Mahoney and Black Road Paving 2026 Project.pdf

CITY OF SANTA MARIA

MAHONEY AND BLACK ROAD PAVING

2026 PROJECT

Bid No. 2026-03

BID OPENING DATE: 6/10/2026

SPECIFICATIONS APPROVED BY:

MARK MULLER, P.E.

ACTING CITY ENGINEER

APPROVED FOR CONSTRUCTION BY:

BRETT FULGONI

DIRECTOR OF PUBLIC WORKS

MAHONEY AND BLACK ROAD PAVING 2026

Project No. 2026-03

BID OPENING DATE: 6/10/2026

THIS PAGE INTENTIONALLY LEFT BLANK

i

INDEX OF DOCUMENTS

CALL FOR BIDS ........................................................................................................ iii

DOCUMENT 00022

NOTICE INVITING BIDS

DOCUMENT 00100

INSTRUCTIONS TO BIDDERS

1.01 DEFINITIONS

1.02 COPIES AND USE OF BIDDING DOCUMENTS

1.03 EXAMINATION OF DOCUMENTS, SITE, AND CONDITIONS

1.04 PRODUCT SUBSTITUTION

1.05 WAGE RATES

1.06 CONTRACT TIME AND LIQUIDATED DAMAGES

1.07 EXPERIENCE AND BUSINESS STANDING

1.08 CONTRACTOR'S LICENSE

1.09 BID SECURITY

1.10 SUBCONTRACTORS

1.11 QUESTIONS ON BIDDING DOCUMENTS, ADDENDA

1.12 BIDDERS INTERESTED IN MORE THAN ONE BID

1.13 EXECUTION OF BIDS AND OTHER BID FORMS

1.14 SUBMITTING BIDS

1.15 WITHDRAWAL OF BIDS

1.16 IRREGULAR BIDS AND OTHER BID FORMS

1.17 REJECTION OR AWARD OF BIDS

1.18 BIDDING PROTEST PROCEDURES

1.19 CONTRACT, BONDS, AND INSURANCE

1.20 EXECUTION OF CONTRACT

DOCUMENT 00300

BID FORMS

PART 1 INTRODUCTION

PART 2 PRICES

PART 3 BID PROPOSAL FORM

PART 4 LIST OF SUBCONTRACTORS

PART 5 EXPERIENCE DATA

PART 6 CONSTRUCTION EQUIPMENT

PART 7 NON COLLUSION AFFIDAVIT TO BE EXECUTED BY BIDDER

AND SUBMITTED WITH BID

PART 8 BIDDER'S BOND (10 Percent of the Total Bid)

DOCUMENT 00500

AGREEMENT

DOCUMENT 00610

PERFORMANCE BOND

DOCUMENT 00620

LABOR AND MATERIAL BOND

ii

DOCUMENT 00680

GUARANTEE AND DEFECTIVE MATERIAL BOND

DOCUMENT 00700

GENERAL CONDITIONS

PART 1 DEFINITIONS

PART 2 PRELIMINARY MATTERS

PART 3 CONTRACTOR'S RESPONSIBILITIES

PART 4 ENGINEER'S STATUS DURING CONSTRUCTION

PART 5 AMENDMENTS AND CHANGES

PART 7 PAYMENTS TO CONTRACTOR AND COMPLETION

PART 8 SUSPENSION OF WORK AND TERMINATION

PART 9 PUBLIC CONTRACT CODE SECTION 9204

PART 10 MISCELLANEOUS

PART 11 INTEGRATION

SPECIAL PROVISIONS

BID ITEM NO. 1 – CONSTRUCTION COORDINATION

BID ITEM NO. 2 – MOBILIZATION AND DEMOBILIZATION

BID ITEM NO. 3 – TRAFFIC CONTROL

BID ITEM NO. 4 – ASPHALT CONCRETE

BID ITEM NO. 5 – GRIND AND REMOVAL

BID ITEM NO. 6 – ASPHALT CONCRETE DIKE

BID ITEM NO. 7 – RUMBLE STRIP

BID ITEM NO. 8 – ROCK SLOPE PROTECTION

BID ITEM NO. 9 THRU 12 – STRIPING DETAIL

BID ITEM NO. 13 – PAVEMENT MARKINGS

iii

CALL FOR BIDS

FORMAL BID NO. 2026-03

CALL FOR BIDS: 5/14/2026

BID OPENING: 2:00 PM 6/10/2026

COUNCIL AWARD DATE: 7/7/2026 (tentative)

CONSTRUCTION PERIOD: 45 WORKING DAYS

ENGINEER’S RANGE: $2,500,000 TO $3,000,000

ENVIRONMENTAL CLEARANCE: CATEGORICALLY EXEMPT, CLASS 1B

LIQUIDATED DAMAGES: $500/DAY

iv

DOCUMENT 00022

NOTICE INVITING BIDS

CITY OF SANTA MARIA, CA

Sealed, unbound bid proposals for furnishing all labor, materials, tools, equipment and incidentals for the construction of MAHONEY AND BLACK ROAD PAVING 2026, PROJECT NO. 2026-03, in Santa Maria, California, in accordance with these plans and specifications, will be received electronically via the City’s e-Procurement Portal, PlanetBids, until 2:00pm, Wednesday, June 10th, 2026 “Bid Opening Date”), at which time they will be electronically opened, read, and publicly available on the City’s e-Procurement Portal.

