architectural or engineering firms (“Design Professionals”) for the purpose of securing building permits, preparing or signing/sealing drawings, or providing other technical documentation necessary for the completion of in-house projects on an as needed basis. The Contractor acknowledges that certain projects or repairs may require such professional involvement when maintenance of existing equipment is no longer feasible, when immediate corrective action is required, or when project timelines do not allow for adherence to established standard procedures.

b. Upon the Aviation Authority's written request, the Contractor shall coordinate with the appropriate Design Professionals, including facilitating access, providing project information, and obtaining required signatures, permits, or approvals.

The Contractor may engage such Design Professionals directly only with the

Aviation Authority's prior written authorization. All costs associated with such services shall be handled in accordance with the pricing terms outlined in this

Agreement or as otherwise agreed upon in writing by the parties.

c. The parties agree that the need for Design Professional services will be evaluated on a case-by-case basis, and no such engagement shall relieve the Contractor of its responsibilities under this Agreement. The Contractor shall ensure that all permitting activities, drawings, approvals, and related documentation comply with applicable federal, state, and local laws, codes, and regulations.

d. All services to include equipment located in the Landside Terminal Buildings, Parking Garages, Remote Buildings and Airsides at the Orlando International

Airport (“MCO”) and the Orlando Executive Airport (“ORL”) in accordance with this Specification. Repairs may occur during the annual services or at the

Greater Orlando Aviation Authority’s request at any time.

e. The Contractor shall refer to Attachment “A”, for Equipment locations and which

Equipment the Contractor shall perform maintenance services on for Years 1 through 5.

f. The Equipment listed on Attachment “A”, may be modified, removed or expanded by the Aviation Authority at any time during the term of the

Contract. The Aviation Authority may also add new equipment and/or related components to the scope of this Contract at any time during the Contract term

(which added equipment shall be included in the definition of the term

“Equipment”). Any such changes shall be documented in writing by the Aviation

Authority Representative (AAR). The Aviation Authority and the Contractor agree to negotiate in good faith an adjustment to the Pricing Pages in the event of any modification, removal or expansion of the Equipment to be serviced by

Contractor hereunder. In addition, the Aviation Authority reserves the right, upon mutual agreement of Contractor, to add to this Contract the maintenance of other Authority Electrical Equipment and related components.

3.3. Code and Standards

NEMA National Electrical Manufacturer’s Association

ASTM American Society for Testing and Materials

IEEE Institute of Electrical and Electronic Engineers

ANSI American National Standards Institute

OSHA Occupational Safety and Health Administration

ASNT American Society of Non-destructive Testing

NFPA National Fire Protection Association

ANSI/NFPA 70 National Electric Code

ANSI/NFPA 70B Electrical Equipment Maintenance

NIST National Institute of Standards and Technology

3.4. Hours to Perform Services

The Contractor shall perform work during normal operating hours, based upon the areas specified below:

a. Standard Work Hours: Contractor shall normally perform work during Standard

Work Hours which are between 7:00 a.m. and 5:00 p.m., Monday through

Friday, excluding the Aviation Authority’s observed holidays.

b. Non-Standard Work Hours: The Aviation Authority may require the Contractor to perform work during non-standard work Hours which are outside the standard work hours. Non-standard hours, which are between 5:01 p.m. and 6:59 a.m.

non-standard work hours, may be arranged with prior written approval of the

AAR. Contractor shall advise AAR forty-eight (48) hours in advance of its projected work schedule. Contractor shall perform no work during Aviation

Authority observed holidays without the prior written permission of the AAR.

c. In the event an emergency condition is declared by the Aviation Authority’s Chief

Executive Officer, Chief Operating Officer, or their respective designees, the

Contractor will perform work during such hours as specified by the Aviation

Authority.

d. Switchgear Minimum Billable Hours for scheduled and non-scheduled work: each switchgear original equipment manufacturer’s Local (within 100 miles) authorized factory certified technician shall be paid / scheduled for the following minimum billable hours per visit per employee within a 24 hour period: EATON four (4) hours minimum billable hours per visit, CAT Switchgear will be paid for each hour worked – no minimum billable hours.

e. Respond Time To Emergency Call Back Services: Contractor shall physically respond to emergency call back services within two (2) hours of notification if any of Contractor’s technicians are on-site. Contractor shall physically respond to emergency call back services within four (4) hours at all other times, seven (7) days per week, 365 days per year.

