MAC IDIQ Equipment Lease SOW 0106.docx

Statement of Work for Lease of Equipment

1. INTRODUCTION

This Statement of Work (SOW) establishes the overarching requirements for the lease and provision of industrial equipment in support of Naval Shipyard and tenant command operations. The purpose of this SOW is to ensure that all leased equipment is safe, reliable, and capable of sustained operation under shipyard and waterfront conditions.

1. SCOPE/OBJECTIVE

The scope of this SOW covers the lease, delivery, installation, operation, maintenance, and removal of equipment necessary to support mission-critical shipyard and waterfront activities. The objective is to provide the Government with safe, reliable, and fully functional leased equipment that meets or exceeds the technical specifications outlined herein. Equipment must be capable of continuous operation under industrial and maritime conditions, including exposure to dust, salt air, and weather, and shall be supported with all required accessories, spare parts, and documentation to enable immediate use upon delivery. The contractor shall ensure timely response to service requests, adherence to all rigging and lifting requirements, compliance with NAVFAC P-307 and OSHA regulations, and performance of preventive and corrective maintenance throughout the lease period. This effort ensures operational readiness, reduces downtime, and provides flexibility to meet dynamic shipyard workload requirements through responsive leasing solutions.

1. LOCATIONS

The leased equipment covered under this SOW will primarily support operations at Norfolk Naval Shipyard (NNSY), Portsmouth, VA. Specific delivery, setup, and pickup locations will be identified in each individual Delivery Order. Equipment must be capable of being positioned on piers, industrial shops, or designated staging areas and shall be suitable for safe transport, rigging, and installation at waterfront environments subject to heavy traffic, restricted access, and variable weather conditions. The contractor shall coordinate with the designated Government point of contact (POC) for access, badging, staging, and delivery requirements unique to each location. Additional locations may include:

2. Naval Station Norfolk, Norfolk, VA

1. COVERED EQUIPMENT

This SOW encompasses the lease of a wide range of industrial and support equipment required for shipyards, naval station, and waterfront operations. Equipment categories include, but are not limited to, air conditioning and chill water systems, compressors, generators, pumps, air dryers, fire suppression systems, portable tanks, and associated accessories. The equipment may be required in varying sizes, configurations, and specifications to support mission readiness, maintenance availabilities, industrial activities, and contingency operations. All leased items shall meet the applicable technical, safety, and performance requirements identified in this SOW and associated task orders.

3. Product Service Codes (PSC) Will be paired down once final scope is determined

0. W Series – Lease or Rental of Equipment

0. W038 – Lease or Rental of Construction, Mining, Excavating, and Highway Maintenance Equipment

0. W039 – Lease or Rental of Materials Handling Equipment

0. W041 – Lease or Rental of Refrigeration, Air Conditioning, and Air Circulating Equipment

0. W043 – Lease or Rental of Pumps and Compressors

0. W045 – Lease or Rental of Plumbing, Heating, and Waste Disposal Equipment

0. W046 – Lease or Rental of Water Purification and Sewage Treatment Equipment

0. W048 – Lease or Rental of Valves

0. W059 – Lease or Rental of Electrical and Electronic Equipment Components

0. W061 – Lease or Rental of Electric Wire, and Power and Distribution Equipment

0. W072 – Lease or Rental of Household and Commercial Furnishings and Appliances

0. W081 – Lease or Rental of Containers, Packaging, and Packing Supplies

0. X Series – Lease or Rental of Facilities

1. X1AA – Lease/Rental of Office Buildings

1. X1AB – Lease/Rental of Conference Space and Facilities

1. X1AZ – Lease/Rental of Other Administrative Facilities and Service Buildings

1. X1FA – Lease/Rental of Family Housing Facilities

1. X1FZ – Lease/Rental of Other Residential Buildings

1. X1LB – Lease/Rental of Laboratories and Clinics

1. X1LZ – Lease/Rental of Other Industrial Buildings

1. X1NZ – Lease/Rental of Other Warehouse Buildings

1. X1PZ – Lease/Rental of Other Utility Buildings

1. X1QA – Lease/Rental of Air Traffic Control Towers

1. X1QZ – Lease/Rental of Other Airfield Structures

1. X1RZ – Lease/Rental of Other Roads, Streets, and Highways

1. X1TZ – Lease/Rental of Other Communications Buildings

1. X1ZZ – Lease/Rental of Other Miscellaneous Buildings

1. GENERAL REQUIREMENTS

4. The Contractor shall provide equipment, perform maintenance, repair, and alteration, to support equipment lease/rental as outlined in the CLIN and ELIN Schedules.

