MAHG043002CR Construct Resiliency Center Statement of Objectives.pdf

STATEMENT OF OBJECTIVES (SOO)

Construct Resiliency Center

MAHG043002CR

ARCHITECT-ENGINEER (A/E) SERVICES

for

PLANNING CHARRETTE REPORT (PCR)

KEESLER AIR FORCE BASE, MISSISSIPPI

8 April 2025

PLANNING CHARRETTE REPORT SOO

Table of Contents

I. INTRODUCTION

II. PROJECT BACKGROUND INFORMATION

III. GENERAL DESIGN CRITERIA

A. Standards and Publications B. References C. Government Documentation D. Government Furnished Materials

IV. TASK DESCRIPTION

A. Planning Charrette Report (PCR) B. Cost Estimates C. Constructability D. Topographical Survey E. Geotechnical Survey F. Meetings and Site Visits G. Design Statement of Work H. Performance of Work I. Deliverables

V. WORK SITE COODINATION

VI. SUBCONTRACT TECHNICAL MONITOR

VII. ATTACHMENTS

I. INTRODUCTION:

Keesler AFB has a requirement to provide a Planning Charrette Report (PCR) for a Resiliency Center, Project # MAHG043002CR.

This Statement of Objectives (SOO) defines requirements for Service Provider (SP) services to provide Planning Charrette Reports (PCR) for the Resiliency Center at Keesler AFB, MS. The PCR’s primary purpose is to clearly identify all the project requirements and associated scope to complete the project. The PCR shall address all items and identify any elements that impact cost, functional/operational relationships, maintenance, energy and life cycle costs, utilities, environmental/historical issues, aesthetics and design standards, engineering systems, and other specific items. The SP shall validate/draft the DD Form 1391 (Work Order) and form the basis to adjust the programming document for both cost and scope.

The SP shall furnish the personnel, services, equipment, materials, facilities, and other requirements necessary for, and incidental to, the performance of work set forth herein. The SP will perform the planning necessary to accomplish the work indicated. All work is to be performed in accordance with this SOO (Statement of Objectives). The SP shall deliver to Keesler AFB complete project documents, including but not limited to completed Planning Charrette Report (with minimum four (4) courses of action (COAs)), temporary facility needs, a schematic design (50% submission), design development (100% submission), with basic major equipment selection, topographical survey, geotechnical report and a preliminary cost estimate.

The SP shall be required to have as an integral part of the firm, or shall be able to obtain the services of, registered Professional Engineers and Architects established in various disciplines to support the subject project. Primary technical services shall be performed by individuals who are credentialed members of architectural, planning, science, and engineering professions.

Disciplines include, but are not limited to, fire protection engineers, architects, landscape architects, interior designers, engineering disciplines typically associated with design and construction, cost estimators, specification writers, Computer Assisted Design and Drafting (CADD) technicians, publication writers/editors, technical writers, graphic artists, Geographic Information System (GIS) analysts, planners, urban designers, economists, and financial analysts. Personnel shall be registered in the state of Mississippi or a state which provides reciprocity between states and command the necessary expertise and knowledge to perform the tasks identified herein.

The use of consultants shall be determined by the SP with all coordination, control, payment and scheduling responsibilities belonging to the SP. The SP shall make the consultants aware of the scope of the work and shall be responsible for the accomplishment of the work in accordance with all related standards, regulations, instructions, directions, and adopted codes that are pertinent to Keesler AFB, MS and as described under Section 3 herein.

II. PROJECT BACKGROUND INFORMATION

Keesler, AFB is home to Headquarters, Second Air Force (2AF) and the 81st Training Wing (81 TRW) of Air Education and Training Command (AETC). Keesler AFB requires a Resiliency Center to provide and support a wide range of activities.

Vandenberg Commons, B7503 was constructed in 1953 and is a 38,400 SF two story concrete and steel structure. Through its 70 years of service, the facility had increased in size and its function through a series of renovations and additions. The main function of the building was to provide recreation and study areas for Non-Prior Service (NPS) Airmen who live in the “Triangle” on base, but it served others on base as well. On average, Keesler houses approximately 4,700 students.

Vandenberg Commons was a true multi-purpose facility. In its last used configuration, the first floor housed a stage and dance floor, DJ booth, billiard room, electronic game room, movie area, outdoor recreational equipment check-out station, a café with exterior patio, and a branch of Keesler Federal Credit Union. The second floor housed a digital library, video gaming room and various study and meeting spaces.

A Facility Sustainment, Restoration, and Modernization (FSRM) Planning Charrette Report (PCR) was last completed 10 February 2020.

Vandenberg Commons does not currently meet the requirements established within the Architectural Barriers Act (ABA) and/or the American Disabilities Act (ADA). Non-compliance items include accessing the second floor, reach ranges, and changes in floor levels.

Testing and investigation show Asbestos Containing Material (ACM) is present in the facility.

ACM has been located within the piping insulation, floor tile mastic and window glazing putty.

Testing and investigation has also determined the presence of Lead Based Paint (LBP) on several door frames throughout the facility. In addition to these hazards, extensive termite damage has been found in and around the stage area of this facility.

