C2TECOE_2.0_Attachment_J.2_Academics_SOP_1.2.pdf

UNITED STATES MARINE CORPS

COMMAND AND CONTROL TRAINING AND EDUCATION

CENTER OF EXCELLENCE BRANCH

MAGTF STAFF TAINING PROGRAM DIVISION

TRAINING AND EDUCATION COMMAND

3081 MORRELL AVENUE

QUANTICO, VIRGINIA 22134

In Reply Refer to:

C4618 1 Sep 17

From: Branch Head To: C2 TECOE Branch

Subj: COMMAND AND CONTROL TRAINING AND EDUCATION CENTER

OF EXCELLENCE BRANCH ACADEMICS STANDARD OPERATING

PROCEDURE (SHORT TITLE: C2 TECOE ACADEMICS SOP)

Ref: (a) C2 TECOE Branch Charter

(b) NAVMC 1553.2_, Marine Corps Formal School Management Policy Guidance

(c) NAVMC 1553.1A, Marine Corps Instructional Systems Design/Systems Approach to Training and Education Handbook

(Short Title: MCISD/SATE Handbook)

(d) MCO P3500.72A, Marine Corps Training and Readiness

(T&R) Program

(e) NAVMC 3500.54D, Command and Control Training and

Readiness Manual (Short Title: C2 T&R Manual)

(f) Marine Corps Training Information Management System

(MCTIMS) Users Manuals

(g) C2 TECOE TEEP SOP

1. Purpose. This SOP provides administrative and academic guidance to personnel assigned to the C2 TECOE Branch, MAGTF Staff Training Program Division (MSTPD) and its five MAGTF Integrated Training Centers (MISTCs). It establishes academic policies, procedures, and standards necessary to accomplish the C2 TECOE Branch’s assigned mission providing standardized, consistent, repeatable, and quality training to members of the Operating Forces.

2. Background. The policies set forth in this SOP are general instructions and are intended to be complementary to other related rules and regulations. Should a provision of this SOP conflict with or contradict a regulation issued by higher authority, the regulation issued by higher authority will take

Subj: COMMAND AND CONTROL TRAINING AND EDUCATION CENTER precedence. Any exceptions to procedures prescribed in this SOP, whether academic, systemic, or administrative will not be implemented without prior approval from the C2 TECOE Branch Head.

3. Recommendations. Constructive recommendations for changes to contents of this SOP are welcomed. Such recommendations should be submitted to the C2 TECOE Branch Head via the appropriate chain of command.

4. Action. All military, civilian personnel and government contractors working within C2 TECOE Branch or MISTC spaces will comply with the provisions of this document. This SOP cannot address every conceivable situation that might arise in day-to-day operations. When confronted by unique circumstances, common sense and sound judgment should be exercised with regard to personnel and information security.

5. Certification. Reviewed and approved this date.

Bryan J. Smith

Copy to: Dir, MISTC East Dir, MISTC West Dir, MISTC Okinawa Dir, MISTC 29 Palms Dir, MISTC Hawaii

DISTRIBUTION STATEMENT A: Approved for Public Release;

distribution is unlimited.

C2 TECOE Academics SOP i

LOCATOR SHEET

OF EXCELLENCE ACADEMICS STANDARD OPERATING PROCEDURE

(SHORT TITLE: C2 TECOE ACADEMICS SOP)

Location: ____________________________________________________ (Indicate the location(s) of the copy(ies) of this manual).

ii

RECORD OF CHANGES

Log completed change action as indicated.

CHANGE

NUMBER DATE DATE

ENTERED

SIGNATURE OF PERSON

INCORPORATING CHANGE

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TABLE OF CONTENTS

CHAPTER TITLE PAGE

1 INTRODUCTION 1-1

2 MISSION AND ORGANIZATION 2-1

3 ACADEMIC PERSONNEL ROLES AND 3-1

RESPONSIBILITIES

4 PROGRAM OF INSTRUCTION DEVELOPMENT 4-1

5 TRAINING MANAGEMENT 5-1

6 STUDENT ADMINISTRATION 6-1

7 STAFF AND FACULTY DEVELOPMENT 7-1

APPENDIX

A COMMANDER’S CRITICAL INFORMATION A-1

REQUIREMENTS (CCIRs)

B CONDITIONAL CERTIFICATION LETTER B-1

C CERTIFICATION/DESIGNATION LETTER C-1

D MASTER COURSE FILES D-1

E TRAINING FOLDER E-1

F GLOSSARY F-1

G ON-LINE RESOURSES G-1

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CHAPTER 1

INTRODUCTION

TITLE PARAGRAPH PAGE

PURPOSE 1 1-2

BACKGROUND 2 1-2

SCOPE 3 1-2

RESPONSIBILITY 4 1-2

DISTRIBUTION 5 1-2

ORGANIZATION 6 1-2

CHANGES 7 1-3

1-2

CHAPTER 1

INTRODUCTION

1. Purpose. This Academics SOP establishes policies and procedures for personnel assigned to the C2 TECOE Branch, MSTPD and its supported MISTCs.

2. Background. This Academics SOP is binding for all personnel under the cognizance of the C2 TECOE Branch. Changes or lessening from the procedures, policies and instructions contained herein will only be made with the approval of the C2 TECOE Branch Head.

3. Scope. The procedures set forth in this Academics SOP will guide C2 TECOE Branch and MISTC personnel in accomplishing their academic mission: standards-based training, consistency at each MISTC and fostering a positive learning environment that is repeatable inside and outside the classroom by faculty and students. The Academics SOP will outline the following:

policies governing students, permanent personnel staff and faculty development plan, evaluation plan, scheduling guidelines, instructor evaluations, instructional testing and validation, maintaining curriculum, collateral duty assignments, and classroom and course data management.