4. The Contractor shall provide operator orientation or familiarization training to designated Government personnel upon request. Each piece of equipment shall be accompanied by current operating manuals, maintenance schedules, schematics, and safety data sheets (SDS) as applicable. Documentation shall remain available on site for the duration of the lease.

4. All Contractor personnel performing delivery, setup, maintenance, or removal of equipment shall be properly trained, qualified, and certified for their assigned tasks. Personnel shall comply with all shipyard access, safety, and Personal Protective Equipment (PPE) requirements.

4. The shipyards operate 24 hours per day, seven days per week. As such, the Contractor shall be available 24/7 for service coordination, emergency response, and issue resolution. The Contractor shall designate Point(s) of Contact for all lease activities who are able to meet the availability requirements.

4. The contractor shall contact the Government no later than seventy-two (72) hours prior to the end of the Period of Performance (PoP) to schedule removal of equipment.

4. The contractor shall ensure all equipment is removed within forty-eight (48) hours of the expiration of the PoP. The Government shall not be liable for any additional rental costs due to the contractor’s failure to schedule and remove equipment after the PoP end date.

4. The government reserves the right to return one or all units at any time prior to the expiration of the lease period. The contractor agrees to prorate costs for the time the units are in use by the Government. The government agrees to give the contractor a twenty-four (24) hour notice for return of units prior to expiration of rental period.

4. Accident and Damage Reporting. The Contractor shall notify the Contracting Officer, COR, Technical POC, or others as specified as soon as practical, but no more than four hours after any accident meeting the definition of Recordable Injuries or Illnesses or High Visibility Accidents, property damage equal to or greater than $2,000.

1. DELIVERABLES

5. Contract Data Requirements Lists (CDRLs) outline the required periodic deliverable reports and data. These CDRLs are included as exhibits A001 – A007 and outline the POCs, required frequency of submission, and other relevant data related to the required deliverable data. Please review the CDRLs for all pertinent information.

5. Records and reports are specified in attachments and listed as deliverables. The Contractor shall submit accurate and complete documents within the required timeframes as specified in the CDRLs. Government acceptance of deliverables will not relieve the Contractor of responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

1. EQUIPMENT PREPARATION AND DELIVERY

6. The Contractor shall prepare all equipment for service prior to delivery to the Government, to ensure all equipment is prepared to OEM specifications, technical requirement specified herein and within issued orders and is ready to operate upon delivery.

6. The Contractor shall be responsible to install contractor name and identification numbers on all equipment leased and furnished under this contract. These numbers will be clearly marked and visible from a minimum of 100 feet away. The preparation shall include maintenance preparation as set forth in the manufacture's recommended equipment pre-service procedures. Equipment shall have all decals, warnings, and instructions permanently affixed. All equipment will be inspected by the Government representative prior to acceptance by the Government and prior to expiration of lease. The Contractor shall deliver all equipment to a designated delivery point for inspection and acceptance as specified within each order.

6. Equipment will be exposed to everyday weather, and saltwater air. It is the contractor’s responsibility to provide any protective coverings for the units.

1. EQUIPMENT LIFTING REQUIREMENTS

7. General Lifting Attachments

0. The equipment shall be outfitted with suitable attachments for overhead lifting.

0. For multiple-point lifts, each lifting attachment shall be capable of supporting one-half the gross weight of the equipment with a design factor of five to one (5:1) based on ultimate strength. For single-point lifts, the lifting attachment shall be capable of supporting the gross weight of the equipment with a 5:1 design factor.

0. For multiple-point lifts, each lifting attachment shall be designed to accept a standard anchor shackle (Federal Specification RR-C-271D, Type IVA) capable of supporting one-half the gross weight of the equipment. For single-point lifts, the attachment shall accept a shackle capable of supporting the full gross weight.

0. Lifting attachments and shackles shall not be side-loaded more than 10° out of plane. Attachments shall be located such that slings do not contact the equipment; alternatively, a spreader beam certified to NAVFAC P-307 shall be provided. Attachments should be positioned above the center of gravity whenever practicable.

0. Each lifting attachment shall be conspicuously marked in contrasting color with “LIFT HERE”.

7. Equipment Weight Markings

1. Equipment shall be marked in a prominent location with the gross weight.

1. Containers, hoppers, or other units capable of being filled shall also be marked with empty weight and full weight (or empty weight and working load limit).