HVAC and electrical systems are a conglomerate of several obsolete systems that have been pieced together over the years and have outlived their service life. Insufficient HVAC systems were incapable of meeting the facility’s environmental demands and the humid atmosphere created ideal conditions for the buildup of mildew and the growth of mold in the building materials. These unsafe and toxic conditions led to the closure of the facility.

Figure 1, Location of Project Site

III. GENERAL DESIGN CRITERIA

The Air Force requires investigation services that can be used to produce complete and functional design documents that are appropriate for the Gulf Coast environment of Mississippi.

The charrette (as basis of subsequent design and construction) shall adhere/follow to the most recent issue of the following standards and publications. The following shall be considered a partial list and not limit the standards which may apply to the project.

A. Standards and Publications

1. National Fire Protection Agency (NFPA) – All codes and standards appropriate to project scope

Proposed Project Site

2. Occupational Safety and Health Agency (OSHA)

3. Air Force Occupational Safety and Health Agency (AFOSHA)

4. AFM 88-3 - Air Force Design Criteria for Buildings

5. EM 385-1-1 - Safety and Health Requirements Manual

6. Other applicable Air Force Engineering Technical Letters (AFETLs)

7. American Society for Testing and Materials (ASTM) - Specifications and standards as applicable American Society of Mechanical Engineers (ASME) - Specifications and standards as applicable

8. Unified Facilities Guide Specifications (UFGS)

9. Underwriters Laboratories (UL) – All standards appropriate to project scope

10. Engineering Technical Letters (ETLs)

11. Fillable 1354 – Check List

12. AF CATCODEs

13. Hazardous Waste Material Management Plan

14. Whole Building Design Guide – www.wbdg.org

15. Air Force Regulations, Technical Orders and Instructions

16. Ensure modified systems will meet applicable State Department of Environmental

Conservation and EPA requirements

17. Other pertinent industry standards B. References All Air Force Manuals, Publications, and Guide Specifications will not necessarily be furnished. The SP may acquire them from the Defense Printing Service Detachment Office, Standardization Document Order Desk, 700 Robbins Avenue, Philadelphia, PA 19111-5094 or other Federal agencies. The Special Assistance Desk phone number at Defense Printing Service is (215) 697-2664. The SP may review any Air Force Manual or publication available at the Base Civil Engineering offices.

C. Government Documentation Because only the SP can be expected to know exactly which record drawings will be useful for this investigation, the SP should expect to spend time in Keesler’s Civil Engineering drawing storage vault, locating drawings he/she might need. The SP should not expect Government personnel to perform a drawing search for him/her. "As-built", shop drawings, and operation and maintenance manuals that the Government may have, are not guaranteed to be either accurate or complete. It shall be the SP’s responsibility to verify any information or data that is given to them by the Government.

D. Government Furnished Materials The Government shall furnish the SP with the following:

1. A description of the specific requirements for the investigation of this project.

2. An estimated construction cost range (to be verified by the SP in the charrette)

3. Pertinent Keesler AFB Design Guides (if available)

4. Pertinent Contaminated Soils Data

5. Archeological survey of the area

6. Utilities Maps (if available)

7. Construction Task Order (CTO) Planning Charrette Report (PCR) Template. See

Attachment A.

8. Environmental Assessment and Phase 1 Archeological survey

IV. TASK DESCRIPTION

The SP shall prepare four (4) Courses of Action (COAs) as follows:

1. COA 1 = Status Quo: The facility remains as is.

2. COA 2 = Repair/Renovate: The facility undergoes repairs and is renovated and reconfigured to meet today’s facility and personnel requirements with building systems being brought in line, up to current codes and specifications to include, but not limited to: HVAC, electrical, plumbing, fire protection, roof, structural, mold remediation, termite damage repair, etc.

3. COA 3 = Lease/Purchase: Obtain a commercially available facility that meets the needs of the requirements discussed herein.

4. COA 4 = Build New Facility: The facility would be demolished, and a new facility would be designed.

A. Planning Charrette Report (PCR)

1. The SP shall prepare and consider four (4) Courses of Action (COAs) and include total functional integrity inspection of complete chilled water distribution system, due for the 50% submission, where one (1) COA will be selected for further development.

2. For alternatives, which are similar within each COA, the SP shall prepare an Analysis of Alternatives (AoAs) for each alternative analyzed and provide a life cycle cost analysis (LCCA). This shall be formatted per current Air Force guidance.

3. The COAs shall be reviewed during the design submittal with direction being provided as to which option to use for the completion of the project. The Charette shall include meeting minutes and draft schematic design documents for review.

4. The PCR shall clarify requirements and criteria that support the project scope and evaluate at a minimum those listed in the latest version of the “FSRM PCR” template available at AFCEC’s website at https://www.afcec.af.mil/Home/Business/. The intent of evaluating each criterion is not to design the solution, but to identify major scope items and design inputs to build an accurate parametric cost estimate, assist in building a complete statement of work, and reduce future cost/schedule growth. Note that this is not a complete list of requirements and design criteria, and the contractor shall be required to add additional criteria as needed.

5. The SP shall prepare a detailed PCR providing analysis and a recommended COA for design and construction. This report shall incorporate the findings and results of all the surveys and analysis.