In general, the work consists of, but is not limited to, grinding 3 inches of the existing road surface and paving with 4 inches. The project will also include restriping the road and adjusting to grade any valves or manholes that are in the roadway.

At the time of the bid opening, the successful Bidder must be legally entitled to perform contracts requiring a Class A or C12 Contractor's license. Any Bidder or contractor not so licensed shall be subject to all penalties imposed by law including, but not limited to, any appropriate disciplinary action by the Contractors' State License Board. All contractor and sub-contractor license(s) must remain in good standing throughout the term of the Contract.

The Contractor shall notify the City in writing in the event its license is suspended, expires, or has a change in signatory.

Specifications and Bid Forms Specifications, including instructions to Bidders and all necessary contract documents and forms, are available online at https://www.cityofsantamaria.org/city-government/departments/public-works-services/bids-and-proposals. In order to download project documents, you must register as a vendor, at no cost, through the City’s e- Procurement Portal (PlanetBids). Potential bidders, subcontractors and suppliers are responsible for reviewing the complete bidding documents, including all addenda, prior to submitting their bid via PlanetBids. They are also advised to check PlanetBids periodically and prior to submitting their bid.

Prior to the Bid Opening Date, bids may be withdrawn through the City’s e-Procurement Portal by means of the responding firm “unsubmitting” their proposal in PlanetBids. After withdrawing a previously submitted proposal, the responding firm may submit another proposal at any time up to the deadline for submitting proposals.

Interpretation of Specifications Should a Bidder be in doubt as to the true meaning of any item in the Plans or Specifications or discover items containing discrepancies or omissions, the Bidder is responsible for immediately notifying the Engineer. All questions must be submitted in writing through the PlanetBids Procurement Question/Answer Tab via the City's e-Procurement portal, on or before the Question & Answer Submission Date and Time. Please include the section title of this Specification for each question, if applicable, in order to ensure that questions asked are responded to correctly. All questions submitted and answers provided shall be electronically distributed to all bidders who have selected to “follow” this Specification on the City's e-Procurement Portal.

Any addenda shall be posted on the City's e-Procurement Portal. Addenda notifications will be emailed to all persons who have selected to “follow” this Specification. Failure of any Bidder to receive any such addenda or interpretation shall not relieve such Bidder from any obligation under their bid as submitted. All addenda so issued shall become part of the contract documents. Such addenda are to be considered as part of the contract documents, and the Bidder shall acknowledge this condition in the e-Procurement Portal. The Engineer shall not be held responsible for any oral interpretations or instructions. No addenda can be issued less than forty-eight (48) hours before bid opening without an accompanying bid time extension. The Engineer reserves the right to make decisions on extending the bid period.

Bid Bond A true and correct copy of a certified check or cashier's check payable to the order of the City of Santa Maria, or a satisfactory bid bond executed by the Bidder and an acceptable surety in an amount equal to ten percent (10%) of the bid amount shall be uploaded with each bid, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bid bond must be notarized, include the embossed surety seal, and include a Power of Attorney if the signee is not an officer of the surety.

The three lowest bidders must also submit the original certified check, cashier’s check, or bid bond, which must be received by the City no later than 4 p.m., five (5) calendar days following the Bid Opening Date. In order ensure that the original certified check, cashier’s check, or bid bond is received by the deadline, the City recommends bidders use express mail or personal delivery. If the last day for submission of the original certified check, cashier’s check, or bid bond falls on a Saturday, Sunday, or other legal holiday, the period is extended to and includes the next day that is not a weekend or holiday. The original shall be addressed to:

For hand delivery, or UPS/FedEx delivery, please use the following address:

City of Santa Maria Public Works Department 110 S. Pine Street, Ste. 221 Santa Maria, CA 93458

Note: City Offices are closed on Friday, therefore, City staff will not be available to sign a UPS/FedEX delivery on Fridays.

For Mailing using the United States Postal Service, please use the following address:

City of Santa Maria Public Works Department 110 S. Pine Street, Ste. 101

Please have the Bidder Name, Contract Title ("Project Title"), and Contract Number ("Project ID") listed clearly on the outside of the envelope.

Bidder’s failure to submit the certified check, cashier’s check, or bid bond in accordance with the terms herein may result in the bid being deemed non-responsive.

Further, the amount so posted shall be forfeited to the City if the Bidder does not, within fifteen (15) calendar days after written notice that the contract has been awarded to said Bidder, enter into contract with the City for the work.

Prevailing Wages In addition, the following conditions apply:

• No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

• No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

• This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

Pursuant to Section 1770, and the following, of the California Labor Code, the successful bidder shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations https://www.dir.ca.gov.

Pursuant to provisions of Section 22300 of the California Public Contract Code, Contractor may substitute securities for any monies withheld by Owner to ensure performance of the Work.

