Main_Street_Concrete_Curbing,_Sidewalk,_and_Driveways..pdf

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City of Bartow, FL

Invitation to Bid

Main Street Concrete Curbing, Sidewalk, and Driveways.

Project ID: 27-02

RELEASE DATE: October 20, 2026

RESPONSE DEADLINE: November 25, 2026, 2:00 pm

Please refer to the project timeline in this document for all important deadlines.

#27-02

Title: Main Street Concrete Curbing, Sidewalk, and Driveways.

Table Of Contents

1. INTRODUCTION AND BACKGROUND INFORMATION

2. INSTRUCTIONS TO BIDDERS - CONSTRUCTION

3. FOR SEALED HARD COPY SUBMISSION ONLY: ADDRESS LABELS

4. SCOPE OF WORK

5. STANDARD TERMS AND GENERAL CONDITIONS

6. PRICING TABLE

7. SPECIAL CONDITIONS

8. VENDOR SUBMITTAL FORMS

Attachments:

A - 2026 PH 9 Paving & Curbing Map

B - FDOT Curb & Gutter 300

C - FDOT Sidewalk 310

SECTION 1: INTRODUCTION AND BACKGROUND INFORMATION

1.1. Purpose of Solicitation

The City of Bartow is seeking bids from qualified and experienced contractors to provide all necessary labor, materials, equipment, supplies, and supervision to complete concrete work for a street project located on Main Street in the City. This work includes new curbing, sidewalks, and driveways. This project starts at Hwy 60 west of town and goes east to the RxR just east of Hwy 17. This street improvement project is for the City of Bartow.

1.2. City Background Information

The City has completed a comprehensive assessment of existing roadway conditions within the project area and has determined that improvements are necessary to address pavement deterioration, pedestrian accessibility, and compliance with current roadway standards. The project generally consists of full roadway repaving along the designated limits of Main Street, including the installation and/or replacement of concrete curbing, sidewalks, driveways, and other related roadway improvements necessary to provide a safe, functional, and durable transportation facility.

The successful bidder will be required to furnish all labor, materials, equipment, supervision, and incidentals necessary to complete the proposed improvements in accordance with the requirements established in the bid documents. All work shall be performed in accordance with applicable federal, state, and local requirements, recognized industry standards and best management practices, and the Florida Department of Transportation (FDOT) Standard Specifications for Road and Bridge Construction, 2026 Edition, including applicable FDOT standards, specifications, and regulations.

SECTION 2: INSTRUCTIONS TO BIDDERS - CONSTRUCTION

2.1. Bid Schedule

ITB-CON Solicitation Issued: October 20, 2026

Question Submission Deadline: November 17, 2026, 4:00pm

Bids Due: November 25, 2026, 2:00pm

In person: 450 N. Wilson Ave., Bartow, FL 33830 or via Teleconference at +1 872-256-4257,,312519811#

2.2. Bid Opening

It is the responsibility of the bidder to assure that their bid is delivered or submitted at the proper time and place prior to the bid opening. All bid openings shall be public, following 2:00 pm, on the date specified in the solicitation. Bids which for any reason are not so delivered or submitted electronically through the City’s e-procurement system, will not be considered. Bid Submittals Using

Facsimile or Email Will Not Be Accepted.

Note: In accordance with Florida Statute 119.071, a listing of vendors that provided a bid submittal shall be posted to the City’s e-procurement platform OpenGov.

All bids shall remain exempt from disclosure, including bid amounts, until recommendation of award or 30 days after bid opening, whichever event occurs first. Should the City reject all bids, before the recommendation of award or 30 days after bid opening, and concurrently provide notice of the City’s intent to reissue the bid, the rejected bids will remain exempt from

Florida Statute 119.07 until such time as the City provides notice of recommendation of award of the reissued bid or until the

City withdraws the reissued bid. The bid is not exempt for longer than 12 months after the notice of rejection of all bids.

2.3. Execution of Bid

Bid must contain an original signature of an authorized representative in the space provided on the signature page. Bid must be typed or printed in black ink. Erasable ink is not permitted. Corrections made by the bidder to any bid entry must be initialed by the person who signs the bid.

2.4. Bid Submittals

Submittal may be withdrawn by notifying the City, in writing, at any time prior to the deadline for bid submittal. After the deadline, the bids become a record of the City and will not be returned to the Contractor unless the bid is cancelled. It is the responsibility of the

Contractor to make a written request for return of the Bid Submittal after notification of cancellation. Absent this written request, the

City shall destroy the submittal. Negligence on the part of the Contractor in preparing their Bid Submittal confers no right of withdrawal or modification of their Bid Submittal after such Bid Submittal has been opened by City Staff at the appointed time and place. Bid Submittals and any bid security shall be in force for a period of not less than ninety (90) calendar days after the bid opening time.

At the time and place specified for the opening of Bid Submittals (see above), every Bid Submittal properly delivered within the time specified for receiving Bid Submittals will be opened and publicly read aloud, irrespective of any irregularities found therein. Bidders and other people interested may be present or represented.

2.5. Bid Submittal -Exhibits & Forms

Supplementary Conditions, Special Conditions, Plans, Drawings, Instructions to Bidders, the Conditions of the Contract, Exhibits, the

Bid Submittal, Technical Specifications, any resulting addenda issued, and the Contract together therein identified constitute the entire

“bid package” and upon award shall constitute the Contract Documents concerning this present bid matter.