6. Provide single line drawings of the facility layout, and floor plans, and exterior elevations of the facility, to show its general layout and all areas of work in the project for each COA’s. Highlight locations and major items of work as necessary to provide an overall understanding of the work taking place. For phased projects, color-code or otherwise highlight the drawing so that the reviewer will understand the work included in each phase. Provide for each of the COA’s listed above.

7. Regarding the environmental compliance (NEPA), if a Categorical Exclusion applies, provide Certificate of Compliance. If not, identify the Environmental Impact Analysis Process (EIAP).

8. SP and Architect or Engineer (A/E) shall be required as part of his/her services to: Attend the kickoff meeting, chair any additional fact-finding meetings, chair the 50% and 95% review meetings, and answer follow-up questions regarding their report.

9. The SP shall include drawings and photographs within the body of each submittal of the PCR as necessary to adequately describe the work involved. Drawings associated with each submittal shall be of a sufficient size so that details and notes are easily readable.

Drawings 11"x17" or smaller shall be bound with the report.

10. Provide 5% level of effort for Concept Drawings and Schematic Drawings for each COA, which include the site plan, relationship/adjacency diagrams, preliminary floor plan, and concept exterior elevations as applicable and include in the attachments. Note any features that are deemed critical by the project stakeholders. Include in the appendix any viable alternatives considered. All alternatives must solve functional requirements within limits per DAFMAN 32-1084.

11. Provide 15% level of effort Schematic Drawings for the preferred COA. The Schematic Design (SD) Drawings are the next evolution of the Conceptual drawings. The SD Design will evaluate the whole site, building, and infrastructure as a system, including specific construction issues which may affect the final project. In this phase, the schematic design continues to be defined through plans, elevations and sections - the size of rooms, types of materials, and exact placement of the equipment in the building on the site. Specific design issues are addressed and resolved to develop detailing. Particular attention is given to the quality of the design, its documentation, and agreement with the original goals set during Charrette. Additionally, selections of materials and engineering systems are tested against the overall project budget. These drawings specifically delineate the site plan, floor plans and exterior elevations. It is important that the Keesler AFB staff provide feedback to the design team at this time, as the SD design documents are used as the basis for the Construction Documents (CDs). Value Engineering and choices are made, if necessary, to align project scope against costs. The SD drawings shall be included in the Attachment of the PCR. See Attachment B for a list of content in the SD drawings.

B. Cost Estimates

1. Expected Estimate Stages:

a. Charrette Meetings (COA Analysis / Pre-50% Submittal)

i. Class 5 estimate (-30% / +50% accuracy)

1) SF/SM cost estimates using UFC 3-701-01 cost factors for each

COA.

2) Basis of Estimate (BOE) Worksheet: The BOE shall fully document and justify all assumptions, allowances, design contingencies, escalation factors, and indirect costs (markups).

3) See Attachment C

b. Submittal - 50% (COA Selection)

i. Class 4 estimate (-20% / +30% accuracy)

1) Parametric Cost Estimate at the major systems level for each COA

2) The estimate shall utilize the most current Department of Defense

(DOD) cost data (Cost Book) by preparing the estimate in current versions of either Parametric Cost Engineering System Software (PACES) or Micro-Computer Aided Cost Estimating System 2nd Generation (MII) software in accordance with UFC-3-740-05.

Models used in PACES or MII shall be modified using the conceptual floorplan, base location, and proposed systems (i.e., type and size of HVAC, electrical service, etc.).

3) Basis of Estimate (BOE) Worksheet: The BOE shall fully document and justify all assumptions, allowances, design contingencies, escalation factors, and indirect costs (markups).

4) See Attachment C

c. Submittal - 95% (pre-Final 35% design)

i. Class 3 estimate (-15% / +20% accuracy)

1) Parametric Cost Estimate at the assembly’s level

2) The estimate shall utilize the most current Department of Defense

(DOD) cost data (Cost Book) by preparing the estimate in current versions of either Parametric Cost Engineering System Software (PACES) or Micro-Computer Aided Cost Estimating System 2nd Generation (MII) software in accordance with UFC-3-740-05.

Models used in PACES or MII shall be modified using the conceptual floorplan, base location, and proposed systems (i.e., type and size of HVAC, electrical service, etc.).

3) Basis of Estimate (BOE) Worksheet: The BOE shall fully document and justify all assumptions, allowances, design contingencies, escalation factors, and indirect costs (markups).

4) See Attachment C

5) Draft DD Form 1391

6) See Attachment E

d. Submittal – 100% (Final 35% Design)

i. Class 3 estimate (-15% / +20% accuracy)

1) Parametric Cost Estimate at the assembly’s level

2) The estimate shall utilize the most current Department of Defense

(DOD) cost data (Cost Book) by preparing the estimate in current versions of either Parametric Cost Engineering System Software (PACES) or Micro-Computer Aided Cost Estimating System 2nd Generation (MII) software in accordance with UFC-3-740-05.

Models used in PACES or MII shall be modified using the conceptual floorplan, base location, and proposed systems (i.e., type and size of HVAC, electrical service, etc.).

3) Basis of Estimate (BOE) Worksheet: The BOE shall fully document and justify all assumptions, allowances, design contingencies, escalation factors, and indirect costs (markups).