1. All markings shall be in uppercase letters of a contrasting color, minimum 1” height, and include the measurement units (e.g., pounds, long tons).

7. Rigging Sketch Requirements. Each piece of equipment shall include a lifting sketch/rigging diagram meeting the following:

2. Identify specific requirements/configurations (e.g., “engage swing lock,” “tilt mast back fully,” “utilize 10’ minimum slings,” “spreader beam required”).

2. Show center of gravity, equipment manufacturer/model, and gross weight.

2. A copy shall be permanently posted on the equipment and provided to the designated Government POC.

7. Specialized Handling Gear

3. If specialized handling gear beyond shackles, standard slings, or chainfalls is required (e.g., spreader beams, custom lift rigs), the contractor shall furnish and certify such gear.

3. All specialized gear shall comply with NAVFAC P-307, with written proof of testing provided.

1. PREVENTATIVE MAINTENANCE (PM)

8. The Contractor shall develop and implement a PM program for equipment to ensure proper operation, limit breakdowns, and to maximize useful life.

8. The Contractor shall develop and submit a comprehensive PM program to the Contracting Officer and Contracting Officer Representative(s), per the CDRLs, to support the maintenance of the leased/rented equipment listed. The PM program shall be developed based on an economical approach, manufacturers' recommended procedures, OEM standards, and maintenance required to satisfy equipment warranties. Please review CDRLs within the attachments section for additional information related to the periodic reporting required for the PM program.

8. Excessive or repeated equipment breakdowns or deficiencies may indicate the need to adjust or modify the Contractor's PM program. These changes will be made at no additional cost to the Government.

8. The Contractor shall submit a monthly PM schedule and a monthly PM report to the Contracting Officer and Contracting Officer Representative(s).

8. The Contractor shall perform each scheduled Preventative Maintenance Inspection in accordance with the manufacturer’s instructions. An equipment condition inspection shall be supplied with the report of the findings of that inspection. That report shall indicate the safety systems, mechanical systems, electrical systems, and structural systems conditions of each unit, and will list/identify both cosmetic and operational repairs required. If operational repairs are listed, the equipment shall be tagged out and repairs shall be accomplished before the unit is returned to service. The report shall include all damage and or abuse to the equipment, as well as normal wear and tear. The Government’s Contracting Officer Representative(s) shall verify government abuse / damage to the units by either visual inspection or photographic backup to support damage assessment. Records of all Preventative Maintenance and equipment condition inspections shall be kept and maintained by the Contractor.

8. The Contractor's PM program shall be submitted within 15 days following award of a delivery order. PM shall be accomplished per the Contractor's program and work schedule and equipment down time shall be minimized. The monthly PM report shall be submitted to the Contracting Office Representative(s) as per the CDRL.

1. EQUIPMENT REPAIR

9. The Contractor shall repair all breakdowns or replace broken equipment to ensure the Government has fully functioning equipment at all times.

9. The Contractor's responding repair Technician must be badged prior to access to the specified Government sites. The Contractor shall be previously cleared for access as established on file with the Security Department via coordination with the Contracting Officer Representative(s).

9. The Contractor shall be responsible for repairing breakdowns twenty-four (24) hours per day, seven (7) days per week. The Contractor shall have in total 8 hours to ensure that any equipment in the inventory is back in service or replaced with a unit of the same type and capacity. After notification by the Contracting Officer Representative (COR), the contractor shall be on site within four (4) hours of the total 8 hours. By the eighth hour, the contractor will have the issue resolved by either supplying a replacement unit of the same type and capacity or by repairing and placing the unit that suffered the breakdown back in service at no additional cost to the Government. The contractor shall only respond to the Contracting Officers Representative (COR)/Contracting Officer (KO) for repairs and replacements.

9. The government will conduct periodic surveillances of contractor equipment to ensure conformance. Any non-conformities identified will be forwarded to the contractor for resolution via electronic media. The contractor will have up to 3 days to correct and reply to the COR via electronic media, that all non-conformities have been resolved.

1. SAFETY

10. Contractors are hereby informed that their employees or representatives present on Government property must follow Federal and State OSHA requirements and safety requirements for site specific location of the contract.

