MaineMaple2011_coverand back.pdf

This is a quotation request document from the State of Maine, Division of Purchases, for the Mt Blue project seeking 2011 Yamaha X model snowmobiles that meet or exceed specified performance standards. Prospective bidders were required to submit electronic quotes by February 28, 2011 at 2:00 p.m. local time through the state's official online portal. The solicitation permitted alternative commodity proposals if accompanied by complete identification and descriptive literature. Awards were to be made to the lowest responsible bidder offering the best value to the state, with evaluation criteria including quality, conformity to specifications, purpose, delivery date, and ultimate cost.

Pricing terms stipulate that unit prices govern in cases of discrepancy between unit and total prices, with all transportation charges, including freight and express costs, to be prepaid by the contractor unless otherwise specified. Cash discounts of 20 days or more are considered in determining the low bidder; discounts under 20 days are not considered. The state is exempt from federal and Maine state sales and use taxes, and quotes should exclude these amounts. The state reserves the right to award on an item-by-item basis or as a group, whichever serves its best interest, and may increase or decrease quantities by up to 10% unless otherwise stated. Tie bids are resolved in favor of in-state bidders or those offering Maine-produced commodities. All deliveries must comply with applicable federal, state, and local laws and regulations, and contractors must furnish items exactly as specified.