Bid Validity No Bidder may withdraw their bid for a period of sixty (60) days from the Bid Opening Date, which time shall be used by the City for reviewing the bids and investigating the qualifications of Bidders, prior to awarding of the contract. Any bid withdrawal before the expiration of such time period shall result in the forfeiture of Bidder’s Bid Bond. In the event of a bid mistake resulting from a clerical error made by the Bidder, withdrawal of such bid without forfeiture of the Bid Bond may only be allowed if the criteria set forth in California Public Contracts Code Sec. 5103 are met and the procedures set forth therein are followed; any such approval by City of bidders request to withdraw bid shall be at the sole discretion of the City.

Bid Rejection The City reserves the right to reject any or all bids as the best interests of the City may dictate and, to the extent permitted by law, waive any irregularity in any bid. If there is any reason for believing that collusion exists among the bidders, the City may reject any or all bids.

The City is a charter city and any contracts into which the City enters may be subject to the provisions of its charter, which may supersede certain provisions of the public contract code and other provisions of state law.

Dated at City of Santa Maria, County of Santa Barbara, California this 15th day of May 2026.

By: BRETT FULGONI Brett Fulgoni Director of Public Works City of Santa Maria, CA

* * * END OF DOCUMENT 00022 * * *

INSTRUCTIONS TO BIDDERS

PROJECT NO. 2026-03

DOCUMENT 00100

INSTRUCTIONS TO BIDDERS

1.01 DEFINITIONS

A. Terms used in these Instructions to Bidders and defined in Document 00700, General Conditions, shall have the meaning stipulated in such Document 00700, General Conditions.

B. The following additional terms used in these Instructions to Bidders shall have the meaning stipulated:

1. Award: The informal acceptance of the bid and other executed bid forms by Owner.

2. Bid: The price proposed by bidder in the appropriate form included in

Document 00300, Bid Forms, for performance of the work.

3. Bidder: A person, firm, or corporation who having obtained a set of bidding documents intends to submit a bid and other bid forms to Owner, or one who submits a bid and other executed bid forms to Owner.

4. Bidding Documents: The Notice Inviting Bids, Instructions to Bidders, Bid Forms, Addenda, and other proposed contract documents.

5. Successful Bidder: The bidder to whom Owner makes the award of the contract for performance of the work.

1.02 COPIES AND USE OF BIDDING DOCUMENTS

A. Bidding documents may be procured at the office and for the price stipulated in Document 00022, Notice Inviting Bids.

B. Bidding documents are made available to bidders for the purpose of obtaining bids for performance of the work.

1. No license or grant is given for other uses of the bidding documents.

1.03 EXAMINATION OF DOCUMENTS, SITE, AND CONDITIONS

A. Before submitting bids and other executed bid forms, bidders shall examine:

1. The bidding documents.

2. The site of the work and existing conditions and limitations.

3. The conditions relating to construction and labor under which the work is to be performed.

B. Only the bidding documents shall be relied upon for execution of bids and other bid forms.

1. Unless corroborated by the bidding documents, statements or representations regarding the work made prior, during, or after bidding by Owner, Design Engineer, or Engineer, will not be binding and shall not be considered by bidders for preparation of bids.

2. Owner, Design Engineer, and Engineer will not be responsible for explanations or interpretations of the bidding documents other than those issued by addenda.

C. Complete sets of bidding documents shall be used by bidders to prepare bids.

1. Owner, Design Engineer, and Engineer assume no responsibility for errors or misinterpretations resulting from the use of incomplete sets of bidding documents.

D. Submission of a bid and other executed bid forms shall be considered prima facie evidence that bidders have satisfied themselves by personal examinations of the documents, site, and conditions (including existing utilities and dimensions) and have included in the bid the appropriate amounts covering the cost for execution of the work in accordance with such documents, site, and conditions. Bidders shall not at any time after submission of the bid, dispute, complain or assert that there was any misunderstanding in regard to the nature or amount of work to be done.

E. The bidder shall assume reasonable variations and minor omissions in the preparation of bids and shall be prepared to complete the proposed work without additional costs.

1.04 PRODUCT SUBSTITUTION

A. Materials and Equipment Identified by Brand or Trade Name.

1. Some materials and equipment specified in the bidding documents are identified by brand or trade name.

2. Except as stipulated under the following Paragraph "B," it is the intent of the bidding documents to allow bidders to select such materials and equipment from two or more brands or trade names specified in the specifications or indicated on the drawings, or from other brands or trade names of materials and equipment of equal quality and utility to those specified or indicated, in accordance with Article 3.04, Substitute or "Or Equal" Items of Document 00700, General Conditions.

3. Where only one brand or trade name is listed followed by the words "or equal," only one brand or trade name was known to the Design Engineer when preparing the bidding documents.

B. In order to match existing installations or where the product involves a unique or novel application required to be used in the public interest, some materials and equipment specified may not be substituted.

1. Such materials and equipment are identified in the bidding documents.

C. In accordance with Section 3400 of the California Public Contract Code, the successful bidder shall have 35 days after award of the contract for submission of data substantiating a request for a substitution of "an equal" item.

1.05 WAGE RATES

A. California Determinations.

1. Pursuant to provisions of the California Labor Code, the Director of

Industrial Relations has ascertained the prevailing rate of per diem wages in the locality in which the work is to be performed, applicable to the work to be done.

2. Copies of these wage determinations can be found on the DIR website https://www.dir.ca.gov.

B. Classification Not Listed.

1. Bidders shall notify Owner promptly, in writing, of labor classifications not listed in the prevailing wage determination but necessary for the performance of the work.