The following documents, collectively, comprise the “Bid Submittal” which, when tendered, on or before the Bid due date and time, must include:

• Bid Sheet(s) o Bid pricing must be submitted through the City’s e-procurement system, OpenGov. A printed copy may also be included with the physical bid submission, if applicable. Contractors shall not deviate from the Pricing Table unless expressly authorized by the City of Bartow Procurement Contact. Any unauthorized deviation from the provided Pricing Table may result in the bid being deemed non-responsive.

• With the signature of an authorized representative of the company or their designee, all information requested below shall be uploaded and submitted with your bid in accordance with the requirements of this bid/project (Contractors are to

Refer to Section 8: Vendor Submittal Forms):

o Bidder Incorporation Information o Reference Form o Acknowledgement Form o Exhibit I – Bid Bond, when applicable o Exhibit IV – Non-Collusion Affidavit of Prime Bidder.

o Exhibit VI – Affidavit of Percentage of Work (this requirement does not include o Exhibit VI-A – Subcontractor List o Exhibit VI-B – Good Faith Effort Documentation).

o Exhibit VII – Trench Safety Act Compliance o Exhibit VIII – Equal Employment Opportunity o Exhibit IX – Drug-Free Workplace Form o Exhibit X – Safety Requirements/Regulations o Exhibit XVIII – Certificate of Compliance o Exhibit XIX – Affidavit Certification Immigration Laws o Exhibit XX – Contractor Certification regarding Scrutinized Companies List o Exhibit XXI – Certification Regarding Debarment, Suspension, Proposed Debarment, and other Responsibility Matters o Exhibit XXII – Appendix A, 44 C.F.R. Part 18 – Certification Regarding Lobbying o Exhibit XXIII – Employment Eligibility Verification (E-Verify) Certification o Exhibit XXIV – Sworn Statement of Public Entity Crimes o Exhibit XXV – Affidavit Regarding the Use of Coercion for Labor or Services o All additional information requested as a “must” item in any Addendum.

o All corrections made by the Bidder to the Bid Sheets and Acknowledgement Form should be acknowledged by written initials of the authorized representative signing the Bid Submittal or their designee. Should a price correction not be acknowledged, the lowest price will prevail.

2.6. Requested Information by the City (Post Submittal/ Pre-Award)

All additional requested information and Exhibits must be submitted within a reasonable period of time if chosen as the apparent low, responsive and responsible bidder during the Bid Analysis phase. These items include:

• Exhibit II, Public Performance Bond

• Exhibit III, Payment of Bond

• Exhibit V, Non-Collusion Affidavit of Subcontractor

Upon Execution of a Contract (Post Notice to Proceed Forms, when or if applicable):

• Exhibit XI, Application for Payment

• Exhibit XII, Contractor Certification of Disbursement

• Exhibit XIII, Certification of Substantial Completion

• Exhibit XIV, Certification of Final Completion

• Exhibit XV, Materials & Equipment Stored On-site

• Exhibit XVI, Allowance Authorization Release (AAR)

• Exhibit XVII, Change Order

• Sales Tax Saving Form

2.7. Recommendations of Award

A bid may be recommended for award by the Financial Services Manager to the lowest responsive and responsible Bidder, provided that the bid submittal is considered reasonable, in the best interest of the City, and no bid protest has been filed.

The basis of the recommendation will be the Base Bid, the Base Bid plus all alternates, or any combination thereof, depending on the availability of funds and the best interest of the City. If the award includes selected alternates, the priority of those alternates will be set forth in the Supplementary Conditions, if applicable.

As the best interest of the City may require, the right is reserved to:

• Make awards by individual item or group of items.

• Reject all bids.

• Waive any minor irregularities or technicalities in bids received.

In determining the lowest responsive and responsible bidder, the following criteria may be considered in addition to price:

• Performance Quality: Vendor’s evaluation and quality of performance on previous projects.

• Capability: The ability, capacity, equipment, and skill of the bidder to fulfill the contract.

• Timeliness: Whether the bidder can fulfill the contract within the time specified without delay or interference.

• Reputation: The character, integrity, reputation, judgment, experience, and efficiency of the bidder.

• Compliance: The previous and existing compliance by the bidder with laws and ordinances relating to the contract.

• Financial Resources: The sufficiency of the financial resources to fulfill the contract.

• Suitability: The quality, availability, and adaptability of the suppliers or contractual services to the particular use required.

• Future Support: The ability of the bidder to provide future maintenance and service.

• Bid Conditions: The number and scope of conditions attached to the bid.

The successful Bidder to whom a bid is recommended for award will be so notified by City staff. The Financial Services Manager, however, at their sole discretion, reserves the right to reject any and all bid submittals or to waive any informality concerning the bid submittal whenever such rejection or waiver is in the best interest of the City. The Financial Services Manager, likewise, reserves the right to reject the bid submittal of any Bidder who has previously failed to perform properly or to complete on time, contracts of a similar nature; or who is not in a position to perform the contract; or who has habitually and without just cause neglected the payment of bills or otherwise disregarded its obligations to subcontractors, materialmen or employees.