4) See Attachment C

5) Draft DD Form 1391

6) See Attachment E

2. Quality Assurance:

a. The estimate shall utilize the most current Department of Defense (DOD) cost data (Cost Book) by preparing the estimate in current versions of either Parametric Cost Engineering System Software (PACES) or Micro-Computer Aided Cost Estimating System 2nd Generation (MII) software in accordance with UFC-3-740-05.

b. The estimate shall be developed by experienced personnel. Specifically, the lead estimator shall have a minimum of 5 years’ experience estimating government construction.

c. A budgetary cost estimate (Class 5) will be prepared for each COA considered prior to the 50% submittal.

d. A parametric cost estimate (Class 4) will be prepared for each COA considered for the 50% submittal.

e. Provide a cost estimate submittal using UNIFORMAT II (ASTM Standard E1557-09). The cost estimate shall show totals of each UNIFORMAT II divisional breakdown with subtotals, and below cost markups, as required. Additionally, the SP shall have a summary sheet illustrating all UNIFORMAT II divisions and an individual sheet per applicable UNIFORMAT II division, including at a minimum, a Description of Item, Quantity, Unit of Measure (e.g., Ea, SF, LF), Unit Price, and Subtotals.

f. A draft project DD Form 1391 using the parametric cost estimate will be prepared for the recommended or preferred COA project.

g. Cost estimates shall be detailed and include entries for materials and labor hours and rates. A sample cost estimate form will be provided upon request. Estimates shall be organized according to the UNIFORMAT II numbering format.

h. Provide updated cost estimates with the appropriate level of detail as required by that submittal. Reviews of design submittals may result in significant impacts to the cost estimate. When this occurs, submit a revised cost estimate and price validation within 14 calendar days of the receipt of those comments or the review conference, whichever occurs first. The final parametric cost estimate shall be in UNIFORMAT II and must include all assumptions, allowances, design contingencies, escalation factors, and indirect costs (markups). Lump sum estimates must be limited to only minor items.

i. Cost estimate documents shall be provided as required so that the government can determine the best path forward during the follow up design phase. Major facility options shall be broken out. Each COA shall have a minimum Class 4 parametric or assembly cost estimate with an expected accuracy range between -20% to +30%.

j. After the government selects the preferred COA, the SP shall develop the Class 3 estimate with the 35% level of design. The Class 3 estimate will be used for programming the project for further development. Consistent with Air Force policy and business rules, the estimate shall be developed with a methodology (minimum parametric) and estimate class that is suitable for the respective design maturity as determined from Association for the Advancement of Cost Engineering International (AACEI) Recommended Practice 56R-08.

Per Air Force policy, a design reaching 35% maturity is considered an AACEI Class 3 estimate.

k. Per UFC 3-740-05, expected accuracy range for parametric level estimates is between -10% to +15% (Class 3 Estimate). If the estimate is based on a more accurate method, such as a quantity take off, note so and explain the source documents. Ensure accuracy range is identified so that end users are made aware of the wide fluctuation in cost at the Planning Charrette stage. Class 3 estimate is only required for the preferred COA.

The Class 3 estimate will be used as a template for developing the final Government estimate for contracting the project in the future.

l. Identify any conceptual unfunded costs if requiring design including non-RPIE communications cost, user equipment costs, furniture, fixtures, and equipment (FF&E), etc.

m. Ensure the following items are addressed in the cost estimate report(s):

i. Prepare narrative with statement summarizing purpose of estimate and brief statement and description of the project.

ii. Identify stage of estimate (programming, 10%, 15%, 35%).

iii. Clearly identify and define assumptions, identify significant features upon which the cost estimate is based.

iv. Identify significant findings during preparation of the estimate.

v. Develop notes throughout the estimate, particularly to identify sequencing of construction activities and crew productions.

vi. Separate subcontract work from prime contract work.

vii. Identify separate markups for subcontractors and prime contractor.

viii. Identify sources of unit prices and vendor or subcontractor quotes.

ix. Include design contingencies and construction contingencies in the cost estimate, if appropriate. Per UFC 3-740-05, SP shall utilize allowances and/or design contingencies to cover construction cost increases due to design incompleteness, detail changes, alternative design changes, and associated costing inaccuracy. Design contingencies will normally decrease, as design information becomes known. Usage of all assumptions, allowances and/or design contingencies shall be fully documented and justified within the BOE or estimate software note fields.

x. Include cost growth (escalation) from the date of the estimate to the mid-point of construction and/or operation. Identify source of index used for escalation, e.g., UFC 3-701-01, NAVFAC BCI Tables, etc.

xi. Minimize use of lump sum pricing. If used, the lump sum description must indicate in detail what is included in the price and if it is based on a quotation.

xii. Use prevailing current location-specific wage rates in the estimate.