4. Responsibility. The C2 TECOE Branch Head is responsible for the accuracy, currency, modification, and distribution of this Academics SOP. All Instructors, curriculum personnel and supervisors of those academic personnel are responsible for physically maintaining this Academics SOP and incorporating published changes, as required.

5. Distribution. The Curriculum Section Head is responsible for the internal distribution and maintenance of the C2 TECOE Branch Academics SOP.

6. Organization

a. This Academics SOP is organized into chapters designated by Arabic numerals (e.g. 1, 2, 3 etc.) as listed in the overall contents.

b. Paragraph numbering is based on four digits. The first digit indicates the chapter. The second digit will always be "0" as the chapters are not divided into sections. The third and fourth digits represent the actual paragraph number.

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c. Pages are numbered in separate series by chapter number, with the chapter number preceding each page number (e.g., the fourth page of chapter 2 is shown as 2-4).

7. Changes. Published changes will be posted in accordance with the instructions contained in the change transmittal. File changes will be annotated on the Record of Changes page.

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CHAPTER 2

MISSION AND ORGANIZATION

GENERAL 1 2-2

MISSION 2 2-2

ORGANIZATION 3 2-2

COMMAND RELATIONSHIPS 4 2-4

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CHAPTER 2

MISSION AND ORGANIZATION

1. General. This chapter serves as an introduction to the mission, vision, and general organizational structure of C2 TECOE Branch.

2. Mission

a. The mission of the C2 TECOE Branch, an organization within MSTPD, is to serve as the central Marine Corps agency for C2 training and education within the Doctrine, Organization, Training, Materiel, Leadership and Education, Personnel, Facilities (DOTMLPF) process. C2 TECOE synchronizes the art and science of MAGTF C2 Training and Education requirements from the individual Marine through all levels of MAGTF commanders and their staffs.

b. C2 TECOE Branch, in conjunction with appropriate MSTPD staff sections, provides integrated and timely coordinated solutions for validated C2 training and education requirements among TECOM, the Operating Forces, the advocates: HQMC (PPO, C4, AV, I, I&L), CD&I Marine Corps Combat Development Command (MCCDC), Marine Corps Systems Command (MCSC), the Marine Corps Warfighting Lab (MCWL), and selected joint, service and coalition agencies per reference (a). Additionally, the C2 TECOE Branch will identify, track, and investigate the potential impact of future MAGTF warfighting requirements and prospective changes within DOTMLPF for the C2 continuum.

3. Organization

a. The C2 TECOE Branch consists of a headquarters element and five MAGTF Integrated Systems Training Centers (MISTCs). The C2 TECOE Branch headquarters is located at Quantico, Virginia and the MISTCs are located at Camp Johnson, NC; Camp Pendleton, CA;

29 Palms, CA; Kaneohe Bay, Hawaii; and Camp Hansen, Okinawa.

b. The C2 TECOE Branch Headquarters is organized as follows:

(1) Branch Head. The C2 TECOE Branch Head is responsible for the establishment and management of C2 TECOE headquarters and subordinate MISTCs.

(2) Futures Section Head. The Futures Section Head coordinates future C2 systems training and education

2-3 requirements and instructor development with the MARCORSYSCOM.

He works with various program offices to set up instructor training prior to fielding new equipment to the OPFOR.

(3) Operations Section Head. The Operations Section Head assists the Branch Head in planning, managing, and executing the C2 TECOE Branch day-to-day current operations, with emphasis on maintaining situational awareness of operating forces’ Command and Control (C2) education requirements.

(4) Curriculum Section Head (CSH). The Curriculum Section Head acts as the C2 TECOE Academics Officer and executes the Marine Corps Instructional Systems Design/Systems Approach to Training and Education process and the provisions of appropriate directives within the C2 TECOE. The CSH assists the Branch Head in the planning and management of all academic matters pertaining to the various courses taught within the C2 TECOE Branch and the MISTCs. The CSH is assisted by the Assistant Curriculum Section Head and Formal School Advisors in the execution of the references and this Academics SOP.

(5) Assistant Curriculum Section Head (ACSH). The Assistant Curriculum Section Head is charged with assisting the CSH in the execution of their duties and the supervision and support of the development, maintenance, and evaluation of all C2 TECOE Branch/MISTC Programs of Instruction (POIs).

(6) C2 TECOE Course Manager. Course Managers are contractors within the C2 TECOE Curriculum Section and overall responsible for the development/maintenance and execution of their assigned Program of Instruction(s) IAW the applicable contract PWS. Course Managers will attend the service-level Formal School Management Course and CDC within the first year of assignment. They will support the Curriculum Section with all Master Lesson File (MLF) development and maintenance IAW the references, and instructions contained herein.

(7) Curriculum Administrators/Developers. The curriculum administrators/developers within the C2 TECOE curriculum section conduct the Analyze, Design, Develop, Implement, and Evaluate (ADDIE) phases of the references (MCISD/SATE process for each POI within the C2 TECOE/MISTCs). They will maintain the C2 TECOE POIs and recommend modifications based on the results of learning analyses, master lesson file reviews and course content review boards IAW with the references, and instructions contained herein. They also assist and guide MISTC personnel in developing/maintaining approved/emergent curriculum within the

2-4 scope of the contract while working closely with Course Managers.

(8) Information Management (IM)/Combat Operations Center (COC) C2 Systems Section Head. The IM/COC C2 Systems Section Head assists the C2 TECOE Branch Staff and MISTCs providing information and enhancing their situational awareness relative to legacy and emerging C2 systems used in the Combat Operations Center.