2.8. F.O.B Destination

All prices covered by this bid/contract will be inclusive of all cost to the jobsite within the City of Bartow, Florida.

2.9. Packaging

All containers shall be suitable for storage or shipment, and all prices should include standard commercial packaging.

2.10. Taxes

No taxes shall be included in any bid price. The City of Bartow is exempt from state and federal sales use and excise tax. If sales taxes are applicable due to third party purchasing, nothing herein shall prohibit the City from deleting line items and purchasing said items directly from a supplier if it is determined that there are sufficient sales tax savings to make purchasing by the City practical.

2.11. Prices

Unless otherwise specified, all prices and/or discounts shall be firm for the duration of the original contract/purchase order. In the event of price decreases the City of Bartow shall be given full proportionate benefits immediately at any time during the contract period.

2.12. Invoices

Any invoices at higher prices than the contract price shall be held until proper credit memorandums have been received. Any applicable cash discounts that apply as the result of this contract shall be taken even though the allowable time has elapsed due to the time awaiting credit memorandums. All original invoices shall be mailed to the City of Bartow, Finance Department at 450 N.

Wilson Ave., Bartow, FL 33830 or they may be emailed to: cbrown.finance@cityofbartow.net. The bidder shall include the bid number and/or the purchase order number on all invoices. By submitting an invoice, Bidder’s Project Manager or any authorized officer is attesting to the correctness and accuracy of all charges. Invoices will be processed for payment when approved by the appropriate User Division/ Department. The City’s payment of an invoice shall not constitute evidence of the City’s acceptance of the

Bidders performance of the Service or the City’s acceptance of any work

2.13. Discounts

Bidders may offer a cash discount for prompt payment (within 30 days); however, such discounts shall not be considered in determining the lowest net cost for bid evaluation purposes. Bidders are encouraged to reflect cash discounts in the prices quoted.

2.14. Manufacturer's Name

Any manufacturer’s name, trade name, brand name, information and catalog numbers used herein are for proposes of description and establishing general quality levels. References are not intended to be restrictive of any products that manufacturer may offer. The determination as to whether any alternate product or service is equal shall be made by the city of Bartow and such determination shall be final and binding among all bidders.

2.15. Safety Requirements / Regulations

All Bidders are required to submit with their Bid Submittal, Exhibit X - Safety Requirements/Regulations which states that if the firm falls under the Occupational Health and Safety Administration (OSHA) Regulations, as interpreted by OSHA, the successful contractor will be able to provide, at the request of the City, a copy of their OSHA 300 Log for the past three (3) years, a copy of the mailto:cbrown.finance@cityofbartow.net

Workers Compensation Modification Rate; a copy of the Contractor’s Safety and Health Program, and a copy of the Contractor’s

Drug Free Workplace Program. Any questions regarding compliance with this provision shall be directed to The City of Bartow.

The Bidder is hereby notified that if awarded the bid and it involves work such as maintenance, repair, turnaround, renovation, construction or engineering on chlorine disinfection facilities or other covered process(es) must be able to provide, at the request of the City, the following items for review: OSHA 300 Log for past five (5) years, current safety program, training program and experience with other related processes. Documented evidence showing compliance with confined space entry, lockout/tagout, emergency response and safe work is required. All contract workers must comply with the facility’s safe work practices and controls outlined in the facility safety manual and operating procedures.

The Bidder is hereby notified that if awarded the bid they shall be responsible for maintenance of traffic within the limits of the project for the duration of the construction period, including any temporary suspensions of the Work. The Contractor shall construct and maintain detours and provide facilities for access to residences, businesses, etc., along the project. The contractor shall furnish, install and maintain traffic control and safety devices during construction, furnish and install work zone pavement markings for maintenance of traffic in construction areas, and provide any other special requirements for safe and expeditious movement of traffic specified on the plans. Maintenance of Traffic includes all facilities, devices and operations as required for safety and convenience of the public within the work zone. Refer to Florida Department of Transportation’s (FDOT) latest edition of the Standard Specifications for Road and Bridge Construction and the latest version of the Manual on Uniform Traffic Control Devices (MUTCD) for the minimum national standard for traffic control for highway construction, maintenance, and utility operation.

2.16. Toxic Substances

Chapter 442 of the Florida Statue states that manufacturers, importers or distributors of any toxic substance shall prepare and provide each direct purchaser of such toxic substance with Material Safety Data Sheet(s), herein referred to as MSDS, which to the best of the manufacturer’s, importer’s or distributor’s knowledge, is current, accurate and complete based on information then reasonably available to the manufacturer, importer or distributor. Upon notification of a new or revised MSDS the manufacturer, importer or distributor, on a timely basis not to exceed three (3) months after notification, shall provide the City with the revised information as it becomes available to the manufacturer, importer or distributor.

Failure to provide the MSDS, when applicable, shall be cause for rejection of bid.

2.17. Liquidated Damages

Bidders are hereby advised that if the Contract documents so indicate, a reasonable amount for liquidated damages may be assessed for Contractor’s failure to meet stated specifications, schedule, or other relevant issues as determined by the City. Information regarding the composition of liquidated damages can be found in the Supplementary Conditions. Liquidated damages are not intended as a penalty.