f. Sign-in and Sign-out Log: Contractor’s employees and subcontractors shall log-in upon arrival and log-out prior to departure from one of the following locations:

MCO Central Plant, the ORL Administration Building or the MCO Maintenance

Administration building located at 8550 Casa Verde road. Work shall be performed only after the above procedure has been accomplished.

g. Contractor is required to keep the AAR, MCO Central Plant Operators and the

ORL Manager informed, by text, email or cell phone of all ongoing services related to this Contract, as well as the condition and/or/ status of all applicable

Equipment.

h. Contractor shall perform no work during Authority observed holidays without the prior written permission of the Aviation Authority. The Contractor agrees to give the Aviation Authority sufficient advance notice to request working on such holidays or during overtime hours to allow the Aviation Authority to assess the impact that such activities would have on the area’s normal scheduled operations.

i. Emergency Condition: In the event an emergency condition is declared by the

Aviation Authority’s Chief Executive Officer, Chief Operating Officer, Vice

President of Facilities or their respective designees, the Contractor will perform work during such hours as specified by the Aviation Authority and shall be paid as Non-Standard hours.

j. Actual Charges: Charges will be for actual hours worked on the Aviation

Authority’s site when reporting in and out the Central Plant, ORL Administration building or the Facilities Administration building. Time required for travel to and from the Aviation Authority’s site is not eligible for reimbursement. Such time should be included in the Contractor’s overhead cost.

3.5. Aviation Authority’s Responsibilities

a. The Aviation Authority will provide employee parking at the designated Canal Rd.

Construction area at no cost to the Contractor or its employees while performing the work specified herein.

b. The Aviation Authority will provide the Contractor, at the Aviation Authority's sole cost, support space as it determines to be reasonably necessary for the Contractor’s operations conducted in direct support of this Contract. The

Aviation Authority reserves the right to relocate the office and support space at its sole discretion. The Contractor will be required to sign a Space Use

Agreement Form.

3.6. Contractor's Responsibilities

a. The Contractor shall attend a coordination meeting and all meetings after the commencement of the Contract as requested by the AAR.

b. At the end of the term of the Contract, the Contractor shall attend meetings before and after the expiration of the Contract if, upon expiration, another

Contractor has been selected to provide services.

c. Contractor assumes all liability with respect to its Employees and Employees of any Sub-Contractors assigned to this Contract if they are injured on the Aviation

Authority property.

d. All work performed under this Contract shall be carried out under the direction of the Aviation Authority's Authorized Representative (the "AAR"). The Contractor in the course of the work under this Contract is responsible for continuous communications and coordination with the AAR.

e. The Contractor shall provide trained personnel for all phases of this Contract as specified in the Scope of Services.

f. Contractor Supervisors are required to carry a working cell phone at all times while on duty to communicate with the AAR. While on duty the Contractor is required to be available by phone when contacted by the AAR and on-duty

Contractor personnel in order to respond to issues. Should they not be able to be reached immediately, they shall return any missed calls within 10 minutes.

g. The Contractor shall report to the AAR any critical issues discovered during the shifts immediately. The AAR will coordinate with the Contractor on the reporting and tracking process.

3.7. Contractor's Performance

a. Contractor shall perform all of its obligations and functions under the Contract in accordance with the Contract specifications and industry standards. The

Contractor shall adjust and coordinate its activities to the needs and requirements of the Aviation Authority and perform its activities so as not to annoy, disturb, endanger, unreasonably interfere with or delay the operations or activities of the Aviation Authority.

b. Contractor’s personnel shall perform Work in a neat and professional manner, and in compliance with all Federal, State, and City of Orlando regulations and

ANSI specs. OSHA rules and regulations shall be followed at all times.

c. The provision of personnel is to be coordinated with the AAR or designee.

d. The Aviation Authority will assign the areas throughout the Airport campus where the Contractor’s staff personnel will perform their responsibilities.