(9) MISTC Site Director. The MISTC Site Directors are directly responsible for the MISTC’s administrative, fiscal, facilities, security and operational readiness. He is directly responsible for daily routines of all the government/active duty personnel and contract personnel IAW with PWS, this SOP and Work Plans. The C2 TECOE Branch Head will assign, in writing, the MISTC Director as a Formal School Advisor (FSA). The FSA is an additional duty. He shall have direct access to the C2 TECOE Branch Head in order to advise on policy, doctrine, Formal School administration, and any other pertinent issues within the schoolhouse. The FSA shall complete the designated service level formal school management course.

(10) MISTC Combat Operations Center (COC) Specialist. The MISTC COC specialist works for the site director and will assist in the planning, administrating, executing fiscal policies, maintaining facilities and managing day-to-day MISTC operations.

(11) MISTC Academics Manager. The MISTC Academics Manager is a contractor billet directly responsible for daily oversight and monitoring of all contracted MISTC personnel at their site and ensures POIs are taught to standard. Also, responsible for scheduling courses within MCTIMS once approved by the Site Director and executing Site Director Work Plans. MISTC Academic Managers will attend the service-level Formal School Management Course within the first year of assignment.

(12) Primary Instructor. A primary instructor is a Marine, civil servant, or civilian contractor who teaches a designated approved course(s). Primary instructors are qualified and certified in accordance with ref (b) and Chapter 7 of this SOP and the PWS. Instructors will attend the Instructor Development Course within 120 days of assignment. They will support the Course Managers with all Master Lesson File (MLF) development and maintenance.

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(13) Assistant Instructor. Is an individual who supports an academic lesson (e.g., supervises practical application, or conducts demonstrations) under the supervision of a Primary Instructor.

4. Command Relationships

a. Command and Coordination Relationships. Command and coordination relationships among various headquarters are defined in MCO 1553.1, The Marine Corps Training and Education System and MCO 1553.2, Marine Corps Formal School Management Policy Guidance. The Commanding General, Marine Corps Training and Education Command (TECOM), Quantico, Virginia, is tasked with ensuring local design, development, implementation, and evaluation of the Marine Corps School Programs of Instruction (POIs).

b. Operational Academic Control. The C2 TECOE Branch Head will maintain local operational academic control of C2 TECOE Branch POIs/academics. This local operational academic control includes: Individual C2 TECOE/MISTC inspection requirements associated with contractors, government personnel, HQMC Formal School Inspections, preparing Curriculum Assistance Visits (CAVs), POIs submission process for C2 TECOE Branch Head approval, internal C2 TECOE Training Input Plans, Learning Analyses, MLF Reviews and CCRB Record of Procedures, etc.

The C2 TECOE Branch Head reports to the Director, MSTPD.

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CHAPTER 3

ACADEMIC PERSONNEL ROLES AND RESPONSIBILITIES

GENERAL 1 3-2

C2 TECOE ACADEMIC BILLET 2 3-2

RESPONSIBILITIES

MISTC ACADEMIC BILLET 3 3-3

RESPONSIBILITIES

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CHAPTER 3

ACADEMIC PERSONNEL ROLES AND RESPONSIBILITIES

1. General. This chapter outlines billet requirements.

Additional responsibilities may be assigned, as appropriate, by the Branch Head, Site Directors for government personnel, and contracted personnel for individual C2 TECOE/MISTC contractors.

2. C2 TECOE/MISTC Academic Billet Responsibilities

a. School Director (C2 TECOE Branch Head). The C2 TECOE Branch Head is responsible for the management of C2 TECOE headquarters and subordinate MISTCs. These include, but are not limited to, the successful management of:

(1) All operational, administrative, and civilian (government and contractor) personnel policies and procedures.

(2) Academic and non-academic policies and procedures are in line with designated policies, contract documents and directives. Policies are derived from Marine Corps, MCCDC CD&I, MSTPD, and TECOM orders.

(3) All fiscal operations within the organization.

(4) The Staff and Faculty Development Plan (SFDP) required annual training and instructor certification is received and integrated for all uniformed, civilian and contract personnel.

(5) Education and training requirements meet the readiness needs of the OPFOR.

(6) The plan that outlines the CCRB Battle Rhythm POA&M.

Conduct CCRBs every three years.

(7) Qualified SMEs to participate in the development of US Marine Corps individual and collective events during T&R working groups and other formal learning center CCRBs.

(8) POIs revised within 120 calendar days impacted by updated events of the signed T&R.

(9) MLF maintenance for each lesson in the POI and an annual review for accuracy and completeness.

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(10) The Evaluation Plan for formative and summative assessments that supports the Course Content Review Board (CCRB) process and bi-annual C2 TECOE Academics inspection.

b. Academics Officer. Primary responsibility as the Academics Officer (Curriculum Section Head (CSH)) is for the execution of the MCISD/SATE process and the provisions of the references, PWS and the C2 TECOE Academics SOP. The Curriculum Section Head assists the Branch Head in the planning and management of all academic matters pertaining to the various courses taught within the C2 TECOE Branch and the MISTCs.

Responsibilities include:

(1) The Academics Officer shall be designated in writing by the C2 TECOE Branch Head and will be assisted by the Assistant Curriculum Section Head and the Formal School Advisers in execution of the provisions of the Academics SOP, the PWS and the references. The CSH formulates the procedures to carry out the Branch Head’s academic policies and is responsible for communicating, coordinating, and implementing those procedures through the C2 TECOE Academics SOP. These actions include coordinating and formally disseminating academic policy as it pertains to references (b) and (c), and the PWS.

(2) The Academics Officer, aided by Assistant Curriculum Section Head, course managers and curriculum administrators/developers, is responsible for synchronization and refinement of curriculum development and processes. The Academics Officer is responsible to manage all POIs. This includes assisting the appropriate personnel with the design, development, submission, evaluation, and maintenance.