Consider market rates for labor to ensure there is reasonable competition on-going in the area where the construction is being performed and/or may be competing with the domestic projects being constructed.

xiii. Check derived unit costs with historical data when available. Override Cost Book labor and/or material unit prices as required, to fit project-specific conditions.

xiv. Complex or major features of a project should include a detailed breakdown for labor, equipment and material.

xv. Calculate home office overhead as a percentage of total contract cost.

xvi. Include bond costs in estimate.

xvii. Calculate prime and subcontractor profit by Weighted Guidelines method.

xviii. Provide Cost Engineer point of contact and telephone number.

xix. Include all applicable costs for permits, licenses, taxes, and fees.

xx. Prepare cost estimate using agency approved estimating software, as appropriate, and structured using the appropriate Work Breakdown Structure for military programs.

xxi. To the extent possible, indicate quantities such as building sizes, assemblies, pavement area, lengths of utilities, etc.

xxii. If work is required to comply with anti-terrorism/force protection (AT/FP) requirements, clearly indicate if and how AT/FP related costs have been incorporated into the estimate.

xxiii. If appreciable costs are anticipated to comply with sustainability requirements, clearly indicate if and how these costs have been incorporated into the estimate. If these costs cannot be directly determined at this level of project definition, a maximum of 2% can be applied per the AF SDD Implementing Guidance Memorandum.

xxiv. Provide anticipated midpoint of construction and show cost escalation factor applied to the estimate.

xxv. If the cost estimate does not include contractor overhead and profit (OH&P) and intent is to apply it on the 1391 Block 9, ensure the cost estimate clearly indicates it is not already included in the estimate itself.

xxvi. If the cost estimate itself includes marked up costs, such as Contingency and Supervision, Inspection, and Overhead (SIOH), ensure they are clearly indicated along with the percentages applied. Ensure these costs are not applied a second time on the DD1391, Block 9.

xxvii. If deviating from standard subcontractor and GC mark-ups included with estimating software, such as PACES or MII, identify which items were modified and provide reasoning for the deviation.

xxviii. The SP shall tailor the estimate to the specific geographic location. If utilizing PACES, the SP shall apply the appropriate Area Cost Factor (ACF), as required by UFC-3-701-01. If utilizing MII, the SP shall utilize project area specific labor and equipment libraries.

xxix. The SP shall escalate project pricing to mid-point of construction by applying the Military Construction Program (MCP) Index. The index is based on forecasts of anticipated escalation for the future fiscal years issued by the Comptroller of the Department of Defense. The MCP index is updated annually and available through UFC 3-701-01 Table 4-2 for the current year. Usage and calculations of escalatory factors shall be documented in the Basis of Estimate (BOE) and/or software notes.

xxx. The SP shall adjust or account for DOD data productivity rate changes, if appropriate, to job site specific requirements. Requirements such as, safeguards, security, safety, confined space, double handling of materials, and other constructability issues shall be calculated. The derivation of productivity factors shall be well documented and justified within the BOE and/or software notes.

xxxi. The A-E shall fully document within the BOE or software notes all cost elements that differ from the utilized Cost Book.

xxxii. The estimate shall be prepared utilizing current acquisition strategy or assumed strategy with the estimate and associated documentation clearly identifying prime and subcontract tiers to facilitate compounding calculations. Additionally, the A-E shall apply indirect costs (markups) as appropriate and fully document the basis of each in the BOE or software notes fields. Examples of markups to consider are, but not limited to:

1) Direct Cost Markups - Productivity, Overtime, Sales Tax, Misc, Payroll Tax, Workman’s Comp, Inflation (to current year)

2) Subcontractor Markups – Job Office Overhead (JOOH), Home Office Overhead (HOOH), Profit, Bond, Excise, Miscellaneous

3) Prime Contractor Markups – JOOH, HOOH, Profit, Bond, Excise Tax, Miscellaneous

4) Project Markups – Escalation (project mid-point), Design Contingency, Construction Contingency (Program Specific), Supervision, Inspection and Overhead (SIOH), Miscellaneous, Special (such as Gross Receipts Tax)

n. Provide a list of the parametric inputs used to develop the cost estimate.

o. For the Selected COA, the contractor shall use software called PACES or MII for cost estimating. Contractor shall ensure the version number of the software and date of the Cost Book are identified. Provide an Assembly Detail Cost Report. In accordance with Air Force policy and business rules, the SP shall develop a Basis of Estimate (BOE) narrative report. The BOE is a document, developed by the estimating team, which describes how an estimate is prepared and defines information used in support of development. The BOE shall provide traceability of underlying estimate characteristics and provide enough detail to enable an independent, proficient cost engineer to recreate the estimate using only the details provided.

p. In accordance with UFC-3-740-05, the estimate shall be formatted with the Uniformat II Work Breakdown Structure (WBS) for military projects as provided in the PACES and MII software.

C. Constructability

1. Phasing Plan

a. The SP shall identify any non-typical contract line items or miscellaneous contract concerns.

b. The SP shall recommend a contract length. The SP shall identify seasonal breaks in the contract; identify contract timing issues that need to be addressed; and identify specific phasing requirements.

c. The SP shall list the required Government furnished permits and contractor furnished permits and identify when and how permit requirements will be accomplished.

d. Identify all special inspections required and list the inspecting or approving organization and reason required.

e. The SP shall identify areas for staging.

f. The SP shall consider and identify the impacts to Airfield operations.

g. The SP shall consider and identify the undesirable impacts to the local neighborhood/urban impacts at the sites chosen affecting operations in area of traffic, congestion, parking, ATFP and cost etc.