2. When a labor classification not listed in the prevailing wage determination is necessary for the performance of the work, Contractor may be required to pay, for the classifications not listed, the rate applicable to the classification most closely related to that which is not listed.

C. Contractor shall pay not less than the prevailing rate of per diem wages determined by the Director of Industrial Relations, and Contractor shall be responsible for its subcontractors paying not less than said per diem wages.

D. Contractor may be subject to penalties for paying less than the prevailing wages pursuant to provisions of California Labor Code, Section 1775.

E. When funding for the work includes United States funds, as stipulated in

Document 00022, Notice Inviting Bids, minimum wage determinations made by the U.S. Department of Labor shall also apply to this contract.

1.06 CONTRACT TIME AND LIQUIDATED DAMAGES

A. The contract time and the liquidated damages are stipulated in

Document 00500, Agreement.

1.07 EXPERIENCE AND BUSINESS STANDING

A. Bidders shall submit with their bids a statement setting forth their experience.

1. In this statement, bidder shall list similar projects that bidder has constructed, stating in each case the total project cost when constructed, and the name and address of the Owner. Qualifying experience must have been completed within the last 5 years.

1.08 CONTRACTOR'S LICENSE

A. Bidders shall have a valid California contractor's license for the type of work required on this contract.

B. Document 00022, Notice Inviting Bids, stipulates the license classification believed by Design Engineer to be required for the performance of the work.

C. Other classifications will be acceptable if so determined by the California

Department of Consumer Affairs, based on a review of the bidding documents.

1. The determination shall have been issued in writing before the date of bid opening.

D. In addition, the following conditions apply:

• No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section

1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

• No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

• This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

1.09 BID SECURITY

A. Bids shall be accompanied by a certified check, cashier's check, or bid bond acceptable to Owner in an amount equal to at least 10 percent of the bid, payable without condition to Owner as a guarantee that bidder, if awarded the contract, will promptly execute such contract in accordance with the executed bid and other bid forms in the manner and form required by these bidding documents, and will furnish the specified bonds and certificates of insurance.

B. The bid securities of the three lowest responsive, responsible bidders will be held by Owner until satisfactory bonds and certificates of insurance are furnished by the successful bidder, and the contract is signed, or until other disposition thereof is made by Owner.

C. The bid securities of bidders other than the three lowest bidders will be returned promptly after the canvass of bids.

1.10 SUBCONTRACTORS

A. Bidders shall list, in Document 00300, Bid Forms, the name, the location of the place of business, and the California contractor license number of each subcontractor who will perform work or labor or render service to the prime contractor in or about the construction of the work or improvement, or a subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications, in an amount in excess of one-half of 1 percent of the prime contractor’s total bid or, in the case of bids or offers for the construction of streets or highways, including bridges, in excess of one-half of 1 percent of the prime contractor’s total bid or ten thousand dollars ($10,000), whichever is greater.

B. Subject to California Public Contract Code Section 4109, circumventing by bidder of the requirement to list sub-contractors by the device of listing one subcontractor who will in turn sublet portions constituting the majority of the work covered by this contract shall be considered a violation of the California Subletting and Subcontracting Fair Practices Act, Division 2, Part 1, Chapter 4 of the California Public Contract Code and shall subject Contractor to the penalties set forth in Sections 4110 and 4111 of said code.

C. Where bidder alleges that a clerical error has been made in the list of subcontractors, the procedures for substitution shall be as provided in said Public Contract Code, Section 4107.5.

1.11 QUESTIONS ON BIDDING DOCUMENTS, ADDENDA

A. When a person who is preparing to submit a bid is in doubt as to the meaning of a statement or drawing in the bidding documents or finds discrepancies or omissions in the bidding documents, that person shall submit to Owner a written request for clarification or interpretation thereof.

1. The person submitting a request for clarification shall deliver such request promptly to Owner.

2. The request for clarification or interpretation shall be dated and shall identify the work; the statement or drawing that causes the inquiry; the documents in which they occur; the reasons for which the clarification or interpretation is necessary; and the person submitting the request.

B. Clarifications, interpretation, and correction to bidding documents will be issued only by addendum.

1. Copies of Addenda will be posted on PlanetBids for Prospective

Bidders to acknowledge.

2. Addenda issued during the time of bidding shall become a part of the bidding documents.

1.12 BIDDERS INTERESTED IN MORE THAN ONE BID

A. No person, firm, or corporation, under the same or different name, shall make, file, or be interested in more than one bid for the work unless alternate bids are requested.

1. A person, firm, or corporation who has submitted a subbid to a bidder, or who has quoted prices on materials to a bidder, is not thereby disqualified from submitting a subbid or quoting prices to other bidders.

B. Reasonable grounds for believing that a bidder is interested in more than one bid for the work will cause the rejection of all bids in which such bidder is interested.

1. Any or all bids will be rejected if there is reason for believing that collusion exists among bidders.

C. Pursuant to provisions in Section 7106 of the California Public Contract Code, bidders shall submit with their bids the Non-collusion Affidavit, executed in the form included in Document 00300, Bid Forms.

