DPRI Questions and Answers 0001.xlsx
XLSX spreadsheet 18 KB Posted
- Attached to
- Defense Policy Review Initiative (DPRI) Program Support Federal contract opportunity
- Solicitation number
- M95494-20-Q-0022
- Issued by
- United States Marine Corps
About this file
This document contains questions and answers related to a solicitation for Defense Policy Review Initiative Program Support services. The United States Marine Corps is seeking proposals for information and knowledge management, enterprise program management support, and related tasks. Key details include that the period of performance is one base year with four option years, with an estimated level of effort of one full-time equivalent for each of the four key personnel positions. The incumbent contractor is eligible to compete for this follow-on contract. The solicitation also provides additional clarification on page limits, resume lengths, security clearance requirements, and the availability of office space and software licenses.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| M95494-20-Q-0022 0001.docx | DOCX document | |
| Attachment A- DD254.pdf | ||
| Attachment C - Past Performance Questionnaire.docx | DOCX document | |
| M95494-20-Q-0022 Solicitation.docx | DOCX document | |
| Attachment B- Pricing Template.xlsx | XLSX spreadsheet |
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M95494-20-Q-0022
| RFQ M95494-20-Q-0022 DPRI Program Support | ||||
| QUESTION # | PAGE/SECTION | QUESTIONS | RESPONSES | |
| 1 | INSTRUCTIONS TO OFFERORS, FORMAT, Page 34 | Do volume cover pages count towards the fifteen (15) page limit for Volumes I, II, and III? | Cover pages do not count towards the fifteen (15) page limit. See amendment 0001. | |
| 2 | INSTRUCTIONS TO OFFERORS, FORMAT, Page 34 | Do letters of intent for the key personnel count towards the fifteen (15) page limit for Volumes I, II, and III? | Key Personnel letters of intent do not count towards the fifteen (15) page limit. See amendment 0001. | |
| 3 | INSTRUCTIONS TO OFFERORS, FORMAT, Page 34 | Do CPARs submitted in support of Volume III count towards the fifteen (15) page limit for Volumes I, II, and III? | No, CPARS and/or Past Performance Questionnaires submitted in support of Volume III do not count towards the page limit. See amendment 0001. | |
| 4 | 6.0 Key Personnel / Personnel Requirement, Page 9 | Please identify the positions/labor categories in addition to those key personnel positions identified on pages 9-10 of the solicitation, if any, that have supported this effort under the incumbent contract. | Scope under the incumbent contract does not include all the requirements under this solicitation. Therefore, positions that supported the previous effort would not be representative of the required positions in this solicitation and are not relevant. | |
| 5 | 6.0 Key Personnel / Personnel Requirement, Pages 9-10 | Does the government require support from any contractor personnel in addition to those key personnel positions identified on pages 9-10 of the solicitation? If so, which task(s) would they support, and what would be the corresponding level of effort (LOE)? | The Government does not require additional personnel other than those listed as Key Personnel. | |
| 6 | 6.0 Key Personnel / Personnel Requirement, Page 9, Master Scheduler (MS) Required/Supplemental Certifications | Would the government be willing to define knowledge and/or experience requirements that could substitute for the requirement that the Master Scheduler possess the Project Management Institute (PMI) Scheduling Professional (PMI-SP) certification? | Will also accept a Certified Associate in Project Management (CAPM), with demonstrated knowledge and specialized on the job training experience in developing and maintaining DoD project schedules. Will also accept Planning and Scheduling Professional Certification. See amendment 0001. | |
| 7 | DD254 (Attachment A), Question 4 | Form DD254 states that this is not a follow-on contract. Is this correct, or is there an incumbent contractor supporting this effort? If the latter, please identify the incumbent contractor(s) and contract number(s), and how, if at all, the support required under this effort differs from that required under the incumbent contract(s). What is the Period of Performance? What is the total dollar value? Can the incumbent bid on this opportunity? | This is a follow-on contract to M95494-18-C-0024. The incumbent contractor is Hana Industries, Inc. Task 1 in this solicitation was not in the incumbent contract. Tasks 2 and 3 in this solicitation are very similar to the incumbent contract. There was a task 4 in the incumbent contract that is not included in this solicitation. The Period of Performance for the incumbent contract is 04 September 2018 to 03 September 2020. The total contract dollar value is $2,392,400 (Base + Options). The incumbent contractor remains in the 8(a) program and is eligible to compete for this requirement. | |