2. Funding Plan

a. The SP shall provide severable project options, which include complete pricing and scopes of work for each option to seek separate funding.

b. The funding plan pricing shall equal the PCE unless additional cost has been identified for severing project option(s). The SP shall provide justification for projects options not equaling the PCE.

c. The funding plan shall provide a justification for each option if not incorporated in the overall constructions documents (CDs).

d. Each option must be complete and usable. If options must be completed sequentially to be usable, the SP will describe it in the Phasing plan.

D. Topographical Survey

1. The SP shall perform topographic surveys for developing COA 4 and cost estimate of the required work, respectively.

2. Take survey shots to develop contours at one-foot intervals.

3. Take survey shots necessary to define the topography of the area. Survey shots shall be gathered using electronic total stations and data collectors, or with Survey Quality GPS equipment as applicable. Locate and identify the following whatever are applicable:

a. Structures, building corners, slabs, walls, rails, ramps, steps, fences, guard rails, gates, flag poles, posts, signs, boulders, or other existing conditions providing pertinent dimensions, materials, and elevations.

b. Roads, road names, parking areas/campground spurs, walkways, trails, paths, and miscellaneous pavement edges, corners, intersections with other features. Identify pavement and other surface’s materials, width of pavement. Identify materials, edging, and dimensions.

c. Curbs and gutters with top and bottom elevations, widths, and materials.

d. Utilities to include invert elevations, direction of flow, pipe materials, diameters, manholes, cleanouts, transformers, meters, pull boxes and vaults rim and bottom elevations, poles, aerial lines, underground line ground scars and depressions. When possible, locate utility line depths. Lift all manholes, valve boxes, and other utility covers to determine line materials, locations, depths, and flow direction. Locate any utility line’s building connections.

e. Above ground tanks to identify size, capacity, height, material, elevations, and contents.

f. Drainage pipes and structures to include flow lines, invert elevations, pipe materials, pipe diameters, manholes, catch basins, inlets, headwalls, end walls, ditches, swales, and depressions. Take shots 100 feet on each side of the existing culvert in the drainage channel to establish flow line.

g. Rocks, rock outcroppings, rock ledges, and edges of rock in both the horizontal and vertical planes.

h. Mean elevation of water surface for all bodies of water, excavations and wells.

i. Trees, with 6-inch caliper and above, identified by caliper and common name, individual shrubs, edge of tree lines, shrub masses and lawn areas.

j. Take survey shots to define top and bottom of slopes, high points, low points, grade breaks, ground anomalies, pavement cross sections and crowns, direction of pitch on paved surfaces, and to accurately define curvilinear features.

k. Take shots on opposite edges along lengths of walks, and at middle of walks where cross slopes are not consistent.

l. Take shots for spot elevations on paving or other hard surfaces to the nearest 0.01 foot and to the nearest 0.10 foot on other surfaces.

4. All maps and associated data must comply with the latest version of Spatial Data

Standards for Facilities, Infrastructure, and Environment (SDSFIE) available from the SDSFIE web site. The SDSFIE web site address will be provided under separate cover at the contract level. These data will be organized using the current version of the standard approved by the Headquarters Air Force Geo Integration Office (HAF GIO) as the functional lead for installation mapping and visualization. The SDSFIE will determine file and feature class identification and definition, attribution and valid domain values.

When any geospatial information collected as a result of the contract includes information identified in the Common Installation Picture (CIP) or recognized Mission Data Set (MDS) the contractor will deliver data consistent with the established requirements for the data and will ensure functionality with the receiving system.

Information must be collected at no less than 1:4800 scale for large undeveloped base areas. Spatial data will meet or exceed National Map Accuracy Standards at those scales.

Metadata will be provided and will use Federal Geographic Data Committee (FGDC) Content Standards for Digital Geospatial Metadata (CSDGM) for organization.

5. Geospatial data must be delivered in:

a. A geo-referenced Geographic Information (GIS) format (feature- based file structures with one-to-one cardinality between spatial records and attribute records) which would include Environmental Systems Research Institute’s (ESRI) shapefile and geodatabase formats. All attribute data as specifically outlined in the contract must be included either in the GIS data file or as a separate table with a SDSFIE key variable that may be used to relationally join the separate table with the GIS data file. All geospatial data must be delivered in the North American Datum 1983 (NAD83) projection, State Plane Coordinate System, using feet or metric coordinate units. Further guidance on mapping units, coordinate systems and projections are available from the Installation GIO.

b. A geo-referenced map utilizing the latest versions of AutoCAD and Civil 3D, with all information, data, (including the tin surface), and electronic files provided. All geospatial data must be delivered in the North American Datum 1983 (NAD83) projection, State Plane Coordinate System, using feet or metric coordinate units.

c. Mapping- or Survey-Grade Global Positioning Systems (GPS) or comparable traditional survey methods will be used to collect geospatial data. The use of mapping- or survey-grade GPS will depend on the precision requirements of the product data. In the case of contracts involving utility construction, location and attribute data will be obtained at the time of excavation. Further information about precision requirements should be obtained from the installation GIO.

d. Source data and product data remain the property of the US Government. The contractor may be required to explain and demonstrate the company's process for protecting all geospatial data, including but not limited to geometry, attributes, metadata, topologies, and relational database schemas and operations used in association with this SOO. The contractor may be required to sign a non-disclosure agreement attesting to the same before source data is released. Further information about security and nondisclosure requirements should be obtained from the installation GIO. Some installation map data, source and/or product, may be considered by the Government to be “Controlled Unclassified Information (CUI).” The intent of this clause is to prevent intentional or unintentional dissemination of “Controlled Unclassified Information (CUI)” information to include unauthorized access to the source and product data by any entity wishing to do harm to the USAF or U.S.