1.13 EXECUTION OF BIDS AND OTHER BID FORMS

A. Bids and other bid forms shall be executed upon Document 00300, Bid

Forms, identified as pertaining to the work.

1. No bid will be considered unless it is made and submitted upon such

Document 00300 forms.

B. The bid and other bid forms shall be executed in accordance with applicable laws and regulations and as stipulated in the bidding documents.

C. Numbers shall be stated both in writing and in figures where so required.

1. In case of a difference in written words and figures, the amount stated in written words shall govern.

D. The completed forms shall be without interlineations, alterations, or erasures.

1. A correction to mistakes made by bidder on figures or statements shall be validated with signed initials by the person or persons signing the bid forms.

E. Bidders shall fill in the appropriate blank spaces of the bid forms:

1. Bidder's legal name.

2. Bidder's form of business organization, namely, sole proprietorship, partnership, corporation, or other legal entity.

3. Bidder's current and valid California Contractor's license, or licenses, indicating classification, number, and expiration date.

4. Signature by the person or persons legally authorized to bind bidder into a contract with Owner for the execution of the work.

a. Signatures shall be in longhand.

b. A bid submitted by an agent shall have a current Power of

Attorney, subject to acceptance by Owner, attached certifying the agent's authority to bind bidder.

F. As stated in the bid forms, by signing the bid forms bidder represents that the statements made in the bid forms are true and correct and subject to penalty of perjury under California laws.

1.14 SUBMITTING BIDS

A. Bid proposals will be received electronically via the City’s e-Procurement Portal, PlanetBids, at which time they will be electronically opened and publicly available on the City’s e-Procurement Portal.

B. A true and correct copy of a certified check or cashier's check payable to the order of the City of Santa Maria, or a satisfactory bid bond executed by the Bidder and an acceptable surety in an amount equal to ten percent (10%) of the bid amount shall be uploaded with each bid, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bid bond must be notarized, include the embossed surety seal, and include a Power of Attorney if the signee is not an officer of the surety.

C. The three lowest bidders must also submit the original certified check, cashier’s check, or bid bond, which must be received by the City no later than 4 p.m., five (5) calendar days following the Bid Opening Date. In order to ensure that the original certified check, cashier’s check, or bid bond is received by the deadline, the City recommends bidders use express mail or personal delivery. If the last day for submission of the original certified check, cashier’s check, or bid bond falls on a Saturday, Sunday, or other legal holiday, the period is extended to and includes the next day that is not a weekend or holiday. The original shall be addressed to:

For hand delivery, or UPS/FedEx delivery, please use the following address:

City of Santa Maria Public Works Department

110 S. Pine Street, Ste. 221

Note: City Offices are closed on Friday, therefore, City staff will not be available to sign a UPS/FedEX delivery on Fridays.

For Mailing using the United States Postal Service, please use the following address:

City of Santa Maria Public Works Department

110 S. Pine Street, Ste. 101

Please have the Bidder Name, Contract Title ("Project Title"), and Contract Number ("Project ID") listed clearly on the outside of the envelope.

Bidder’s failure to submit the certified check, cashier’s check, or bid bond in accordance with the terms herein may result in the bid being deemed non-responsive.

Further, the amount so posted shall be forfeited to the City if the Bidder does not, within fifteen (15) calendar days after written notice that the contract has been awarded to said Bidder, enter into contract with the City for the work.

1.15 WITHDRAWAL OF BIDS

A. Prior to the Bid Opening Date, bids may be withdrawn through the City’s e- Procurement Portal by means of the responding firm “unsubmitting” their proposal in PlanetBids. After withdrawing a previously submitted proposal, the responding firm may submit another proposal at any time up to the deadline for submitting proposals.

B. Pursuant to provisions in California Public Contract Code, Section 5101, a bidder may withdraw its bid after opening of bids providing bidder can establish to Owner's satisfaction that a mistake was made in preparing the bid.

1.16 IRREGULAR BIDS AND OTHER BID FORMS

A. Bids shall be considered irregular and may be rejected by Owner if they include:

1. Alterations of form, unauthorized additions, unauthorized conditional or alternate bids.

2. Incomplete information, recapitulations, obviously unbalanced prices, or un-initialed erasures.

3. Other irregularities, informalities and nonconformities.

B. Bids and other bid forms will not be considered unless accompanied by the bid security in the type and amount stipulated.

C. Oral, telegraphic, or telephonic bids or modifications to bids will not be considered.

1.17 REJECTION OR AWARD OF BIDS

A. Subject to requirements of applicable law, Owner reserves the right to accept or reject any or all bids when deemed best for the public good, and to waive any bid informality, irregularity, and nonconformity when deemed best for the public good.

C. When bids are not rejected, the contract will be awarded to the lowest responsive responsible bidder.

1. The low bid will be the bid with the lowest net total arrived at by combining the bid total prices to arrive at the total bid identified as the

"Basis of Selection." The basis of selection may be the total base bid or the total base bid combined with any or all alternate bid items, as identified in Document 00300.

a. Alternates, when part of the bid, are included and defined in

Document 00300, Bid Forms.

2. Owner may accept or reject any or all alternates.

3. When award is made, "Notice of Award" will be sent to the selected bidder.

C. The award, when made, will be made within the time stipulated for bids to remain subject to acceptance in Document 00300, Bid Forms.