| 8 | 7.1 Place of Performance, Page 10 | 7.1 indicates all work under this contract will be performed at HQMC Pentagon located in Arlington, Virginia. How many work spaces will be provided at the Pentagon? | Three desks are available for contractor use at the Pentagon. SharePoint Admin can be done remotely. The Government is also open to the idea of rotating KM and SharePoint for on site work if more guidance is required. At this moment we can only host 3 out of 4 spaces. | |
| 9 | 12.0 Security Requirements | 12.0 indicates that all personnel directly supporting this Contract shall have a minimum SECRET security clearance and be ready to perform at contract award; will the Government consider an interim SECRET clearance as sufficient for being "ready to perform"? | No, personnel MUST have a minimum SECRET security clearance at contract award. | |
| 10 | 3.1 | Task Area 1: Information/Knowledge Management and SharePoint Application Support | 3.1.5 requires the contractor to assess and report on the use and effectiveness of Enterprise Knowledge Management tools. Is the Government currently using a specific method of reporting on metrics related to Enterprise Knowledge Management tools, and/or does the Government have a preferred reporting method for this contract? | A broad knowledge-base is required to assist in full analysis of current tools and recommendations for implementation of new tools. Currently all tools must be compatible with SharePoint and O365. |
| 11 | 3.1 | Task Area 1: Information/Knowledge Management and SharePoint Application Support | 3.1.7 requires the contractor to analyze internal and external information and provide recommendations for process improvement. Would the Government provide more detail regarding the type of data the Contractor will have access to in order to perform this task? | SharePoint and Shared Drive folders and pages containing past international agreements, briefs, financial spreadsheets, information papers, and other disparate documentation that requires systematic organization to create an effective historical archive for the program. |
| 12 | 3.2 Task Area 2: Enterprise Program Management Support | 3.2.10 requires the Contractor to lead or support meetings, conferences, and workshops, including but not limited to Scenario Development Workshops, Technical Working Groups (TWG), Interim Progress Reviews (IPR), Integrated Product Team (IPT) and Operational Planning Team (OPT). Would the government provide further details regarding the number or frequency, by type, of meetings, conferences, and workshops? Will any meetings, conferences, or workshops be held at locations other than the Pentagon? | Working Groups will be held at the Pentagon. The Contractor will be required to have the experience necessary, including experience in effective Working Group planning and execution, to provide recommendations for frequency, duration, and participants required for effective Working Groups. There is no set number of working groups as Marine Corps Order and Governance for DPRI are still in development. To develop some of these products it may require the contractor to help us set up/engage USMC stakeholders via some of the types of meetings mentioned. Help us ask the right questions at the right time for development of products. | |
| 13 | INSTRUCTIONS TO OFFERORS, FORMAT, Page 36 | Would the government please identify either historical level of effort or provide expected man-hours of support in order to effectively price the FFP CLIN’s for Task1-3? | The Government estimates needing a full time equivalent (FTE) for each of the four (4) Key Personnel Positions described in PWS section 6.0. However, each quoter shall propose their own hours and level of support they deem necessary to support each PWS task. | |
| 14 | Delivery Information | Will the government provide or define the expected transition in period for this opportunity? | There is no official transition period for this contract. The incumbent contract ends on 3 Sept 2020 and the new contract resulting from this solicitation is expected to begin on 4 Sept 2020.” | |
| 15 | PWS, Page 6 | As per the requirements of 3.1.1, what is the government currently utilizing in terms of a “knowledge management” system? | SharePoint for KM / O365 Teams for Collaboration | |
| 16 | PWS, Page 6 | How does the government want to have pricing for design and build of an effective KM system within FFP parameters? | See answer to question 13. | |