Government while the data resides on the contractor's computer network. The contractor is not authorized to release this information to any third party without the explicit consent of the Headquarters Air Force Office of the Civil Engineer (AF/A7C) or its involved installation. All source information shall be returned to the government POC or destroyed upon completion of the project.

E. Geotechnical Survey

1. The SP shall perform geotechnical investigations for the preferred COA. The investigation shall test soil consistency and structure, groundwater level and make recommendations for the foundation type and size based on the results of the soil samples and testing.

2. The SP shall determine the type of data to be gathered based on the structure and/or facility requiring structural work.

a. Background Information: Provide a summary of understanding of the project for which the report is being prepared and the purposes of the geotechnical investigation. Include information on loads, deformations, and additional performance requirements. Also, provide a general description of site conditions, geology and geologic features, drainage, ground cover and accessibility, and any peculiarities of the site that may affect the design.

b. Work Scope: Document the scope of the investigation program and the specific procedures used to perform this work. Identify the types of investigation methods used; the number, location and depths of borings, exploration pits and in situ tests; the types and frequency of samples obtained; the dates when the field investigation was performed; the subcontractors used to perform the work; the types and number of laboratory tests performed;

the testing standards used; and any variations from conventional procedures.

c. Data Presentation: Present the data obtained from the field investigation and laboratory testing programs, and include final logs of all borings, exploration pits, and piezometer or well installations, water level readings, data plots from each in-situ test hole, summary tables and individual data sheets for all laboratory tests performed, rock core photographs, geologic mapping data sheets and summary plots, subsurface profiles developed from the field and laboratory test data, as well as statistical summaries. Include copies of existing information such as boring logs or laboratory test data from previous investigations at the project site.

3. Geotechnical Design Report: Provide an assessment of existing subsurface conditions of the project site, describe and summarize the procedures and findings of the geotechnical analyses performed, and provide appropriate recommendations for design and construction of foundations, earth retaining structures, embankments, cuts, and other required facilities. Also include documentation of any subsurface investigations performed.

F. Meetings and Site Visits

1. Notes:

a. The SP shall attend and/or support meetings and teleconferences as required by the Contracting Officer’s Technical Representative (COTR) with the customer and/or government representative(s). The purpose of the meetings includes, but are not limited to, progress reviews, project scoping, planning, design reviews, planning/programming charrette activities, project definition charrette activities, project status, and the general exchange of information concerning current and future activities.

b. SP Consultants shall attend site visits in conjunction with the kick-off, 50% and 95% design intervals and shall take photographs for each site visit. Each meeting shall be attended by GOV Project Manager and Engineers, Operations maintenance (if available) and facility managers (if available).

c. SP Consultants shall attend design meetings which will be held at 0%, 50% and 95% design intervals and shall take meeting minutes for each on-site meeting.

Each meeting shall be attended by GOV Project Manager and Engineers, Operations maintenance (if available) and facility managers (if available). The following shall outline minimum activities and deliverables at each phase.

2. Pre-Charrette Meeting (Kick-off): Initial meeting to discuss the intended direction and objectives of the project, information needed by the consultants, charrette meetings, and the schedule of deliverables. The Consultants shall make initial site visits to record existing conditions, system equipment, and configurations. All mechanical and electrical information, notes and pictures shall be documented and dated for a Site Survey Booklet.

a. The SP will have the opportunity to interview appropriate government personnel and request any assistance that may be required. The SP shall record the proceedings of the meeting, and submit a written summary report (meeting minutes) to the CO.

b. Charrette Meeting: The charrette meeting(s) is/are to discuss the intended direction and objectives of the project, information needed by the consultants, charrette meetings, and the schedule of deliverables with a wider audience than the pre-Charrette. At a minimum, the Charrette meeting shall be scheduled and shall include each of the “User and Facility Requirements” per the CTO PCR Template. See Attachment A. The SP shall add additional “User and Facility Requirements” as required to provide a complete analysis of each COA.

c. The Charrette will be attended by the Government's Project Engineer(s), engineering staff, representatives of the reviewing agencies, invited interested parties, and the SP's project manager and necessary staff. Reviewers will submit written comments on the charrette. Comments will be provided to the SP for response. The SP may make a presentation at each meeting. The SP shall record the proceedings of each meeting and submit a written summary report (minutes) of those proceedings to the Contracting Officer for written approval. Draft minutes for each meeting, including the responses to each reviewer's comments shall be submitted to the Contracting Officer within seven (7) calendar days following each meeting.