Assigned locations could be in the interior or exterior of the Airport.

e. Any work required beyond that which is specified herein shall be reported in advance to the AAR. At no time shall work beyond the scope be performed without prior written authorization from the AAR.

f. The Contractor shall advise the AAR, as soon as is practical, of any condition, which may adversely affect the Contractor’s ability to provide the services required by the Contract.

g. Contractor shall utilize maximum safety precautions. Tools and equipment will be in a good state of repair, safe to use, and be used in the manner in which they were intended. Contractor is required to inform all workers and concerned persons of the Material Safety Data on all products being utilized on this project. No materials or equipment will be left unattended or stored on the project site at any time. A tool box safety meeting, with everyone involved in an electrical outage shall be held before commencement of any work. The meeting shall be led by a competent qualified person, and cover all necessary safety topics.

h. The Contractor shall familiarize themselves with the current Utility Outage

Notification/Work Notification/Modification of Traffic (UON/MOT) Authority’s procedures. These procedures are extensive and detailed. In all cases, ninety-six

(96) hour notice is required before an UON/MOT can be approved. A detailed description of what will be affected during a power outage is required. The

Contractor shall not rely only on one-line diagrams to determine equipment affected. An on-site survey must be performed.

3.8. Parts and Materials

a. In order to carry out its obligations under this Contract, the Contractor shall maintain, at all times, quick access to spare parts, materials, tools or any other equipment as necessary for the timely repair and replacement of normal wear items on all equipment covered by this Contract without undue delay.

b. The Contractor shall provide all supplies, materials and any other requirements necessary for work to be performed within the scope of work of this

Contract. The Contractor shall supply and have consumable cleaning supplies such as wipes, solvents and lubricants, in its possession before and during performance of the work at the Aviation Authority.

c. The Contractor shall provide any and all parts necessary for approved repair work that is outside of the scope of this Contract. For work to be performed that is outside of the scope of this Contract, a written quote must be presented to the

AAR and approved prior to performing the repairs. The amount quoted shall be determined by the hourly rates listed within this Contract and the Contractor’s mark-up over its cost for parts, rentals, materials and components purchased.

d. The Aviation Authority will reimburse the Contractor for the actual cost of the freight and shipping charges incurred when obtaining repair parts and components for reimbursable items as listed in Attachment “A”; however, the cost of expedited delivery must be approved in advance by the AAR. A copy of the original receipt for purchase of parts or components shall be submitted with the Contractor's monthly invoice. The Contractor shall not order parts/components for the repair of any equipment that exceeds an aggregate of one hundred dollars ($100.00) in value, without the prior written approval of the

Aviation Authority,

e. All repair, replacement and obsolete parts shall be new Original Equipment

Manufacturer (“OEM”) parts. In the event that a part has been deemed obsolete by the manufacturer, the Contractor may substitute a third party part of the same or higher quality with written permission of AAR.

f. Contractor shall provide a daily report, including but not limited to, the area of work, work performed, names of employees, hours worked, materials used, equipment used, and color photographs documenting the work performed. The report shall be submitted daily to the AAR.

g. Billing shall be submitted on an agreed-upon GOAA billing format and shall include, but not be limited to Billing will include but not limited to: an approved proposal or work request by the AAR, a copy of the daily report and a copy of the sign in log submitted to the AAR per the Contract documents and any invoices for materials and sub-contractors used.

h. The Contractor shall invoice the Aviation Authority by the tenth (10th) day of each month following the end of the month in which services were performed under the Contract. The Contractor’s invoice shall generally describe the services rendered by work area and location, type of service, date rendered and shall contain such other information and is accompanied by such supporting documentation and other materials as the Aviation Authority shall request. The forms to be used will be provided by the Contractor, with approval of the

Aviation Authority.

i. Sub-contractors mark up shall not exceed 8%.

j. Contractor must submit a letter from the manufacturer’s representative confirming that they will provide parts to the submitting contractor, specifically for CAT/Ringpower, Kohler, Eaton, Siemens/Russelectric and CAT Switchgear.

3.9. Staffing

a. The Contractor shall provide staffing per the following requirements for each key position. The Aviation Authority shall have the right, in its sole discretion, to approve or reject Contractor’s staffing if the Aviation Authority advises in writing that such staff is objectionable to the Aviation Authority. Additionally, during the term of the Contract, the Aviation Authority may require that the Contractor promptly transfer from the Airport and replace the On-Site Manager, and/or

Assistant Managers, if the Aviation Authority advises in writing that such manager is objectionable to the Aviation Authority. The Contractor shall employ all persons necessary to provide the required functions in accordance with the approved Staffing Schedule provided to the AAR.

b. The Contractor shall not deviate from the Staffing Schedule unless written approval has been previously granted by the AAR. The Contractor shall increase or decrease its staffing at such times, in such amounts and manner, and for such durations as directed by the AAR.