Administers and guides POI development, evaluation, and maintenance in accordance with MCISD/SATE, current policies, and

MCTIMS.

(3) Ensure the regular observation of approved lessons by personnel at the MISTCs and the C2 TECOE for all courses using the MLF as one means for gathering evaluation data. Administer and guide MLF development, evaluation, and maintenance ensuring proper lesson quality, compliance with the MCISD/SATE process, and adherence to Marine Corps doctrine.

(4) Administer and guide internal and external evaluation of the POI in order to validate the effectiveness of the course, measure retention of the materials taught, and gather data for revising the instructional program.

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(5) Function as the staff lead in the development and execution of the C2 TECOE Academic SOP.

(6) Responsible for planning, preparing, facilitating, and consolidating CCRBs.

(7) Manage and implement a Staff and Faculty Development Plan.

(8) Manage and implement a Formal School Evaluation Plan.

(9) Conduct C2 TECOE Academic inspections IAW the references and the Functional Area Checklist (FAC) every two years.

c. Formal School Advisor (FSA) (formally the Formal School Manager). The MISTC Site Directors (FSAs) are directly responsible for the operational readiness of their respective sites. They are tasked by the Branch Head as their “eyes and ears” when monitoring the contract and to accomplish the following:

Ensures that MISTC government personnel and contracted Support Personnel have a working knowledge of all academic references, policies, contract performance work statements and directives.

They should attend the service-level Formal School Manager Course (FSMC) within a year of being assigned by the Branch Head. He/she shall be designated in writing by the C2 TECOE Branch Head. Responsibilities include:

(1) The FSA will assist MISTC personnel in the understanding and execution the references (a-g), PWS and the Academics SOP.

(2) The FSA will maintain the FSA designation letter, the most current versions of the references (b and C), and a copy of the most current Functional Area Checklist (FAC) 400 checklist, the results of the last two internal FAC 400 inspections conducted by the MISTC Academics Manager, and the inspection results for the last two C2 TECOE Branch Head inspections.

(3) Provide the Operating Forces with quality, consistent standards-based individual C2 systems and collective COC staff training.

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(4) Provide all functions as the Formal School Advisor for their respective sites IAW ref (b).

(5) Maintain situational awareness of the respective supported MEFs and share such status and information with the C2 TECOE Branch Head via the Operations, Futures, IM/COC Section Heads as appropriate.

(6) Manage respective facilities and maintains 100% inventory control of all equipment and supplies.

(7) Execute annual budgets.

(8) Monitor Contract performance and report as required.

(9) Monitor and report contract personnel certification status based on the MISTC Academics Manager’s monthly report and IAW reference (b), PWS and Chapter 7 of this SOP.

(10) Perform duties as Security Manager (applicable MISTCs).

(11) Perform duties as Trusted Agent Sponsor (applicable MISTCs) for the issuance of contractor CAC cards.

(12) Ensure annual courses are entered in MCTIMS by 1 June annually and courses taught have been validated in MCTIMS within 7 days of graduation.

(13) Submit recommended annual Training Input Plan (TIP) data based on student throughput to the C2 TECOE Branch Head by 1 December each year. Once approved by CG TECOM, enter course schedules in MCTIMS by 1 June.

(14) Notify the C2 TECOE Branch Head any time Commander’s Critical Information Requirements (CCIRs) occur in their area of responsibility. See Appendix A for a list of the current CCIRs.

(15) Submit a single or joint trip report for every external staff conference, working group or funded training evolution. All trip reports shall be posted on the C2 TECOE Branch SharePoint site (under the C2 Courses tab) for the respective course(s) trip events or the Operation tab for operations related events.

(16) Enforce the training priorities established by the C2 TECOE Branch Head. Create quarterly trends report and submit

3-6 them to the C2 TECOE Branch Head. Prepare and enter annual TEEP schedules during the annual TEEP working group.

d. COC Specialist. COC specialists are unique billets to C2 TECOE. They attend the service-level Curriculum Developer Course (CDC) and Formal School Instructor courses per reference (b) and the PWS within a year of assignment. Specific billet requirements include:

(1) Instructing, evaluating, and guiding staff on various C2 systems and COC functions, which include instructing the Watch Officer (WO) and Watch Chief (WC) courses, as well as conducting Common Tactical Picture Management (CTPM) and COC Battle Staff Training (BST) events.

(2) Coordinating training with higher headquarters, other MISTCs and the operating forces as required.

e. MISTC Academics Manager. The Program Manager will designate lead contractors as Academics Managers at each MISTC site. They inform the FSA on all matters pertaining to MISTC academic program of instruction administration and instructor development and supervision. They will develop annual course schedules approved by the FSA. Academic Managers are required to attend the service-level Formal School Manager Course (FSMC), Curriculum Developer Course (CDC) and Instructor Development Course per reference (b) and the PWS within a year of assignment. Specific billet requirements IAW with the references, PWS and this SOP include:

(1) Actively manage the MISTC Staff and Faculty Development Plan (SFDP), and Evaluation Plan including the certification of contracted instructors.

(2) Execute the Site Director’s work plan.

(3) Coordinate and supervise the activities of the MISTC contractors as it relates to the Site Directors work plan, annual course schedule, and SFDP.

(4) Maintain subject matter expertise in accordance with references (b) and (c).

(5) Develop draft annual course schedules for FSA approval.

(6) Maintain course data trends received from the

3-7 instructors and report these trends to course managers and FSA quarterly.

(7) Submit monthly personnel status reports to program manager via the Site Directors.

(8) Meet annually with other MISTC Academic managers.