10. Contractors and Non-Government Agencies (NNGAs) are hereby informed that their employees or representatives present on Government property under must adhere to Federal OSHA requirements for hazardous energy control IAW 29 CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified in NAVSEA’s Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), when performing work. All HEC work to be performed by Contractors and NNGAs requires Technical Points of Contact (TPOCs) and/or Contracting Officer’s Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work requires the NNSY TPOCs and/or CORs be informed of the change/deviation. Appendix 250.B-1 through B-3 of OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags-Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NNSY LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies with name labels or name tags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name labels and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant LOTC to the contractor or NNGA for their use if machinery, equipment, or systems (MES) cannot be locked out. OSHECM Chapter 250 Tags-Plus procedures will be strictly followed.

10. Contractors and NNGA’s may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access the OSHA 1915.89 web site by using the following link to NNSY’s public access web site: http://www.navsea.navy.mil/shipyards/norfolk/default.aspx

10. Names and contact information for NNSY LOTCs and/or the Facility Custodian will be provided by TPOC and/or CORs set forth elsewhere in this award document.

1. ENVIRONMENTAL PROTECTION

1. SECURITY

12. Identification Badges and Installation Access. Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point.

0. If you currently have a Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential:

0. Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center representative.

0. The VCC will pull up your information in the computer, ensuring all information is current and correct.

0. Once your information is validated, a temporary DBIDS credential is provided.

0. Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (~ 90 days).

0. For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the Visitor Control Center.

0. The representative will enter base access authorization and then you may proceed to work.

0. If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential:

1. Present a letter or official document from my government sponsoring organization that provides the purpose for your access.

1. Present valid identification, such as a passport or Real ID Act-compliant state driver's license.

1. Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

1. Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments; after all this is done, you will be provided with your new DBIDS credential.

1. You may now proceed to work.

0. FOR ADDITIONAL QUESTIONS ABOUT OBTAINING A DBIDS CARD, CONTACT YOUR LOCAL BASE VISITOR CONTROL CENTER. INFORMATION IS ALSO PROVIDED AT: www.cnic.navy.mil/om/dbids.html

0. One-Day Passes. Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor's personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS.

12. Vehicles. The company name shall be displayed on each of the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate that complies with State Vehicle Code. For access into the Controlled Industrial Area, vehicle registration and insurance shall be in the name of the contract awardee or subcontractor providing the required supplies or services. Vehicles shall meet all other requirements of the State Vehicle Code, such as safety standards, and shall carry proof of insurance and state registration.

12. The Contractor shall make all arrangements through the TPOC and/or COR to obtain access to buildings, facilities and other work areas. When necessary, the Contractor shall arrange for areas to be accessed to be opened and closed by the controlling authority.

12. The Contractor shall arrange for Government escort into secured areas requiring escort. The Contracting Officer and/or Contracting Officer Representative(s) will provide information on applicable buildings, spaces and the appropriate point of contact. The Contractor may experience delays while waiting for escorts. The Contractor shall notify the Government Representative and appropriate point(s) of contact if an escort is not available after 15 minutes and access to accomplish the work is denied. Unscheduled requirements, e.g., trouble calls, may require a longer wait for an escort.

12. The Contractor shall ensure that all personnel working at the locations listed under this contract become familiar with and adhere to regulations. The Contractor shall keep within the limits of the work and avenues of ingress and egress. The Contractor shall not enter any restricted areas unless required to do so and shall be cleared before attempting such entry. The Contractor's equipment shall be conspicuously marked for identification.

12. Parking is prohibited on any piers and dry dock/waterfront areas. Do not park on, block the marked fire lanes, or crane rail traveling zones (marked in yellow) at any time. Vehicles may stop on the piers or dry dock/waterfront areas for 15 minutes for loading and unloading. An exception may be made for vehicles which are part of the equipment needed to do the required work and are attached or connected to the pier or ship; for example, a truck which uses a mounted generator or a vehicle with built-in equipment.

12. In accordance with COMSUBLANT/COMSUBPACINST 2075.1C, the use of Portable Electronic Devices (PEDs) while in or on Department of Navy Submarine spaces are prohibited. A portable electronic device (PED) is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g., cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches).

12. Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner. The Contractor shall remove from the site any individual whose continued employment is deemed by the Contracting Officer to be contrary to the public interest or inconsistent with the best interests of National Security.