3. 50% Review Meeting: **SP shall not proceed past 50% without written authority from the Contracting Officer.** Initial draft of items listed above. The SP shall prepare a draft charrette report detailing the findings of the investigation and submit it to the CO for approval. The cover sheet of the report shall be boldly marked with the date submitted.

Included in this report shall be all assumptions, analysis, calculations, discussion, recommendations, options, site plans, concept drawings, photographs, hazardous materials surveys and test results, description of existing conditions, inspection results, engineering data, cost and construction estimates, product literature, technical data, and programming planning study, etc. required to perform the requested engineering services.

The report shall also cite specific code references, assumptions, calculation sources, data sources, etc. The report shall include recommendations for design and estimated design and construction schedules. After review of the draft report by the CO, the SP shall present the draft report at a pre-final PCR review meeting at Keesler AFB. Changes resulting from the review meeting shall be incorporated into the final charrette report submittal. The report shall have unknowns, requests for direction, and any other items requiring Government input clearly noted in review comments. 50% review shall be submitted in same format as the intended final review. Place holders shall be generated and clearly labeled for any incomplete items such as sketches or estimate line items.

After receiving and reviewing the 50% PCR, the Government shall identify the preferred

COA.

a. The SP shall prepare an accurate design analysis to support the project investigation (as the basis of design of the construction). Each sheet of the design analysis shall be sequentially numbered and shall carry the title of the project, date of analysis, and the designer’s name. The analysis shall be bound and prepared (typed or legibly printed) on 8-1/2”x11” bond paper or standard company form, with 1” left and right margins. The design analysis shall cite specific code references, assumptions, calculation sources, data sources, etc. Calculations and data shall be presented in a neat and logical progression. The analysis shall include elements such as: a brief description of the desired project outcome, anticipated construction schedule, description of existing conditions, site descriptions, existing facility features such as age and type of construction, utilities location and access, photos as necessary or required, electrical-load and lighting-level calculations, structural computations, foundation determinations, plumbing and HVAC calculations, fire hydrant flow tests (Government furnished for this phase of the charrette / planning study) and fire suppression hydraulic calculations, fire protection features such as: egress, fire alarm, fire rated construction, life cycle cost analysis, facility energy analyses, computer modeling, etc. First draft shall include major equipment selections.

b. First draft drawings showing demolition of existing structures and proposed site and floor layout/plans with descriptive notes labeling and identifying elements of the design.

Also, provide comments regarding concerns or questions that arise within the design process.

c. First draft project estimate showing material/labor costs for demo, new systems, finishes, and installation of major equipment and controls.

4. 95% Final Review Meeting: **SP shall not proceed past 95% without written authority from the Contracting Officer.** This meeting is for discussing the Final PCR Submittals and will be held at Keesler AFB. The meeting will be attended by the Government's Project Engineer, engineering staff, representatives of the reviewing agencies, invited interested parties, and the SP's project manager and necessary staff. Reviewers will provide the SP with written review comments regarding his/her report for his/her response and action. The SP may make a presentation at the meeting. The SP shall record the proceedings of the meeting and submit draft minutes to the Contracting Officer for written approval. The draft minutes shall include the responses to each reviewer's comments and shall be submitted within seven (7) calendar days following the meeting.

If required, the SP shall update the Final PCR Submittal and resubmit contact deliverables.

a. Final draft of items listed above, to include all known alternatives. Report

Template shall have unknowns and any other items requiring Government input clearly noted in review comments. 95% review shall be submitted in same format as the intended final review. All required information such as sketches, plans, and detailed estimates shall be included.

b. Final draft major equipment selections.

c. Final draft demolition and proposed site and floor layout/plans.

d. Final draft project estimate showing material/labor/equipment costs for demolition, new construction, new systems, and installation of major and minor equipment and controls. Estimates to be broken down by option.

e. For the selected COA, the Contractor shall prepare concept drawings to show existing site conditions, general layout of facilities, and the extent, type, and detailed requirements of the work to be performed. The SP shall provide a detailed schedule of drawings. Separate drawings shall be prepared to cover all needed phases of architectural, hazmat, civil, structural, mechanical, fire suppression, fire alarms and mass notification systems, electrical, telecommunications, etc. work to be accomplished. Each drawing shall have a graphic scale. The SP shall use a standard sheet format and fonts conforming to Keesler’s Drafting Standards. Lettering shall be large enough to ensure legible half-size reduction. Each discipline’s group of drawings shall contain a detailed legend defining all applicable symbols appearing on that discipline’s sheets. The legend shall appear on the first sheet of each group. Standard building material indicators, and symbols for architectural items and for mechanical and electrical equipment shall be used to the greatest extent possible. All drawings shall be boldly marked on each sheet “FOR ENGINEERING

INVESTIGATION REVIEW ONLY, NOT FOR CONSTRUCTION”.

f. The preferred full scale drawing size for Keesler AFB is ANSI D (22”X34”), but other drawing sizes may be accepted upon prior approval of the CO. In addition to hard copy drawings, the SP shall provide electronic copies of the drawings in the Government’s most recent version of AutoCAD (version 2018 or later) and in read-only Adobe Acrobat Reader (.pdf file) format.

g. This cost estimate is subject to…