Macon_Co_DHR_Lawn_Service_Specifications_FY2027_no_WR.docx
DOCX document 17 KB Posted
- Attached to
- DHR Macon Co - FY27 Lawn Service
- Solicitation number
- SRC0000037220
- Issued by
- Limestone County, Alabama
About this file
Macon County DHR Lawn Service Specifications Summary
This is a Scope of Work and Specifications document for Macon County Department of Human Resources (DHR) in Alabama for fiscal year 2027 lawn maintenance services. The contract encompasses two primary service lines: grass cutting with a maximum of 20 cuts per fiscal year (October 1, 2026 through September 30, 2027) and shrub/hedge trimming limited to two services annually. Grass cutting services must be coordinated with the DHR County office point of contact and performed during growing seasons with 2-3 cuts per month during spring and summer. Each cutting includes line trimming around shrubs and fences, edging along sidewalks and parking lots, removal of grass and weeds from pavement, leaf mulching and removal, and debris cleanup. Shrub trimming is to be performed once in spring and once in fall with coordinated shape and length specifications. A mandatory site visit is required on Thursday, October 22, 2026, from 8:00 a.m. to 3:30 p.m. at 404 North Main Street, Tuskegee, Alabama 36083; vendors who do not attend and sign the sign-in sheet will not have their quotes accepted. Quote responses must remain valid through December 31, 2026, and the primary points of contact are Kawana Willis and Arnika Turner at the DHR County office.
Pricing shall be firm and fixed from the date of the valid quote through September 2027, with unit pricing established per cut for grass cutting and per trim job for shrub work. Payment terms are net 30 days in arrears, with invoices submitted only after service completion. The current supplier is permitted to bid but must comply with all mandatory requirements including site visit attendance. No pricing details, budget amounts, or set-aside information is specified in the document. Services are to be performed on weekdays or weekends as coordinated with the DHR County office, and the contractor must maintain clean appearance standards throughout the property.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| DOPQQBPV4.08.26.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Macon Co DHR Lawn Service Specifications FY2027 – October 1, 2026 – September 30, 2027 (no WR) Site Visit – Required: Quote shall not be accepted from vendors that do not attend site visit & sign the sign-in sheet after tour of facility/property. This includes the current supplier. DHR County office shall turn in completed sign-in sheet to DHR General Services Purchasing Office.
Mandatory site visit - Thursday, October 22, 2026 8:00am – 3:30 pm
Vendor shall perform all Lawn Service requirements per this specification:
Service to be performed weekdays, M-F, or weekends Quote response shall be valid through 12/31/2026 Price Quotes are for Fiscal Year 2027. Prices are firm and fix from date of valid quote through Sept 2027 PO period: October 01, 2026 – September 30, 2027 Address:
Macon Co DHR 404 North Main St Tuskegee, Alabama 36083 POC: Kawana Willis (334) 725-2137 Arnika Turner (334) 725-2149 Main line (334) 725-2100 Work scope:
Basic Lawn service includes the following:
Line 1: Grass Cutting Service
· Lawn Cutting not to exceed 20 cuts per each fiscal year, October 2026-September 2027. Coordinate grass cutting schedule, and grass cut height with DHR County office POC.
· Grass cutting: (15 cuts in growing season)
· During Spring and Summer season’ cuttings 2-3 times per month may be required.
Following tasks shall be performed with each grass cutting.
· Weed Eating shrub bed areas down to ground, and clean cut around shrubs, not to damage shrubs. Remove all cuttings.
· Trim & spray around and below all fences, porches, and buildings.
· Edge grass line along the sidewalks, walkways, curbs, and parking lot.
· Remove grass/weeds out of sidewalks, walkways, curbing. Maintain clean appearance.
· Remove grass/weeds out of pavement/concrete growing inside the perimeter area of parking lot. Inside perimeter area of parking lot includes curbing/pavement/concrete/asphalt in the perimeter area of parking lot only.
· Blow grass clippings and or leaves from all sidewalks, parking lot, walkways, porches, under trees, and fence lines.
· Fine Mulch leaves & distribute on lawn. Fine mulching is required to minimize from packing of leaves in layers. Leaves not mulched shall be removed off property.
· Remove trash, debris from under trees and from property to ensure clean area.
· Unit price is cost per cut. Unit price per cutting must include service requirements listed above for lawn cutting.
· This Spec does not include replacing pine straw, nor spraying of the beds.
Line 2: Shrub/Hedge Trimmings: (For offices that have shrubs a price must be entered on this line)
· Shrub trimmings limited to two (2) times per year.
· Cuttings from shrubs must be removed from property with each trim service to ensure clear area.
· Service to be performed in Spring and Fall (1trim per season).
· Coordinate shape and length of trim with DHR Co office POC.
· Unit price is cost per each trim job. Unit price must include service requirements for trimming.
· PO period: October 01, 2026 – September 30, 2027.
INVOICING: Payment terms shall be net 30 (thirty), paid in arrears after completion of service. No invoice will be submitted or dated prior to service completion.
File details come from the government source that posted it. Updated .