(9) Conduct annual MISTC Academic inspections IAW and this SOP. Report findings to the FSA

e. Course Manager. The Program Manager will designate contractors as Course Managers. They will work at C2 TECOE , Quantico, VA managing assigned POIs. They are focused on being a “SME” in maintaining POIs vice a systems “SME”. They will attend the service-level Formal School Manager Course (FSMC), Curriculum Developer Course (CDC) and Instructor Development Course per reference (b) and the PWS within a year of assignment. Working with the Curriculum Administrators/Developers, a Course Manager accomplishes the following tasks based on the monthly written government work plans:

(1) Responsible for primary oversight of assigned CG TECOM approved POIs. Course Managers will develop complete POIs, IAW the references, and maintain for use at C2 TECOE and the MISTCs.

(2) Maintain cognizance of T&R Manuals and all revisions associated with assigned POIs.

(3) Conduct MISTC instructor observations for each instructor per respective POIs annually. The results of the instructor observations will be forwarded to the MISTC Academics Manager.

(4) Collect and collate all course evaluation data received from the MISTC Academics Manager and provides a trends report to the C2TECOE Academics Officer on a quarterly basis.

(5) Prepare for all CCRBs and MLF Reviews for assigned CG TECOM approved POIs. Review data from all After Instruction Reports (AIRS), After Course Reports (ACRs) and End of Course Critiques (ECCs), evaluation surveys/data and site visit observations in order to determine changes for consideration at CCRBs. Produce Record of Proceedings from all curriculum events

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(CCRB, MLF Review, Learning Analysis) associated with assigned POIs.

(6) Maintain updated and relevant POI documents on the C2 TECOE SharePoint site and the Marine Corps Training Information Management System (MCTIMS).

(7) When required, provide accurate POI documents for CG TECOM approval.

(8) Participate as a member, of all instructor certification boards for assigned POIs. Maintain cognizance of assigned POI instructor qualifications and certifications in order to report information to the Academics Officer and FSA.

(9) Analyze post graduate surveys and studies to assess program achievements and student performance.

(10) Maintain (electronic or paper-based) all assigned POI’s Master Course File (MCF) content, for a period of no less than three years on government furnished equipment (GFE). A more detailed description of the MCF can be found in Chapter 4 and Appendix D.

(a.) The following documentation, at a minimum, shall be maintained on GFE computers/networks: (Master Course File Appendix D)

(1.) The C2 T&R Manual Events related to the POI.

(2.) POI (including Record of Changes and supporting documentation) CCRBs.

(3.) Master Lesson File (MLF) with completed Checklists.

(4.) Record of Proceedings (ROP).

(5.) Training Schedule

(b.) Per reference (c), as part of the Formal School Evaluation Plan other formative and summative data relevant to course review will include: test results (e.g. reports, statistics, item analysis), After Instruction Reports, End of Course Critiques, After Course Reports, graduation rosters, CCRB materials, ROPS, POI submission letters, other documentation

3-9 that directs change to the course (e.g. from HHQ, Advocates, Program Offices).

f. Curriculum Administrator/Developer. The contracted curriculum administrators/developers work directly for the Academics Officer at Quantico and, as directed, will assist the Course Managers with the five phases of the Systems Approach to Training (SAT) process (analysis, design, develop, implement and evaluate) for each C2 TECOE/MISTC POIs. Every curriculum administrator/developer will have completed the Curriculum Developer Course (CDC) within 120 days of assignment. Specific responsibilities of a curriculum administrator/developer include, but are not limited to the following tasks:

(1) Work with Course Managers and instructors to maintain accurate and up to date MLFs and CDDs for each POI.

(2) Design and develop all courses (new and updated existing courses) IAW the applicable references, PWS and the contractor work plan.

(3) When required, work in partnership with Course Managers to assist in preparing for all curriculum events such as CCRB, MLF Review, and Learning Analysis.

(4) Review and evaluate MLFs to assess adequacy of products, recommend revisions, and develop recommendations for improvement.

(5) Develop, edit or revise course content and related course materials, IAW the applicable references. Act as quality control review for finalized course documents, and provide recommendations for revision of products to originators when required.

(6) Develop written evaluations, performance checklists and test items for POIs.

(7) Act as the Marine Corps Training Information Management System (MCTIMS) C2 TECOE Coordinator, by inputting all course data into MCTIMS, producing POI documents for use.

Additionally, have access to all MCTIMS modules in order to monitor changes in T&R manuals, and produce reports of student attendance and evaluations, as required.

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(8) As directed, provide assistance to the C2TECOE Academics Officer, with all MISTC inspections and curriculum assist visits, IAW reference (b).

(9) Participate in training meetings, working groups, briefings, or debriefings. When assigned projects, develop a plan of action and milestones (POA&M) timeline and give to the Academics Officer for completion of assignments.

g. Primary Instructor. Primary Instructors fulfill multiple duties to ensure the successful execution of their designated approved POIs. Their primary duty is to facilitate student learning of their assigned POI material. Instructors are integral to the process of developing accurate and relevant course material and must be a part of the process. Primary instructors must meet specific training and certification requirements as outlined in Chapter 7 of this SOP. One of the requirements is to complete Marine Corps Instructor Development Course or equivalent within 120 days of assignment. Specific billet requirements include, but are not limited to the following:

(1) Assist the Curriculum Administrator/Developer and Course Manager with development and maintenance of MLFs, i.e., writing lesson plans, creating media, developing test items, etc.

(2) Maintain subject matter expertise and cognizance of updated operational techniques, tactics, and procedures (TTP) of employment of systems or use of information in designated course material and all applicable references pertaining to their assigned POI in support of Marine Corp operations.

(3) Complete the Systems Approach to Training and Education (SAT-E) and Risk Management courses (when available on MarineNet).