2.18. Specifications

Any deviations from bid specifications indicated herein shall be clearly stated, otherwise it shall be considered that items offered are in strict compliance with specifications, and the successful bidder shall be held responsible. Deviations shall be explained in detail.

2.19. Standard Basis for Bidding

Where a particular system, product or material is specified by name, it shall be considered as a standard basis for bidding and as the most satisfactory for its particular purpose. Where two or more products, materials or manufacturers are specified by name, each shall be considered as a predetermined equal and acceptable for its particular purpose; and the bidder may use any of the listed items within their bid.

2.20. Approval of Contract

The recommended Bidder will be required to execute the contract documents as outlined in the bid package including, the Public

Construction Bond, all signed exhibits and other required information stated in the supplemental conditions or any addendums. The executed documents should be returned to Procurement within 10 working days of the documents being sent by Procurement to the

Bidder for execution. After the executed documents are received back by Procurement, they will be given to the City Legal

Department for approval to be added to a Board agenda for Board approval and execution by the City Commission for contracts over

100,000.00, if the project was not specifically listed in the approved fiscal year’s budget. If the project was listed it shall be executed by the City Manager.

All contracts are subject to final approval of the City of Bartow Board of City Commissioners or City Manager. Persons or firms which incur expenses or change positions in anticipation of a contract prior to the City’s approval do so at their own risk.

2.21. Security Forfeiture

If after Bidder’s receipt of a notice of recommendation for award the successful Bidder refuses or otherwise neglects to execute and deliver the required Contract documents, including the Public Construction Bond, all signed exhibits, required insurance documents and other required information stated in the supplemental conditions or addendums within a reasonable time, the amount of the

Bidder’s bid security (Bid Bond) may be forfeited and the award rescinded if such action is deemed to be in the best interests of the

City. The Financial Services Manager will make the determination of “a reasonable time”. It is recommended that the executed contract documents be returned to Procurement within 10 working days of the documents being sent by Procurement to the recommended Bidder for execution. No plea of mistake in the bid or misunderstanding of the conditions of forfeiture shall be available to the Bidder for the recovery of their bid security or as a defense to any action based upon the neglect or refusal to execute the required agreement or furnish the required bonds and insurance certification.

2.22. Performance

Efficient service is essential to this contract. Therefore, if determined that the holder of the bid is unable to meet delivery within a reasonable amount of time it may become necessary to make procurement from other bidders or suppliers. This shall be determined by the City of Bartow.

2.23. Conflict of Interest

All bidders must disclose, with their bid, the name of any officer, department head or agent who is also an employee of the City or any of their agencies. Furthermore, all bidders must disclose the name of any City employee who owns, directly or indirectly, any interest of any amount in the bidder’s firms or any of their branches. Award of this bid shall be subject to the provisions of Chapter 112, Florida Statutes.

2.24. Samples

Samples of items, when called for, must be furnished free of expense and may, upon request, be returned at the bidder’s expense. Each individual sample must be labeled with bidder’s name, manufacturer’s brand name and number, bid number and item reference.

Samples of successful bidder’s items may remain on file with the Procurement Department for the term of the contract. Request for return of samples shall be accompanied by instructions, which include shipping authorization and name of carrier, and must be received within ninety (90) days after bid opening date. If instructions are not received within this time, the Procurement Department shall dispose of the samples.

2.25. Inspection, Acceptance and Title

Inspection and acceptance will be at the designated facility unless otherwise indicated. Title and risk of loss or damage to all items shall be the responsibility of the contract supplier until accepted by the City, unless loss or damage results from negligence by the

City.

2.26. Drug-free Workplace

This form shall be included with your bid under Section 8. Vendor Submittal Forms.

2.27. Bid Protest

Any bidder desiring to file a bid protest, with respect to a recommended award of any bid, shall do so by filing a written protest. The written protest must be in possession of the Procurement Department within three (3) working days of the Notice of Recommended

Award posting date. All bidders who bid will be sent a Notice of Recommended Award, unless only one bid is received. A copy of the bid protest procedures may be obtained from the City of Bartow’s website: https://www.cityofbartow.net/431/Protest-Procedures.

https://www.cityofbartow.net/431/Protest-Procedures

“Failure to Follow Bid Protest Procedure Requirements Within the Time Frames Prescribed Herein as Established by the City of Bartow, Florida Shall Constitute a Waiver of Your Protest and Any Resulting Claim.”

2.28. Code of Ethics

If any bidder violates or is a party to a violation of the code of ethics of the City of Bartow or the State of Florida, with respect to this bid, such bidder may be disqualified from performing the work described in this bid or from furnishing the goods or services for which the bid is submitted and shall be further disqualified from bidding on any future bids for work, goods, or services for the City.

2.29. Attorney's-in-fact

Attorneys-in-fact who sign bonds or other surety instruments must attach with each bond or surety instrument an effective and certified power of attorney.

2.30. Bonds

The Bid Bond and Public Construction or Performance Bond & Payment Bond shall be executed by a surety authorized to do business in the State of Florida and as named in the current list of “Companies Holding Certificates of Authority as Acceptable Sureties on

Federal Bonds and as Acceptable Reinsuring Companies” as published in Circular 570 (amended) by the Audit Staff, Bureau of

Government Financial Operations, U.S. Treasury Department and A.M. Best rated A VIII or better. All bonds signed by an agent must be accompanied by a certified copy of authority to act and indicate that they are licensed to do business in the State of Florida.