1.18 BIDDING PROTEST PROCEDURES

A. Time for Submitting Protests.

1. A protest regarding bidding documents shall be submitted in writing by the protesting bidder to Owner so that the protest is received by Owner five (5) working days before the day scheduled for bid opening.

2. A protest regarding bid opening procedures, bids, or the selection of the successful bidder shall be submitted in writing, by the protesting bidder to Owner, so that the protest is received by Owner within seven

(7) working days after bid opening.

B. Protests shall include a clear detail of the reason for the protest and the remedies sought by the bidder submitting the protest.

C. Owner will issue a response within twenty (20) working days after receipt of protest.

D. Litigation regarding protests on bidding documents and other bidding and award procedures shall be commenced only after following the procedures stipulated in this Article 1.21.

1.19 CONTRACT, BONDS, AND INSURANCE.

A. The successful bidder, simultaneously with the duly signed contract, shall furnish:

1. A Performance Bond in an amount equal to one hundred (100) percent of the contract price executed in the form of Document 00610.

2. A Payment Bond in an amount equal to one hundred (100) percent of the contract price executed in the form of Document 00620.

3. A Guarantee and Defective Material Bond in an amount equal to ten

(10) percent of the contract price executed in the form of Document 00680.

4. Certificates of Insurance to demonstrate compliance with the insurance requirements stipulated in Document 00700, General Conditions.

B. Bonds.

1. The Performance Bond shall extend through the warranty period specified in the General Conditions.

2. The Bonds shall be procured from a California licensed surety company.

3. The surety company shall be an admitted surety in the State of

California.

C. Insurance.

1. Insurance requirements are stipulated in Document 00700, General

Conditions.

2. Insurance shall be procured from a California licensed insurance company satisfactory to Owner.

D. The contract and the bonds shall be executed in the number of original counterparts stipulated in the closing statement of Document 00500, Agreement.

1.20 EXECUTION OF CONTRACT

A. The successful bidder shall execute and return to Owner the Agreement, Performance Bond, Payment Bond, Guarantee and Defective Material Bond, and Certificates of Insurance in proper form, and satisfying requirements stipulated in the bidding documents no later than ten (10) days after the date of the Notice of Award.

B. Time is of the essence in this regard.

* * * END OF DOCUMENT 00100 * * *

BID FORMS

DOCUMENT 00300

BID FORMS

PART 1 INTRODUCTION

1.01 THIS BID IS SUBMITTED

A. For construction of the work, identified as follows:

Contract BID NO. 2026-03, MAHONEY AND BLACK ROAD PAVING 2026

B. To the Owner, identified as follows:

The City of Santa Maria, CA 110 East Cook Street Santa Maria, CA 93454-5190

1.02 CONDITIONS

A. The undersigned bidder proposes and agrees that if this bid is accepted by

Owner, bidder shall enter into an agreement with Owner, in the form included in the bidding documents and designated Document 00500, Agreement; to perform and furnish the work as specified and indicated in the bidding documents for the contract price indicated in this bid, within the contract time indicated in said form of agreement, and in accordance with the other terms and conditions of the bidding documents.

B. Bidder Accepts Terms and Conditions:

1. Bidder accepts the terms and conditions of Document 00022, Notice

Inviting Bids, and Document 00100, Instructions to Bidders, including, without limitations, those dealing with the disposition of the bid security.

2. This bid will remain subject to acceptance for sixty (60) calendar days after the day of opening bids.

3. Bidder will sign and return to Owner the form of Document 00500, Agreement, together with required bonds and insurance certificates, within the time stipulated in Document 00100, Instructions to Bidders.

PART 2 PRICES

2.01 PRICES INCLUDE

A. Applicable sales taxes; state, federal, and special taxes; patent rights and royalties; and other applicable taxes and fees are included in the prices of this bid.

2.02 PROPOSAL FORM

A. For construction of the BID NO. 2026-03, MAHONEY AND BLACK

ROAD PAVING.

B. The undersigned declares that he/she has examined carefully the locations of the proposed work, the contract documents, including the specifications, contract and bond forms for the carrying out of the public project hereinafter described and he/she proposes and agrees that if this proposal is accepted he/she will contract on the form specified in said contract documents, with the City of Santa Maria, to provide all necessary equipment, tools, labor and other means necessary to do all work specified in the contract, in the manner and time prescribed therein for the following items as payment in full:

PART 3 BID PROPOSAL FORM

Project No. 2026-03

BID SCHEDULE

ITEM DESCRIPTION QTY UNIT

1 Construction Coordination LS 1

2 Mobilization and Demobilization LS 1

3 Traffic Control LS 1

4 Asphalt Concrete Ton 10,279

5 Grind and Removal SQFT 390,050

6 Asphalt Concrete Dike LF 200

7 Rumble Strip LF 9,135

8 Rock Slope Protection - Class II Ton 45.0

9 Striping Detail - 22 LF 7,630

10 Striping Detail - 24 LF 2,955

11 Striping Detail - 27B LF 18,670

12 Striping Detail - 38A LF 320

13 Pavement Markings SQFT 100

In the event of a discrepancy, unit pricing shall prevail.