| 17 | PWS, Page 6 | Will the government provide the requisite requirements that would best define the expectations of an effective KM system as envisioned under a FFP contract? | Establish effective KM processes necessary to achieve and maintain a shared understanding, internally to PD and externally through the DPRI Enterprise, that enables decision support for the commander. | |
| 18 | PWS, Page 6 | Will the government please provide a better explanation of the Enterprise Program Management Information System for maintenance and improvement activities? | Program Management Information System is based in SharePoint and requires SharePoint Administration knowledge to maintain. Government client would like assistance in automating and creating user friendly sites and architecture. Contractor should plan around software/tools available within the MCEN--No solution should require an ITPRAS modification. | |
| 19 | PWS, Page 6 | Will the government provide licenses and software for specialized functions such as MS Project and coding software to support SharePoint/KM requirements? | Yes, the Government will provide the licenses and software necessary. | |
| 20 | Page 11, Section 9.0 | The government refers to access to a work area as a desk; does this mean that the government will only furnish space (e.g. one desk) for the entire assigned staff to utilize? How many seats/desks will be made available to staff support? | Three desks are available for contractor use at the Pentagon. SharePoint Admin can be done remotely. The Government is also open to the idea of rotating KM and SharePoint for on site work if more guidance is required. Contractors should have their own workspace as Pentagon space is not guaranteed. At this moment we can only host 3 out of 4 spaces. | |
| 21 | INSTRUCTION TO OFFERORS, PAGE 33 | The government states This is a FAR Part 12 procurement that uses FAR Part 13 Simplified Acquisition Procedures conducted under the FAR Subpart 13.5 Simplified Procedures for Certain Commercial Items (under $7.5M). Will the government change the size standard identified in the SF 1449 to 7.5M for compliance with this statement? | The small business size standard is associated with NAICS code 541611. This is automatically populated by the Small Business Administration and represents the largest size that a business may be to remain classified as a Small Business under the designated NAICS code. The size standard is not a representation of FAR Subpart 13.5 threshold. These are two different thresholds. | |
| 22 | INSTRUCTION TO OFFERORS, PAGE 33 | The government states The Government will consider all quotes that are timely received and may consider late quotes. A late quote would demonstrate lack of compliance with provided instructions; will the government restate this area to late quotes will NOT be deemed as compliant and therefore will not be considered for award? | The Government will not consider late quotes. See amendment 0001. | |
| 23 | INSTRUCTION TO OFFERORS, PAGE 34 | Will the government revise resume lengths to no more than 2 pages in length to provide space for more detail on experience and capabilities? | The Government will allow two (2) page resumes. See amendment 0001. | |
| 24 | CPARS may have multiple pages involved; will the government remove CPAR submissions from page count references? | CPARS will not count toward the page limit. See amendment 0001. | ||
| 25 | Page 36 | Does the government want to have BOTH the past performance information description AND a copy of available CPAR’s submitted, or one of the two as available? | No, as stated in the solicitation "The quoter shall provide a copy of that CPARS evaluation. If a CPARS record is not available, the Quoter shall have an assessor fill out Section III of Attachment C and submit the completed questionnaire to the Government in accordance with the instructions on the questionnaire. | |
| 26 | Page 36 | Will the government accept a statement signifying that the offeror has completed all representations and certification electronically via the SAM site or does the government want a fully completed representations and certifications in hard format as provided in the solicitation document? | A statement signifying the quoter has completed all representations and certifications electronically via SAM will suffice. | |
| 27 | Will the government provide a “clean” copy of the DD 254 (Attachment A) for completion by the offerors? The version provided has “TBD” in all areas that the offerors are instructed to complete. | If offerors are unable to edit the DD254 form provided, Offerors shall include the requested information (the information to go into DD254 form blocks 6.a., 6.b., and 6.c.) within their Volume IV Submission rather than on the form itself. | ||