• Bid Bond: A Bid Bond is required to be submitted with all construction bids in excess of $150,000.00 in an amount not exceed five percent (5%) of the preliminary estimate of the cost of the work (amount bid). Unsuccessful bidders will be entitled to return of surety. A successful bidder may forfeit any surety required upon failure on their part to enter into a contract within the specified time after the award.

• Performance Bond & Payment Bond: A Public Construction or Performance and Payment Bond will be required on all construction contracts when the price exceeds $250,000. A surety bond shall be required of the successful bidder in an amount equal to the awarded contract price and, if called out in the contract, the allowance amount; and shall be submitted to Procurement along with the executed contract documents as outlined under Instructions to Bidders, Approval of Contract.

The City may choose, in its discretion and applicable only to multiyear maintenance contracts, to allow for incremental annual contract bonds that cumulatively total the full, awarded, multiyear contract price.

2.31. Coordination

The Contractor shall notify all utilities, transportation department, etc., in writing, with a copy to the Public Works Department before construction is started and shall coordinate his Work with them. The Contractor shall cooperate with the owners of any underground or overhead utility lines in their removal, construction and rearrangement operations in order that services rendered by these parties will not be unnecessarily interrupted.

The Contractor shall arrange his Work and dispose of his materials so as to not interfere with the operation of other Contractors engaged upon adjacent work and to join his Work to that of others in a proper manner and to perform his Work in the proper sequence in relation to that of other Contractors all as may be directed by the Public Works Department Head. Each Contractor shall be responsible for any damage done by him or his agents to the work performed by another Contractor.

The Contractor shall contact the City of Bartow Public Works and the Florida Department of Transportation, as applicable, to verify and obtain the location of any and all traffic conduits, loops, and street light underground services.

2.32. Compliance with Federal Laws, Regulations and Executive Orders

Bidders are required to comply with all provisions of federal, state, county and city local laws, ordinances, rules and regulations that are applicable to the services being offered in the bid. Lack of knowledge of the Bidder shall in no way be a cause for relief from responsibility.

The Bidder shall familiarize itself and comply with all Federal, State, County and City laws, codes, ordinances or regulations controlling the action or operation of those engaged in the Work, or affecting materials or methods used, and govern itself in accordance with them. If the Bidder observes that there are conflicts between the Drawings and Specifications or between any other documents, they shall promptly notify the City in writing. Failure of the Bidder to notify the City of these variances shall not provide relief for compliance to the document as may be interpreted by the City. The Bidder shall hold harmless, to the fullest extent permitted by Florida Law, the City and all of its officers, agents or servants against any claims or liability arising from, or based upon the violations of any such laws, by-laws, ordinances, regulations, orders or decrees, whether by itself or their employees.

2.33. Debarred or Suspended

The bidder or proposer certifies, by submission of a response to this solicitation, that neither it nor its principals and subcontractors are presently debarred or suspended by any Federal department or agency.

2.34. Employees of Contractor

Employees of the Contractor shall at all times be under its sole direction and not be an employee or agent of the City. The Contractor shall supply competent employees. The City may require the Contractor to remove an employee or subcontractor it deems careless, incompetent, insubordinate or otherwise objectionable without any cost to the City or without any increase in Contract Price.

Contractor shall be responsible to the City for the acts and omissions of all employees working under its directions whether or not the actions taken go beyond the normal scope of employment.

2.35. Examination of Bid Documents and Site

The Contractor assumes responsibility to examine the site of the Work and become familiar with the form of Submittal, Drawings, Specifications, any Addenda issued thereto and all other forms of Contractual Documents pertaining to the proposed Work. The submission of the bid shall be sufficient to establish the presumption that the Contractor has investigated the site of the Work and is satisfied as to all conditions to be encountered, the character, quantity and quality of the work to be performed and materials furnished in the completion thereof. No pleas of ignorance of conditions or difficulties that may be encountered in the execution of the Work pursuant to this bid package as a result of failure to make necessary and reasonable examinations and investigations will be accepted as an excuse for any failure or omission on the part of the successful Bidder to fulfill, in every detail, all of the requirements of the

Contract Documents; nor will they be accepted as a basis for any claims whatsoever for extra compensation or for any extension of time. Prior to the time specified for receiving bid submittals any interpretation or modifications of the proposed Contract documents will be made only by Addendum. The City will send a courtesy notification when addenda are issued to each person to whom attended a mandatory or non-mandatory pre-bid meeting, if applicable; and/or submitted Bidder Registration. It is the sole responsibility of the

Bidders to check the City’s website at https://www.cityofbartow.net/bids.aspx and/or OpenGov to ensure that all available information, addenda, has been received prior to submitting a bid. The City shall not be responsible for oral instructions.

2.36. Expenses

Neither the City nor its representatives shall be liable for any expenses incurred in connection with the preparation of a response to this bid. All expenses in the preparation of this bid are the sole responsibility of the Proposer. All Submittals should be prepared to provide a straightforward and concise description of the respondents’ qualifications and ability to meet the requirements of the bid.