It is understood that, except for lump sum items, the foregoing quantities set forth in the bid schedule are approximate only and are solely for the purpose of facilitating the comparison of bids, and that the Contractor's compensation will be computed on the basis of the final quantities in completed work, measured as specified, whether they be more or less than those shown.

BASIS OF AWARD

Award of contract, if any be made, shall be made to the Contractor with the lowest responsive bid responsible based on the Grand Total (Items 1 through 13).

PART 4 LIST OF SUBCONTRACTORS

4.01 CONDITIONS

A. The undersigned bidder lists, under the following Article 4.02, the name, the location of the place of business, and the California contractor license number of each subcontractor who will perform work or labor or render service to the prime contractor in or about the construction of the work or improvement, or a subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications, in an amount in excess of one-half of 1 percent of the prime contractor’s total bid or, in the case of bids or offers for the construction of streets or highways, including bridges, in excess of one-half of 1 percent of the prime contractor’s total bid or ten thousand dollars ($10,000), whichever is greater.

B. The undersigned bidder understands that circumvention by bidder of the requirement to list subcontractors by the device of listing one subcontractor who will in turn sublet portions constituting the majority of the work is a violation of the Subletting and Subcontracting Fair Practices Act (Division 2, Part 1, Chapter 4, of the California Public Contract Code) and shall subject bidder to the penalties set forth in said Act (Sections 4110 and 4111 of said code).

4.02 LIST OF SUBCONTRACTORS

Subcontractor

Name & 0BAddress of Business

1BLic. #

2BDIR #

Bid Item

Bid Item

Cost

Subcontractor’s

Cost for Bid Item Work

% of Bid Item

Work Performed by

Subcontractor

PART 5 EXPERIENCE DATA

5.01 INFORMATION

A. The undersigned bidder submits under the following Article 5.02 a brief description of work previously executed by bidder and the locations of major projects, giving the year in which done, the manner of execution, name and address of Owner, overall cost when constructed, and such other information that show bidder's ability to prosecute vigorously the performance of the work.

5.02 EXPERIENCE DESCRIPTION

PART 6 CONSTRUCTION EQUIPMENT

6.01 DATA ON CONSTRUCTION EQUIPMENT

A. The undersigned bidder lists under the following Article 6.02 the equipment, which will be used in the performance of the work, including location, ownership, and how the equipment will be obtained, if not already owned or controlled by bidder.

6.02 LIST

Number and Type

Capacity and Manufacturer

Age and 3BCondition

Current Date on Location Work Site

PART 7 NON COLLUSION AFFIDAVIT TO BE EXECUTED BY BIDDER AND SUBMITTED

WITH BID

STATE OF CALIFORNIA )

COUNTY OF )ss.

The undersigned declares:

I am the ____ of ____, the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham.

The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true.

The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on ___ [date], at ___[city], ___[state].

Bidder Signature

Notary Signature

PART 8 BIDDER'S BOND (10 Percent of the Total Bid)

KNOW ALL MEN BY THESE PRESENTS,

That we, , as Principal, and , as Surety, are held and firmly bound unto the City of Santa Maria in the County of Santa Barbara, California, in the sum of ______________________________ Dollars ($______________) to be paid to the said City of Santa Maria in the County of Santa Barbara, California, its successors and assigns, for which payment, well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors or assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH,

That if the certain bid and bid forms for the BID NO. 2026-03, MAHONEY AND BLACK ROAD PAVING 2026 of the above bounden ______________________________ is accepted by the said City of Santa Maria in the County of Santa Barbara, California and if the above bounden ______________________________ his heirs, executors, administrators, successors, and assigns, shall duly enter into and execute Document 00500, Agreement, for such construction; and shall execute and deliver Document 00610, Performance Bond, and Document 00620, Payment Bond; and shall deliver evidence of insurance, all within 15 days from the date of the award and notice to the above bounden ______________________________ by and from the said the City of Santa Maria in the County of Santa Barbara, California, that said Document 00500, Agreement, is ready for execution, then this obligation shall become null and void; otherwise it shall be and remain in full force and virtue.

Atty Rev 1999

IN WITNESS WHEREOF,

We hereunto set our hands and seals this day of , 2026.

(Name of Surety)

(Seal)

(Address)

(Attach here Acknowledgement on Standard Form)

(Signature of Representative)

(Telephone Number)

(Name of Bidder)

(Seal)

(Address)

(Signature of Representative)

(Telephone Number)

* * * END OF DOCUMENT 00300 * * *

* * * END OF DOCUMENT 00300 * * *

AGREEMENT

DOCUMENT 00500

AGREEMENT

THIS AGREEMENT, made and entered into this day of , 2026, by and between hereinafter referred to as "Contractor," and the City of Santa Maria in the County of Santa Barbara, California, hereinafter referred to as "Owner."

WITNESSETH:

That for and in consideration of the promises and agreements hereinafter made and exchanged, Owner and Contractor agrees as follows:

1. That Contractor shall complete the work generally described as follows: BID NO.

2026-03, MAHONEY AND BLACK ROAD PAVING 2026 in accordance with the Contract Documents therefore, adopted by the City Council, of Owner, as prepared by City of Santa Maria.

