MaineMaple2011_coverand back.pdf

This is a bid solicitation document from the State of Maine Division of Purchases for the procurement of data storage media. The solicitation requests bids for LTO4 tapes supplied with state standard labels and LTO2 non-labeled tapes. Bids were due March 1, 2011. The state requires all LTO4 tapes to comply with Maine's standardized barcode label format and specifications, while LTO2 tapes must be supplied without labels. The state reserves the right to reject any or all bids, award items individually or as a group, and adjust ordered quantities by up to 10 percent. Bidders were required to submit separate unit prices for each item, provide definite delivery terms, and submit bids electronically through the state's secure system, with late submissions rejected.

Pricing was evaluated on a lowest responsible bidder basis considering quality, conformity with specifications, delivery dates, and ultimate cost. Cash discounts of 20 days or more were to be considered in determining the low bidder. All transportation and freight charges must be prepaid by the contractor unless otherwise specified. The state is exempt from federal and Maine state sales and use taxes, and bidders were instructed to quote prices excluding these taxes. Contracts cannot be assigned, sublet, or transferred without written consent from the Director of Purchases. In the event of contractor default, the state reserves the right to procure materials from alternative sources and charge excess costs to the contractor, except in cases of strikes, fires, Acts of God, or causes beyond reasonable control.