2.37. Materials and Construction

All material, equipment and construction furnished shall be new and shall be of good quality, workmanship and material. If silent in specifications, then the most acceptable industry-standard product shall be furnished and installed.

2.38. Florida Trench Safety Act Compliance

In the event this contract requires trench excavation, the requirement of Fla. Stat. 553.60, et seq., shall be adhered to by all

Contractors. Every Contractor shall provide a certification on the form provided and other required documentation.

2.39. Women/Minority Business Enterprises Outreach (W/MBEs)

The City hereby notifies all Bidders that W/MBE’s are to be afforded a full opportunity to participate in any bid by the City and will not be subject to discrimination on the basis of race, color, sex or national origin. The City asks that Bidders make good faith efforts to use qualified W/MBE subcontractors in preparing their bid. The W/MBE’s must be identified as such on the subcontractors list. If a

Bidder makes a good faith effort to find and utilize qualified W/MBE subcontractors, but is not successful, they have fulfilled the https://www.cityofbartow.net/bids.aspx

Good Faith Effort required. Good Faith Effort shall be described as the effort put forth by bidders on construction bids to solicit prices from women/ minority contractors.

2.40. Non-Exclusivity Contract

Contractor agrees and understands that the contract shall not be construed as an exclusive arrangement and further agrees that the City may, at any time, secure similar or identical services from another vendor at the City’s sole option.

2.41. Agreement withs other Governmental Agencies

Proposers agree that this response serves as a valid submittal to all Florida governmental agencies. Subject to the Proposer's consent, these agencies may utilize this proposal under identical pricing, terms, and timelines. Participating entities shall execute independent awards and assume sole liability for their respective purchases. This solicitation establishes no mutual liability among agencies, nor does it restrict any agency’s right to independently re-solicit these goods or services.

2.42. Unit Prices

Unless otherwise stated in this document unit prices will be utilized to adjust the total compensation due the successful Bidder based on actual quantities provided as part of the Work and verified by the City. Significant changes in quantities, including deletion of any particular item are possible. Negotiation of unit prices shall not be allowed except under conditions of Force Majeure, where those conditions are sufficiently documented to the full satisfaction of the City. No other claim to negotiate unit prices will be considered.

2.43. Substitution of Personnel

It is the intention of the City that the Contractor’s personnel proposed for the contract will be available for the contract term. In the event the Contractor wishes to substitute personnel, he shall propose personnel of equal or higher qualifications and all replacement personnel are subject to City approval. In the event substitute personnel are not satisfactory to the City and the matter cannot be resolved to the satisfaction of the City, the City reserves the right to cancel the Contract for cause.

2.44. Use of Florida Lumber, Timber and Other Forest Products

In accordance with Florida Statute 255.20 (3), the City specifies that lumber, timber, and other forest products used for this project shall be produced and manufactured in the state of Florida if such products are available and their price, fitness, and quality are equal.

This requirement does not apply to plywood specified for monolithic concrete forms, if the structural or service requirements for timber for a particular job cannot be supplied by native species, or if the construction is financed in whole or in part from federal funds with the requirement that there be no restrictions as to species or place of manufacture. The Bidder affirms by submitting a bid response to this solicitation that they will comply with section 255.20 (3) Florida Statutes.

2.45. Preconstruction Conference

After the Commission Board and/or City Manager has approved the Bidder’s executed contract and prior to the start of construction, a joint meeting may be held with representatives of the successful Bidder, the City and other invited parties or government agencies which may be affected by or have jurisdiction over the Work.

2.46. Placing of Orders

The award of this bid does not constitute an order. Before shipments or service is provided, the contractor shall receive a signed

Purchase Order or Purchase Order number. In some cases, contractors shall be issued blanket orders. In this case shipments shall be specified on the order.

SECTION 3: FOR SEALED HARD COPY SUBMISSION ONLY: ADDRESS LABELS

All bids shall be securely sealed in an envelope and clearly marked on the outside with:

• Company/ Bidder’s Name,

• Company Address,

• The Bid Number & Title,

• Due Date & Time, and

• Attention: Procurement Department

“An address label has been provided for your use below. The City of Bartow will not be responsible for bids opened prior to the specified time due to envelopes that are improperly addressed or not marked as instructed in this notice.”

NAME OF COMPANY: ___________________________________________________

COMPANY ADDRESS: _______________________________________________

CITY: _____________________________ STATE: ____________ ZIP CODE: _____________

BID NUMBER & TITLE: 27-02, Main Street Concrete Curbing, Sidewalk, and Driveways.

BIDS ARE DUE PRIOR 2:00 PM (EDT) ON, Wednesday, November 25, 2026

DELIVER TO: CITY OF BARTOW, PROCUREMENT DEPARTMENT

195 SOUTH BROADWAY.

BARTOW, FL 33830

It is recommended that the above label is taped onto the outside of the envelope that contains the bid documents.

Note: Be sure to label the envelope containing the bid documents or if the envelope is placed inside another envelope or shipping container (e.g., UPS envelope/box or FedEx envelope/box), then the label shall be affixed to the outside of that outer envelope or box.