| 28 | Page 34 | Would the Government consider Size 10 Font Times New Roman for usage in tables, graphs and drawings? | No, all font shall not be smaller that 12 point font, Times New Roman. | |
| 29 | Page 11 | A SECRET Facility Clearance is required. However the RFP mentions that clearance is to be granted by the Defense Security Service. Does this mean that the Department is willing to sponsor our clearance if we don’t currently have one? | No, the Department will not sponsor security clearances. Quoters must hold an active SECRET facility clearance at the time of contract award. See amendment 0001. | |
| 30 | Page 6 | Is there a Knowledge Management (KM) system currently in use? If so, what system is being utilized? | The Information Management System currently in use is SharePoint. Knowledge Management processes are required to be implemented. | |
| 31 | Page 6 | Is the Enterprise Program Management Information System a custom application that is built on SharePoint or just a collection of SharePoint libraries and lists? If the system is a custom application, what type of architecture was used to create it? | A latter architecture was used. | |
| 32 | Page 6 | Is there a Knowledge Management policy currently being used? | Informally. The contractor should have the skills to implement from scratch. | |
| 33 | Page 6 | Is there a list of what the Enterprise Knowledge Management tools are and what type of architecture was used to create them? | No list available. However, PD uses a combination of Microsoft Teams, DON TRACKER, and SharePoint for KM purposes. | |
| 34 | Page 8 | Will the KM POA&M be allowed to be updated after the 30 business days? The information needed to successfully create a POA&M will be hard to correctly obtain in that amount of time to implement a new knowledge management system. | Yes. See amendment 0001. | |
| 35 | What is the estimated Level of Effort in order to fulfil this requirement, including estimated FTE’s and proposed man year (i.e. 1,872, 1,920, etc.)? | The Government estimates needing a full time equivalent (FTE) for each of the four (4) Key Personnel Positions described in PWS section 6.0. However, each quoter shall propose their own hours and level of support they deem necessary to support each PWS task. It is up to each company the number of annual labor hours that equates to 1 FTE. | ||
| 36 | Can the government provide an individual page count for each of Volumes I, II, and III since each Volume is evaluated separately in order of importance? | As stated in the solicitation, Volume I, II, and III combined SHALL NOT EXCEED 15 pages. It is up to quoters to decide the page count on each Volume. | ||
| 37 | Page 37 | Can the Government please confirm volume 4 contains the cost narrative separate from the excel sheet? | See amendment 0001. | |
| 38 | Page 9 | Does the government expect additional personnel over the 4-key positions to support the 3-tasks? | No. See answer to question 13. | |
| 39 | In consideration of the COVID-19 pandemic, will the government consider working remotely? | Initially, yes. Remote work will continue to be analyzed as the pandemic environment shifts. | ||
| 40 | Attachment B | Does the government expect each bidder to include the fixed no less than NTE $10,000 travel cost into the total price for the base and each option year? | The NTE travel amount only applies to the base period of performance and shall be included in the total price. As stated in the solicitation " The Government has estimated the Travel and ODC amounts and those amounts are included in Attachment 6. The Offeror shall not adjust these values". Travel is not anticipated to be needed in the option years | |
| 41 | Should a cover page be included in all Volumes? | It is up to the Offeror if they want to include cover pages. | ||
| 42 | When does the government expect to award this contract? | The Government expects to award this contract no later than 03 September 2020. | ||
| 43 | Will the Government allow subcontractors to submit past performance references? If so, will the Government increase Past Performance submissions to 4 previous Government contracts to allow for 2 Prime contractor submissions and 2 subcontractor submissions? | Subcontractors may submit past performance references. As stated in the solicitation, "Past Performance will be evaluated based on the degree to which the Quoter or its subcontractor’s experiences reflect recent and relevant experience.. and ensure that at least one of the projects was performed or is currently being performed by the Prime Contractor". Quoters shall only submit two (2) Past Performance references. |
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