(4) Review and prepare all course material prior to the delivery of instruction to students; instructors are responsible for all facets of course instruction. Instructors are required to ensure all students are briefed on course schedule, student requirements for successful completion, and any Risk Management/Risk Management Worksheet (RM/RMW) items prior to starting instruction.

(5) Deliver basic and advanced, well-standardized

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Lesson plans signed and approved by the C2 TECOE Branch Head, within the framework of approved course objectives and topics to be covered that is consistent and repeatable.

(6) Ensure Instructional Rating Forms, End of Course Critiques, and Evaluation Rating Forms are completed for each course iteration, IAW Chapter 5 of this SOP.

(7) Complete After Instruction Reports (AIRs) for all course iterations taught, IAW chapter 5 of this SOP.

(8) Complete After Course Reports (ACRs) for each course iteration, IAW Chapter 5 of this SOP.

(9) Collect post course evaluation data and report findings quarterly to the MISTC Academics Manager and Site Director.

(10) Maintain (electronic or paper-based) all assigned POI’s Master Course File (MCF) content, for a period of no less than three years on government furnished equipment (GFE) IAW guidelines found in Chapter 4 and Appendix D.

(11) Maintain monthly communication with assigned POI

Course Managers.

(12) Provide subject matter expert input on course development during all learning analysis and Master Lesson File Reviews. As directed, assist curriculum branch with course content development, which includes all elements of developing the Master Lesson File.

(13) As directed, mentor new instructors in proper instructional techniques and participate in evaluation of instructors for certification. Instructors must already be certified, prior to participating in new instructor certifications

h. Assistant Instructor. An assistant instructor is supervised by the primary instructor for any course iteration.

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CHAPTER 4

PROGRAM OF INSTRUCTION DEVELOPMENT

PURPOSE 1 4-2

FOCUS 2 4-2

PROGRAM OF INSTRUCTION 3 4-2

MASTER LESSON FILES 4 4-6

MASTER COURSE FILES 5 4-6

INTERNAL COMMUNICATION FLOW 5 4-7

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CHAPTER 4

PROGRAM of INSTRUCTION DEVELOPMENT

1. Purpose. The purpose of this chapter is two-fold: (1) establish policies and procedures for the design and development of formal courses (courses that possess Course Identification Numbers (CID) and informal courses (seminars, training exercises, or other training requests) in accordance with references (b) and (c); and (2) establish internal MISTC document routing procedures and external routing to the C2 TECOE Branch.

2. Focus. This chapter’s focus is to establish quality assurance procedures throughout the instructional design process at the C2 TECOE Branch.

3. Program(s) of Instruction (POI)

a. POI Development. The Curriculum Section will oversee POI development to ensure the C2 TECOE Branch provides timely, progressive, and relevant C2 Systems training; while maintaining centralized control of the POIs with decentralized execution.

All stakeholders continue to have input to the MISTC POI development process, via the Course Content Review Boards (CCRBs) process (see Chapter 5 for more information on CCRBs).

All POIs will be developed IAW references (b), (c), (d) and (e).

(1) The Course Manager is responsible for the complete and accurate development of all Program of Instruction documentation for their assigned course. The curriculum administrator/developer, as directed, will assist the Course Manager in this entire development and maintenance process.

Additionally, Instructors are required to assist the Course Manager in developing accurate and complete POI IAW the references and instructions contained in this SOP. This process includes all MCTIMS Curriculum Module entries and all non-MCTIMS documents to include at a minimum Lesson Plans, Media, Instructor Preparation Guides, the Student Outline, Operational Risk Assessment Worksheets, Supplemental Materials, Course Schedule, and Training Schedules.

(2) Once the POI is completed by the Curriculum Team (curriculum administrators, Instructors, Course Manager), it is the responsibility of the Curriculum Section to review all POI course materials for accuracy and forward the POI to the C2

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TECOE Academics Officer for the final review before being submitted to the C2 TECOE Branch Head.

(3) Once the POI is reviewed and accepted by the TECOM Task Analyst, it is prepared for staffing and approval to CG, TECOM. The Task Analyst instructs the C2 TECOE Curriculum Section Head to change the status of the POI in MCTIMS from “working copy” to “submitted for approval” status. The C2 TECOE has sole responsibility to change the POI status from working copy to “submitted for approval” status in MCTIMS. No other entity will perform this function. Likewise, only C2 TECOE Curriculum Section head or the Assistant Curriculum Section Head will conduct or coordinate any actions with the Task Analyst at

TECOM.

(4) Once CG TECOM has signed and approved the POI, the C2TECOE Academics Officer will be notified. Within (10) working days of approval, the curriculum administrators/developers will post the approved POI Course Material on MCTIMS in the Training Resource Module. This will ensure the POI is accessible to all MCTIMS users within ten (10) working days of approval notification.

b. POI Revisions. C2 TECOE/MISTC instructors will teach all courses in accordance with approved applicable POIs.

Instructors are not authorized to teach alternate versions of any POI (Formal or Informal) unless directed by the C2TECOE Branch Head, via the Academics Officer.

(1) The Academics Officer is ultimately responsible for overseeing the revision or creation of a new POI. The Academics Officer will direct the curriculum administrators/developers, and Course Manager to develop or revise the POI for submission to CG TECOM. Additional assistance will come from the Instructors.

(2) Justification for all POI revisions must be included on the cover letter when submitting the revised POI for approval. Reasons for revising a POI include, but are not limited to, publication of new training events, changes to requirements published in a T&R Manual, new equipment, and revised tactics, techniques, procedures or doctrine. POIs modified as a result of Course Content Review Boards (CCRBs) are accompanied by the CCRB Record of Proceedings (ROP) as an enclosure.

