MailingLabelQuote2009.doc
DOC document 27 KB Posted
- Solicitation number
- RFQ - 18P - 09012900000000000524
- Issued by
- Maine
About this file
This is a Scope of Work document from the State of Maine for an annual contract to supply printed mailing labels. The contract period runs from February 1, 2009, through January 31, 2010, with RFQ number 18P-09011500000000000492. The State seeks vendors capable of producing two types of labels: Crack and Peel labels and Dry Gummed labels, both available in sizes of 3" x 5" or 4" x 5", printed in reflex blue or black ink on white stock with square corners. Vendors must provide proofs within one calendar week of order receipt and deliver completed labels within one calendar week of proof approval. The contract includes an extension clause allowing the State Purchasing Director to extend the contract period beyond the initial expiration date with contractor consent, with a maximum total contract period of three years. Vendors must submit responses using an attached spreadsheet with required information by the specified due date and time.
The estimated annual contract value is less than $5,000, with pricing to include all delivery costs regardless of payment method. The State of Maine requires vendors to accept the State Procurement Card as a form of payment with no surcharges permitted. Vendors must submit pricing on the electronic response spreadsheet and indicate delivery timeframes. Additionally, vendors are required to submit monthly reports to the Division of Purchases by the fifth of each month detailing orders by department and dollar amounts. The Division of Purchases reserves the right to cancel the contract with thirty days' written notice or immediately for non-compliance with contract terms and conditions. Manufacturing overruns are not to exceed 3 percent.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Certified Wood Products Bid Language.doc | DOC document | |
| Clause Extenison Overrun 3 PO.doc | DOC document | |
| Mailing Label Sheet 2009.xls | XLS spreadsheet | |
| Conditions and Instructions to Bidders.doc | DOC document | |
| Instuctions for spreadsheet.doc | DOC document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
ANNUAL CONTRACT FOR PRINTED MAILING LABELS
02/01/09 TO 1/31/10
RFQ - 18P- 09011500000000000492
SCOPE: To establish a contract for Mailing Labels for a period of one year, from 2/1/09 thru 1/31/10.
Dollar value of this annual contract is estimated to be less than $5000.
Specifications for both Crack and Peel and Dry Gummed Labels are as follows:
Crack and Peel Labels
Sizes: 3” x 5” or 4” x 5” To be printed reflex Blue or Black ink on white matt finish Crack’n Peel stock, square corners.
Dry Gummed Labels
Sizes: 3” x 5” or 4” x 5” To be printed reflex Blue or Black ink on white Dry Gummed stock.
OVERRUN NOT TO EXCEED 3%
PROOFS: Vendor to provide proof on all labels prior to printing. Proof must be furnished within one calendar week after receipt of order.
ORDERING PROCEDURE: Delivery Orders (DO) will be created in AdvantageME for all orders against Master Agreements (MA), unless the State of Maine Procurement Card is used for payment. Orders in the amount of $5000.00 or less will be e-mailed by the using agency to the Vendor as a .pdf file. Delivery Orders in amounts greater than $5000.00 will workflow to the Division of Purchases’ Buyers for approval and encumbrance. The Division of Purchases will e-mail the .pdf order to the Vendor.
PRICE: Price to include all delivery costs. Major portion of labels are within the Augusta area.
DELIVERY: Delivery must be within one calendar week after receipt of approved proof.
INVOICING: Individual invoices to be forwarded to the ordering agency for payment, always listing the order number and contract number on the invoice.
MONTHLY REPORT: Vendor will send the Division of Purchases a monthly statement of what each Department has ordered, including Department Name and the dollar amount per Agency. This report must be received by the 5th of each month.
PROCUREMENT CARD: State policy requires vendors to accept the State of Maine Procurement Card as a form of payment, with very rare exceptions. Your company will be required to accept these cards. The pricing offered to the State of Maine shall be the final cost to the State of Maine regardless of payment method. No surcharge or other compensation will be allowed. The State of Maine reserves the right to reject your bid if you are unwilling to accept this condition.
EXTENSION CLAUSE: The State Purchasing Director reserves the right to extend this contract period beyond the indicated expiration date with the consent of the contractor. Total contract period may not exceed three years.
CANCELLATION CLAUSE: The Director of the Division of Purchases reserves the right to cancel this contract with a thirty (30) day written notice, or cancel immediately due to non-compliance with terms & conditions of contract.
Vendor Instructions for Response: Vendor to download attached spreadsheet, fill in required information, and reattach spreadsheet to response by the due date and time indicated. Detailed instructions for filling out the spreadsheet are also attached.
Vendor must submit a price of “0.00” in the unit price and fill in the delivery days on the electronic response.
File details come from the government source that posted it. Updated .