c. The Contractor’s employees engaged to perform work under this Contract should be regular, full-time and/or part-time personnel. The use of “short term temporary” or casual “day labor” personnel to perform the work will not be permitted, except as authorized by the Aviation Authority on a case-by-case basis in situations such as employee illness or disability, or unusually high traffic flow. This prohibition shall extend to the use of any temporary help or placement agencies.

d. The Contractor shall cooperate fully and to provide assistance to the Aviation

Authority in the investigation and resolution of any complaints, claims, actions, or proceedings that may be brought by or that may involve its Employees or

Employees of Sub-Contractors, including operations management. Any complaints or inquiries, shall have a written response to the complainant, no later than ten (10) days from written notification of an issue, and a copy provided to the AAR.

e. The following list of positions includes but is not limited to all personnel necessary to satisfactorily meet the requirements of this Contract. The

Contractor must also provide any other personnel deemed necessary to meet the requirements of the Contract.

3.10. Journeyman Electrician

a. A licensed journeyman electrician/on-site lead Electrician with a minimum of three (3) year verifiable experience as a commercial electrician.

b. The journeyman electrician shall: (i) possess skills and knowledge of construction and operation of the electrical equipment and installations; (ii) has received proper safety training to identify and avoid the hazards (as described in the NFPA 70E- 2018, Standards for Electrical Safety in the Workplace, for electrical safety training requirements) involved; and three (3) years in a supervisory capacity involving projects that demonstrate the experience and skill necessary to manage the work to be performed under this Contract.

c. The person designated by the Contractor as the on-site supervisor and any replacement, shall be subject to the Aviation Authority’s prior written approval.

The Contractor’s on-site supervisor shall be a working supervisor and be present on each shift and responsible for assuring the Aviation Authority that the work being performed by the Contractor is in accordance with this Contract.

3.11. Mechanic Electrician

A mechanic electrician to perform electrical switchgear services with a minimum of three (3) years of verifiable experience in an electrical commercial facility.

3.12. Helper Electrician

An electrician helper to perform switchgear services with a minimum of one (1) year of verifiable experience as a commercial electrician helper.

3.13. Switchgear Technicians

a. The Switchgear technician shall be certified in electrical power distribution system testing by the National Electrical Testing Association (NETA) or National

Institute for Certification in Engineering Technologies (NICET), or possess equivalent certification.

b. The Contractor’s lead, on-site switchgear technician shall be an original equipment manufacturer’s technician and factory certified in the maintenance and repair of electrical power distribution systems, and testing.

c. The Contractor shall provide maintenance and repair services utilizing the original equipment manufacturer’s Local (within 100 miles) authorized and certified factory service department.

d. Each switchgear original equipment manufacturer’s Local (within 100 miles) authorized factory certified technician shall have extensive knowledge and a minimum of three (3) years of verifiable experience for their respective switchgear. The manufacturer’s technicians shall be factory certified in the maintenance and repair of the following types of switchgear:

1. CAT Switchgear with EATON Magnum/draw out breakers.

2. EATON switchgear with Cutler-Hammer/ EATON draw out breakers.

3. Russelectrical Switchgear with EATON Magnum draw out breakers.

3.14. Specialized Subcontractor Costs

As part of the cost and mark-up amount, the Contractor’s Specialized Subcontractor shall perform repair services in connection with the maintenance services required in this Specification and listed in Attachment “A”, as requested by the AAR in writing. Such

Specialized Subcontractor Costs and Mark-up compensation shall be based on the actual documented cost and mark-up for only the work performed that received prior written approval by the AAR.

3.15. Items Provided by the Aviation Authority

a. The Aviation Authority will provide Contractor with electrical access needed to perform the installation services.

b. The Aviation Authority will provide Contractor with temporary storage as needed.

c. The Aviation Authority will provide the Contractor with parking access for company vehicles while performing the work specified herein.

d. The Aviation Authority will provide for the Contractor’s use:

1. Electrical 277/480 VAC, 3 phase or 120/208vac, 3 phase power, for

Contractor’s test equipment. The Contractor shall ensure its test equipment is compatible with available power supply.

2. Any riser diagrams or control-wiring diagrams available needed to perform the services specified herein. Diagrams may not be removed from the

Aviation Authority.

3. Any Operating & Maintenance Manuals are available in the Aviation

Authority's library. Manuals may not be removed from Aviation Authority property.

3.16. Items Provided by the Contractor

a. The Contractor shall provide company vehicles to be available for Switchgear.

b. All testing equipment shall be in good mechanical…