SECTION 4: SCOPE OF WORK

4.1. Overview

The City of Bartow is seeking bids from qualified and experienced contractors to provide all necessary labor, materials, equipment, supplies, and supervision to complete concrete work for a street project located on Main Street in the City. This work includes new curbing, sidewalks, and driveways. This project starts at Hwy 60 west of town and goes east to the RxR just east of Hwy 17. This street improvement project is for the City of Bartow.

4.2. Project Background & Site Conditions

The City has completed a comprehensive assessment of existing roadway conditions within the project area and has determined that improvements are necessary to address pavement deterioration, pedestrian accessibility, and compliance with current roadway standards. The project generally consists of full roadway repaving along the designated limits of Main Street, including the installation and/or replacement of concrete curbing, sidewalks, driveways, and other related roadway improvements necessary to provide a safe, functional, and durable transportation facility.

The successful bidder will be required to furnish all labor, materials, equipment, supervision, and incidentals necessary to complete the proposed improvements in accordance with the requirements established in the bid documents. All work shall be performed in accordance with applicable federal, state, and local requirements, recognized industry standards and best management practices, and the Florida Department of Transportation (FDOT) Standard Specifications for Road and Bridge Construction, 2026 Edition, including applicable FDOT standards, specifications, and regulations.

4.3. Project Timeline

The Contract Time is as follows: 120 CALENDAR DAYS

The contract time for this project is 90 calendar days from Notice to Proceed to reach Substantial Completion and 30 calendar days from Substantial Completion for Final Completion.

Completion of the contract will have been achieved once Final Completion has been reached and all final documentation, including final application for payment, has been received and processed.

4.4. Qualifications

Bidders must meet the following minimum qualifications to be considered responsive and responsible:

A. The Contractor submitting a bid must have been in business under the same name & TIN/FEIN number for the past three (3) years.

B. Contractor shall be appropriately licensed to perform the services offered and shall possess, at the time of bid opening, all required licenses and certifications. Copies of all licenses and certifications shall be submitted with the response.

o The Contractor shall hold a valid Florida Commercial Builder license and MOT License.

▪ The Contractor must be familiar with the FDOT Index for Roads and Bridges.

o In order to do business with the City of Bartow, businesses based within the City limits of the City of Bartow shall furnish a copy of the most recent City of Bartow Business/Occupational License in which can be obtained from https://www.cityofbartow.net/departments-services/city-clerk-public-records/business-tax-receipt-occupational-licenses-applications-payments.

o For businesses based outside the City limits of the City of Bartow but are based in Polk County or those businesses based outside Polk County shall furnish a copy of the most recent Polk County Business/Occupational License in which may be obtained from https://www.polktaxes.com/services/local-business-taxes/.

C. The Contractor shall provide three (3) references of similar completed projects from within the last four (4) years including project summaries where the Contractor acted as the Prime contractor with other government /Municipality.

https://www.cityofbartow.net/departments-services/city-clerk-public-records/business-tax-receipt-occupational-licenses-applications-payments https://www.cityofbartow.net/departments-services/city-clerk-public-records/business-tax-receipt-occupational-licenses-applications-payments https://www.polktaxes.com/services/local-business-taxes/ o Please refer to the Reference Form provided under Section 8: Vendor Submittal Forms.

D. The Contractor shall not be permitted to use alternative materials or supplies for this Project unless expressly authorized in writing by the Project Manager.

E. The Contractor shall not subcontract any portion of the work without the prior written approval of the Project Manager.

Note: Contractors are to review, complete and upload Qualifications Statement of the Bid Document as it relates to this section.

4.5. Minimum Required Services

To be considered responsive, the Contractor must be capable of performing all work required to successfully complete the Main Street

Concrete Improvements Project, including but not limited to the following:

• Concrete Curbing and Gutter Installation

• Concrete Sidewalk Construction (ADA-Compliant)

• Concrete Driveway Construction (6-Inch Thickness)

• Clearing, Grubbing, and Existing Infrastructure Removal

• Subgrade Preparation and Compaction

• Maintenance of Traffic (MOT)

• Concrete Placement, Finishing, and Curing

• Testing and Inspection Coordination

• Protection of Existing Utilities and Structures

• Site Cleanup and Restoration

• Compliance with All Applicable Regulations

4.6. Detailed Scope of Work – Main Street Concrete Improvements

Main Street Concrete Curbing, Sidewalk, and Driveways, beginning at Highway 60 and continuing east to the railroad crossing just east of Highway 17.

The Contractor shall perform all concrete work in accordance with Attachment A (2026 PH 9 Paving & Curbing Map), Attachment B

(FDOT Curb & Gutter 300), and Attachment C (FDOT Sidewalk 310).

The work described in this section corresponds directly to the line items in the Pricing Table. Quantities shown in the Pricing Table are for bidding and comparison purposes and represent the estimated amounts for mobilization, MOT, clearing and grubbing, curbing, 4" concrete sidewalk (ADA), and 6" concrete driveways. Contractors shall review the Pricing Table in conjunction with this Detailed

Scope to ensure accurate unit pricing and full understanding of the required work.

1. General Requirements

a. The Contractor shall provide a qualified superintendent who is responsible for daily operations and communication with the City.

b. The Contractor shall protect all existing utilities, structures, and property.

c. The Contractor shall maintain access to residences and businesses at all times.

d. The Contractor shall coordinate with the City for inspections, testing, and staging activities.

e. All disturbed areas shall be restored to original or better condition.