(3) Prior to submission, the POI checklist contained in

4-4 reference (b) is completed by the Course Manager, and included with the revised POI and cover letter to CG TECOM.

c. T&R Manual Changes and POI Revision Cycle. The C2 TECOE will submit POIs for review every three years, from the date of initial CG TECOM approval, or as directed by approving authority. If changes to a T&R event significantly impact execution of an POI, the Academics Officer will identify the impact to the POI and provide justification for revisions to CG, TECOM

(1) POI submission will follow the T&R Manual revision cycle to the maximum extent possible per reference (d).

(2) C2 TECOE, in concert with the assigned task analyst, will formulate a plan that outlines a schedule for POI submission and MLF completion.

(3) CCRBs are to be conducted, and all POI revisions are to be submitted within 120 days of T&R Manual approval, and/or unless the timeline of 120 days has been waived by approving authority.

(4) The CG will approve those changes via the Task Analyst at the completion of staffing procedures outlined above. The C2 TECOE Branch/Site Directors may not “locally approve” changes to the POI when the changes are a result of task list/T&R modification or changes in required resources which effect the duration of the course.

(5) Local revisions are changes to parts of the MLF that do not require additional resources, additional training days, or modify existing TLOs/ELOs and the content that evaluates student knowledge/skill of existing TLOs/ELOs. All local revisions must be approved by the Academic Officer, via the Formal School Advisor and properly annotated on the Record of Changes page of the associated POI. Examples of local revisions include changing elements of the instructor preparation guide to reflect local MISTC requirements, altering instructor specific guides or notes in the lesson plan which do not affect TLOs/ELOs content or evaluations, and editing media pictures.

(6) Changes to T&R events based on emergent training requirements are to be submitted to CG, TECOM (C469) via the C2 TECOE for review and approval.

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d. Curriculum Stand-Downs. Twice per year the C2 TECOE/MISTCs will conduct a week long curriculum stand-down. The C2 TECOE will lead this event at one of the MISTC locations.

All Instructors are required to attend at the designated MISTC Site where the POIs being reviewed during the stand-down. The stand-down provides for:

(1) Professional development time for staff personnel.

(2) Course material review and revision (learning analyses, MLF reviews, etc.).

4. Master Lesson Files (MLF)

a. The MLF serves as the central repository for all the instructional and supporting materials for a given lesson. A MLF must exist for each concept card in an approved CG TECOM POI. Course information contained in the MLF and the training schedule must match the approved POI. CG TECOM approved MLFs will be reviewed annually by designated curriculum section and instructors to ensure accuracy of the POI. Other courses (Non- CID) will be reviewed every three years or as required. The MLF review team will use the templates from reference (b) and (c) for MLF checklists. The MLF Review team will forward MLF review results to the C2 TECOE Branch Head when the MLF review is completed.

b. All CG TECOM approved MLFs will be loaded into the MCTIMS Training Resource Module for each respective MISTC schoolhouse by the C2 TECOE Curriculum administrators/developers. Only working course MLF documents will be loaded on the C2 TECOE SharePoint site MLF pages once the approved MLF version is loaded in MCTIMS.

5. ASSEMBLE A MASTER LESSON FILE. A Master Lesson File (MLF) is a compilation of living documents that are kept in the school to provide everything needed to conduct a lesson. All copies of materials that are created for distribution must come from the MLF. Since the MLF is a living document, it can be altered to fit current doctrine or updated to provide better media, more complete handouts, new methodology, etc. Any alterations of the MLF must follow the guidelines and procedures within this document. The MLF is constantly being improved and is the most up-to-date file on what is occurring at the school for a particular lesson. Thus, it provides accountability, documents the use of school resources, and most importantly, provides continuity. The following items must be present:

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a. Learning Analysis Worksheet. The Learning Analysis Worksheet (LAW) is required in the MLF because it documents the transition between the T&R events and learning objectives.

b. Learning Objective Worksheet. We put the Learning Objective Worksheet (LOW) in the MLF because it describes the anticipated learning outcome, provides a test item for each Learning Objective (LO), and contains the selection of methods and media for that specific LO.

c. Concept Card. A concept card is placed in the MLF because it is a quality control document. The concept card is always located in the Program of Instruction (POI), but for quick reference will be placed in the MLF. The concept card provides a quick snapshot of the class (i.e. learning objective(s), method, media, instructor to student ratio, references).

d. Operational Risk Assessment Worksheet (ORAW). The ORAW documents the school plan to conduct training in the safest manner possible. The ORAW documents the 5-step Operational Risk Management process as it relates to the lesson.

e. Instructor Preparation Guide. This document is used to guide the instructor in preparing for the lesson.

f. Lesson Plan. No MLF is complete without a lesson plan. The lesson cannot be conducted without a lesson plan. The lesson is written in such detail that an alternate instructor, with minimal preparation time, could effectively deliver the lesson.

g. Student Outline. The student outline will be contained in the MLF.

h. Supplemental Student Materials. Any other materials used to enhance instruction or student learning during the class should be maintained in the MLF. If the actual copies are not maintained in the MLF, a locator sheet is used to inform the instructor where to locate these materials.

i. Media. Media and/or a list of supporting papers are placed in the MLF. Media not contained in the MLF (e.g., films, tapes, wall charts required for the lesson will be described and the location of media will be included in the MLF.

It may be possible to provide paper copies of slides, 4-7 transparencies, or wallcharts in the MLF. Any copyright authorizations related to the media should also be filed here.

6. MASTER COURSE FILE (MCF). The following documentation, at a minimum, shall be maintained on government funded equipment (electronic/physical) by the designated billet/section of responsibility for no less than a period of 3 years.

(a) Refer to Appendix D for further guidance:

(1.) The C2 T&R Manual events related to the POI, POI Submission records, documentation that directs change to the course (e.g. from HHQ, Advocates, Program Offices).