1. QUALITY MANAGEMENT

13. Quality Management System (QMS). The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor's QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS program shall address:

0. Accurate documentation of work processes, procedures, and output measures.

0. A systematic procedure for assessing compliance with performance objectives and standards.

0. Accurate documentation of quality inspections and surveillance conducted throughout execution.

0. Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

13. Quality Management (QM) Plan. The Contractor shall develop and submit a QM Plan within 15 calendar days after award of the contract per attached CDRLs. The QM Plan shall describe the QMS methodology and approaches used under this contract. If any changes are made during the period of performance, the Contractor shall submit to the Contracting Officer a revised QM Plan, within seven days of the changed, for acceptance. The Contractor's QM Plan shall include, at a minimum, the following:

1. Policy and objectives of Quality Management System (QMS)

1. Quality organization

1. List of personnel

1. Responsibilities and lines of authority

1. Training and qualifications

1. Approach to assuring quality of services provided and conformance with performance objectives and standards

1. Methods and procedures for effective planning, operation and control of processes and performance of work

1. Procedures for inspection and surveillance of services

4. Scheduling and performance of inspection and surveillance

4. Measurement, data collection and analysis

4. Corrective action, preventive action, and continuous improvement

4. Oversight of subcontracted work

13. Quality Inspection and Surveillance

2. The Contractor shall establish and maintain an inspection and surveillance system in accordance with the FAR Clause 52.246-2, INSPECTION OF SUPPLIES - FIXED-PRICE and FAR Clause 52.246-4, INSPECTION OF SERVICES – FIXED-PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall document and maintain a file of all scheduled and performed inspections and surveillance. These documents shall include the results of the inspections and surveillance. Dates and details of corrective and preventive actions shall be part of the documented reports. The quality inspection and surveillance files shall be the property of the Government and made available during the Government's regular working hours. The file shall be turned over to the Contracting Officer within five calendar days of termination of the contract.

2. The Contractor shall submit a copy of the Contractor Quality Inspection and Surveillance Report monthly to the Contracting Officer per the CDRLs. The Contractor Quality Inspection and Surveillance Report shall include a summary, and results of the quality inspection and surveillance events performed. The Contractor Quality Inspection and Surveillance report shall also include assessment-driven corrective actions and process adjustments during the previous month. The Government may adjust the frequency of the submittal based on the Contractor's quality of performance.

1. TECHNICAL SPECIFICATIONS AND REQUIREMENTS

14. All technical specifications applicable to this requirement are contained in Attachment [X] – Equipment Technical Specifications Spreadsheet, which forms a binding part of this SOW. These specifications identify the minimum capabilities, features, and performance standards required for the lease, delivery, operation, and maintenance of equipment covered under this contract.

14. It is recognized that specifications may vary slightly between different equipment types or configurations. The Government reserves the right to make minor adjustments to specifications to meet operational needs, provided that such adjustments do not materially alter the scope of the requirement.

14. In addition, certain specifications may be further defined or refined at the Task Order level. Where task order requirements differ from or supplement the baseline specifications in Attachment [X], the task order shall take precedence. The Contractor shall comply with all specifications provided in the task order as if fully set forth in this SOW.

14. The Contractor shall ensure that all equipment furnished—whether in accordance with Attachment [X] or task order–level specifications—meets or exceeds the minimum performance standards, industry safety practices, and applicable codes, standards, and regulations cited herein.

1. DELIVERY ORDER PROCESS

15. As stated in the provision FAR 52.216-1 Type of Contract (APR 1984), the Government contemplates award of an Indefinite Delivery Indefinite Quantity (IDIQ) Multiple Award Contract (MAC). Each contract under the anticipated MAC will be awarded at the Government’s estimate/ceiling. The contractor is not authorized to commence performance prior to issuance of a signed delivery order. One or more delivery orders may be issued during the performance period of this contract. However, the Government’s intent is to manage the contract(s) to the estimate/ceiling level, which also represents the ceiling of this entire MAC IDIQ effort. The contractor agrees to accept and perform delivery orders issued by the Contracting Officer within the scope of this contract. No combination of any task orders or total amount of task orders will exceed the ceiling limit. It is understood and agreed that the Government has no obligation to issue any task order(s) except the minimum obligation/guarantee. The minimum obligation/guarantee under this contract is $2,000.00. The NNSY Contracting Officer or designee will maintain a ceiling tracker for the MAC IDIQ effort. In the event of any inconsistency between any order and the contract, the contract shall take precedence.

15. Delivery Order requirements will be solicited via email (or other acceptable means authorized by applicable regulation). The ordering activity issuing a delivery order solicitation will evaluate and award task orders in accordance with the criteria within the delivery order solicitation.

15. Delivery orders shall either be funded at the time of award or in accordance with the clause FAR 52.232-18 Availability of Funds.

15. Contracting Officers from the below listed activities are authorized to issue orders under this contract from the time of contract award through the end of the ordering periods specified in the delivery information.

3. Norfolk Naval Shipyard – N42158