4.7. Work Hours

The regular working hours for the City are Monday – Friday, 7:00 AM to 7:00 PM. Permission to work outside of the regular work hours must be requested in writing a minimum of 2 working days in advance from the Contractor’s Project Manager.

Permission to work on City holidays must be requested in writing a minimum of 2 working days in advance from the

Contractor’s Project Manager. The Contractor shall not work outside the regular hours without the prior written consent of the

City Project Manager.

4.8. Clearing, Removal, and Site Preparation

The Contractor shall:

A. Remove existing sidewalk, curb, curb and gutter, driveways, and other concrete features as shown on the plans.

B. Remove vegetation, roots, debris, and unsuitable soils to prepare the work area.

C. Perform excavation, grading, and subgrade shaping required for new concrete installations.

D. Properly dispose of all removed materials in accordance with federal, state, and local regulations.

E. Proof-roll and compact all subgrade areas following FDOT Section 120 requirements.

4.9. Concrete Curbing, Gutter, and Concrete Features (FDOT Section 520)

The Contractor shall construct concrete curb, curb and gutter, valley gutter, and other concrete roadway features in accordance with

FDOT plans and specifications, including:

• Installation of wood or metal forms

• Concrete placement using approved mix designs

• Consolidation and finishing to required lines and grades

• Installation of contraction and expansion joints

• Achieving required slope and elevation tolerances

• Curing and protection of concrete

• Backfilling and compaction after curing

All curb elements must meet cross-slope accuracy, alignment, and finish requirements.

4.10. 4-Inch Concrete Sidewalk (ADA-Compliant)

The Contractor shall construct ADA-compliant concrete sidewalks per FDOT Section 522, including:

A. Excavation and grading to required subgrade elevation.

B. Compaction and proof-rolling of subgrade.

C. Installation of forms and reinforcing (if applicable).

D. Placement of 4-inch concrete sidewalk sections.

E. ADA-compliant slopes and cross-slopes (maximum 2%).

F. Installation of detectable warning surfaces where shown.

G. Finishing (broom finish unless otherwise specified).

H. Saw-cutting or forming of joints.

I. Curing per FDOT specifications.

4.11. 6-Inch Concrete Driveways

The Contractor shall construct concrete driveways at locations shown on the plans, including:

• Removal of existing driveway surfaces

• Excavation and subgrade preparation

• Compaction and proof-rolling

• Placement of 6-inch thick concrete

• Installation of reinforcement (if specified)

• Finishing and curing

• Ensuring proper transitions to public streets and private property

The Contractor must maintain driveway access during construction.

4.12. Maintenance of Traffic (MOT)

The Contractor shall:

A. Prepare and submit an MOT plan for City approval before beginning work.

B. Install signage, barricades, cones, and devices per FDOT and MUTCD requirements.

C. Maintain two-way traffic flow where possible, unless authorized otherwise.

D. Provide access for emergency vehicles at all times.

E. Maintain safe pedestrian accommodations throughout the project.

F. Prevent hazards or obstructions after working hours.

No work may begin until the MOT plan is approved in writing.

4.13. Testing and Inspections

The Contractor shall:

• Provide 48-hour notice before inspections or testing.

• Perform all required material testing (concrete strength, density, etc.).

• Provide certificates, mix designs, and required documentation.

• Remove and replace any non-conforming work at no cost to the City.

• Cooperate fully with City inspectors and representatives.

4.14. Erosion Control and Environmental Protection

The Contractor shall:

• Implement erosion and sediment control as needed.

• Prevent contamination from fuel, oil, or concrete washout.

• Immediately repair any environmental damage caused by construction activity.

4.15. Cleanup and Site Restoration

During and after construction, the Contractor shall:

• Keep work areas clean and free of debris.

• Sweep and maintain roadway surfaces daily.

• Restore disturbed grassed areas, driveways, and sidewalks.

• Remove all temporary facilities, equipment, and waste.

• Deliver a fully restored, clean project site at Final Completion.

4.16. Final Acceptance

The project will not be accepted until:

• All punch-list items have been completed.

• All testing results and documentation are submitted.

• The site is fully restored and cleaned.

• A final inspection confirms compliance with all specifications.

4.17. Supervision of Work by Contractor:

The Contractor shall provide all services to properly complete the work described in this Bid Document, including but not limited to all labor, materials, supervision, equipment, tools, transportation, and supplies. The Contractor is required to have a qualified superintendent assigned to the job site. The Contractor will provide the superintendent's contact information to the City Project

Manager before work commences on the job site. The contact information shall include the superintendent’s cell phone number and e-mail address. If the City determines that a job site is not being adequately supervised, a deficiency letter will be issued to the Contractor, which may affect the Contractor’s performance rating and the Contractor's ability to bid on future City work.

4.18. Except:

As amended in this Bid Document, all work shall conform to the Florida Department of Transportation (FDOT) Standard

Specifications for Road and Bridge Construction; the FDOT Standards Plans; and the Manual of Uniform Traffic Control Devices, current editions.

4.19. Projects Planned:

The project work order location within the Main Street location in…