(Responsibility: Curriculum Administrators/Developers)

(2.) POI (including Record of Changes and supporting documentation). (Responsibility: Course Manager and Instructor)

(3.) Master Lesson File (MLF) with completed Checklists. (Responsibility: Course Manager and Instructor)

(4.) Content from CCRBs, Learning Analysis, and MLF Reviews (Record of Proceedings, supporting documentation, etc.) ( Responsibility: Course Manager)

(5.) Training Schedule (Responsibility: Course Manager and Instructor)

(6.) Formative and Summative data to maintain:

Instructional Rating Forms, End of Course Critiques, Evaluation Rating Forms, After Instruction Reports, After Course Reports (Responsibility: Instructor)

7. Internal Communication Flow. At a minimum, the curriculum section will communicate monthly with the Instructors and Academics Managers. Instructors will bring all ideas and issues to the Course Manager and Academics Managers. It is imperative that the Instructors discuss ideas or concerns with their respective Course Manager and Academic Manager and forward them to the FSAs (Site Directors) for consideration. A “CLASH OF IDEAS” is critically important to the future growth and success of the C2 TECOE Branch and MISTCs. Innovative ideas and creativity are necessary for continued improvement.

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CHAPTER 5

TRAINING MANAGEMENT AND EVALUATION PLAN

PARAGRAPH PAGE

FACILITIES MANAGEMENT 1 5-2

FORMAL TRAINING 2 5-2

INFORMAL TRAINING 3 5-4

COURSE EVALUATION PROGRAM 4 5-5

MASTER LESSON FILE REVIEWS 5 5-9

COURSE CONTENT REVIEW BOARDS 6 5-10

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CHAPTER 5

TRAINING MANAGEMENT and EVALUATION PLAN

1. Facilities Management. The C2 TECOE Branch Head and MISTC Site Directors/Formal School Advisors are responsible for ensuring they provide the best possible atmosphere and an environment conducive to learning. Classrooms and training areas will have:

a. Sufficient seating, adequate lighting, proper ventilation, and minimum distractions.

b. A neat, clean and squared away appearance.

c. Smart boards, displays, projectors (as required), classroom computers are properly installed, operational, maintained and have the required software.

d. A visitor/monitor desk to include copies of C2 TECOE approved lesson plans, student outlines, instructor evaluation checklist (IEC), and instructional rating forms.

e. Every class, to the greatest extent possible, will have a Primary and Assistant Instructor (AI). The mission of the AI is to assist the primary instructor in the preparation and delivery of the POI, assist as necessary with demonstrations and practical applications, and be prepared to teach (if qualified and conditional-certified) the POI if the primary instructor cannot.

2. Formal Training

a. Definition of Formal Training. Formal instruction is defined as training and education (consisting of formal courses of instruction) conducted by Marine Corps Formal Learning Centers. Formal courses are identifiable by an assigned course identification (CID) code.

b. MCTIMS Modules and Permissions. Descriptions of the various MCTIMS Modules are found at Appendix F. Access is at https://mctims.usmc.mil. Each module has a separate User’s Guide (ref f). From MCTIMS’s HOMEPORT page users can request access to various modules within MCTIMS using the Module Access tab;

permissions are assigned based on MISTC Site Director recommendations and the role of the individual at each MISTC https://mctims.usmc.mil/

5-3 schoolhouse (See Table 5-1).

(1) MCTIMS user role assignments (manpower permitted) are designated by the C2 TECOE Branch Head/MISTC Site Director.

(2) Permissions assigned in Table 5-1 indicate the specified individual is able to accomplish specific tasks within a module, or is required to oversee course development and/or course management.

Table 5-1. MCTIMS permissions for C2 TECOE Branch personnel.

PERSONNEL

MCTIMS MODULES

Curriculum Management

Student Registrar

Student Evaluation

Training Resource

Training

Readiness

Security Management

FSA * * * * * *

Academic Manager * * * * * Course Manager * * * * * Instructor * * * * Curriculum (Asst.)Section Head * * * * * *

Curriculum Administrator * * * * *

c. Execution of Formal Training.

(1) Annual Course Schedule. The Site Director approves their respective annual course schedule (annual training plan), which includes all resident courses available and Mobile Training Teams (MTTs). Annual course schedule will start at the beginning of the fiscal year and will be scheduled in compliance with the approved POIs, reference (b), and reference (c).

(a) Site Directors are responsible for the coordination of MTT schedules after a unit requests training.

(b) Training Input Plan (TIP) data for each fiscal year are due to C2 TECOE Branch Head NLT 1 Dec for approval.

(c) Once CG TECOM has approved the TIP, annual course schedules for the successive fiscal year are uploaded into the MCTIMS student registrar module by the MISTC Site Director or personnel designated by him NLT 1 June.

(d) Each MISTC will also publish annual course schedules on the C2 TECOE Master TEEP per C2 TECOE TEEP SOP NLT 1 June.

(2) MCTIMS Student Registrar Module. Annual Course schedules entered in MCTIMS may be rescheduled when necessary.

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FSA’s are responsible for notifying C2 TECOE Branch Head of the scheduled changes and updating the C2TECOE master TEEP.

Scheduled courses not taught must be cancelled in MCTIMS with the appropriate reason code. The C2 TECOE Branch Head will be notified of courses cancelled with registered students. This is a reportable item to the C2 TECOE Branch Head.

(3) Location of Course Documents

(a) Approved course documents will reside within the MCTIMS Training Resource Module (TRM) in .pdf format.

(b) Working documents will be hosted on the C2 TECOE SharePoint site under each courses “MLF” access point. The MLF page is restricted to C2 TECOE/MISTC personnel only.

3. Informal Training. Informal instruction (Non-CID) is defined…