2. That Owner will pay Contractor progress payments and the final payment, in accordance with the provisions of the contract documents, with warrants drawn on the appropriate fund or funds as required, at the prices bid on the proposal form accepted by Owner, and set forth in this agreement.

Total Bid of ____________________________ Dollars and __________________________ Cents

Contract Price in Figures $___________________________________

3. Contractor agrees to complete said work within the contract time of Forty Five (45) working days, from the day following the issuance of the Notice to Proceed, and approved extensions thereof, to the satisfaction of Owner before final payment is made.

4. Time is of the essence on this contract.

5. It is mutually understood and agreed that time is of the essence of this agreement and that it is difficult to ascertain the amount of damages required to properly compensate Owner for failure by Contractor to comply with all the contract requirements within the time fixed in the agreement.

In accordance with California Government Code, Section 53069.85, the amount of liquidated damages to be paid to Owner for each day completion is delayed beyond the time for completion, shall be five hundred ($500) dollars. Contractor hereby acknowledges that it has reviewed said provisions relating to liquidated damages and the amount thereof, and accepts the same as being reasonable under the circumstances and as a material part of the consideration for this contract.

Contractor also acknowledges that progress payments made after the scheduled completion date do not constitute a waiver of liquidated damages.

6. That, in accordance with Section 1774 of the California Labor Code, Contractor will pay, and will require subcontractors to pay, employees on the project a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations and wage standards applicable to this work, contained in or referenced in the contract documents.

7. That, in accordance with Section 1775 of the California Labor Code, Contractor shall forfeit to Owner, as a penalty, not more than two hundred dollars ($200) for each day, or portion thereof, for each worker paid, either by Contractor or any subcontractor, less than the prevailing rates as determined by the Director of the California Department of Industrial Relations for the work.

8. That, in accordance with Section 1777.5 of the Labor Code, this agreement fixes the responsibility of compliance with said Section 1777.5 for all apprenticeable occupations with the prime Contractor.

9. That, except as provided in Section 1815 of the California Labor Code, in the performance of the work not more than eight (8) hours shall constitute a day's work, and not more than forty (40) hours shall constitute a week's work; that Contractor shall not require more than eight (8) hours of labor in a day nor more than forty (40) hours of labor in a week from any person employed by Contractor or any subcontractor; that Contractor shall conform to Division 2, Part 7, Chapter 1, Article 3 (Section 1810, et seq.) of the California Labor Code; and that Contractor shall forfeit to Owner, as a penalty, the sum of twenty-five dollars ($25) for each worker employed in the execution of the work by Contractor or any subcontractor for each day during which any worker is required or permitted to labor more than eight (8) hours in violation of said Article 3.

10. That Contractor shall carry workers' compensation insurance and require subcontractors to carry workers' compensation insurance as required by the California Labor Code.

11. That Contractor shall have furnished, prior to execution of the contract, three bonds approved by Owner: (1) the faithful performance bond in the amount of one-hundred percent (100%) of the contract price, to guarantee the faithful performance of the work; (2) the labor and material bond in the amount of one-hundred percent (100%) of the contract price, to guarantee payment of all claims for labor and materials furnished; and (3) the guarantee and defective material bond in the amount of ten percent (10%) of the contract price, to guarantee the one year maintenance of public improvements. This contract shall not become effective until such bonds are supplied to and approved by Owner.

12. That Contractor, prior to execution of the contract shall comply with the following Department of Industrial Relations requirements.

• No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

• No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

• This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

13. That this agreement, by reference, includes the contract documents defined in

Document 00700, General Conditions.

14. That Contractor agrees to devote the time necessary to perform the services set forth in this agreement in an efficient and effective manner. Contractor may represent, perform services for and be employed by additional individuals or entities, in Contractor's sole discretion, as long as the performance of these extra-contractual services does not interfere with or present a conflict with City's business.

15. The agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this section shall be construed as consent by City to any assignment of this agreement or any interest in this agreement.

(REMAINDER OF PAGE LEFT INTENTIONALLY BLANK.)

IN WITNESS WHEREOF, said Contractor and the Mayor of Santa Maria, by Resolution No. __________ of the City Council, of Owner thereunto duly authorized, have caused the names of said parties to be affixed hereto, each in triplicate, the day and year first above written.

CONTRACTOR:

BY: ______________________________

President

BY: _____________________________

Secretary

Treasurer

OWNER:

CITY OF SANTA MARIA

Mayor

ATTEST:

Donna G. Schwartz Chief Deputy City Clerk

APPROVED AS TO CONTENT:

Department Head

City Manager

APPROVED AS TO FORM:

City Attorney

Rev 2018

* * * END OF DOCUMENT 00500 * * *

PERFORMANCE BOND

DOCUMENT 00610

PERFORMANCE BOND

CONTRACTOR: SURETY:

Name and CSLB license no. Name and legal status

Address Address

Address Address

OWNER:

City of Santa Maria Public Works/Engineering 110 South Pine Street, Suite 221 Santa Maria, CA 93458

CONSTRUCTION CONTRACT:

Date: __________________________ Amount: __________________________

Project Description: MAHONEY AND BLACK ROAD PAVING 2026

BOND:

Date: __________________________

Amount: __________________________

Amount spelled out: ________________________________________________

The Contractor and Surety, jointly and severally, bind themselves, their heirs,…